<subtitle num="01" heading="Definitions; General Provisions"> <chapter num="01" heading="Definitions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this title, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Absentee ballot” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland. The term is synonymous with mail-in ballot.</text> </paragraph> <paragraph num="(2)"> <text>“Accredited challenger or watcher” means an individual who:</text> <paragraph num="(a)"> <text>Is a Maryland registered voter;</text> </paragraph> <paragraph num="(b)"> <text>Has been appointed by a designated entity to serve as a challenger or watcher; and</text> </paragraph> <paragraph num="(c)"> <text>Has a certificate signed by a designating entity.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Ballot” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Ballot drop box” has the meaning stated in Election Law Article, §1-101(d-1), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Ballot face” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(6)"> <text>“Ballot style” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Board of canvassers” has the meaning stated in Election Law Article, §11-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Candidate” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(9)"> <text>“Canvass” has the meaning stated in Election Law Article, §11-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(10)"> <text>“Contest” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(11)"> <text>“County” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(12)"> <text>“Designating entity” means:</text> <paragraph num="(a)"> <text>A candidate, including a write-in candidate who has filed a Certificate of Candidacy under Election Law Article, §5-301, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>A political party;</text> </paragraph> <paragraph num="(c)"> <text>A group of voters that:</text> <paragraph num="(i)"> <text>Is supporting or opposing a candidate, principle, or proposition on the ballot; and</text> </paragraph> <paragraph num="(ii)"> <text>Has formed a political committee under Election Law Article, §13-207, Annotated Code of Maryland;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The State Board for any polling place in the State; or</text> </paragraph> <paragraph num="(e)"> <text>A local board for any polling places within its jurisdiction.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>“Disability” means a temporary or permanent physical disability.</text> </paragraph> <paragraph num="(14)"> <text>“Elderly” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(15)"> <text>“Election” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(16)"> <text>Election Director.</text> <paragraph num="(a)"> <text>“Election director” means the chief election official of a local board, as described in Election Law Article, §2-206, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>“Election director” includes a local election administrator empowered to perform the functions of an election director.</text> </paragraph> </paragraph> <paragraph num="(17)"> <text>“Election register” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(18)"> <text>“Historically disenfranchised communities” has the meaning stated in Election Law Article, §1-101(aa-1), Annotated Code of Maryland, and may be identified by:</text> <paragraph num="(a)"> <text>Demographic and historical data brought to the attention of the State Board showing that a racial, ethnic, or socioeconomic group has been historically subject to voter suppression efforts; or</text> </paragraph> <paragraph num="(b)"> <text>A factual finding by a court of competent jurisdiction or legislative body with binding authority over the State Board that a racial, ethnic, or socioeconomic group has historically been subject to voter suppression efforts.</text> </paragraph> </paragraph> <paragraph num="(19)"> <text>“Identification card” means:</text> <paragraph num="(a)"> <text>A Maryland driver's license;</text> </paragraph> <paragraph num="(b)"> <text>A Motor Vehicle Administration issued (MVA-issued) identification card;</text> </paragraph> <paragraph num="(c)"> <text>A student identification card;</text> </paragraph> <paragraph num="(d)"> <text>An employee identification card;</text> </paragraph> <paragraph num="(e)"> <text>A military identification card;</text> </paragraph> <paragraph num="(f)"> <text>A United States passport; and</text> </paragraph> <paragraph num="(g)"> <text>Any other State or federal government-issued identification card.</text> </paragraph> </paragraph> <paragraph num="(20)"> <text>Includes or Including.</text> <paragraph num="(a)"> <text>“Includes” or “including” means by way of illustration.</text> </paragraph> <paragraph num="(b)"> <text>“Includes” or “including” does not mean by way of limitation.</text> </paragraph> </paragraph> <paragraph num="(21)"> <text>Local Board.</text> <paragraph num="(a)"> <text>“Local board” means a county board of elections.</text> </paragraph> <paragraph num="(b)"> <text>“Local board” includes a county board of elections when it is constituted and acting as a board of canvassers.</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>“Mail-in ballot” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland. The term is synonymous with absentee ballot.</text> </paragraph> <paragraph num="(23)"> <text>“Mail-in voting” refers to the process established by Election Law Article, Subtitle 3, Annotated Code of Maryland. The term is synonymous with absentee voting.</text> </paragraph> <paragraph num="(24)"> <text>“Non-accredited challenger or watcher” means an individual who wishes to challenge the right to vote of any individual but has not been appointed by a designating entity.</text> </paragraph> <paragraph num="(25)"> <text>“Person” includes an individual, corporation, partnership, business trust, or limited liability company.</text> </paragraph> <paragraph num="(26)"> <text>Personal Identification Information.</text> <paragraph num="(a)"> <text>“Personal identification information” means:</text> <paragraph num="(i)"> <text>A current and valid identification card that bears the photograph of the individual; or</text> </paragraph> <paragraph num="(ii)"> <text>A current utility bill, bank statement, government check, paycheck, or other government document that shows the name and address of the individual.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For the purposes of §B(25)(a)(ii) of this regulation, “current” means within the last 3 months.</text> </paragraph> </paragraph> <paragraph num="(27)"> <text>“Political party” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(28)"> <text>“Precinct” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(29)"> <text>“Pre-qualified voter” means an individual who is not registered to vote but whom the State Board determines to be eligible to register and vote during early voting or election day.</text> </paragraph> <paragraph num="(30)"> <text>Proof of Residency.</text> <paragraph num="(a)"> <text>“Proof of residency” means one of the following documents:</text> <paragraph num="(i)"> <text>A current Maryland driver's license;</text> </paragraph> <paragraph num="(ii)"> <text>A current MVA-issued State ID card;</text> </paragraph> <paragraph num="(iii)"> <text>A current MVA-issued change of address card;</text> </paragraph> <paragraph num="(iv)"> <text>A current utility bill;</text> </paragraph> <paragraph num="(v)"> <text>A current bank statement;</text> </paragraph> <paragraph num="(vi)"> <text>A current government check;</text> </paragraph> <paragraph num="(vii)"> <text>A current paycheck;</text> </paragraph> <paragraph num="(viii)"> <text>Another current government document; or</text> </paragraph> <paragraph num="(ix)"> <text>A current document from an independent institution of higher education, as defined by Education Article, §10-101(g), Annotated Code of Maryland, for an individual who resides on the campus of the institution.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“Proof of residency” means a document with the individual's name and current address.</text> </paragraph> <paragraph num="(c)"> <text>For the purposes of §B(26)(a)(i)—(iii), “current” means that the license or card has not expired.</text> </paragraph> <paragraph num="(d)"> <text>For the purposes of §B(26)(a)(iv)— viii), “current” means within the last 3 months.</text> </paragraph> </paragraph> <paragraph num="(31)"> <text>“Registration and oath document” means the document printed from an electronic pollbook that includes the voter's registration information and the oaths required by Election Law Article, §§3-202(a)(1)(i) and 9-404(b)(1), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(32)"> <text>Regular Ballot.</text> <paragraph num="(a)"> <text>“Regular ballot” means a ballot that is voted and counted at a polling place.</text> </paragraph> <paragraph num="(b)"> <text>“Regular ballot” does not include a provisional ballot.</text> </paragraph> </paragraph> <paragraph num="(33)"> <text>“Specimen ballot” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(34)"> <text>“State Administrator” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(35)"> <text>“State Board” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(36)"> <text>“Statewide voter registration list” has the meaning stated in Election Law Article, §3-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(37)"> <text>“Statewide voter registration system” means the database used to maintain the Statewide voter registration list.</text> </paragraph> <paragraph num="(38)"> <text>“Vote tabulation” has the meaning stated in Election Law Article, §11-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(39)"> <text>“Vote tallying” has the meaning stated in Election Law Article, §11-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(40)"> <text>“Voting machine” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(41)"> <text>“Write-in candidate” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(42)"> <text>“Write-in vote” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§1-101, 2-102(b)(4), 2-303(g), 2-303.1(b)(3), 3-101, 3-305(e) and 9-301; State Government Article, §15-715(g); Annotated Code of Maryland; 52 U.S.C. 21083(a)(5)(A)—(B)</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 635); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective January 1, 2006 (33:1 Md. R. 34); amended permanently effective April 24, 2006 (33:8 Md. R. 735)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2073); emergency status expired January 20. 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective May 31, 2010 (31:11 Md. R. 767); March 19, 2012; January 13, 2022 (49:1 Md. R. 16)(39:5 Md. R. 384); February 29, 2016 (43:4 Md. R. 333); March 23, 2020 (47:6 Md. R. 343); January 13, 2022 (49:1 Md. R. 16); April 4, 2022 (49:7 Md. R. 469); November 27, 2023 (50:23 Md. R. 1005)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 adopted effective December 12, 2002 (29:24 Md. R. 1920)</annotation> </annotations> </chapter> <chapter num="02" heading="Petition for Declaratory Ruling"> <regulation prefix="Regulation" num=".01" heading="Petition Authorized."> <text>An interested person may petition the State Board for a declaratory ruling on the manner in which the Board would apply any of the following to a person or property on the facts set forth in the petition:</text> <paragraph num="A."> <text>A Board regulation;</text> </paragraph> <paragraph num="B."> <text>A Board order; or</text> </paragraph> <paragraph num="C."> <text>A statute that the Board enforces.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Form, Contents, and Verification."> <paragraph num="A."> <text>Form. The petition shall be:</text> <paragraph num="(1)"> <text>In writing; and</text> </paragraph> <paragraph num="(2)"> <text>Filed with the State Administrator.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Contents. The petition shall:</text> <paragraph num="(1)"> <text>Contain the name, address, and telephone number of the petitioner;</text> </paragraph> <paragraph num="(2)"> <text>Contain a detailed statement of the facts underlying the questioned applicability of the stated regulation, order, or statute; and</text> </paragraph> <paragraph num="(3)"> <text>Pose the question of whether or in what manner the stated regulation, order, or statute applies to the facts contained in the petition.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Verification. The petition shall also contain a statement by the petitioner, under oath, that the facts set forth in the petition are true to the best of the petitioner's knowledge, information, and belief.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Action by Board."> <paragraph num="A."> <text>Notice of Receipt. Upon receipt of a petition, the State Administrator shall promptly mail the petitioner a notice of filing, indicating the date the petition was received.</text> </paragraph> <paragraph num="B."> <text>Consideration and Disposition. Within 60 days after the petition is submitted, the State Board shall:</text> <paragraph num="(1)"> <text>Consider the petition; and</text> </paragraph> <paragraph num="(2)"> <text>Either:</text> <paragraph num="(a)"> <text>Issue a written declaratory ruling as requested, or</text> </paragraph> <paragraph num="(b)"> <text>Notify the petitioner in writing of the reasons for not issuing a declaratory ruling.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Effect of Ruling."> <text>If the State Board issues a declaratory ruling, that ruling binds the State Board, the local boards, and the petitioner on the facts set forth in the petition.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Judicial Review."> <text>A declaratory ruling issued under this chapter is subject to judicial review in the same manner that State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland, provides for review of a contested case.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4); State Government Article, §§10-304 and 10-305; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 635); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> </annotations> </chapter> <chapter num="03" heading="Petition for Adoption of Regulations"> <regulation prefix="Regulation" num=".01" heading="Petition Authorized."> <text>An interested person may petition the State Board for the adoption, amendment, or repeal of a regulation.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Form and Contents."> <paragraph num="A."> <text>Form. The petition shall be:</text> <paragraph num="(1)"> <text>In writing; and</text> </paragraph> <paragraph num="(2)"> <text>Filed with the State Administrator.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Contents. The petition shall contain:</text> <paragraph num="(1)"> <text>The name, address, and telephone number of the petitioner;</text> </paragraph> <paragraph num="(2)"> <text>The proposed regulation change; and</text> </paragraph> <paragraph num="(3)"> <text>A brief statement of the reasons for the proposed change.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Action by Board."> <paragraph num="A."> <text>Notice of receipt. Upon receipt of a petition, the State Administrator shall promptly mail the petitioner a notice of filing, indicating the date the petition was received.</text> </paragraph> <paragraph num="B."> <text>Consideration and Disposition. Within 60 days after the petition is submitted, the State Board shall:</text> <paragraph num="(1)"> <text>Consider the petition; and</text> </paragraph> <paragraph num="(2)"> <text>Either:</text> <paragraph num="(a)"> <text>Deny the petition and notify the petitioner in writing of the reasons for the denial, or</text> </paragraph> <paragraph num="(b)"> <text>Initiate the procedures for adopting, amending, or repealing the regulation, and notify the petitioner in writing of this action.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4); State Government Article, §§10-122 and 10-123; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 635); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> </annotations> </chapter> <chapter num="04" heading="Adoption, Amendment, or Repeal of Regulations"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>The State Board may adopt, amend, or repeal regulations, on a regular or emergency basis, as prescribed by the Administrative Procedure Act.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Notice and Opportunity for Comment."> <paragraph num="A."> <text>In General. The State Board shall:</text> <paragraph num="(1)"> <text>Provide public notice of the proposed adoption, amendment, or repeal; and</text> </paragraph> <paragraph num="(2)"> <text>Afford interested persons an opportunity to submit written data, views, or argument.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Hearing. The State Board may hold a hearing on the proposed adoption, amendment, or repeal and afford interested persons the opportunity to:</text> <paragraph num="(1)"> <text>Submit evidence, subject to cross-examination by other interested persons and the State Board; and</text> </paragraph> <paragraph num="(2)"> <text>Make oral argument.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4); State Government Article, Title 10, Subtitle 1; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01 and .02 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 635); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> </annotations> </chapter> <chapter num="05" heading="Administrative Complaint Procedure"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <paragraph num="A."> <text>The purpose of this chapter is to provide a uniform, nondiscriminatory procedure for the resolution of any complaint:</text> <paragraph num="(1)"> <text>Alleging a violation of any provision of Title III of the Help America Vote Act of 2002;</text> </paragraph> <paragraph num="(2)"> <text>Alleging a violation of any provision of the Election Law Article, Annotated Code of Maryland, relating to provisional ballots; or</text> </paragraph> <paragraph num="(3)"> <text>Brought by an individual who feels aggrieved by an action of a local board regarding voter registration.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The complaint may include a violation that has occurred, is occurring, or is about to occur.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Complainant” means the person who files a complaint with the State Board under this chapter.</text> </paragraph> <paragraph num="(2)"> <text>“Respondent” means any State or local election official whose actions are asserted, in a complaint under this chapter, to be in violation of Title III of the Help America Vote Act of 2002.</text> </paragraph> <paragraph num="(3)"> <text>“Title III” means Title III of the Help America Vote Act of 2002, Public Law 107-252, 116 Stat. 1666 (2002), codified at 42 U.S.C. §§15481—15485.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Who May File."> <text>Any person who believes that there is a violation of any provision of Title III or any provision of the Election Law Article, Annotated Code of Maryland, related to provisional ballots or who feels aggrieved by an action of a local board regarding voter registration may file a complaint.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Form of Complaint."> <paragraph num="A."> <text>Writing and Notarization. A complaint shall be in writing, signed and sworn by the complainant, and notarized.</text> </paragraph> <paragraph num="B."> <text>Prescribed or Other Form. The complainant may use:</text> <paragraph num="(1)"> <text>The form prescribed by the State Board, which is available from the State Board or from any local board of elections, or which may be downloaded from the State Board website; or</text> </paragraph> <paragraph num="(2)"> <text>Any other form satisfying the requirements of §A of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Place and Time for Filing; Copy for Respondent."> <paragraph num="A."> <text>Place for Filing. A complaint shall be filed with the State Board.</text> </paragraph> <paragraph num="B."> <text>Time for Filing. A complaint shall be filed:</text> <paragraph num="(1)"> <text>Within 60 days after the occurrence of the actions or events that form the basis for the complaint, including the actions or events that form the basis for the complainant's belief that a violation is about to occur; or</text> </paragraph> <paragraph num="(2)"> <text>If later, within 60 days after the complainant knew or, with the exercise of reasonable diligence, should have known of those actions or events.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Copy for Respondent. The complainant shall mail or deliver a copy of the complaint to each respondent.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Complaint — Consolidation, Record, Hearing, and Determination."> <paragraph num="A."> <text>Consolidation. The State Board may consolidate complaints if they:</text> <paragraph num="(1)"> <text>Relate to the same actions or events; or</text> </paragraph> <paragraph num="(2)"> <text>Raise common questions of law or fact.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Record.</text> <paragraph num="(1)"> <text>The State Board shall compile and maintain an official record in connection with each complaint under this chapter.</text> </paragraph> <paragraph num="(2)"> <text>The official record shall contain:</text> <paragraph num="(a)"> <text>A copy of the complaint, including any amendments made with the permission of the State Board;</text> </paragraph> <paragraph num="(b)"> <text>A copy of any written submission by the complainant;</text> </paragraph> <paragraph num="(c)"> <text>A copy of any written response by any respondent or other interested person;</text> </paragraph> <paragraph num="(d)"> <text>A written report of any investigation conducted by members or employees of the State Board or of any local board of elections, who may not be directly involved in the actions or events complained of and may not directly supervise or be directly supervised by any respondent;</text> </paragraph> <paragraph num="(e)"> <text>Copies of all notices and correspondence to or from the State Board in connection with the complaint;</text> </paragraph> <paragraph num="(f)"> <text>Originals or copies of any tangible evidence produced at any hearing conducted under §C of this regulation;</text> </paragraph> <paragraph num="(g)"> <text>The original tape recording produced at any hearing conducted under §C of this regulation;</text> </paragraph> <paragraph num="(h)"> <text>A copy of any transcript of any hearing conducted under §C of this regulation obtained by any board or other party; and</text> </paragraph> <paragraph num="(i)"> <text>A copy of any final determination under §D of this regulation or any final resolution under Regulation .07D of this chapter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Hearing.</text> <paragraph num="(1)"> <text>The State Board shall conduct a hearing on the record if:</text> <paragraph num="(a)"> <text>The complainant is alleging a violation of any provision of Title III of the Help America Vote Act of 2002, 42 U.S.C. §§15481 et seq. and requests a hearing; or</text> </paragraph> <paragraph num="(b)"> <text>The State Administrator determines that a hearing is necessary to decide a complaint alleging a violation of any provision of the Election Law Article, Annotated Code of Maryland, relating to provisional ballots or an action of a local board regarding voter registration.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A hearing under this section is not a contested case within the meaning of the Administrative Procedure Act, State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>The hearing shall be conducted not sooner than 10 days and not later than 30 days after the State Board receives the complaint.</text> </paragraph> <paragraph num="(4)"> <text>At least 5 business days before a hearing, the State Board shall provide notice of the date, time, place, and method (in-person or virtual) of the hearing. For good cause, a complainant may request an alternative date, time, or method for the hearing. The requisite notice shall be:</text> <paragraph num="(a)"> <text>Sent by mail to the complainant, each named respondent, and any other interested person who has asked in writing to be advised of the hearing;</text> </paragraph> <paragraph num="(b)"> <text>Posted on the State Board website; and</text> </paragraph> <paragraph num="(c)"> <text>Posted in a prominent place, available to the general public, at the offices of the State Board.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The State Administrator or the State Administrator's designee shall act as hearing officer.</text> </paragraph> <paragraph num="(6)"> <text>The complainant, respondent, or any witness called by the complainant or the respondent may appear at the hearing and testify or present tangible evidence in connection with the complaint.</text> </paragraph> <paragraph num="(7)"> <text>Each witness shall be sworn.</text> </paragraph> <paragraph num="(8)"> <text>At least 2 business days before the hearing, a party shall provide to the hearing officer and each party a list of the:</text> <paragraph num="(a)"> <text>Witnesses the party expects to call at the hearing; and</text> </paragraph> <paragraph num="(b)"> <text>Documents or other tangible evidence the party expects to present at the hearing.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>The hearing officer may limit the testimony, if necessary, to ensure that all parties are able to present their views.</text> </paragraph> <paragraph num="(10)"> <text>The hearing officer may recess the hearing and reconvene at a later date, time, and place announced publicly at the hearing.</text> </paragraph> <paragraph num="(11)"> <text>A complainant, respondent, or other person who testifies or presents evidence at the hearing may, but need not, be represented by an attorney.</text> </paragraph> <paragraph num="(12)"> <text>There is no right of cross-examination at a hearing, but a person may testify or present evidence to contradict any other testimony or evidence.</text> </paragraph> <paragraph num="(13)"> <text>The hearing officer may question any witness.</text> </paragraph> <paragraph num="(14)"> <text>If a person has already testified or presented evidence at the hearing and wishes to contradict testimony or evidence subsequently presented, that person is not entitled to be heard again, but may make a written presentation to the hearing officer.</text> </paragraph> <paragraph num="(15)"> <text>The proceedings shall be tape-recorded by and at the expense of the State Board.</text> </paragraph> <paragraph num="(16)"> <text>The recording will not be transcribed as a matter of course, but the State Board, a local board of elections, or any party may obtain a transcript at its own expense.</text> </paragraph> <paragraph num="(17)"> <text>If a board or party obtains a transcript, the board or party shall file a copy as part of the record, and any other interested person may examine or copy the record copy.</text> </paragraph> <paragraph num="(18)"> <text>Any party to the proceedings may file a written brief or memorandum within 5 business days after the conclusion of the hearing.</text> </paragraph> <paragraph num="(19)"> <text>Except with the specific authorization of the hearing officer, responsive or reply memoranda may not be filed.</text> </paragraph> <paragraph num="(20)"> <text>Except as provided by law, with the consent of all parties to the complaint, the hearing officer may extend any deadline or waive or modify any requirement established in this section.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Final Determination.</text> <paragraph num="(1)"> <text>If there has been no hearing under §C of this regulation, the State Administrator or the State Administrator's designee shall review the record and determine whether, under a preponderance of the evidence standard:</text> <paragraph num="(a)"> <text>A violation of Title III or any provision of the Election Law Article, Annotated Code of Maryland, related to provisional ballots has been established; or</text> </paragraph> <paragraph num="(b)"> <text>The local board has acted properly concerning the voter registration at issue in the complaint.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The determination of the State Administrator or the State Administrator's designee shall be the determination of the State Board.</text> </paragraph> <paragraph num="(3)"> <text>After any hearing conducted under §C of this regulation, the hearing officer shall determine, under a preponderance of the evidence standard, whether a violation of Title III or any provision of the Election Law Article, Annotated Code of Maryland, related to provisional ballots has been established or whether the local board has acted properly concerning the voter registration at issue in the complaint.</text> </paragraph> <paragraph num="(4)"> <text>The hearing officer may take judicial notice of any fact not subject to reasonable dispute in that it is either generally known within the State or capable of accurate and ready determination by resort to sources whose accuracy cannot reasonably be questioned.</text> </paragraph> <paragraph num="(5)"> <text>Form of Determination.</text> <paragraph num="(a)"> <text>If the State Administrator or the State Administrator's designee, whether acting as hearing officer or otherwise, determines that a violation has occurred, the State Board, acting through the State Administrator or the State Administrator's designee, shall provide the appropriate remedy.</text> </paragraph> <paragraph num="(b)"> <text>The remedy may include an order to any respondent commanding the respondent to take specified action, or prohibiting the respondent from taking specified action, with respect to a past or future election.</text> </paragraph> <paragraph num="(c)"> <text>The remedy may not include an award of money damages or attorney's fees.</text> </paragraph> <paragraph num="(d)"> <text>If the complaint is not timely or not in proper form, or if the State Administrator or the State Administrator's designee, whether acting as hearing officer or otherwise, determines that a violation has not occurred or that there is insufficient evidence to establish a violation, the State Board, acting through the State Administrator or the State Administrator's designee, shall dismiss the complaint.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>The State Administrator or the State Administrator's designee shall explain in a written decision the reasons for the determination and for any remedy selected.</text> </paragraph> <paragraph num="(7)"> <text>Except as specified in §D(7) of this regulation, the final determination of the State Board shall be issued within 90 days after the complaint was filed, unless the complainant consents in writing to an extension.</text> </paragraph> <paragraph num="(8)"> <text>The final determination shall be:</text> <paragraph num="(a)"> <text>Mailed to the complainant, each respondent, and any other interested person who has asked in writing to be advised of the final determination;</text> </paragraph> <paragraph num="(b)"> <text>Published on the State Board website; and</text> </paragraph> <paragraph num="(c)"> <text>Made available on request to any interested person.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>If the State Board cannot make a final determination within 90 days after the complaint was filed, or within any extension to which the complainant consents, the complaint shall be referred for final resolution under Regulation .07 of this chapter.</text> </paragraph> <paragraph num="(10)"> <text>The record compiled under §B of this regulation shall be made available for use under Regulation .07 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Complaint — Alternate Dispute Resolution."> <paragraph num="A."> <text>If, for any reason, the State Administrator or the State Administrator's designee does not render a final determination within 90 days after the complaint was filed, or within any extension to which the complainant consents, the complaint shall be resolved under this regulation.</text> </paragraph> <paragraph num="B."> <text>Selection of Arbitrators.</text> <paragraph num="(1)"> <text>On or before the 5th business day after a final State Board determination is due, the State Board shall designate in writing to the complainant the name of an arbitrator to serve on a panel to resolve the complaint.</text> </paragraph> <paragraph num="(2)"> <text>Within 3 business days after the complainant receives the designation of an arbitrator, the complainant shall designate in writing to the State Board the name of a second arbitrator.</text> </paragraph> <paragraph num="(3)"> <text>Within 3 business days after the complainant's designation of a second arbitrator, the two arbitrators designated shall select a third arbitrator to complete the panel.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Arbitration Process.</text> <paragraph num="(1)"> <text>The arbitration panel may review the record compiled in connection with the complaint, including the tape recording or any transcript of a hearing and any briefs or memoranda, but may not receive additional testimony or evidence.</text> </paragraph> <paragraph num="(2)"> <text>In exceptional cases, the panel may request that the parties present additional briefs or memoranda.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Arbitration Resolution.</text> <paragraph num="(1)"> <text>The arbitrators shall determine the appropriate resolution of the complaint by a majority vote.</text> </paragraph> <paragraph num="(2)"> <text>The arbitration panel shall issue a written resolution within 60 days after the final State Board determination was due under Regulation .06D of this chapter. The 60-day period may not be extended.</text> </paragraph> <paragraph num="(3)"> <text>The final resolution of the panel shall be:</text> <paragraph num="(a)"> <text>Transmitted to the State Board;</text> </paragraph> <paragraph num="(b)"> <text>Mailed to the complainant, each respondent, and any other interested person who has asked in writing to be advised of the final resolution;</text> </paragraph> <paragraph num="(c)"> <text>Published on the State Board website; and</text> </paragraph> <paragraph num="(d)"> <text>Made available on request to any interested person.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Except if an appeal is permitted under Regulation .08B of this chapter, the final resolution of the panel is the final resolution of the complaint.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Appeal."> <paragraph num="A."> <text>Except as provided in §B of this regulation, the final determination of the State Board under Regulation .06D of this chapter, or the final resolution of an arbitration panel under Regulation .07D of this chapter, may not be appealed in any State or federal court.</text> </paragraph> <paragraph num="B."> <text>A final determination of the State Board or a final resolution of an arbitration panel regarding the eligibility of an individual to register to vote is subject to judicial review, as provided by Election Law Article, §3-602, Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-602, and 11-305, Annotated Code of Maryland; 42 U.S.C.§15512(a)</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 adopted as an emergency provision effective April 16, 2003 (30:9 Md. R. 613); adopted permanently effective July 21, 2003 (30:14 Md. R. 938)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C, D amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2073); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective September 29, 2014 (41:19 Md. R. 1082); July 10, 2023 (50:13 Md. R. 514); January 8, 2024 (50:26 Md. R. 1132)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07D amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> </annotations> </chapter> <chapter num="06" heading="Candidate Names"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Alternative name” means a name, other than a given name, provided on a certificate of candidacy pursuant to Election Law Article, §5-301(c)(3), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Candidate filing document” means a certificate of candidacy, declaration of intent, or any other document submitted by a candidate for purposes of having the candidate's name placed on the ballot.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Requirements for the Use of an Alternative Name."> <paragraph num="A."> <text>Designation of Alternate Name. The State Administrator or designee shall accept the designation of an alternative name on a candidate filing document if:</text> <paragraph num="(1)"> <text>The candidate completed the affidavit as specified in Regulation .03 of this chapter; and</text> </paragraph> <paragraph num="(2)"> <text>The alternative name meets the requirements established under Regulation .04 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Impermissible Candidate Name; Opportunity to Correct.</text> <paragraph num="(1)"> <text>A determination that an alternative name on a candidate filing document does not meet the requirements of this chapter will not invalidate the candidate filing document.</text> </paragraph> <paragraph num="(2)"> <text>If the alternative name is not permissible, the State Administrator shall notify the candidate of that fact.</text> </paragraph> <paragraph num="(3)"> <text>Within 5 days of notification, the State Administrator shall:</text> <paragraph num="(a)"> <text>Accept a new alternative name submitted by the candidate; or</text> </paragraph> <paragraph num="(b)"> <text>If a new and acceptable alternative name is not submitted, use the candidate's given name as contained in the candidate's voter registration record.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Affidavit of Alternative Name."> <paragraph num="A."> <text>In General. Except as provided in §C of this regulation, when a candidate files a candidate filing document with an alternative name, the candidate shall include an affidavit, filed under penalty of perjury, attesting that the candidate is generally known by the alternative name in:</text> <paragraph num="(1)"> <text>Press accounts concerning the candidate; or</text> </paragraph> <paragraph num="(2)"> <text>If press accounts do not exist, the candidate's every day encounters with members of the community.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Affidavits.</text> <paragraph num="(1)"> <text>If an affidavit for an alternative name is based on press accounts, the candidate must supply a copy of the press accounts referencing the individual by the alternative name.</text> </paragraph> <paragraph num="(2)"> <text>If an affidavit for an alternative name is based on the candidate's every day encounters with members of the community, the affidavit shall include two witnesses certifying, under penalty of perjury, to the alternative name of the candidate.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Affidavit Not Required.</text> <paragraph num="(1)"> <text>An affidavit is not required if the alternative name is an initial, shortened version, or commonly used variation of the candidate's given name.</text> </paragraph> <paragraph num="(2)"> <text>Examples of shortened versions of names include:</text> <paragraph num="(a)"> <text>Beth for Elizabeth; or</text> </paragraph> <paragraph num="(b)"> <text>Jon for Jonathan.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Examples of commonly used variations of names include:</text> <paragraph num="(a)"> <text>Peggy for Margaret; or</text> </paragraph> <paragraph num="(b)"> <text>Dick for Richard.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Alternative Names."> <paragraph num="A."> <text>Determination. For an alternative name to be permissible, the State Administrator or designee shall make a determination that the alternative name:</text> <paragraph num="(1)"> <text>Includes at least a first name or initial;</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §B of this regulation includes the candidate's given last name; and</text> </paragraph> <paragraph num="(3)"> <text>Does not include:</text> <paragraph num="(a)"> <text>A title, honorary title, or word that gives the impression of a title;</text> </paragraph> <paragraph num="(b)"> <text>A description of an activity, event, or experience;</text> </paragraph> <paragraph num="(c)"> <text>A reference to a business or commercial enterprise of the candidate; or</text> </paragraph> <paragraph num="(d)"> <text>An offensive or derogatory word or phrase.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Permissive Alternative Names. A candidate may file an alternative name using a last name other than the candidate's given last name if the candidate:</text> <paragraph num="(1)"> <text>Either:</text> <paragraph num="(a)"> <text>Is legally entitled to use a last name other than the candidate's given last name; or</text> </paragraph> <paragraph num="(b)"> <text>Was party to an absolute divorce and continues to use the given name prior to the divorce; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Files an affidavit in support of alternative name as required under Regulation .03 of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Name Conventions."> <text>A nickname, phrase, or name other than a shortened version or commonly used variation of the candidate's given name:</text> <paragraph num="A."> <text>May not exceed the character length set by the State Administrator; and</text> </paragraph> <paragraph num="B."> <text>Shall be placed on the ballot in the middle name field.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4) and Title 5, Subtitle 3, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective July 2, 2010 (37:16 Md. R. 1059); adopted permanently effective October 18, 2010 (37:21 Md. R. 1439)</annotation> </annotations> </chapter> <chapter num="07" heading="Voting in Correctional Facilities"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Baltimore City centralized booking facility” has the meaning stated in Correctional Services Article, §2-501(a)(2), Annotated Code of Maryland, and Election Law Article, §1-303.1(a)(2), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Correctional facility” has the meaning stated in Election Law Article, §1-303.2(a)(2), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>“Correctional unit” has the meaning stated in Correctional Services Article, §2-401(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Department” means the Department of Public Safety and Correctional Services.</text> </paragraph> <paragraph num="(5)"> <text>“Election official” is an employee or designee of a local board who:</text> <paragraph num="(a)"> <text>Is at least 18 years of age;</text> </paragraph> <paragraph num="(b)"> <text>Has met all background check requirements as required by the Department; and</text> </paragraph> <paragraph num="(c)"> <text>Is not employed by the Department.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Election-related materials” has the meaning stated in Correctional Services Article, §2-501(a)(3), Annotated Code of Maryland, and Election Law Article, §1-303.1(a)(3), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Eligible voter” has the meaning stated in Election Law Article, §3-303.2(a)(4), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Local correctional unit” has the meaning stated in Correctional Services Article, §2-401(b)(2)(iii), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(9)"> <text>“Voting information packet” means a packet with a voter registration application, an absentee ballot application, and instructions for each application.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Duties of the State Board."> <paragraph num="A."> <text>Ballot Drop Box. The State Board shall provide:</text> <paragraph num="(1)"> <text>A secure, designated ballot drop box for election-related materials at the Baltimore City centralized booking facility to allow eligible voters sufficient opportunity to submit election-related materials before any voter registration and absentee voting deadlines; and</text> </paragraph> <paragraph num="(2)"> <text>Written notifications on how and when eligible voters may use the ballot drop box.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notification of Eligible Voters.</text> <paragraph num="(1)"> <text>The State Board shall adopt a program to inform eligible voters of upcoming elections and how to exercise the right to vote.</text> </paragraph> <paragraph num="(2)"> <text>For eligible voters incarcerated in a correctional unit operated by the Department:</text> <paragraph num="(a)"> <text>At the beginning of a presidential or gubernatorial election year, on a date mutually agreed upon by the State Board and the Department, the State Board shall provide the Department with:</text> <paragraph num="(i)"> <text>Deadlines for the return of a completed Statewide VRA as defined in COMAR 33.05.04.02C;</text> </paragraph> <paragraph num="(ii)"> <text>Deadlines for the local board’s receipt of a request for an absentee ballot;</text> </paragraph> <paragraph num="(iii)"> <text>Deadlines for the return of a completed absentee ballot; and</text> </paragraph> <paragraph num="(iv)"> <text>In the event of a special election, the deadlines specified in §B(2)(a)(i)—(iii) of this regulation as soon as they are determined; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>After the Department has provided the number of eligible voters as described in Regulation .03 of this chapter and no later than 30 days before the deadline to register to vote, the State Board shall provide the Department with a number of voting information packets equal to or greater than the number of eligible voters at each of the Department’s facilities.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>For eligible voters incarcerated in a correctional facility operated by a local correctional unit, the State Board shall provide each local correctional facility with a number of voting information packets equal to or greater than the number of eligible voters at each county correctional facility no later than 30 days before the deadline to register to vote.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Duties of the Department of Public Safety and Correctional Services."> <paragraph num="A."> <text>Ballot Drop Box. The Department shall:</text> <paragraph num="(1)"> <text>Make the ballot drop box provided by the State Board available to eligible voters at the Baltimore City centralized booking facility;</text> </paragraph> <paragraph num="(2)"> <text>Make any additional ballot drop boxes provided by the Department available to eligible voters in the correctional facility operated by the Department where the additional ballot drop boxes are located;</text> </paragraph> <paragraph num="(3)"> <text>Provide for video monitoring of all ballot drop boxes 24 hours a day and 7 days a week;</text> </paragraph> <paragraph num="(4)"> <text>Allow eligible voters to submit election-related material in the ballot drop box where they are incarcerated;</text> </paragraph> <paragraph num="(5)"> <text>Notify the State Board and the appropriate local board of elections if a ballot drop box becomes full or is damaged or compromised in any way; and</text> </paragraph> <paragraph num="(6)"> <text>Disseminate written notifications directly to each eligible voter on how and when to use the ballot drop box in the correctional facility where they are incarcerated.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notification of Eligible Voters. The Department shall:</text> <paragraph num="(1)"> <text>No later than February 1 in a gubernatorial election year or December 15 in the year preceding a presidential election year, forward to the State Board the number of eligible individuals currently in custody at each correctional facility operated by the Department;</text> </paragraph> <paragraph num="(2)"> <text>No later than July 1 of each even-numbered year, forward to the State Board the number of eligible individuals currently in custody at each correctional facility operated by the Department;</text> </paragraph> <paragraph num="(3)"> <text>In the event of a special election, no later than 60 days before the deadline to register to vote for the special election, forward to the State Board the number of eligible individuals currently in custody at each State facility;</text> </paragraph> <paragraph num="(4)"> <text>Upon receipt of voting information packets from the State Board, distribute the packets to the eligible individuals in a timely manner, even if an eligible individual was not included in the original count of eligible individuals forwarded to the State Board;</text> </paragraph> <paragraph num="(5)"> <text>Store any extra voting information packets that remain after distribution in a secured location;</text> </paragraph> <paragraph num="(6)"> <text>Notify the State Board immediately if a facility needs additional voting information packets;</text> </paragraph> <paragraph num="(7)"> <text>Process and deliver to the USPS all outgoing election mail placed in the normal outgoing mail receptacle in a timely manner, so as to not delay the arrival of election mail; and</text> </paragraph> <paragraph num="(8)"> <text>Allow designated election officials to empty any ballot drop boxes provided by the State Board on a mutually agreed upon schedule.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notification of Released Eligible Voters. The Department shall:</text> <paragraph num="(1)"> <text>Provide each individual who is released from a correctional facility with a voter registration application and documentation with the individual’s discharge papers that informs the individual that the individual’s voting rights have been restored or are otherwise intact;</text> </paragraph> <paragraph num="(2)"> <text>At each parole and probation office, display in a conspicuous location where notices to the public are customarily posted a sign indicating that any individual who is no longer incarcerated has the right to vote; and</text> </paragraph> <paragraph num="(3)"> <text>Post in a conspicuous location on the Department’s website a notice indicating that any individual who is no longer incarcerated pursuant to a felony conviction has the right to vote.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Required Reporting. No later than January 15 of each year, the Department shall provide to the State Board a cumulative list of the prior year’s eligible voters at each correctional facility operated by the Department.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Duties of the Local Board of Elections for Baltimore City."> <text>The local board of elections for Baltimore City shall:</text> <paragraph num="A."> <text>Provide staff to collect election-related materials submitted to the ballot drop box at:</text> <paragraph num="(1)"> <text>The Baltimore City centralized booking facility on at least a weekly basis; and</text> </paragraph> <paragraph num="(2)"> <text>The ballot drop box at any other correctional facility located in Baltimore City, on a schedule mutually agreed upon by the local board of elections for Baltimore City and the correctional facility; and</text> </paragraph> </paragraph> <paragraph num="B."> <text>If the materials collected are for another local board, distribute the materials to the appropriate local board in a timely manner.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Duties of Local Correctional Facilities."> <text>Each local correctional facility shall:</text> <paragraph num="A."> <text>Upon receipt of voting information packets, distribute the packets to the eligible individuals in a timely manner and to eligible individuals who arrive at the facility after the initial distribution;</text> </paragraph> <paragraph num="B."> <text>Store any extra packets that remain after distribution;</text> </paragraph> <paragraph num="C."> <text>Notify the State Board immediately if a facility needs additional packets; and</text> </paragraph> <paragraph num="D."> <text>Unless an agreement exists between a local board and the local correctional facility in a county for the pickup of outgoing election mail by an election official, deliver all outgoing election mail to the USPS in a timely manner, so as to not delay the arrival of election mail.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Duties of Eligible Voters."> <text>The eligible individual is responsible for completing and depositing before the appropriate deadline the election mail in:</text> <paragraph num="A."> <text>A designated ballot drop box at the individual’s respective correctional facility if one is provided; or</text> </paragraph> <paragraph num="B."> <text>The correctional facility’s outgoing mail receptacle.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§1-101, 2-102(b)(4), 3-101, 3-305(e), and 9-301;State Government Article, §15-715(g); Annotated Code of Maryland;52 U.S.C. 21083(a)(5)(A)—(B)</annotation> <annotation type="History" subtype="Administrative History">Effective date: July 25, 2022 (49:15 Md. R. 740)</annotation> </annotations> </chapter> <chapter num="08" heading="Election Plan"> <regulation prefix="Regulation" num=".01" heading="Requirements for an Election Plan."> <text>A local board shall include in the election plan:</text> <paragraph num="A."> <text>A polling place plan that meets the requirements of COMAR 33.15.03.01;</text> </paragraph> <paragraph num="B."> <text>A ballot drop box plan developed in accordance with COMAR 33.11.01.04;</text> </paragraph> <paragraph num="C."> <text>An early voting center plan that meets the requirements of COMAR 33.17.02.02;</text> </paragraph> <paragraph num="D."> <text>An analysis of how to maximize voter participation in the county and each precinct; and</text> </paragraph> <paragraph num="E."> <text>A letter from the local board that includes:</text> <paragraph num="(1)"> <text>The date of the local board meeting where the election plan was considered;</text> </paragraph> <paragraph num="(2)"> <text>A summary of any oral testimony about the election plan that was offered at the meeting where the election plan was considered;</text> </paragraph> <paragraph num="(3)"> <text>As an attachment, any written testimony submitted by the public regarding the election plan; and</text> </paragraph> <paragraph num="(4)"> <text>An affirmation of compliance with the notice and comment requirements of Election Law Article, §2-303.1(e)(3)(5), Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Submission of an Election Plan."> <paragraph num="A."> <text>The State Board shall:</text> <paragraph num="(1)"> <text>Prescribe a form and submission process for a local board to use to provide a proposed election plan; and</text> </paragraph> <paragraph num="(2)"> <text>Provide each local board with the prescribed form at least 9 months before a primary election.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Requirements of Election Plan Submission Process.</text> <paragraph num="(1)"> <text>The form and submission process required under §A of this regulation shall ensure that an election plan meets the requirements of COMAR 33.01.08.01.</text> </paragraph> <paragraph num="(2)"> <text>A local board shall submit an election plan by completing the form and submission process required under §A(1) of this regulation at least 7 months before each Statewide primary election. Completion of the form and submission process shall constitute fulfillment of a local board’s duty to submit an election plan pursuant to Election Law Article, §2-303.1(a), Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Approval of Elections Plan."> <paragraph num="A."> <text>Upon receipt of an election plan, the State Administrator shall review it and make a recommendation to the State Board whether to approve it.</text> </paragraph> <paragraph num="B."> <text>The State Board shall:</text> <paragraph num="(1)"> <text>Vote on a local board's proposed election plan within 30 days of receipt of the submission required in COMAR 33.01.08.02(B)(2);</text> </paragraph> <paragraph num="(2)"> <text>Approve an election plan if the election plan:</text> <paragraph num="(a)"> <text>Complies with the requirements of Election Law Article, §§2-303.1 and 10.101(a)(2), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Complies with this regulation and COMAR 33.15.03.01, 33.11.01.04, and 33.17.02.02;</text> </paragraph> <paragraph num="(c)"> <text>Has been reviewed by the State Administrator; and</text> </paragraph> <paragraph num="(d)"> <text>Will not negatively affect access to voting for historically disenfranchised communities, as defined in Election Law Article, §1-101(aa-1), Annotated Code of Maryland; and</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Within 2 days after its vote on an election plan, notify the local board of the State Board's vote.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the State Board votes on an election plan and does not approve the election plan under §B(2) of this regulation, the State Board shall:</text> <paragraph num="(1)"> <text>In the notice required by §B(3) of this regulation include:</text> <paragraph num="(a)"> <text>The reason that the plan was not approved;</text> </paragraph> <paragraph num="(b)"> <text>A statement that a revised plan is due 15 days after the vote by the State Board; and</text> </paragraph> <paragraph num="(c)"> <text>The date on which the State Board will meet to review the revised plan.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Set a date for a meeting to consider the revised plan that is no later than 5 days after the submission date of the revised plan.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Upon approval by the State Board, a local board shall include in its disaster recovery plan the name, address, and contact information for each early voting center, polling place and ballot drop box.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Notice of Proposed Election Plan by the Local Boards."> <paragraph num="A."> <text>Contact List.</text> <paragraph num="(1)"> <text>Each local board shall maintain a contact list of individuals and organizations as required by Election Law Article, §2-303.1(e)(2), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>There shall be one list for the purposes of sending notices of election plans and polling place changes as required by Election Law Article, §2-303.1(e)(4), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Each local board shall make available in a conspicuous location on its website:</text> <paragraph num="(1)"> <text>Information about the contact list in §A of this regulation, including:</text> <paragraph num="(a)"> <text>A statement that the purpose of the list is to provide notice about local board meetings where an election plan or proposed change to a location of a polling place will be considered;</text> </paragraph> <paragraph num="(b)"> <text>A statement that by signing up for the list, the person will receive notice of any meeting where election plans or polling place changes are considered; and</text> </paragraph> <paragraph num="(c)"> <text>How to register for the list.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>At least 14 days before a meeting where an election plan or polling place change will be discussed, the proposed election plan or written description of the proposed change in polling place.</text> </paragraph> </paragraph> <paragraph num="C."> <text>At least 14 days before meeting to consider an election plan, the local board shall provide written notice of the meeting to:</text> <paragraph num="(1)"> <text>Each individual and organization on the contact list required in §A of this regulation; and</text> </paragraph> <paragraph num="(2)"> <text>The following elected officials who represent all or any portion of the county:</text> <paragraph num="(a)"> <text>The Mayor;</text> </paragraph> <paragraph num="(b)"> <text>County Executive;</text> </paragraph> <paragraph num="(c)"> <text>County Commissioner;</text> </paragraph> <paragraph num="(d)"> <text>County Council member;</text> </paragraph> <paragraph num="(e)"> <text>Each Municipal Council member; and</text> </paragraph> <paragraph num="(f)"> <text>Member of the General Assembly.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4) §2-303.1, 2-304, and 10-301.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2025 (52:23 Md. R. 1140)</annotation> </annotations> </chapter> </subtitle> <subtitle num="02" heading="Meetings and Training"> <chapter num="01" heading="Open Meetings"> <regulation prefix="Regulation" num=".01" heading="Board Defined; Application to Local Boards."> <paragraph num="A."> <text>In this chapter, the following term has the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Term Defined. “Board” means:</text> <paragraph num="(1)"> <text>The State Board; and</text> </paragraph> <paragraph num="(2)"> <text>Any local board that has not adopted its own regulations under State Government Article, §10-507(b), Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Public Attendance and Observance Allowed."> <paragraph num="A."> <text>At any open session of a board, the general public is invited to attend and observe.</text> </paragraph> <paragraph num="B."> <text>The board shall meet in a location that is accessible to individuals who would like to attend and observe an open session of a board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Public Participation Limited."> <text>A member of the public attending an open session may not participate in the session except to the extent:</text> <paragraph num="A."> <text>The board expressly invites public testimony, questions, comments, or other forms of public participation; or</text> </paragraph> <paragraph num="B."> <text>A person is entitled by law to participate.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Disruptive Conduct Prohibited."> <paragraph num="A."> <text>In General. An individual attending an open session of a board may not engage in any conduct, including visual demonstrations such as the waving of placards, signs, or banners, that:</text> <paragraph num="(1)"> <text>Disrupts the session; or</text> </paragraph> <paragraph num="(2)"> <text>Interferes with the right of the public to attend and observe the session.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Enforcement. If an individual persists in conduct prohibited by §A of this regulation or violates any other regulation concerning the conduct of the open session, the presiding officer may:</text> <paragraph num="(1)"> <text>Order the individual to be removed from the session;</text> </paragraph> <paragraph num="(2)"> <text>Request police assistance to restore order; and</text> </paragraph> <paragraph num="(3)"> <text>Recess the session while order is restored.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Recording, Photographing, or Broadcasting."> <paragraph num="A."> <text>Recording Open Session. A member of the public, including a representative of the news media, may record the proceedings of an open session by means of a tape recorder or any other recording device if the device does not:</text> <paragraph num="(1)"> <text>Create an excessive noise that disturbs board members or other individuals attending the session; or</text> </paragraph> <paragraph num="(2)"> <text>Otherwise:</text> <paragraph num="(a)"> <text>Disrupt the session, or</text> </paragraph> <paragraph num="(b)"> <text>Interfere with the right of the public to attend and observe the session.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Photographing or Taping Session. A member of the public, including a representative of the news media, may photograph or videotape the proceedings of an open session by means of any type of camera if the camera:</text> <paragraph num="(1)"> <text>Is operated without excessively bright artificial light that disturbs board members or other individuals attending the session;</text> </paragraph> <paragraph num="(2)"> <text>Does not create an excessive noise that disturbs board members or other individuals attending the session; and</text> </paragraph> <paragraph num="(3)"> <text>Does not otherwise:</text> <paragraph num="(a)"> <text>Disrupt the session, or</text> </paragraph> <paragraph num="(b)"> <text>Interfere with the right of the public to attend and observe the session.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Broadcasting Session. A representative of the news media may broadcast or televise the proceedings of an open session if the equipment used:</text> <paragraph num="(1)"> <text>Is operated without excessively bright artificial light that disturbs board members or other individuals attending the session;</text> </paragraph> <paragraph num="(2)"> <text>Does not create an excessive noise that disturbs board members or other individuals attending the session; and</text> </paragraph> <paragraph num="(3)"> <text>Does not otherwise:</text> <paragraph num="(a)"> <text>Disrupt the session, or</text> </paragraph> <paragraph num="(b)"> <text>Interfere with the right of the public to attend and observe the session.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Restriction of Movement.</text> <paragraph num="(1)"> <text>Whenever necessary to maintain the orderly conduct of the session, the presiding officer may restrict the movement of the individual who is using a recording device, a camera, or broadcasting or televising equipment.</text> </paragraph> <paragraph num="(2)"> <text>If the individual refuses to comply or otherwise persists in conduct prohibited by this regulation or any other regulation concerning the conduct of the open session, the presiding officer may take action as authorized in Regulation .04B of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Recordings Not Part of Record."> <text>A recording of an open session made by a member of the public, or any transcript derived from that recording, is not a part of the record of any proceeding of the board.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 2-202(b); State Government Article, §10-507(b); Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 579); adopted permanently effective April 17, 2000 (27:7 Md. R. 707)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> </annotations> </chapter> <chapter num="02" heading="Biennial and Other Meetings"> <regulation prefix="Regulation" num=".01" heading="Statewide Biennial Meeting."> <paragraph num="A."> <text>General. A Statewide biennial meeting shall be held, as provided in Election Law Article, Annotated Code of Maryland, to instruct local board members, election directors, counsel to local boards, and others on the proper conduct of elections.</text> </paragraph> <paragraph num="B."> <text>Mandatory Attendees. Unless excused as provided in this regulation, each of the following is required to attend the Statewide biennial meeting:</text> <paragraph num="(1)"> <text>All local board members;</text> </paragraph> <paragraph num="(2)"> <text>All election directors;</text> </paragraph> <paragraph num="(3)"> <text>All counsel to local boards;</text> </paragraph> <paragraph num="(4)"> <text>Any other individual designated by the State Board or the State Administrator; and</text> </paragraph> <paragraph num="(5)"> <text>Any other individual designated by a local board or an election director.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Excused Absences—by State Administrator. The State Administrator may excuse the attendance of an individual described in §B(1)—(4) of this regulation only:</text> <paragraph num="(1)"> <text>On written request; and</text> </paragraph> <paragraph num="(2)"> <text>For one of the following reasons:</text> <paragraph num="(a)"> <text>Death in the individual's immediate family,</text> </paragraph> <paragraph num="(b)"> <text>Serious illness of the individual, or</text> </paragraph> <paragraph num="(c)"> <text>Similar good cause shown to the satisfaction of the State Administrator.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Excused Absences—by Election Director. An election director may excuse the attendance of an individual described in §B(5) of this regulation in accordance with the regulations of the local board.</text> </paragraph> <paragraph num="E."> <text>Local Counsel. Counsel to local boards shall make every effort to clear their calendars to avoid a conflict with the meeting.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Monthly Training Sessions for Directors."> <paragraph num="A."> <text>Administrator May Establish. The State Administrator may hold meetings to train election directors in the duties and responsibilities of their positions and to educate them on emerging technologies and practices in elections administration.</text> </paragraph> <paragraph num="B."> <text>Mandatory Attendees. Unless excused by the State Administrator, all election directors shall attend these meetings.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Other Training Sessions."> <text>The State Administrator may also require:</text> <paragraph num="A."> <text>Election directors and staff to attend training sessions in a specified area, such as candidacy, campaign finance, and voter registration; and</text> </paragraph> <paragraph num="B."> <text>Election directors or their designees to conduct training sessions on specified topics, such as voter registration.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4), 2-104, and 2-202(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 579): adopted permanently effective April 17, 2000 (27:7 Md. R. 707)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> </annotations> </chapter> <chapter num="03" heading="Judges' Manuals and Training"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>Training Class.</text> <paragraph num="(a)"> <text>“Training class” means a class prepared and conducted by the election director to train election judges that is long enough to cover all of the requirements of the State Administrator’s training curriculum through an in-person, virtual, or online delivery method of instruction, as determined appropriate by the election director.</text> </paragraph> <paragraph num="(b)"> <text>“Training class” includes a hands-on practice session with any technology that will be used by the election judge in a polling place.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Training program” means the required course of instruction prepared by the election director to train election judges for each election.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Administrator to Develop and Issue."> <text>The State Administrator shall develop and issue for the local boards:</text> <paragraph num="A."> <text>A judges' manual;</text> </paragraph> <paragraph num="B."> <text>Instruction sheets summarizing certain procedures; and</text> </paragraph> <paragraph num="C."> <text>The curriculum for training election judges.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Development of Manual and Training Materials."> <paragraph num="A."> <text>Before issuing a judges' manual, the State Administrator shall:</text> <paragraph num="(1)"> <text>Convene a committee composed of representatives of the local boards to provide comment and feedback on the draft manual; and</text> </paragraph> <paragraph num="(2)"> <text>Consider the committee's comments and suggestions.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Upon receiving the judges' manual and instruction sheets, each local board shall:</text> <paragraph num="(1)"> <text>Customize the sections of the manual and instruction sheets designated for customization; and</text> </paragraph> <paragraph num="(2)"> <text>Submit the customized manual and instruction sheets to the State Board of Elections for review and approval.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The State Administrator shall:</text> <paragraph num="(1)"> <text>Review each local boards' customized manual and instruction sheets;</text> </paragraph> <paragraph num="(2)"> <text>Notify the local board of any required changes; and</text> </paragraph> <paragraph num="(3)"> <text>Once any required changes have been made, approve the manual and instruction sheets.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Use of Training Materials."> <text>Each local board shall use the manual, instruction sheets, and curriculum approved by the State Administrator:</text> <paragraph num="A."> <text>For training its election judges; and</text> </paragraph> <paragraph num="B."> <text>As guidelines for conducting an election.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Judges' Training Sessions."> <paragraph num="A."> <text>Delivery of Training Program.</text> <paragraph num="(1)"> <text>Each election director shall prepare a training program for election judges.</text> </paragraph> <paragraph num="(2)"> <text>The training program shall include training classes:</text> <paragraph num="(a)"> <text>Before the primary and general elections in a presidential election year;</text> </paragraph> <paragraph num="(b)"> <text>Before the primary election in a gubernatorial election year; and</text> </paragraph> <paragraph num="(c)"> <text>If the State Administrator considers it necessary:</text> <paragraph num="(i)"> <text>Before the general election in a gubernatorial election year; and</text> </paragraph> <paragraph num="(ii)"> <text>Before a special primary or general election.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>The election director shall hold as many training classes and hands-on practice sessions as needed to accommodate all of the election judges.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Requirements for Training Program Completion.</text> <paragraph num="(1)"> <text>Each election judge shall complete the required training program.</text> </paragraph> <paragraph num="(2)"> <text>An election director may require an election judge to attend additional classes.</text> </paragraph> <paragraph num="(3)"> <text>Unless appointed under emergency circumstances, an individual may not serve as an election judge unless the individual completes the required training program.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Requirements for Training Compensation.</text> <paragraph num="(1)"> <text>A local board shall pay at least $50 to an election judge who completes the training program, and serves as an election judge in the election for which the training was offered.</text> </paragraph> <paragraph num="(2)"> <text>If the training program includes a training class that is offered through virtual instruction or online delivery and a hands-on practice session, the election judge shall complete the hands-on practice session to be entitled to compensation.</text> </paragraph> <paragraph num="(3)"> <text>An election judge who is required to complete a training program prior to both a primary and general election is entitled to compensation for each training program, so long as the election judge serves as an election judge in the election for which the training was offered.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">: Election Law Article, §§2-102(b)(4), 2-202(b), 10-205, and 10-206, Annotated Code of Maryland; Ch. 157, Acts of 2023</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 579): adopted permanently effective April 17, 2000 (27:7 Md. R. 707)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective February 29, 2016 (43:4 Md. R. 333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended as an emergency provision effective September 4, 2020 (47:20 Md. R. 873); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective October 2, 2023 (50:19 Md. R. 854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective March 2, 2026 (53:4 Md. R. 186)</annotation> </annotations> </chapter> <chapter num="04" heading="Election Day Page Program"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Page” means a student selected by a local board participating in the program to assist the local board and election judges in performing duties in a polling place on election day.</text> </paragraph> <paragraph num="(2)"> <text>“Program” means the election day page program.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Purpose."> <text>The purpose of the program is to provide assistance to election judges in the polling places on election day.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Administrator to Develop and Issue."> <text>The State Administrator shall develop and issue for local boards:</text> <paragraph num="A."> <text>A page’s training manual;</text> </paragraph> <paragraph num="B."> <text>Instruction sheets summarizing certain procedures relating to the program;</text> </paragraph> <paragraph num="C."> <text>The curriculum for training pages; and</text> </paragraph> <paragraph num="D."> <text>A combined oath and commission.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Local Board Participation."> <paragraph num="A."> <text>Participation. A local board is not required to participate in the program.</text> </paragraph> <paragraph num="B."> <text>Notice of Participation. If a local board decides to participate in the program, the local board shall:</text> <paragraph num="(1)"> <text>At least four months prior to election day, notify the State Administrator of its participation in the program; and</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §C of this regulation, implement the page training program developed by the State Administrator under COMAR 33.02.04.03.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Waiver. A local board may request from the State Administrator a waiver of a program requirement. The State Administrator shall respond to a request for a waiver within 5 days of receipt of the waiver.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Program Requirements."> <paragraph num="A."> <text>Local Board Requirement. A local board participating in the program shall:</text> <paragraph num="(1)"> <text>Ensure each page received the required training before election day;</text> </paragraph> <paragraph num="(2)"> <text>Encourage individuals at least 16 years old who apply to the program to serve as an election judge in accordance with Election Law Article, §10-202, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(3)"> <text>Certify community service hours for those participants that complete their service;</text> </paragraph> <paragraph num="(4)"> <text>Use the combined oath and commission required by Regulation .03 of this chapter; and</text> </paragraph> <paragraph num="(5)"> <text>Remove any individual who is unfit or incompetent for the program, at the discretion of the local board, and the individual may not receive community service hours.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Collaboration with School Boards. The local board:</text> <paragraph num="(1)"> <text>Shall work with the local board of education to obtain appropriate access to the local schools and home-schooled programs to present the program;</text> </paragraph> <paragraph num="(2)"> <text>Shall inform the local board of education that a student may obtain community service hours for participating in the program, and that any form used by the local board of education or local schools to certify community service hours should include space for the collection of the following information:</text> <paragraph num="(a)"> <text>Name of page;</text> </paragraph> <paragraph num="(b)"> <text>Signature of page’s parent or guardian;</text> </paragraph> <paragraph num="(c)"> <text>Signature of local school administrator;</text> </paragraph> <paragraph num="(d)"> <text>Number of hours worked;</text> </paragraph> <paragraph num="(e)"> <text>Signature of a chief judge assigned to the same polling place as the page; and</text> </paragraph> <paragraph num="(f)"> <text>Signature of Election Director or designee.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Allow the State Administrator or designee and/or a representative from the local school system to observe the training program.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Qualifications."> <text>To qualify as a page, an individual shall:</text> <paragraph num="A."> <text>Apply to the local board in the individual’s county of residence;</text> </paragraph> <paragraph num="B."> <text>Be at least 14 years old by election day;</text> </paragraph> <paragraph num="C."> <text>Be able to speak, read, and write the English language;</text> </paragraph> <paragraph num="D."> <text>Be available to work at least one full 4-hour shift on election day;</text> </paragraph> <paragraph num="E."> <text>Complete the required training provided by the local board before election day;</text> </paragraph> <paragraph num="F."> <text>Take and subscribe to a written oath; and</text> </paragraph> <paragraph num="G."> <text>Be enrolled in a public, private, independent, or religious school or be home-schooled.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Responsibilities."> <text>A page:</text> <paragraph num="A."> <text>May work up to two 4-hour shifts at a polling place on election day;</text> </paragraph> <paragraph num="B."> <text>Shall serve under the direct supervision of the chief election judges for the assigned polling place; and</text> </paragraph> <paragraph num="C."> <text>Shall assist election judges with election day duties as directed.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Prohibitions."> <text>During service on election day, a page may not:</text> <paragraph num="A."> <text>Engage in any partisan activity while serving as a page at a polling place;</text> </paragraph> <paragraph num="B."> <text>Handle or touch a marked ballot or voting equipment at any time;</text> </paragraph> <paragraph num="C."> <text>Use electronic devices inside the polling room; or</text> </paragraph> <paragraph num="D."> <text>Work on election day unless the individual has completed the training provided by the local board.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 10-402(c), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 13, 2020 (47:1 Md. R. 19)</annotation> </annotations> </chapter> </subtitle> <subtitle num="03" heading="Records Management"> <chapter num="01" heading="Management Program"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Program” means the Election Records Management Program established under this chapter.</text> </paragraph> <paragraph num="(2)"> <text>Record.</text> <paragraph num="(a)"> <text>“Record” means any documentary material, in any form or format, including paper, microfilm, electronic, or any other medium, that is:</text> <paragraph num="(i)"> <text>Created by the State Board or a local board; or</text> </paragraph> <paragraph num="(ii)"> <text>Received by the State Board or a local board in connection with public business.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“Record” includes any numeric, graphic, textual, or cartographic information that is recorded on:</text> <paragraph num="(i)"> <text>Magnetic media, such as tapes and disks (hard or floppy);</text> </paragraph> <paragraph num="(ii)"> <text>Optical discs; or</text> </paragraph> <paragraph num="(iii)"> <text>Any other machine-readable media.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Records Division” means the Records Management Division of the Department of General Services.</text> </paragraph> <paragraph num="(4)"> <text>“Retention schedule” means a records retention and disposal schedule established and approved under the Program and COMAR 14.18.02.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Administrator to Establish."> <text>The State Administrator shall establish and supervise an Election Records Management Program for the continual, economical, secure, and efficient management of all records of the State Board and local boards.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Program Components."> <text>The Program shall comprise procedures for, among other things, the:</text> <paragraph num="A."> <text>Storage and security of all records; and</text> </paragraph> <paragraph num="B."> <text>Preparation, approval, and implementation of record retention and disposal schedules that ensure the:</text> <paragraph num="(1)"> <text>Retention of all records for the periods required by law or otherwise as needed for the operations of the boards; and</text> </paragraph> <paragraph num="(2)"> <text>Orderly disposition of records no longer needed for the operations of the boards.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Storage and Security."> <paragraph num="A."> <text>Minimum Standards. The Administrator's procedures shall establish minimum standards, consistent with law and these regulations, for the safe and secure storage of all records.</text> </paragraph> <paragraph num="B."> <text>Local Compliance.</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, each local board shall comply with the minimum standards.</text> </paragraph> <paragraph num="(2)"> <text>If local conditions prevent compliance with one or another of the minimum standards, an election director may apply to the State Administrator for a variance from that standard. The State Administrator may grant a variance, but only to the extent consistent with all requirements of law.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Off-Site Storage. A local board may store records off site as long as the location meets the minimum standards.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Retention and Disposition — Statewide Schedules."> <paragraph num="A."> <text>Administrator to Develop.</text> <paragraph num="(1)"> <text>With the assistance of the Records Division and the State Archivist, the State Administrator shall prepare and obtain legal authorization to implement one or more Statewide retention schedules to govern the retention and disposition of all election-related records of the various boards.</text> </paragraph> <paragraph num="(2)"> <text>These Statewide schedules shall encompass, among other records designated by the State Administrator:</text> <paragraph num="(a)"> <text>Voted ballots;</text> </paragraph> <paragraph num="(b)"> <text>Unvoted ballots;</text> </paragraph> <paragraph num="(c)"> <text>Spoiled ballots;</text> </paragraph> <paragraph num="(d)"> <text>Ballot stubs;</text> </paragraph> <paragraph num="(e)"> <text>Voter authority cards;</text> </paragraph> <paragraph num="(f)"> <text>Precinct registers;</text> </paragraph> <paragraph num="(g)"> <text>Canvass sheets;</text> </paragraph> <paragraph num="(h)"> <text>Certificates of candidacy;</text> </paragraph> <paragraph num="(i)"> <text>Campaign finance reports;</text> </paragraph> <paragraph num="(j)"> <text>Absentee ballot applications and envelopes;</text> </paragraph> <paragraph num="(k)"> <text>Provisional ballot applications and envelopes;</text> </paragraph> <paragraph num="(l)"> <text>Petitions for nomination;</text> </paragraph> <paragraph num="(m)"> <text>Petitions for referendum;</text> </paragraph> <paragraph num="(n)"> <text>Election judges’ forms, reports, and logs; and</text> </paragraph> <paragraph num="(o)"> <text>Pre-election proofing, testing, and certification documents.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Governing Law.</text> <paragraph num="(1)"> <text>The Statewide schedules shall be developed and implemented in accordance with:</text> <paragraph num="(a)"> <text>COMAR 14.18.02; and</text> </paragraph> <paragraph num="(b)"> <text>COMAR 14.18.04.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Retention periods shall comply with all applicable federal laws, State laws, and this title.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Local Compliance. Each local board shall comply with the Statewide retention schedules established under this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Retention and Disposition — Local Schedules."> <paragraph num="A."> <text>Election Directors to Develop. With the assistance of the Records Division and the State Archivist, each election director shall prepare and obtain legal authorization to implement one or more supplemental retention schedules to govern the retention and disposition of all local records not encompassed by a Statewide retention schedule.</text> </paragraph> <paragraph num="B."> <text>Governing Law.</text> <paragraph num="(1)"> <text>The local schedules shall be developed and implemented in accordance with:</text> <paragraph num="(a)"> <text>COMAR 14.18.02; and</text> </paragraph> <paragraph num="(b)"> <text>COMAR 14.18.04.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Retention periods shall comply with all applicable federal laws, State laws, and this title.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Conflicts. To the extent that any local retention schedule conflicts with a Statewide retention schedule, the Statewide schedule prevails.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Transfers to State Archives."> <text>Whenever a local board transfers documents to the State Archives, the election director shall:</text> <paragraph num="A."> <text>Make a record that indicates the nature of the documents and identifies them for retrieval; and</text> </paragraph> <paragraph num="B."> <text>File a copy of the record with the State Board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Disposition of Unvoted Ballots."> <text>The local board may destroy all unvoted ballots after ballot accounting has been completed and after the period for a recount or judicial challenge is complete.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-106, and 2-202(b)(10); State Government Article, Title 10, Subtitle 6; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 579): adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C adopted effective February 29, 2016 (43:4 Md. R. 333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective February 29, 2016 (43:4 Md. R. 333)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective February 29, 2016 (43:4 Md. R. 333)</annotation> </annotations> </chapter> <chapter num="02" heading="Copies of Registration Lists"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Cure list” means a list of all voters who returned a mail-in ballot, as of the date requested, but did not sign the oath document, for a single election.</text> </paragraph> <paragraph num="(2)"> <text>“Early voting list” means a list of all individuals who, as of the date requested, voted during early voting for a single election.</text> </paragraph> <paragraph num="(3)"> <text>Electoral Process.</text> <paragraph num="(a)"> <text>“Electoral process” means the system established by the Maryland Constitution, Election Law Article, Annotated Code of Maryland, and regulations of the State Board, by which a person is elected to a public office or by which voters express a preference on a ballot question.</text> </paragraph> <paragraph num="(b)"> <text>“Electoral process” includes, but is not limited to registering voters, forming political parties, qualifying as a candidate for public office, petitioning candidates or questions to the ballot, drafting and publishing ballot questions, conducting elections, casting ballots, canvassing ballots, recounting an election, and financing a campaign.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Initial voter list” means a list of all individuals who, as of the date requested, meet the criteria requested by the individual requesting the list.</text> </paragraph> <paragraph num="(5)"> <text>“Mail-in list” means a list of all registered voters who, as of the date requested, have requested a mail-in ballot for a single Statewide election.</text> </paragraph> <paragraph num="(6)"> <text>“Permanent mail-in applicant list” means a list of all registered voters who, as of the date requested, have requested a mail-in ballot for all future Statewide elections.</text> </paragraph> <paragraph num="(7)"> <text>“Provisional list” means a list of all individuals who, as of the date requested, cast a provisional ballot for a single election.</text> </paragraph> <paragraph num="(8)"> <text>“Supplemental voter list” means a list of all individuals who, from the date of an initial voter list through a later requested date, meet the criteria requested by the individual requesting the list.</text> </paragraph> <paragraph num="(9)"> <text>“Voter registration list” means:</text> <paragraph num="(a)"> <text>A cure list;</text> </paragraph> <paragraph num="(b)"> <text>An early voting list;</text> </paragraph> <paragraph num="(c)"> <text>An initial registered voter list;</text> </paragraph> <paragraph num="(d)"> <text>A mail-in list;</text> </paragraph> <paragraph num="(e)"> <text>A permanent mail-in list;</text> </paragraph> <paragraph num="(f)"> <text>A provisional list;</text> </paragraph> <paragraph num="(g)"> <text>A supplemental registered voter list; or</text> </paragraph> <paragraph num="(h)"> <text>Any other list of voters requested and approved by the State Administrator.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Scope."> <text>This chapter governs the procedures for obtaining copies of voter registration lists under Election Law Article, §3-506, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Applications—General."> <paragraph num="A."> <text>Application Form. The application shall be made in writing or electronically, in the form required by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Options. The application form shall provide a listing of:</text> <paragraph num="(1)"> <text>Medium options available;</text> </paragraph> <paragraph num="(2)"> <text>Information options available;</text> </paragraph> <paragraph num="(3)"> <text>The sorting options available; and</text> </paragraph> <paragraph num="(4)"> <text>The scope of options available by:</text> <paragraph num="(a)"> <text>Area, for example, full county, less than full county, legislative district, congressional district, municipality; and</text> </paragraph> <paragraph num="(b)"> <text>Voters, for example, all, one party only, inactive.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Applications—Required Affidavit."> <paragraph num="A."> <text>The application shall contain an affidavit, signed by the applicant, in substantially the following form:</text> </paragraph> <paragraph num="B."> <text>If the applicant submits the application online, the applicant shall use one of the following as the applicant’s electronic signature:</text> <paragraph num="(1)"> <text>Applicant’s driver’s license number; or</text> </paragraph> <paragraph num="(2)"> <text>Applicant’s last four digits of the applicant’s Social Security number.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Time for Applying, Responding."> <paragraph num="A."> <text>In General. Except as otherwise provided in this regulation:</text> <paragraph num="(1)"> <text>An application for a voter registration list may be made at any time of the year; and</text> </paragraph> <paragraph num="(2)"> <text>The State Administrator or election director, as the case may be, shall prepare the requested list within 10 business days of receiving the application and any required deposit or prepayment.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Preelection Requests — Deadline for Requesting.</text> <paragraph num="(1)"> <text>Before any election, neither the State Administrator nor any election director may process an application for a voter registration list unless the application was filed at least 21 days before the election.</text> </paragraph> <paragraph num="(2)"> <text>If an application is received after that date, the election director shall notify the applicant that the application was not timely and return any payment that accompanied the application.</text> </paragraph> <paragraph num="(3)"> <text>Applications for cure lists and provisional lists must be received before the close of registration, but will be provided after the election for which it was requested and outside the 10 business day requirement of §A(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Preelection Requests — New Registrations.</text> <paragraph num="(1)"> <text>If an applicant desires registration information that is current through the registration deadline for the upcoming election, the application shall specify whether the applicant would like that information in:</text> <paragraph num="(a)"> <text>One voter registration list prepared after the registration deadline; or</text> </paragraph> <paragraph num="(b)"> <text>An initial voter list prepared earlier, followed by a supplemental voter list prepared after the registration deadline.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Voter registration lists requested under §C(1)(a) of this regulation and supplemental voter lists requested under §C(1)(b) of this regulation shall be prepared within 10 days after the registration deadline.</text> </paragraph> <paragraph num="(3)"> <text>Applications for cure lists and provisional lists must be received before the close of registration, but will be provided after the election for which it was requested and outside the 10 business day requirement of §A(2) of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Fees."> <paragraph num="A."> <text>By Whom Set. Reasonable fees for preparing voter registration lists shall be set by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Deposit or Prepayment. The State Administrator or election director, as the case may be, may require that an application be accompanied by a deposit or prepayment of all or part of the charges imposed for producing the list requested.</text> </paragraph> <paragraph num="C."> <text>Waiver or Reduction. On an applicant's request, the State Administrator or election director, as the case may be, may waive or reduce any fee imposed under this chapter if, after considering the applicant's ability to pay and other relevant factors, the custodian determines that the waiver or reduction is in the public interest.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 3-506(a)(2)(i) and (iv), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 579): adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366); July 10, 2023 (50:13 Md. R. 514); January 6, 2025 (51:26 Md. R. 1187); November 24, 2025 (52:23 Md. R. 1140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366); January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1717)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> </annotations> </chapter> </subtitle> <subtitle num="04" heading="Inspection and Copying of Public Records"> <chapter num="01" heading="In General"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>This chapter sets out the procedures for the filing of requests with a board for the inspection and copying of records under the Act. It is the policy of the State Board to facilitate access to public records by minimizing costs and time delays to persons requesting information.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Act” means State Government Article, Title 10, Subtitle 6, Part III, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Applicant” means a person who asks to inspect a public record.</text> </paragraph> <paragraph num="(3)"> <text>“Board office” means the office of the State Board or of a local board.</text> </paragraph> <paragraph num="(4)"> <text>“Custodian” has the meaning stated in General Provisions Article, §4-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Official custodian” means the following individual, whether or not that individual has physical custody and control of the record:</text> <paragraph num="(a)"> <text>For records of the State Board, the State Administrator; and</text> </paragraph> <paragraph num="(b)"> <text>For records of a local board, the election director of that board.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Personal identification number” means:</text> <paragraph num="(a)"> <text>The Motor Vehicle Administration (MVA) identification number of an individual having a Maryland driver's license or an MVA identification card;</text> </paragraph> <paragraph num="(b)"> <text>The date the MVA issued a Maryland driver’s license or an MVA identification card;</text> </paragraph> <paragraph num="(c)"> <text>An individual's full, nine-digit Social Security number; or</text> </paragraph> <paragraph num="(d)"> <text>The last four digits of an individual’s Social Security number.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Public record” has the meaning stated in General Provisions Article, §4-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Sociological information” means:</text> <paragraph num="(a)"> <text>Date of birth;</text> </paragraph> <paragraph num="(b)"> <text>Driver’s license number;</text> </paragraph> <paragraph num="(c)"> <text>Information regarding citizenship status;</text> </paragraph> <paragraph num="(d)"> <text>Information regarding gender;</text> </paragraph> <paragraph num="(e)"> <text>Personal phone number;</text> </paragraph> <paragraph num="(f)"> <text>Personal email address;</text> </paragraph> <paragraph num="(g)"> <text>Social security number;</text> </paragraph> <paragraph num="(h)"> <text>Voter identification number; and</text> </paragraph> <paragraph num="(i)"> <text>Polling place assistance status..</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Who, When, and Where."> <paragraph num="A."> <text>Who May Request. Any person may request to inspect or copy a public record that is in the custody and control of the State Board or a local board.</text> </paragraph> <paragraph num="B."> <text>Time of Inspection. An applicant may inspect a public record during the hours of 9 a.m. to 4 p.m. on any day the office is open except:</text> <paragraph num="(1)"> <text>On an election day;</text> </paragraph> <paragraph num="(2)"> <text>On a candidate filing deadline day; or</text> </paragraph> <paragraph num="(3)"> <text>When the State Administrator determines that public inspections are not feasible.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Place of Inspection. The inspection shall take place where the document is located, unless the custodian determines that another place is more suitable and convenient.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Inspection Without Written Request."> <paragraph num="A."> <text>In General. Except as specified in Regulation .05 of this chapter, a custodian shall make public records available for inspection without requiring a written request.</text> </paragraph> <paragraph num="B."> <text>Log of Persons Inspecting.</text> <paragraph num="(1)"> <text>Each office shall maintain a “Log of Persons Inspecting Board Records”, in a form approved by the State Administrator.</text> </paragraph> <paragraph num="(2)"> <text>When an applicant appears at the office to inspect any records, the custodian shall require the applicant to:</text> <paragraph num="(a)"> <text>Identify himself or herself;</text> </paragraph> <paragraph num="(b)"> <text>Enter into the log:</text> <paragraph num="(i)"> <text>His or her name;</text> </paragraph> <paragraph num="(ii)"> <text>His or her address and telephone number;</text> </paragraph> <paragraph num="(iii)"> <text>Organization represented, if any; and</text> </paragraph> <paragraph num="(iv)"> <text>A brief description of the records being inspected; and</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Sign the log entry.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="When Written Request Is Required."> <paragraph num="A."> <text>In General. A written request is required whenever the custodian reasonably believes that:</text> <paragraph num="(1)"> <text>The Act or any other law or regulation might require or authorize the custodian to deny inspection of the record or of specific information in the record; or</text> </paragraph> <paragraph num="(2)"> <text>A written request will materially assist the office in responding to the request.</text> </paragraph> </paragraph> <paragraph num="B."> <text>For Copies. The custodian may require a written request if the applicant is requesting a copy of a public record.</text> </paragraph> <paragraph num="C."> <text>Contents of Written Request. A written request shall:</text> <paragraph num="(1)"> <text>Reasonably identify by brief description the record sought;</text> </paragraph> <paragraph num="(2)"> <text>Contain the applicant's name, address, telephone number, and organization represented; and</text> </paragraph> <paragraph num="(3)"> <text>Be signed by the applicant.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Filing Written Request."> <text>The applicant shall address a written request for a record of the board to the custodian of the record.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Response to Request."> <paragraph num="A."> <text>In General. Within the time limits and in the manner prescribed by the Act, a custodian shall:</text> <paragraph num="(1)"> <text>Respond in writing to a written request;</text> </paragraph> <paragraph num="(2)"> <text>If he or she is not the custodian of the requested records, so notify the applicant as provided in General Provisions Article, §4-202(c), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(3)"> <text>If he or she is the custodian of the requested records:</text> <paragraph num="(a)"> <text>Grant the application, in whole or in part, in accordance with General Provisions Article, §§4-203 and 4-205, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Deny the application, in whole or in part, as required or authorized by General Provisions Article, Subtitle 3, Annotated Code of Maryland, and this subtitle, in accordance with General Provisions Article, §4-203, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(c)"> <text>If the official custodian believes that inspection would cause substantial injury to the public interest, deny inspection temporarily and seek court approval in accordance with General Provisions Article, §4-358, Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Sociological Information.</text> <paragraph num="(1)"> <text>Except for use in carrying out a custodian's governmental functions, a custodian may not disclose under the Act, and shall deny a request for inspection or copying of, any part of a public record that contains sociological information relating to an individual.</text> </paragraph> <paragraph num="(2)"> <text>A custodian may disclose sociological information:</text> <paragraph num="(a)"> <text>To the person in interest or the agent or representative of the person in interest;</text> </paragraph> <paragraph num="(b)"> <text>Pursuant to a duly issued subpoena;</text> </paragraph> <paragraph num="(c)"> <text>Pursuant to a court order; or</text> </paragraph> <paragraph num="(d)"> <text>If disclosure is otherwise required by law.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Entry Into Log. On disposition of a written request, the custodian shall record in the log maintained under Regulation .04 of this chapter the:</text> <paragraph num="(1)"> <text>Information required by that regulation; and</text> </paragraph> <paragraph num="(2)"> <text>Disposition of the request.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07-1" heading="Personal Identification Number."> <text>A personal identification number is not subject to public disclosure and may be used only for voter registration purposes.</text> </regulation> <regulation prefix="Regulation" num=".08" heading="Notice to Persons Affected by Disclosure."> <paragraph num="A."> <text>Notice. Unless prohibited by law, the custodian may notify any person who could be adversely affected by disclosure of a record that a request for inspection or copying of the record has been made.</text> </paragraph> <paragraph num="B."> <text>Consideration of Views. The custodian may consider the views of this person before deciding whether to disclose the record to the applicant. However, the custodian may not deny disclosure except as authorized and for the reasons given in the Act or this subtitle.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Review of Denial."> <paragraph num="A."> <text>Right to Review. Except for a temporary denial under General Provisions Article, §4-358, Annotated Code of Maryland, if a written request is denied by the custodian, the applicant may:</text> <paragraph num="(1)"> <text>Within 30 days after receiving notice of the denial, request an administrative hearing under General Provisions Article, §4-1B-04, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(2)"> <text>File an action in circuit court under General Provisions Article, §4-362, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Conduct of Administrative Hearing. If the applicant requests an administrative hearing, the board shall:</text> <paragraph num="(1)"> <text>Provide the hearing promptly; and</text> </paragraph> <paragraph num="(2)"> <text>Conduct the hearing as provided in State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland, and COMAR 33.04.02.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Fees."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, the fee schedule for all board offices is as provided in this regulation.</text> </paragraph> <paragraph num="(2)"> <text>If the fee for a copy, printout, photograph, or certification of any record is specified by law, the specified fee governs over the fees in this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Search and Preparation Time.</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, the official custodian may charge a reasonable fee for time spent:</text> <paragraph num="(a)"> <text>Searching for requested records; and</text> </paragraph> <paragraph num="(b)"> <text>Preparing records for inspection and copying.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The official custodian may not charge a fee for the first 2 hours needed to search for a record and prepare it for inspection.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Photocopying.</text> <paragraph num="(1)"> <text>If the applicant does the copying on an office machine, the charge is not more than 25 cents a page.</text> </paragraph> <paragraph num="(2)"> <text>If an office employee does the copying on an office machine, the charge is 25 cents a page, plus $8 an hour for any copying that requires more than 10 minutes of the employee's time.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Other Reproductions.</text> <paragraph num="(1)"> <text>When records are not susceptible to photocopying (for example, punch cards, magnetic tapes, blueprints, and microfilm), the charge for reproducing the record will be at actual cost, determined on a case-by-case basis.</text> </paragraph> <paragraph num="(2)"> <text>If the applicant receives a copy of records on a diskette, the charge is $2 per diskette.</text> </paragraph> <paragraph num="(3)"> <text>If the custodian is unable to copy a record within the office, the custodian shall make arrangements for the prompt reproduction of the record at other public or private facilities. The charge for reproducing the record will be at actual cost, determined on a case-by-case basis.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Certification of Copies. For certifying a record as being a true copy of the original, the fee is $1 for each certification.</text> </paragraph> <paragraph num="F."> <text>Cost Estimates. Before reproducing a record, the custodian shall estimate the cost of reproducing it and obtain the applicant's agreement to pay this cost. The custodian may require the applicant to prepay the estimated cost by certified check or cash.</text> </paragraph> <paragraph num="G."> <text>Waiver or Reduction. On an applicant's request, the custodian may waive or reduce any fee imposed under this chapter if, after considering the applicant's ability to pay and other relevant factors, the custodian determines that the waiver or reduction is in the public interest.</text> </paragraph> <paragraph num="H."> <text>Returned Checks. The fee for a check returned by a bank for any reason is the cost of the fee charged by the bank to the local board.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">: Election Law Article, §§2-102(b)(4), 2-202(b), 3-204.1, and 3-506(a)(2); General Provisions Article, §§4-201(b), 4-206, 4-301, and 4-330; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.10 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 580); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 24, 2003 (30:23 Md. R. 1654); September 16, 2013 (40:18 Md. R. 1479); December 23, 2013 (40:25 Md. R. 2073); February 29, 2016 (43:4 Md. R. 334); January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective February 29, 2016 (43:4 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07-1 adopted effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09A amended effective February 29, 2016 (43:4 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10H amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> <chapter num="02" heading="Confidentiality of Certain Information"> <regulation prefix="Regulation" num=".01" heading="Purpose and Definitions."> <paragraph num="A."> <text>Purpose. This chapter sets out the procedures for when and how residence addresses, telephone numbers, and email addresses, as contained in registration records, campaign finance reports, certificates of candidacy, or statements of organization to form a campaign finance entity may be designated as confidential and precluded from disclosure under State Public Information Act, State Government Article, Title 10, Subtitle 6, Part III, Annotated Code of Maryland, or COMAR 33.04.03.</text> </paragraph> <paragraph num="B."> <text>Definitions.</text> <paragraph num="(1)"> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="(2)"> <text>Terms. Defined.</text> <paragraph num="(a)"> <text>“Domestic violence” has the same meaning as “abuse” under Family Law Article, §4-501, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>“Harassment” means a violation of Criminal Law Article, §3-803, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(c)"> <text>“Sexual assault” means:</text> <paragraph num="(i)"> <text>A sexual crime under Criminal Law Article, §§3-303—3-310, 3-314, 3-315, or 3-322—3-325, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(ii)"> <text>The sexual abuse of a minor under Criminal Law Article, §3-602, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(iii)"> <text>The sexual abuse of a vulnerable adult under Criminal Law Article §3-604, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>“Stalking” has the meaning stated in Criminal Law Article, §3-802, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(e)"> <text>“Survivor of human trafficking” means an individual who has been recruited, harbored, transported, provided, or obtained for labor, services, or a sexual act through the use of force, fraud, or coercion.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Persons Entitled to Seek Confidentiality."> <paragraph num="A."> <text>In General. The categories of individuals who may request to have their residence addresses, telephone numbers, and email addresses designated as confidential are as provided in this regulation.</text> </paragraph> <paragraph num="B."> <text>Law Enforcement Personnel. Subject to proof of employment (for example, letter from employer), the following current or former law enforcement personnel may request confidentiality:</text> <paragraph num="(1)"> <text>Police officers;</text> </paragraph> <paragraph num="(2)"> <text>Correctional employees with frequent inmate contact;</text> </paragraph> <paragraph num="(3)"> <text>Members of the State or federal judiciary; and</text> </paragraph> <paragraph num="(4)"> <text>Prosecutors and investigators employed by prosecutors.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Persons Being Threatened. Subject to proof of a threat to their personal safety, the following individuals may request confidentiality:</text> <paragraph num="(1)"> <text>Survivors of threatened, attempted, or actual:</text> <paragraph num="(a)"> <text>Domestic violence;</text> </paragraph> <paragraph num="(b)"> <text>Sexual assault;</text> </paragraph> <paragraph num="(c)"> <text>Stalking;</text> </paragraph> <paragraph num="(d)"> <text>Harassment; or</text> </paragraph> <paragraph num="(e)"> <text>Human trafficking;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Stalked” individuals; and</text> </paragraph> <paragraph num="(3)"> <text>Others whose personal safety has been threatened by unidentified persons.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Victim of or Witness to Felony.</text> <paragraph num="(1)"> <text>Subject to appropriate documentation satisfactory to the local board, an individual may request confidentiality if the individual is a victim of or a witness to a felony or a delinquent act that, if committed by an adult, would be a felony.</text> </paragraph> <paragraph num="(2)"> <text>The State may request confidentiality on behalf of a victim of or a witness to a felony or a delinquent act that, if committed by an adult, would be a felony.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Participants in Address Confidentiality Programs. Subject to notification to the State or a local board of participation in the program described in Courts and Judicial Proceedings Article, §3-2403, Annotated Code of Maryland, or the program described in State Government Article, §7-303, Annotated Code of Maryland, an individual’s information shall be designated as confidential.</text> </paragraph> <paragraph num="F."> <text>Others. Subject to appropriate documentation satisfactory to the local board, an individual may request confidentiality on the grounds that the disclosure of the individual's residence address, telephone number, or email address:</text> <paragraph num="(1)"> <text>Poses a threat to the individual's safety; or</text> </paragraph> <paragraph num="(2)"> <text>Is likely to lead to an unwarranted and serious invasion of privacy.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Applications."> <paragraph num="A."> <text>The following individuals may apply to participate in the Program:</text> <paragraph num="(1)"> <text>An individual acting on the individual’s own behalf;</text> </paragraph> <paragraph num="(2)"> <text>A parent or guardian acting on behalf of a minor who resides with the parent or guardian;</text> </paragraph> <paragraph num="(3)"> <text>A guardian acting on behalf of a disabled person; or</text> </paragraph> <paragraph num="(4)"> <text>An individual who resides in the same household as an eligible applicant or Program participant.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Form.</text> <paragraph num="(1)"> <text>A person seeking to keep the person's residence address, telephone number, and email address of a record confidential shall apply in writing on a form approved by the State Administrator.</text> </paragraph> <paragraph num="(2)"> <text>The form shall be filed:</text> <paragraph num="(a)"> <text>At the appropriate local board if the applicant wishes to keep the applicant's residence address, telephone number, and email address provided on a voter registration application confidential; or</text> </paragraph> <paragraph num="(b)"> <text>At the State or local board at which the applicant filed the certificate of candidacy or statement of organization if the applicant wishes to keep the applicant's residence address, telephone number, or email address provided on a certificate of candidacy or statement of organization confidential.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A person seeking confidentiality need not complete the form if:</text> <paragraph num="(a)"> <text>A person is a participant in the program described in Courts and Judicial Proceedings Article, §3-2403, Annotated Code of Maryland, and the Administrative Office of the Courts notifies the State Board; or</text> </paragraph> <paragraph num="(b)"> <text>A person is a participant in the program described in State Government Article, §7-303, Annotated Code of Maryland, and the Secretary of State notifies the State Board.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Contents. In the application, the applicant shall:</text> <paragraph num="(1)"> <text>Explain the basis for the request;</text> </paragraph> <paragraph num="(2)"> <text>Attach any documentation in support of the request, which may include:</text> <paragraph num="(a)"> <text>Proof of employment;</text> </paragraph> <paragraph num="(b)"> <text>Certified law enforcement, court, or other federal or State agency records or files;</text> </paragraph> <paragraph num="(c)"> <text>Documentation from a domestic violence, sexual assault, or human trafficking prevention or assistance program;</text> </paragraph> <paragraph num="(d)"> <text>Documentation from a religious, medical, or other professional from whom the applicant has sought assistance or treatment as a survivor of threatened, attempted, or actual domestic violence, sexual assault, stalking, harassment, or human trafficking; or</text> </paragraph> <paragraph num="(e)"> <text>A statement from the applicant about the applicant’s subjective fear;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Acknowledge that, notwithstanding approval of the request for confidentiality, the information will be made available:</text> <paragraph num="(a)"> <text>To the jury commissioner;</text> </paragraph> <paragraph num="(b)"> <text>To other public officials as required by law; or</text> </paragraph> <paragraph num="(c)"> <text>Otherwise as may be required by subpoena or other court order;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Waive any right of action against the State, the county, the State Board, the local board, or their employees for failing to keep the information confidential; and</text> </paragraph> <paragraph num="(5)"> <text>Swear or affirm, under the penalties of perjury, that the information in and accompanying the request is true.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Consideration of Request."> <paragraph num="A."> <text>Discretion Required.</text> <paragraph num="(1)"> <text>Except as provided in §§A(2) and (3) of this regulation, the appropriate board shall determine, in its discretion, whether to grant a request for confidentiality.</text> </paragraph> <paragraph num="(2)"> <text>The appropriate board shall automatically grant a request made by the State on behalf of a victim or witness under Regulation .02D(2) of this chapter.</text> </paragraph> <paragraph num="(3)"> <text>Exceptions to Discretion. Board review shall not be required to designate as confidential the identifying information of the following:</text> <paragraph num="(a)"> <text>Participants in the program described in Courts and Judicial Proceedings Article, §3-2403, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>Participants in the program described in State Government Article, §7-303 Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Verification.</text> <paragraph num="(1)"> <text>The appropriate board shall:</text> <paragraph num="(a)"> <text>Consider the explanation provided;</text> </paragraph> <paragraph num="(b)"> <text>Review the documentation submitted; and</text> </paragraph> <paragraph num="(c)"> <text>Verify to the extent possible the veracity of the explanation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>This verification may include:</text> <paragraph num="(a)"> <text>Requiring the applicant to appear in person; and</text> </paragraph> <paragraph num="(b)"> <text>Contacting an employer, the police, a court clerk, or social service agency.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Any hearing held to consider a request for confidentiality shall be closed to the public.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Confidentiality Pending Decision.</text> <paragraph num="(1)"> <text>Pending a decision on the application, the appropriate board shall take steps to assure that the records are not revealed to the public.</text> </paragraph> <paragraph num="(2)"> <text>If a request is made for access to a record for which an application for confidentiality has been made under this chapter, the appropriate board shall complete the application review process before granting or denying the request.</text> </paragraph> <paragraph num="(3)"> <text>In order to comply with deadlines under the Act, this application shall be:</text> <paragraph num="(a)"> <text>Given priority over all others pending under this chapter; and</text> </paragraph> <paragraph num="(b)"> <text>Acted on as promptly as possible.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Confidentiality Procedures."> <paragraph num="A."> <text>Requirement. Each appropriate board shall adopt procedures and methods for ensuring that confidential records are not revealed to the public.</text> </paragraph> <paragraph num="B."> <text>Protective Measures. Protective measures include:</text> <paragraph num="(1)"> <text>Maintaining the record in a separate, locked location; or</text> </paragraph> <paragraph num="(2)"> <text>Requiring a password for computer access to the record.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If a voter who is designated as confidential moves to another county in the State:</text> <paragraph num="(1)"> <text>The election director in the voter's new county shall notify the election director in the voter's prior county and request that the confidential request and other documentation concerning the request be forwarded to the election director; and</text> </paragraph> <paragraph num="(2)"> <text>The election director in the voter's prior county shall compile and send the documentation in a manner that preserves the voter's confidentiality.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Disclosure to Jury Commissioner, etc. When providing confidential records to the jury commissioner or otherwise as required by law, the election director shall identify them accordingly.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Status Reviews."> <paragraph num="A."> <text>Periodic Review. The appropriate board shall review all records designated as confidential under this chapter on a regular basis, at least once before each Statewide primary election.</text> </paragraph> <paragraph num="B."> <text>Review on Request for Access. If a request is made for access to a record designated as confidential under this chapter, the appropriate board shall review the confidentiality designation before denying the request.</text> </paragraph> <paragraph num="C."> <text>Scope of Review. In this review, the appropriate board shall:</text> <paragraph num="(1)"> <text>Verify the confidential home address and telephone number; and</text> </paragraph> <paragraph num="(2)"> <text>Request confirmation of the continuing need for confidentiality.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The provisions of this regulation shall not apply to designations of confidentiality for participants in the program described in Courts and Judicial Proceedings Article, §3-2403, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Revocation of Designation."> <paragraph num="A."> <text>In General. If, as the result of a review or for any other reason, the appropriate board decides to revoke a designation of confidentiality, the appropriate board shall give the registered voter or candidate an opportunity to:</text> <paragraph num="(1)"> <text>Address the appropriate board; or</text> </paragraph> <paragraph num="(2)"> <text>Rescind his or her registration or candidacy.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Rescission of Registration. If the individual rescinds his or her registration or candidacy, the information shall be kept permanently confidential.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 3-506(a)(2); General Provisions Article, §4-201(b) and 4-301(a)(2)(i); State Government Article, §§7-309 and 7-310; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 580); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective June 25, 2012 (39:12 Md. R. 746); October 29, 2012 (39:21 Md. R. 1381); January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective March 2, 2026 (53:4 Md. R. 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, E amended effective June 25, 2012 (39:12 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D, E amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1867)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1867)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective June 25, 2012 (39:12 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective March 2, 2026 (53:4 Md. R 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1867)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective March 2, 2026 (53:4 Md. R 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1867)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1867)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06D adopted effective March 2, 2026 (53:4 Md. R 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1867)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> <chapter num="03" heading="Requests From Correctional Facilities"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>An inmate of a correctional facility has the same right of access to public information as any other individual. In some cases, however, revealing to an inmate the residence address, telephone number, or email address contained on a voter registration application, certificate of candidacy, or statement of organization to form a campaign finance entity could pose a threat to the safety of the registered voter or candidate. Accordingly, special scrutiny must be given to any request that originates from a correctional facility. This chapter sets out the procedures to be followed in these cases.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Determining Inmate Status."> <paragraph num="A."> <text>List of State Correctional Facilities. The State Administrator shall prepare, update from time to time as needed, and distribute to all local boards a list of the names and mailing addresses of State and local correctional facilities in the State.</text> </paragraph> <paragraph num="B."> <text>Return Address to Be Checked Against List. When any request for voter registration information is received, the election director shall check the return address against the most recent list of State and local correctional facilities.</text> </paragraph> <paragraph num="C."> <text>Assumption. If the return address is that of a State or local correctional facility and the request fails to contain information confirming otherwise, the election director shall assume that the requester is an inmate.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Notice to Subject."> <paragraph num="A."> <text>Notice Required. If the requester is an inmate or assumed to be an inmate, notice shall be sent under COMAR 33.04.01.08 to the individual whose information is requested.</text> </paragraph> <paragraph num="B."> <text>Contents of Notice. The notice shall:</text> <paragraph num="(1)"> <text>Inform the individual of the request;</text> </paragraph> <paragraph num="(2)"> <text>Identify the inmate making the request and, if known, the correctional facility where the inmate is incarcerated;</text> </paragraph> <paragraph num="(3)"> <text>Enclose the form for requesting confidentiality under COMAR 33.04.02;</text> </paragraph> <paragraph num="(4)"> <text>Inform the individual that the information will be released unless:</text> <paragraph num="(a)"> <text>The completed form is returned to the board within 10 days of the notice; and</text> </paragraph> <paragraph num="(b)"> <text>On review, the request for confidentiality is granted.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Consideration of Confidentiality Request."> <paragraph num="A."> <text>In General. On receipt of a completed form requesting confidentiality, the appropriate board shall consider and act on the request as provided in COMAR 33.04.02.04.</text> </paragraph> <paragraph num="B."> <text>Priority Review. In order to comply with deadlines under the Act, a request received under this chapter shall be:</text> <paragraph num="(1)"> <text>Given priority over those pending under COMAR 33.04.01.07; and</text> </paragraph> <paragraph num="(2)"> <text>Acted on as promptly as possible.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Decision on Confidentiality Request."> <paragraph num="A."> <text>Grant of Request. If the request for confidentiality is granted, the election director shall:</text> <paragraph num="(1)"> <text>Notify the registered voter or candidate of that fact; and</text> </paragraph> <paragraph num="(2)"> <text>Respond to the inmate as provided in COMAR 33.04.01.07A(3)(b).</text> </paragraph> </paragraph> <paragraph num="B."> <text>Denial of Request. If the request for confidentiality is denied, the election director shall:</text> <paragraph num="(1)"> <text>Promptly notify the registered voter or candidate that the information will be released; and</text> </paragraph> <paragraph num="(2)"> <text>Respond to the inmate as provided in COMAR 33.04.01.07A(3)(a).</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 3-506(a)(2); State Government Article, §§10-613(b) and 10-615(2)(i); Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective February 1, 2000 (27:5 Md. R. 580); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective May 31, 2010 (37:11 Md. R. 767); June 25, 2012 (39:12 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1483); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> </subtitle> <subtitle num="05" heading="Voter Registration"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Scope of Subtitle."> <text>The procedures in this subtitle apply to all voter registration conducted under Election Law Article, Title 3, Annotated Code of Maryland, for federal, State, and local elections.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Absent uniformed services voter” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> <paragraph num="(2)"> <text>“Common access card” has the meaning stated in Election Law Article, §3-202.1, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>“Confirmation notice” means the notice by which an applicant or registered voter may confirm or correct address information.</text> </paragraph> <paragraph num="(4)"> <text>“Declination form” means the form to be used by an applicant who declines to register to vote.</text> </paragraph> <paragraph num="(5)"> <text>“Electronic transmission” means transmission by:</text> <paragraph num="(a)"> <text>Email; or</text> </paragraph> <paragraph num="(b)"> <text>Facsimile.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Federal post card application” has the meaning stated in Election Law Article, §3-202.1, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Federal voter registration application (FVRA)” means an application form for voter registration that is produced by the:</text> <paragraph num="(a)"> <text>U.S. Election Assistance Commission, in the case of a national form to register to vote; or</text> </paragraph> <paragraph num="(b)"> <text>Federal Voter Assistance Program, in the case of a Federal Postcard Application.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Motor vehicle voter registration application (MVRA)” means the voter registration application that the State Board has approved for use by the MVA.</text> </paragraph> <paragraph num="(9)"> <text>“MVA” means the Motor Vehicle Administration.</text> </paragraph> <paragraph num="(10)"> <text>“Online voter registration system” means the State Board’s online system that allows an individual to electronically:</text> <paragraph num="(a)"> <text>Apply to become a registered voter; or</text> </paragraph> <paragraph num="(b)"> <text>Change the individual’s name, address, or party affiliation in the individuals’ existing voter registration record.</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>“Overseas voter” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> <paragraph num="(12)"> <text>Statewide Voter Registration Application.</text> <paragraph num="(a)"> <text>“Statewide voter registration application (Statewide VRA)” means the voter registration application that the State Board has prescribed for Statewide use.</text> </paragraph> <paragraph num="(b)"> <text>The Statewide VRA may be a paper form or an online submission using the State Board’s online voter registration system.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>“Uniformed services” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> <paragraph num="(14)"> <text>“Voter notification card (VNC)” means the form used to notify:</text> <paragraph num="(a)"> <text>An applicant that the applicant's registration has been accepted; or</text> </paragraph> <paragraph num="(b)"> <text>A registered voter of any change in that voter's record.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Voter registration agency” means an agency designated in COMAR 33.05.03.02 as a voter registration agency.</text> </paragraph> <paragraph num="(16)"> <text>“Voter registration application (VRA)” means:</text> <paragraph num="(a)"> <text>The Statewide voter registration application;</text> </paragraph> <paragraph num="(b)"> <text>The motor vehicle voter registration application; or</text> </paragraph> <paragraph num="(c)"> <text>A federal voter registration application.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="General Registration Requirements of Election Law Article, Annotated Code of Maryland."> <text>The general registration requirements of Election Law Article, Annotated Code of Maryland, apply to all registration programs, except as supplemented or modified by this subtitle.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Voter Registration Security — Background Check Required."> <paragraph num="A."> <text>All employees or contractors who electronically access the Statewide voter registration list must undergo a criminal background check.</text> </paragraph> <paragraph num="B."> <text>The local board may accept a criminal background check performed within 6 months prior to hire if conducted by the State Board or another local board, if the provider verifies and documents its authenticity.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-101, 3-202.1, and 3-204.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 635); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 24, 2003 (30:23 Md. R. 1654); May 31, 2010 (37:11 Md. R. 767); September 16, 2013 (40:18 Md. R. 1480); December 13, 2021 (48:25 Md. R. 1081)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 adopted effective September 29, 2025 (52:19 Md. R. 957)</annotation> </annotations> </chapter> <chapter num="02" heading="Voter Registration Applications"> <regulation prefix="Regulation" num=".01" heading="State Board to Prescribe or Approve."> <paragraph num="A."> <text>Board-Prescribed Forms. The following may be used for voter registration only in the form prescribed by the State Board:</text> <paragraph num="(1)"> <text>Statewide voter registration application;</text> </paragraph> <paragraph num="(2)"> <text>Voter notification card;</text> </paragraph> <paragraph num="(3)"> <text>Potential felony notice; and</text> </paragraph> <paragraph num="(4)"> <text>Confirmation notice.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Board-Approved Forms.</text> <paragraph num="(1)"> <text>Except as provided in §B(3) of this regulation, all forms must be approved by the State Board before they may be used for voter registration.</text> </paragraph> <paragraph num="(2)"> <text>These forms include a:</text> <paragraph num="(a)"> <text>Motor vehicle voter registration application to be used by the MVA; and</text> </paragraph> <paragraph num="(b)"> <text>Declination form to be used by voter registration agencies.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>This section does not apply to federal voter registration applications.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Statewide VRA — Contents."> <paragraph num="A."> <text>Required Contents. Every paper Statewide VRA shall:</text> <paragraph num="(1)"> <text>Contain adequate spaces for entering the information required by COMAR 33.05.04.03A;</text> </paragraph> <paragraph num="(2)"> <text>State the penalties for the submission of a false application;</text> </paragraph> <paragraph num="(3)"> <text>Require the signature of the applicant, subject to the penalties of perjury, by which the applicant swears or affirms that the:</text> <paragraph num="(a)"> <text>Information contained in the registration application is true to the best of the applicant's knowledge, information, and belief; and</text> </paragraph> <paragraph num="(b)"> <text>Applicant meets all the qualifications to become a registered voter;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Include the following questions, with boxes for the applicant to check yes or no, and the following statement:</text> <paragraph num="(a)"> <text>Are you a U.S. citizen?;</text> </paragraph> <paragraph num="(b)"> <text>Are you at least 16 years old?; and</text> </paragraph> <paragraph num="(c)"> <text>If you checked “no” in response to either question, do not complete this form;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Contain a space for the applicant to designate party affiliation, together with information on the effect that a designation will have on the ability to vote in primary elections;</text> </paragraph> <paragraph num="(6)"> <text>Contain a space for the applicant's personal identification number, which is:</text> <paragraph num="(a)"> <text>If the applicant has a current and valid Maryland driver's license or MVA identification card, the MVA identification number; or</text> </paragraph> <paragraph num="(b)"> <text>If the applicant does not have a current and valid Maryland driver's license or MVA identification card, at least the last four digits of the applicant's Social Security number;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Contain a box for the applicant to check if the applicant does not have a personal identification number as specified in §A(7) of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Required Notification. The following information shall be made available to each applicant who is completing a paper Statewide VRA:</text> <paragraph num="(1)"> <text>The qualifications to become a registered voter;</text> </paragraph> <paragraph num="(2)"> <text>A statement that if an individual declines to register, this fact will remain confidential and be used only for voter registration purposes;</text> </paragraph> <paragraph num="(3)"> <text>A statement that if an individual registers to vote, the office at which the application is submitted will remain confidential and will be used only for voter registration purposes;</text> </paragraph> <paragraph num="(4)"> <text>A statement that providing the last 4 digits of the applicant’s Social Security number is required if the applicant does not have a driver’s license, a citation to the statutory authority permitting the State to ask for the last four digits of the Social Security number, and a statement that the last 4 digits of the Social Security number will be used only for registration and other administrative purposes and will otherwise be kept confidential;</text> </paragraph> <paragraph num="(5)"> <text>A statement that, except for an applicant's full Social Security number or MVA identification number, voter registration records are generally available for public inspection and may be shared with jury commissioners, clerks, or other government agencies as provided by law, and that use of voter registration lists for commercial solicitation purposes is prohibited; and</text> </paragraph> <paragraph num="(6)"> <text>A statement that submitting the Statewide VRA to an individual other than an official, employee, or agent of a local board does not assure that the form will be filed or filed timely.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Prohibited Matters. A Statewide VRA may not require:</text> <paragraph num="(1)"> <text>Notarization or other formal authentication; or</text> </paragraph> <paragraph num="(2)"> <text>Any additional information, other than the information necessary to enable election officials to:</text> <paragraph num="(a)"> <text>Determine the eligibility of the applicant; and</text> </paragraph> <paragraph num="(b)"> <text>Administer voter registration and other parts of the election process.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Online Submission of the Statewide VRA — Contents."> <paragraph num="A."> <text>Authentication.</text> <paragraph num="(1)"> <text>The online voter registration system shall authenticate each applicant.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §A(3) of this regulation, each applicant shall enter:</text> <paragraph num="(a)"> <text>The applicant’s Maryland driver’s license or MVA identification card number;</text> </paragraph> <paragraph num="(b)"> <text>The date the applicant’s driver’s license or identification card was issued; and</text> </paragraph> <paragraph num="(c)"> <text>The last four digits of the applicant’s Social Security number.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If an applicant is an absent uniformed services voter or an overseas voter who does not have a Maryland driver’s license or MVA identification card number, the applicant shall enter the last four digits of the applicant’s Social Security number.</text> </paragraph> <paragraph num="(4)"> <text>The online voter registration system shall immediately verify the information required in §A(2) of this regulation with information on file with MVA.</text> <paragraph num="(a)"> <text>If the MVA verifies the information, the applicant may submit the Statewide VRA via the online voter registration system.</text> </paragraph> <paragraph num="(b)"> <text>If the MVA cannot verify the information, the applicant shall submit the paper Statewide VRA.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Required Contents. The State Board’s online voter registration system shall:</text> <paragraph num="(1)"> <text>Include fields for the applicant to:</text> <paragraph num="(a)"> <text>Enter the information required by COMAR 33.05.04.03A;</text> </paragraph> <paragraph num="(b)"> <text>Designate a party affiliation;</text> </paragraph> <paragraph num="(c)"> <text>If the applicant has a current and valid Maryland driver's license or MVA identification card, provide the MVA identification number and the date MVA issued the current license or identification card; and</text> </paragraph> <paragraph num="(d)"> <text>Provide the last four digits of the applicant's Social Security number.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>State the effect that a party affiliation designation will have on the ability to vote in primary elections;</text> </paragraph> <paragraph num="(3)"> <text>State the penalties for the submission of a false application;</text> </paragraph> <paragraph num="(4)"> <text>Require the applicant to affirmatively consent to use, as the applicant’s signature for the Statewide VRA:</text> <paragraph num="(a)"> <text>The electronic copy of the applicant’s signature that is on file with MVA; or</text> </paragraph> <paragraph num="(b)"> <text>If the applicant is an absent uniformed services voter or an overseas voter who does not have a Maryland driver’s license or MVA identification card number, the applicant’s last four digits of the applicant’s Social Security number.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Require the applicant to swear or affirm, subject to the penalties of perjury, that the:</text> <paragraph num="(a)"> <text>Information entered by the applicant is true to the best of the applicant's knowledge, information, and belief; and</text> </paragraph> <paragraph num="(b)"> <text>Applicant meets all the qualifications to become a registered voter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Required Notification. The online voter registration system shall include a link to:</text> <paragraph num="(1)"> <text>The qualifications to become a registered voter; and</text> </paragraph> <paragraph num="(2)"> <text>A statement that, except for an applicant's MVA identification number, the date the MVA identification number was issued, and Social Security number, voter registration records are generally available for public inspection and may be shared with jury commissioners, clerks, or other government agencies as provided by law, and that use of voter registration lists for commercial solicitation purposes is prohibited.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Prohibited Matters. The online submission of the Statewide VRA may not require:</text> <paragraph num="(1)"> <text>Notarization or other formal authentication; or</text> </paragraph> <paragraph num="(2)"> <text>Any additional information, other than the information necessary to enable election officials to:</text> <paragraph num="(a)"> <text>Determine the eligibility of the applicant; and</text> </paragraph> <paragraph num="(b)"> <text>Administer voter registration and other parts of the election process.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Paper Version of the Statewide VRA — Production and Cost."> <paragraph num="A."> <text>In General. The State Board shall design and produce the paper Statewide VRA.</text> </paragraph> <paragraph num="B."> <text>Costs. The State Board shall bear the expense of producing all Statewide VRA forms.</text> </paragraph> <paragraph num="C."> <text>Translation. The State Board shall coordinate and bear the cost of translating the Statewide VRA into any non-English language, as required of the State Board or a local board under the Voting Rights Act.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="MVRA."> <paragraph num="A."> <text>Contents. The MVRA shall contain:</text> <paragraph num="(1)"> <text>Substantially the same information as the Statewide VRA; and</text> </paragraph> <paragraph num="(2)"> <text>A box stating “I do not wish to register to vote at this time.”</text> </paragraph> </paragraph> <paragraph num="B."> <text>Production and Cost. The MVA shall bear the expense of producing the MVRA.</text> </paragraph> <paragraph num="C."> <text>The State Board shall provide language for any application related to voter registration before MVA may use or distribute the application.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Disposition of VRAs and Related Information."> <paragraph num="A."> <text>In General. All VRAs and all voter registration related documents, including duplicate applications, received by a local board shall be scanned into the Statewide voter registration system.</text> </paragraph> <paragraph num="B."> <text>Personal Identification Information. If a copy of any personal identification information is submitted under COMAR 33.07.06 or COMAR 33.11.02.07, the copy shall be scanned into the Statewide voter registration system.</text> </paragraph> <paragraph num="C."> <text>Document Retention. All documents scanned into the Statewide voter registration system shall be retained in accordance with the State Board's Record Retention and Disposal Schedule.</text> </paragraph> <paragraph num="D."> <text>Ensuring Accuracy. To help ensure the accuracy and currency of the Statewide voter registration system, a local board shall:</text> <paragraph num="(1)"> <text>Perform quality assurance audits and reviews as directed by the State Administrator;</text> </paragraph> <paragraph num="(2)"> <text>Maintain conviction and sentencing information received with respect to disqualifying crimes committed by registered voters or voter registration applicants; and</text> </paragraph> <paragraph num="(3)"> <text>Maintain information received directly or indirectly from official death records.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, 2-102(b)(4), 2-202(b), 3-101, 3-102, 3-202, and 3-204.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 635); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, B amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective December 23, 2013 (40:25 Md. R. 2073)</annotation> </annotations> </chapter> <chapter num="03" heading="Dissemination of VRA Forms"> <regulation prefix="Regulation" num=".01" heading="Responsibilities of Election Officials."> <paragraph num="A."> <text>In General. The requirements and procedures in this regulation shall be followed to provide the fullest opportunity for qualified citizens to receive Statewide VRAs and FVRAs and to apply for voter registration.</text> </paragraph> <paragraph num="B."> <text>Services to Be Provided.</text> <paragraph num="(1)"> <text>Each local board office shall:</text> <paragraph num="(a)"> <text>Have both Statewide VRAs and FVRAs available during normal office hours;</text> </paragraph> <paragraph num="(b)"> <text>On its website, provide a link to the State Board’s online voter registration system;</text> </paragraph> <paragraph num="(c)"> <text>Accept requests for a Statewide VRA or FVRA sent by mail or electronic transmission;</text> </paragraph> <paragraph num="(d)"> <text>Do one of the following:</text> <paragraph num="(i)"> <text>Send, by the individual's preferred method of transmission, a Statewide VRA or FVRA promptly on individual request; or</text> </paragraph> <paragraph num="(ii)"> <text>If the individual did not specify how the individual would like to receive the form, promptly mail and transmit by any other available means the appropriate form to the individual; and</text> </paragraph> </paragraph> <paragraph num="(e)"> <text>Have these forms available at all locations where local board personnel are conducting in-person registration.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For peak periods, local boards are encouraged to:</text> <paragraph num="(a)"> <text>Use an automatically answered telephone service that provides 24-hour access, informs callers that individuals can register to vote online at SBE’s website, and allows an individual to leave a name and mailing address, email address, or facsimile number to which a VRA shall be sent; and</text> </paragraph> <paragraph num="(b)"> <text>Establish and staff special registration and distribution centers.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Designated Means of Electronic Communications for Certain Voters.</text> <paragraph num="(a)"> <text>As required by federal law, the State Board designates the agency's general email address, website, and facsimile number as the means of electronic communication for voters authorized to vote under the Uniformed and Overseas Citizens Absentee Voting Act.</text> </paragraph> <paragraph num="(b)"> <text>The designated means of electronic communication shall be used to:</text> <paragraph num="(i)"> <text>Request a VRA or FVRA;</text> </paragraph> <paragraph num="(ii)"> <text>Send or obtain a VRA or FVRA; and</text> </paragraph> <paragraph num="(iii)"> <text>Provide other voter registration-related information.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Public Notice. The State Board and local boards shall give appropriate public notice of the services provided under this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Voter Registration Agencies."> <paragraph num="A."> <text>In General. The following agencies are designated as voter registration agencies:</text> <paragraph num="(1)"> <text>Local department of social services units providing:</text> <paragraph num="(a)"> <text>Temporary Cash Assistance;</text> </paragraph> <paragraph num="(b)"> <text>Medicaid; and</text> </paragraph> <paragraph num="(c)"> <text>Food Stamps;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Local offices of the Maryland Children's Health Program under the Maryland Department of Health;</text> </paragraph> <paragraph num="(3)"> <text>All offices primarily engaged in providing State-funded services to individuals with disabilities, including the Maryland Transit Administration Paratransit Certification Office;</text> </paragraph> <paragraph num="(4)"> <text>Recruitment offices of the armed forces of the United States;</text> </paragraph> <paragraph num="(5)"> <text>Offices on aging;</text> </paragraph> <paragraph num="(6)"> <text>Offices for students with disabilities at private and public colleges and universities;</text> </paragraph> <paragraph num="(7)"> <text>Marriage license offices of the clerks of court;</text> </paragraph> <paragraph num="(8)"> <text>Public institutions of higher education; and</text> </paragraph> <paragraph num="(9)"> <text>Other agencies designated by the State Board.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Distribution of VRAs; Registration Assistance.</text> <paragraph num="(1)"> <text>With each application for service or assistance and with each recertification, renewal, or change-of-address form relating to that service or assistance, an agency listed in §A(1)—(6) of this regulation shall:</text> <paragraph num="(a)"> <text>Distribute a Statewide VRA and a declination form; and</text> </paragraph> <paragraph num="(b)"> <text>Offer and provide voter registration assistance to any individual who does not:</text> <paragraph num="(i)"> <text>Decline to register; or</text> </paragraph> <paragraph num="(ii)"> <text>Refuse assistance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>With each application for service or assistance, an agency listed in §A(7) of this regulation shall:</text> <paragraph num="(a)"> <text>Distribute a Statewide VRA; and</text> </paragraph> <paragraph num="(b)"> <text>Provide voter registration assistance to an applicant who requests it.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Whenever an individual enrolls, registers, or pays for course work at an agency listed in §A(8) of this regulation, the agency shall:</text> <paragraph num="(a)"> <text>Provide the individual an opportunity to request a Statewide VRA; and</text> </paragraph> <paragraph num="(b)"> <text>If the individual requests a Statewide VRA, provide one or cause one to be provided to the individual.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Receipt and Forwarding of VRAs.</text> <paragraph num="(1)"> <text>When a Statewide VRA is completed and returned to a voter registration agency, the agency shall stamp the Statewide VRA with the date received.</text> </paragraph> <paragraph num="(2)"> <text>Within 5 days after receiving the Statewide VRA, the agency shall forward the VRA to the appropriate local board or the State Board.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="MVA Registration."> <paragraph num="A."> <text>Registration Assistance. When an individual applies to the MVA for the issuance or renewal of a driver's license or identification card or changes a name or address on an existing driver's license or identification card, the MVA shall provide the individual with the opportunity to apply to register to vote or to update the individual's voter registration record. If the offer is accepted, the MVA shall assist the individual in completing an MVRA as specified in Election Law Article, §3-203(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Receipt and Forwarding of VRAs.</text> <paragraph num="(1)"> <text>Paper MVRA.</text> <paragraph num="(a)"> <text>When a paper MVRA is completed and returned to the MVA, the MVA shall stamp the MVRA with the date received.</text> </paragraph> <paragraph num="(b)"> <text>Within 5 days after receiving the paper MVRA, the MVA shall forward the paper MVRA to the appropriate local board office. If the MVRA indicates that the applicant is currently registered to vote in Maryland and has moved, the MVA shall forward the MVRA to the local board office in the county where the current address is located.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Electronic MVRA.</text> <paragraph num="(a)"> <text>When an electronic MVRA is completed, the MVA shall electronically forward to the State Board the MVRA and the applicant’s digitized signature.</text> </paragraph> <paragraph num="(b)"> <text>The MVA shall forward to the State Board all newly received MVRAs and the applicants’ digitized signatures daily.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Declining to Apply. An individual may decline to apply to register to vote or to update the individual's voter registration record by:</text> <paragraph num="(1)"> <text>Affirmatively checking the box next to the statement, “I do not wish to register to vote at this time.”; or</text> </paragraph> <paragraph num="(2)"> <text>Affirmatively selecting the appropriate box on an MVA customer service touch screen.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Voter Registration Distribution Centers."> <text>The State Board may designate other public agencies, including public libraries and post offices, as voter registration distribution centers for the purpose of displaying and providing applications for voter registration.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Training of Agency Staff."> <paragraph num="A."> <text>State Administrator to Develop. The State Administrator shall develop a program for training employees of a voter registration agency in cooperation with that agency.</text> </paragraph> <paragraph num="B."> <text>Training by Election Directors. At the direction of the State Administrator, election directors shall train employees of voter registration agencies within their local jurisdictions, using the training manual developed by the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Voter Registration Activities."> <paragraph num="A."> <text>Definition. In this regulation, “VRA distributor” means an individual who conducts the following voter registration activities:</text> <paragraph num="(1)"> <text>Offering Statewide VRAs to individuals interested in registering to vote or updating an existing registration;</text> </paragraph> <paragraph num="(2)"> <text>Assisting people with filling out Statewide VRAs; and</text> </paragraph> <paragraph num="(3)"> <text>Returning completed Statewide VRAs to the appropriate local board office.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Qualifications. Any individual is qualified to be a VRA distributor if the individual is 18 years old on or before the next General Election.</text> </paragraph> <paragraph num="C."> <text>Instructing Authorities. The State Administrator and each election director shall provide instruction as described in §E of this regulation to VRA distributors.</text> </paragraph> <paragraph num="D."> <text>Instruction Sessions. The State Administrator and each election director:</text> <paragraph num="(1)"> <text>Shall treat individuals and groups of VRA distributors seeking instruction fairly and equitably and afford equal access to instruction;</text> </paragraph> <paragraph num="(2)"> <text>Shall provide instruction during both election years and nonelection years:</text> <paragraph num="(a)"> <text>In accordance with a fixed schedule of instruction sessions, which shall be publicized in advance throughout the community that the local board serves; or</text> </paragraph> <paragraph num="(b)"> <text>Upon request;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>May not discontinue providing instruction during the period beginning 70 days prior to an election through one week before the deadline for voter registration; and</text> </paragraph> <paragraph num="(4)"> <text>Shall, at the completion of an instruction session, issue a certificate to each VRA distributor attending the session.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Scope of Instruction. The instruction shall include the following:</text> <paragraph num="(1)"> <text>How to fill out the Statewide VRA;</text> </paragraph> <paragraph num="(2)"> <text>How to ensure, to the extent possible, that the Statewide VRA is filled out completely and accurately; and</text> </paragraph> <paragraph num="(3)"> <text>The personal identification requirements for new applicants.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Requirements. A VRA distributor shall:</text> <paragraph num="(1)"> <text>Advise each applicant that the applicant may:</text> <paragraph num="(a)"> <text>Personally return the Statewide VRA to the appropriate local board office; or</text> </paragraph> <paragraph num="(b)"> <text>Permit the individual performing the voter registration activities to return the completed VRA to the local board; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Deliver completed VRAs to the appropriate local board within five days of receipt or by the next voter registration deadline, whichever occurs first.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Forms to be Provided.</text> <paragraph num="(1)"> <text>Except as specified in §G(2) of this regulation, the State Administrator or a local board shall provide Statewide VRAs to VRA distributors as follows:</text> <paragraph num="(a)"> <text>For a VRA distributor who presents a Certificate of Instruction described in §D(4) of this regulation, a sufficient number of Statewide VRAs to meet the individual's needs; or</text> </paragraph> <paragraph num="(b)"> <text>For a VRA distributor who does not present a Certification of Instruction described in §D(4) of this regulation, no more than 25 Statewide VRAs per day.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The State Administrator or an election director may limit the number of Statewide VRAs if the State Administrator or election director:</text> <paragraph num="(a)"> <text>Does not have a sufficient number of Statewide VRAs to accommodate the request and still have a sufficient supply of Statewide VRAs for official office business; or</text> </paragraph> <paragraph num="(b)"> <text>Determines that the individual is not following all of the requirements of this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="H."> <text>Compensation for Performing Voter Registration Activities. A VRA distributor may not receive compensation on a per registrant basis for voter registration activity.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Revising the Statewide VRA."> <paragraph num="A."> <text>When Statewide VRA Is to Be Revised. As soon as practicable after the certification of a new political party or the decertification of an existing political party, the State Administrator shall revise the Statewide VRA.</text> </paragraph> <paragraph num="B."> <text>Stocking and Replacement. All local board offices, all voter registration agencies, and the MVA shall:</text> <paragraph num="(1)"> <text>Constantly maintain on hand an adequate number of current Statewide VRAs; and</text> </paragraph> <paragraph num="(2)"> <text>When the Statewide VRA is revised, promptly replace the old VRAs with the new VRA.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-101, 3-203, 3-204, and 3-204.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 635); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective May 31, 2010 (37:11 Md. R. 767); September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, B amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective May 31, 2010 (37:11 Md. R. 767); September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective November 24, 2003 (30:23 Md. R. 1654); May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B, E amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended as an emergency provision effective October 11, 2005 (33:2 Md. R. 82); amended permanently effective February 13, 2006 (33:3 Md. R. 244)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 repealed and new Regulation .06 adopted effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> </annotations> </chapter> <chapter num="04" heading="Processing VRAs and Other Requests"> <regulation prefix="Regulation" num=".01" heading="Applicability."> <text>Except for the requirements in Regulations .03, .04, and .06 of this chapter, this chapter does not apply to the registration and address change process authorized under Election Law Article, §3-305, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Receipt of Completed VRAs."> <paragraph num="A."> <text>In this regulation, “registration deadline” means the time prescribed by law when registration closes for a particular election.</text> </paragraph> <paragraph num="B."> <text>Date Stamp. When a completed VRA is received by the State Board office or a local board office, the board staff shall stamp the VRA with the date received.</text> </paragraph> <paragraph num="C."> <text>When VRA Is Timely.</text> <paragraph num="(1)"> <text>A VRA received by a voter registration agency or the MVA is timely for purposes of the next election if it is received by the voter registration agency or MVA on or before the registration deadline.</text> </paragraph> <paragraph num="(2)"> <text>Any other VRA is timely for purposes of the next election if:</text> <paragraph num="(a)"> <text>It is received by the State Board office, local board office, or authorized ballot drop box on or before the registration deadline; or</text> </paragraph> <paragraph num="(b)"> <text>The State Administrator or election director, as the case may be, finds acceptable evidence, as specified in §D of this regulation, that the VRA was mailed to the board office:</text> <paragraph num="(i)"> <text>On or before the registration deadline; or</text> </paragraph> <paragraph num="(ii)"> <text>If the registration deadline is a legal holiday as set forth in 5 U.S.C. §6103(a), on or before the day after the registration deadline.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Evidence of Mailing Date.</text> <paragraph num="(1)"> <text>For purposes of §C(2) of this regulation, the only acceptable evidence of when a VRA was mailed is:</text> <paragraph num="(a)"> <text>A legible postmark by the United States Postal Service or the postal service of any other country:</text> </paragraph> <paragraph num="(b)"> <text>Evidence from a private mail service showing when the VRA was mailed; or</text> </paragraph> <paragraph num="(c)"> <text>The date the applicant signed the VRA if:</text> <paragraph num="(i)"> <text>The VRA was mailed from outside the United States (as defined in §D(2) of this regulation); and</text> </paragraph> <paragraph num="(ii)"> <text>The postal service of the place from which the VRA was mailed does not provide a postmark.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>For purposes of §D(1)(c) of this regulation, “United States”:</text> <paragraph num="(a)"> <text>Means the several states, the District of Columbia, the Commonwealth of Puerto Rico, and the Virgin Islands; and</text> </paragraph> <paragraph num="(b)"> <text>Does not include American Samoa, the Canal Zone, Guam, the Trust Territory of the Pacific Islands, any other territory or possession of the United States, an Army Post Office address, or a Fleet Post Office address.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Untimely VRAs. A VRA that is not timely received as provided in §C of this regulation will be accepted, but the registration will not be processed until registration reopens.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Initial Processing and Acceptance of VRAs."> <paragraph num="A."> <text>When Received by State Board Office. The State Administrator shall promptly forward all VRAs received at the State Board office to the local board office in the county where the current address is located.</text> </paragraph> <paragraph num="B."> <text>When Received by Wrong Local Board Office.</text> <paragraph num="(1)"> <text>If a local board office receives a VRA for someone whose current or previous residence is not in the county served by that board, the election director shall immediately:</text> <paragraph num="(a)"> <text>Ascertain the correct county of the current residence; and</text> </paragraph> <paragraph num="(b)"> <text>Forward the VRA to the local board office in that county.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the VRA was not timely received by the office of the local board first receiving it, the election director shall append a statement to that effect.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When Received by Appropriate Local Board Office.</text> <paragraph num="(1)"> <text>The appropriate local board office shall promptly process all VRAs that were timely received.</text> </paragraph> <paragraph num="(2)"> <text>Relocation of Individual; Duties of Local Board.</text> <paragraph num="(a)"> <text>If a local board receives a VRA from an individual who is currently registered in another Maryland county but has moved to the county served by that board, the local board shall process the change of address under COMAR 33.05.06.02.</text> </paragraph> <paragraph num="(b)"> <text>If a local board receives a VRA from an individual who is currently registered in the county served by that board but has moved to a new Maryland county, the local board shall forward the original VRA to the local board in the county where the individual currently resides.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A VRA that was not timely received may not be processed until after the voter registry is reopened, and the election director shall so notify the applicant.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Acceptance.</text> <paragraph num="(1)"> <text>A VRA may be accepted only if the information required by Regulation .03 of this chapter has been correctly furnished by the applicant.</text> </paragraph> <paragraph num="(2)"> <text>An applicant supplying the required information shall be registered in accordance with this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Required Information."> <paragraph num="A."> <text>Minimum Requirements.</text> <paragraph num="(1)"> <text>To be accepted, every new VRA shall contain the applicant's:</text> <paragraph num="(a)"> <text>Legal name;</text> </paragraph> <paragraph num="(b)"> <text>Residence address, including any applicable apartment number;</text> </paragraph> <paragraph num="(c)"> <text>Mailing address, if different from the residence address;</text> </paragraph> <paragraph num="(d)"> <text>Date of birth;</text> </paragraph> <paragraph num="(e)"> <text>Acknowledgment of United States citizenship;</text> </paragraph> <paragraph num="(f)"> <text>Subject to §B of this regulation, signature; and</text> </paragraph> <paragraph num="(g)"> <text>Personal identification number as provided in §A(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Personal Identification Number.</text> <paragraph num="(a)"> <text>If the applicant has a current and valid Maryland driver's license or Motor Vehicle Administration (MVA) identification card, the personal identification number is the applicant's MVA identification number.</text> </paragraph> <paragraph num="(b)"> <text>If an applicant does not have a current and valid Maryland driver's license or MVA identification card, the personal identification number is at least the last four digits of the applicant's Social Security number.</text> </paragraph> <paragraph num="(c)"> <text>The local board shall use a unique identifier as the applicant's personal identification number if:</text> <paragraph num="(i)"> <text>The applicant does not have a current and valid Maryland driver's license, an MVA identification card, or a Social Security number; or</text> </paragraph> <paragraph num="(ii)"> <text>The personal identification number provided by the applicant could not be verified but the identity of the applicant was established in accordance with Regulation .04 of this chapter.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Signatures.</text> <paragraph num="(1)"> <text>Subject to the requirements of §B(2) of this regulation, if the applicant is unable to:</text> <paragraph num="(a)"> <text>Sign his or her name, an “X” or similar mark will be accepted as that individual's signature; and</text> </paragraph> <paragraph num="(b)"> <text>Make a mark, the requirement for a signature is met by the execution of the assistance form described in §B(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In either of the situations described in §B(1) of this regulation, the individual who assisted the applicant in filling out the VRA shall sign a statement, on a separate document, that the applicant states that:</text> <paragraph num="(a)"> <text>The applicant is unable to sign his or her name;</text> </paragraph> <paragraph num="(b)"> <text>The applicant meets all of the qualifications to become a registered voter in Maryland; and</text> </paragraph> <paragraph num="(c)"> <text>The information supplied about the applicant is true.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Digitized signatures from the MVA shall be accepted.</text> </paragraph> <paragraph num="(4)"> <text>For the online submission of the Statewide VRA, a signature for an absent uniformed services voter or an overseas voter is the individual’s last four digits of the individual’s Social Security number.</text> </paragraph> <paragraph num="(5)"> <text>For the electronic submission of the Federal Post Card Application, a signature may be applied using a Common Access Card.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Optional Information.</text> <paragraph num="(1)"> <text>The following items on a VRA are optional information:</text> <paragraph num="(a)"> <text>Sex;</text> </paragraph> <paragraph num="(b)"> <text>Telephone number;</text> </paragraph> <paragraph num="(c)"> <text>Date;</text> </paragraph> <paragraph num="(d)"> <text>Full Social Security number;</text> </paragraph> <paragraph num="(e)"> <text>Prior registration information; and</text> </paragraph> <paragraph num="(f)"> <text>Email address.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The prior registration portion of the VRA shall provide the applicant with space to provide the applicant's last registration information.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Party Affiliation. An applicant who fails to designate party affiliation on a VRA shall be registered as “unaffiliated”, and the election director shall so notify the applicant by sending the applicant a VNC.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Verification Inquiries."> <paragraph num="A."> <text>When Required. An appropriate verification inquiry shall be made if:</text> <paragraph num="(1)"> <text>Information required to be given on the VRA is missing or incomplete;</text> </paragraph> <paragraph num="(2)"> <text>Information given on the VRA appears unclear or inconsistent;</text> </paragraph> <paragraph num="(3)"> <text>The applicant provides a Motor Vehicle Administration (MVA) identification number or at least the last four digits of a Social Security number as the personal identification number; or</text> </paragraph> <paragraph num="(4)"> <text>For any reason, the election director is uncertain what action should be taken on the application.</text> </paragraph> </paragraph> <paragraph num="B."> <text>How to Make.</text> <paragraph num="(1)"> <text>Verification inquiries should be made so as to:</text> <paragraph num="(a)"> <text>Permit timely and appropriate action on applications; and</text> </paragraph> <paragraph num="(b)"> <text>Avoid needless rejections.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The verification of a personal identification number shall be made in accordance with procedures established by the State Board.</text> </paragraph> <paragraph num="(3)"> <text>If an applicant's personal identification number cannot be verified, the local board shall request that the applicant provide personal identification information to establish the applicant's identity.</text> </paragraph> <paragraph num="(4)"> <text>Upon receipt or presentation of personal identification information, the verification inquiry shall be complete.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The election director is not responsible for any failure to complete an inquiry in time for the applicant to vote in, or effect a change before, an election but the election director shall follow the procedures and timeframes for verification established by the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Deadlines for and Periods of Registration or Changes."> <paragraph num="A."> <text>In General. Except as otherwise provided by the State Board, the effective date of registration or of a requested change that is timely received is the date the VRA or other appropriate form or notice was received by the State Board office or a local board office.</text> </paragraph> <paragraph num="B."> <text>When Timely.</text> <paragraph num="(1)"> <text>In applying the provisions of law that prohibit registration or changes of name, address, or party affiliation during certain periods, the VRA or other appropriate form or notice is considered to have been timely received, and processing shall be completed during the otherwise closed period, if the application, notice, or form:</text> <paragraph num="(a)"> <text>Is complete, as required by law or this title; and</text> </paragraph> <paragraph num="(b)"> <text>Was received by or mailed to the local board office on or before the appropriate deadline, in the same manner and under the same conditions as provided in Regulation .01C and D of this chapter for VRAs.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For purposes of applying Regulation .01C and D of this chapter to a change of party affiliation, “registration deadline” includes the deadline prescribed by law after which changes of party affiliation no longer may be made for a particular election.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Processing.</text> <paragraph num="(1)"> <text>If a verification inquiry is not needed and if the VRA or other appropriate form or notice was timely received, the election director shall:</text> <paragraph num="(a)"> <text>Promptly complete the processing; and</text> </paragraph> <paragraph num="(b)"> <text>Notify the applicant before the next election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If a verification inquiry reveals that the information given was complete and accurate and if the VRA or other appropriate form or notice was timely received, the registration or change shall be promptly completed, effective as of the date the VRA, form, or notice was received.</text> </paragraph> <paragraph num="(3)"> <text>Except as specified in §C(5) of this regulation, if a verification inquiry reveals that the information given was either incomplete or inaccurate, processing may not be completed and the applicant need not be notified of any action until after the expiration of the period during which registration or changes are prohibited.</text> </paragraph> <paragraph num="(4)"> <text>Except as specified in §C(5) of this regulation, in the case set forth in §C(3) of this regulation, and in cases when a verification inquiry is not completed until after the expiration of the period during which registration or changes are prohibited, the:</text> <paragraph num="(a)"> <text>Registration or change requested shall be processed beginning with the first day after the expiration of that period; and</text> </paragraph> <paragraph num="(b)"> <text>Effective date of the registration or the change is the first day after the expiration of that period rather than the date of receipt of the VRA, form, or notice.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Verification Inquiry.</text> <paragraph num="(a)"> <text>A verification inquiry of a personal identification number or personal identification information may be completed during the period during which registration or changes are prohibited.</text> </paragraph> <paragraph num="(b)"> <text>The registration shall be processed upon completion of a verification inquiry.</text> </paragraph> <paragraph num="(c)"> <text>The effective date of registration is the date the VRA was received.</text> </paragraph> <paragraph num="(d)"> <text>Presentation of personal identification information to an election official or election judge shall complete the verification inquiry.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Deadline for Change of Party Affiliation if Voter Moves to Another County. After the party change deadline set by Election Law Article, §3-303(a), Annotated Code of Maryland, a registered voter who has moved from one Maryland county to another since the last general election may change party affiliation, or change to or from the “unaffiliated” status, by submitting a signed request to the local board where the voter currently resides at any time that registration is open. A voter may take advantage of this provision only once following a move.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Request for Personal Identification Information."> <paragraph num="A."> <text>Scope. This regulation applies to a registrant who:</text> <paragraph num="(1)"> <text>Is required by COMAR 33.07.06 or 33.11.02.07 to provide personal identification information before voting in Maryland for the first time; and</text> </paragraph> <paragraph num="(2)"> <text>Did not provide the required personal identification information with the VRA.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Request for Missing Information. Except as provided in §C of this regulation, the local board shall correspond with a registrant covered by this regulation in an attempt to obtain the required personal identification information before the date of any upcoming election.</text> </paragraph> <paragraph num="C."> <text>Verification of Personal Identification Number. The local board need not request personal identification information if the State Board has matched the registrant's name, date of birth, and personal identification number with an existing State identification record.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-101, 3-202.1, 3-204.1, and 3-301—3-305, Annotated Code of Maryland; 42 U.S.C. 15483(b)(2)</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 635); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B, C amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective November 24, 2003 (30:23 Md. R. 1654); May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, C amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, C amended as an emergency provision effective January 1, 2006 (33:1 Md. R. 34); amended permanently effective April 24, 2006 (33:8 Md. R. 735)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended as an emergency provision effective January 1, 2006 (33:1 Md. R. 34); amended permanently effective April 24, 2006 (33:8 Md. R. 735)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 adopted effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 29, 2016 (43:4 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective January 13, 2022 (49:1 Md. R. 16)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective March 7, 2022 (49:5 Md. R. 368)</annotation> </annotations> </chapter> <chapter num="05" heading="Notification"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>This chapter applies to notification of applicants, subject to the preceding provisions of this subtitle.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Voter Notification Card—Required Contents."> <text>The voter notification card (VNC) required by this chapter shall include:</text> <paragraph num="A."> <text>The name and address of the voter;</text> </paragraph> <paragraph num="B."> <text>The date of issue;</text> </paragraph> <paragraph num="C."> <text>The ward, districts, and precinct of the voter's residence;</text> </paragraph> <paragraph num="D."> <text>Party affiliation, if any; and</text> </paragraph> <paragraph num="E."> <text>The name and address of the appropriate polling place.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Voter Notification Card — Issuance on New Registration."> <paragraph num="A."> <text>VNC to Be Sent. Whenever a local board office receives a VRA, completes any needed inquiry, and determines that the applicant is not currently registered in Maryland but is qualified to register and resides in the county served by that board, the election director shall promptly send the applicant a VNC by nonforwardable mail.</text> </paragraph> <paragraph num="B."> <text>When New Maryland Registration Is Complete.</text> <paragraph num="(1)"> <text>Registration in Maryland is not considered completed until the VNC is issued.</text> </paragraph> <paragraph num="(2)"> <text>If the VNC is returned as undeliverable, the applicant should not have been registered and the election director shall remove the applicant's name from the Statewide voter registration list.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Duplicate or Changed VNC."> <paragraph num="A."> <text>Scope. This regulation applies whenever a voter currently registered in Maryland requests a:</text> <paragraph num="(1)"> <text>Duplicate VNC to replace a lost, destroyed, or damaged VNC;</text> </paragraph> <paragraph num="(2)"> <text>Change of name or party affiliation;</text> </paragraph> <paragraph num="(3)"> <text>Change of address within the State.</text> </paragraph> </paragraph> <paragraph num="B."> <text>New VNC to Be Issued. When a local board office receives the request, the election director shall:</text> <paragraph num="(1)"> <text>Conduct any needed inquiry; and</text> </paragraph> <paragraph num="(2)"> <text>If the election director determines that the request is in order, issue at no charge to the voter and send the applicant a new VNC by nonforwardable mail.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Action on Return of VNC. If the VNC is returned as undeliverable, the election director shall:</text> <paragraph num="(1)"> <text>Send to the applicant, by forwardable mail, a confirmation notice, with a preaddressed, postage prepaid, return card on which the applicant can report his or her current address; and</text> </paragraph> <paragraph num="(2)"> <text>Maintain a record in accordance with COMAR 33.05.02.05.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Rejection of Registration."> <text>When an election director rejects an application for new registration in Maryland, the election director shall promptly send the applicant a letter that informs the applicant of the rejection and the specific reason for the rejection.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Other Notifications."> <paragraph num="A."> <text>Duplicates.</text> <paragraph num="(1)"> <text>If a VRA appears to duplicate a registration already on file, the election director:</text> <paragraph num="(a)"> <text>Shall record the VRA as a duplicate in the Statewide voter registration system; and</text> </paragraph> <paragraph num="(b)"> <text>Need not send a VNC.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Records of duplicates shall be maintained in accordance with COMAR 33.05.02.05.</text> </paragraph> </paragraph> <paragraph num="B."> <text>VRA with Changed Name, etc. If a VRA is from a voter already listed in the Statewide voter registration list but includes a change of name, party affiliation, or address within the same county, or more than one of these, the election director shall:</text> <paragraph num="(1)"> <text>Process the change; and</text> </paragraph> <paragraph num="(2)"> <text>So notify the applicant, by sending the applicant, by nonforwardable mail, a VNC that reflects the change.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice to Another State. Whenever the previous registration portion of a VRA indicates that the applicant formerly resided and was registered in another state, the State Administrator shall forward the relevant information to the appropriate election official in the state of previous registration, unless that state has directed the State Board not to do so.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-101, and 3-301(c), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 635); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); revised permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> </annotations> </chapter> <chapter num="06" heading="Changes, Deaths, Convictions"> <regulation prefix="Regulation" num=".01" heading="Requested Change of Name, Party, or Address Within Same County."> <paragraph num="A."> <text>Election Director to Process Request. If a registered voter requests, in writing, a change of name, party affiliation, or address within the same county, the election director shall:</text> <paragraph num="(1)"> <text>Make the change; and</text> </paragraph> <paragraph num="(2)"> <text>Send the registered voter, by nonforwardable mail, a VNC that reflects the change.</text> </paragraph> </paragraph> <paragraph num="B."> <text>When Request Is Not Processed. If the election director is not satisfied that the request is from the registered voter, the election director shall mail notice to the applicant, directing the applicant to respond to any questions that the election director considers necessary and provide any documents requested by the election director. If the applicant fails to respond as directed, the election director may not make the change requested.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Requested Change of Address to or from Another Maryland County."> <paragraph num="A."> <text>Change Request from Voter Who Now Resides in County. When an election director receives a request for a change of address from a voter who is currently registered in another Maryland county but currently resides in the county served by the election director's local board, the election director shall:</text> <paragraph num="(1)"> <text>In the Statewide voter registration list, transfer the voter's record into the county served by that local board; and</text> </paragraph> <paragraph num="(2)"> <text>Send the voter, by nonforwardable mail, a VNC that informs the voter where the voter is registered to vote.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Change Request from Voter Who Has Moved from County. When an election director receives a request for a change of address from a voter who is currently registered in the county served by that local board but currently resides in a new Maryland county, the election director shall forward to the election director in the new county the request so that the voter may be transferred into that county.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Requested Change of Address to Jurisdiction Outside Maryland."> <paragraph num="A."> <text>In General. If a registered voter requests, in writing, a change of address to a jurisdiction outside Maryland, the election director shall remove the voter from the Statewide voter registration list.</text> </paragraph> <paragraph num="B."> <text>Change of Address Immediately Before Presidential General Election. If a registered voter notifies an election director that the voter moved to a jurisdiction outside Maryland within 30 days of a presidential general election day and is not able to register to vote in that jurisdiction because voter registration is closed, the election director shall:</text> <paragraph num="(1)"> <text>Request that the voter provide a written notice of the voter’s move and include in the notice the effective date of the move and the voter’s new address;</text> </paragraph> <paragraph num="(2)"> <text>Upon receipt of the written notice, provide the voter with a ballot for President and Vice President only; and</text> </paragraph> <paragraph num="(3)"> <text>When voter registration reopens, remove the voter from the Statewide voter registration list.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Further Confirmation Not Needed. Further confirmation is not needed of the voter's removal or of the voter's inability to vote until the voter reregisters.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Change of Address Indicated on Petition."> <paragraph num="A."> <text>In General. If a registered voter signs a petition and provides an address different from the address on file at the local board office, the election director shall treat the signed petition as a request for a change of address.</text> </paragraph> <paragraph num="B."> <text>Address Within Same County. If the address on the petition is within the same county served by the local board office, the election director shall take appropriate action under Regulation .01 of this chapter.</text> </paragraph> <paragraph num="C."> <text>Address in Another Jurisdiction. If the address on the petition is in another jurisdiction, the election director shall take appropriate action under Regulation .02 or .03 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Notices of Death or Conviction."> <paragraph num="A."> <text>Report of Death from Official Source.</text> <paragraph num="(1)"> <text>When a local board office receives a report, through the State Board, from the Maryland Department of Health or the official vital statistics agency of another state or territory of the United States of the death of a registered voter, as provided in Election Law Article, §3-504, Annotated Code of Maryland, the election director shall remove from the Statewide voter registration list the registered voter to whom the notice applies.</text> </paragraph> <paragraph num="(2)"> <text>The notice procedures otherwise required by this regulation do not apply.</text> </paragraph> <paragraph num="(3)"> <text>All death information received from the Maryland Department of Health or from an official vital statistics agency shall remain confidential and may be used only to maintain the voter registry.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Report of Death from Other Reliable Source.</text> <paragraph num="(1)"> <text>When a local board office receives a report of the death of a registered voter in the form of an obituary or other reliable report, other than a report covered by §A of this regulation, the election director shall mail a notice to the address shown on the Statewide voter registration list to verify whether the voter is in fact deceased.</text> </paragraph> <paragraph num="(2)"> <text>The election director may not remove the voter from the Statewide voter registration list until the voter's death has been verified.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Report of Conviction.</text> <paragraph num="(1)"> <text>This section applies when a local board office receives a report of the conviction of a registered voter for any crime that would affect the voter's qualifications under Election Law Article, §3-102, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>The election director shall mail to the registered voter, by regular U.S. mail, a notice that:</text> <paragraph num="(a)"> <text>Describes the report received; and</text> </paragraph> <paragraph num="(b)"> <text>Notifies the registered voter that the registered voter will be removed from the Statewide voter registration list unless, within 2 weeks after the date of the letter, the registered voter:</text> <paragraph num="(i)"> <text>Objects to the removal, and</text> </paragraph> <paragraph num="(ii)"> <text>Shows cause why the removal should not proceed.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the registered voter timely objects and shows cause why the removal should not proceed, the election director may:</text> <paragraph num="(a)"> <text>Terminate the removal process and retain the registered voter on the Statewide voter registration list; or</text> </paragraph> <paragraph num="(b)"> <text>Refer the matter to the local board for a hearing to determine the registered voter's status.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the registered voter fails to timely object and show cause why the removal should not proceed, the registration shall be cancelled and the registered voter removed from the Statewide voter registration list.</text> </paragraph> <paragraph num="(5)"> <text>If a voter's registration is canceled under this section, the individual may reregister if the individual later satisfies the qualifications for voter registration in Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Notices from Jury Commissioner, etc."> <paragraph num="A."> <text>Scope. This regulation applies when the State Board office receives information from a jury commissioner or clerk, as provided in Courts and Judicial Proceedings Article, §§8-201(c) and 8-212(c)(2), Annotated Code of Maryland, indicating that a prospective juror:</text> <paragraph num="(1)"> <text>Has moved from the county;</text> </paragraph> <paragraph num="(2)"> <text>Has died; or</text> </paragraph> <paragraph num="(3)"> <text>Is not a citizen.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Information To Be Kept Confidential. All information received from the jury commissioner or clerk shall remain confidential and may not be disclosed except as:</text> <paragraph num="(1)"> <text>Specifically provided in this regulation; or</text> </paragraph> <paragraph num="(2)"> <text>Otherwise authorized by the jury commissioner or clerk.</text> </paragraph> </paragraph> <paragraph num="C."> <text>State Administrator to Forward Jury Notices. The State Administrator shall promptly forward all jury commissioner information to the local board office in the county served by the jury commissioner.</text> </paragraph> <paragraph num="D."> <text>Action by Local Board — Change of Address. If the registered voter has been reported to have moved from the county, the election director shall take appropriate action under Election Law Article, Title 3, Subtitle 5, Annotated Code of Maryland.</text> </paragraph> <paragraph num="E."> <text>Action by Local Board — Death or Citizenship.</text> <paragraph num="(1)"> <text>If the registered voter has been reported to have died or not to be a citizen, the election director shall take appropriate action under this section.</text> </paragraph> <paragraph num="(2)"> <text>The election director shall mail to the address shown on the Statewide voter registration list, by regular U.S. mail, a notice that:</text> <paragraph num="(a)"> <text>States that the registered voter has been reported to have died or not to be a citizen; and</text> </paragraph> <paragraph num="(b)"> <text>Notifies the registered voter or anyone attending the affairs of a deceased voter that the voter will be removed from the Statewide voter registration list unless, within 2 weeks after the date of the letter, the registered voter or a representative:</text> <paragraph num="(i)"> <text>Objects to the removal; and</text> </paragraph> <paragraph num="(ii)"> <text>Shows cause why the removal should not proceed.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the registered voter or a representative timely objects and shows cause why the removal should not proceed, the election director may:</text> <paragraph num="(a)"> <text>Terminate the removal process and retain the registered voter on the Statewide voter registration list; or</text> </paragraph> <paragraph num="(b)"> <text>Refer the matter to the local board for a hearing to determine the registered voter's status.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the registered voter or a representative fails to timely object and show cause why the removal should not proceed, the registration shall be canceled and the registered voter removed from the Statewide voter registration list.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-101, 3-301(c), 3-504, and 3-505; Courts and Judicial Proceedings Article, §8-212; Annotated Code of Maryland; 42 U.S.C. 1973aa-1(e)</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 635); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); revised permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B, C amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06E amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> </annotations> </chapter> <chapter num="07" heading="List Maintenance and Inactive Voters"> <regulation prefix="Regulation" num=".01" heading="Required List Maintenance."> <paragraph num="A."> <text>Purpose. The procedures of this chapter are designed to provide a method by which to periodically identify and, when appropriate, remove from the Statewide voter registration list individuals who have become ineligible by reason of a change of address to a jurisdiction outside Maryland.</text> </paragraph> <paragraph num="B."> <text>Preelection Mailing. Before every general election (other than a special election), all election directors shall mail to all registered voters in their respective jurisdictions, by nonforwardable mail, a specimen ballot meeting the requirements of Election Law Article, §8-102(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="C."> <text>Post-Election Confirmation. As soon as reasonably practicable after the general election, the election directors shall begin the confirmation mailing process prescribed in Election Law Article, §3-502, Annotated Code of Maryland. The confirmation mailing and the removal of voters from the Statewide voter registration list or their placement on the inactive list, as appropriate, shall be completed at least 90 days before the next election.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Procedures for Confirmation, Removal, etc."> <text>On receipt of a report that a registered voter has changed address, the election director shall follow the procedures set out in Election Law Article, Title 3, Subtitle 5, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Inactive Voters and Petitions."> <paragraph num="A."> <text>Scope of Regulation. This regulation applies to an individual who has been placed on a list of inactive voters based on information that the voter has moved to a jurisdiction outside Maryland.</text> </paragraph> <paragraph num="B."> <text>When Petition Address Is Same as Record Address. If an individual on an inactive list signs a petition and provides the same address as the address on file at the local board office:</text> <paragraph num="(1)"> <text>The signature is considered written confirmation of the individual's continued residence at that address; and</text> </paragraph> <paragraph num="(2)"> <text>The election director shall remove the individual's name from the inactive list and update the individual's record in the Statewide voter registration list.</text> </paragraph> </paragraph> <paragraph num="C."> <text>When Petition Address Is Not Same as Record Address.</text> <paragraph num="(1)"> <text>If an individual on an inactive list signs a petition and provides an address different from the address on file at the local board office:</text> <paragraph num="(a)"> <text>The signature is considered written confirmation of a change of address; and</text> </paragraph> <paragraph num="(b)"> <text>The election director shall take action as provided in §C(2), (3), or (4) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the address on the petition is within the same county served by the local board, the election director shall:</text> <paragraph num="(a)"> <text>Take appropriate action under COMAR 33.05.06.01; and</text> </paragraph> <paragraph num="(b)"> <text>Remove the voter from the inactive list.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the address on the petition is within a different Maryland county, the election director shall:</text> <paragraph num="(a)"> <text>Take appropriate action under COMAR 33.05.04.02; and</text> </paragraph> <paragraph num="(b)"> <text>Remove the voter from the inactive list.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If the address on the petition is in a jurisdiction outside Maryland, the election director shall take appropriate action under COMAR 33.05.06.03.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Prompt Updating Required."> <text>An election director shall update the Statewide voter registration list as soon as reasonably practicable after receiving any VRA or other appropriate notice or form for registration, cancellation of registration, or change of name, address, or political affiliation.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Reports to State Administrator."> <text>At the request of the State Administrator, each election director shall report to the State Administrator the number of:</text> <paragraph num="A."> <text>New registrations;</text> </paragraph> <paragraph num="B."> <text>Confirmation notices mailed to newly registered voters;</text> </paragraph> <paragraph num="C."> <text>Confirmation notices returned;</text> </paragraph> <paragraph num="D."> <text>Registered voters whose registrations have been transferred to other Maryland counties;</text> </paragraph> <paragraph num="E."> <text>Registered voters removed from the voter registry for any reason other than transfer to another Maryland county; and</text> </paragraph> <paragraph num="F."> <text>Inactive voters.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-101, and 3-501—3-506, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 635); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03, .05 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A, C amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1561)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective November 24, 2003 (30:23 Md. R. 1654)</annotation> </annotations> </chapter> </subtitle> <subtitle num="06" heading="Petitions"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Terms Defined in Election Law Article."> <text>In this subtitle, the following terms have the meanings stated in Election Law Article, §6-101, Annotated Code of Maryland:</text> <paragraph num="A."> <text>Affidavit;</text> </paragraph> <paragraph num="B."> <text>Circulator;</text> </paragraph> <paragraph num="C."> <text>Local petition;</text> </paragraph> <paragraph num="D."> <text>Page;</text> </paragraph> <paragraph num="E."> <text>Petition; and</text> </paragraph> <paragraph num="F."> <text>Sponsor.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Forms."> <paragraph num="A."> <text>In General. Every petition, including the information page and all accompanying signature pages, shall be in the form and contain the information required by applicable State or local law and this subtitle.</text> </paragraph> <paragraph num="B."> <text>Preparation—State Board. Except as provided in §C of this regulation, the State Administrator shall:</text> <paragraph num="(1)"> <text>Prescribe all forms needed for petitions; and</text> </paragraph> <paragraph num="(2)"> <text>Make those forms available to local boards and the public.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Preparation—Local Boards. Each local board shall:</text> <paragraph num="(1)"> <text>Develop and, with the approval of the State Administrator, prescribe all forms needed for local petitions to refer an act of the county's governing body; and</text> </paragraph> <paragraph num="(2)"> <text>Make those forms available to the public.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Preparation—Sponsors. A sponsor may prepare and use its own forms, as long as those forms:</text> <paragraph num="(1)"> <text>Comply with the requirements of this subtitle;</text> </paragraph> <paragraph num="(2)"> <text>Contain all of the information required for the applicable petition; and</text> </paragraph> <paragraph num="(3)"> <text>Have been approved by the State Administrator or local board, as the case may be.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Duplication. A sponsor is responsible for completing and duplicating all forms provided by the State Administrator or a local board.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 6-101, and 6-103, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> </annotations> </chapter> <chapter num="02" heading="Information Page"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>The information page of every petition shall contain the information required by:</text> <paragraph num="A."> <text>Election Law Article, Title 6, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="B."> <text>This chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Subject and Purpose."> <paragraph num="A."> <text>Description Required. The information page shall include a description of the subject and purpose of the petition, as required by:</text> <paragraph num="(1)"> <text>Election Law Article, §6-201(b)(1), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>This regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Presidential Primary Candidate. For a petition under Election Law Article, §8-502, Annotated Code of Maryland, to place a presidential candidate on a primary election ballot, the description shall include the candidate's:</text> <paragraph num="(1)"> <text>Name as it is to appear on the ballot;</text> </paragraph> <paragraph num="(2)"> <text>City and state where the candidate resides; and</text> </paragraph> <paragraph num="(3)"> <text>Party affiliation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>General Election Candidate. For a petition under Election Law Article, §5-703, Annotated Code of Maryland, to place a candidate on a general election ballot, the description shall include the:</text> <paragraph num="(1)"> <text>Candidate's name as it is to appear on the ballot;</text> </paragraph> <paragraph num="(2)"> <text>Candidate's city and state where the candidate resides;</text> </paragraph> <paragraph num="(3)"> <text>Candidate's party affiliation; and</text> </paragraph> <paragraph num="(4)"> <text>Office being sought, including the applicable district.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Formation of Political Party. For a petition under Election Law Article, §4-102, Annotated Code of Maryland, to form a new political party, the description shall include:</text> <paragraph num="(1)"> <text>A statement of intent to organize a State political party;</text> </paragraph> <paragraph num="(2)"> <text>The name of the proposed political party;</text> </paragraph> <paragraph num="(3)"> <text>The name of the proposed political party's State chair and the city and state where proposed party's State chair resides; and</text> </paragraph> <paragraph num="(4)"> <text>The names and addresses of the individuals who, under Election Law Article, §4-101, Annotated Code of Maryland, will constitute the proposed political party's initial governing body.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Referral of Act of General Assembly. For a petition under Article XVI of the State Constitution to refer an Act or part of an Act of the General Assembly, whether a public general law or a public local law, the description shall include:</text> <paragraph num="(1)"> <text>The Act's bill number;</text> </paragraph> <paragraph num="(2)"> <text>The Act's “Short Title”; and</text> </paragraph> <paragraph num="(3)"> <text>If applicable, a copy of the summary approved by the Attorney General of the Act or part of the Act being petitioned.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Local Petition—Creation of Charter Board. For a petition under Article XI-A of the State Constitution to create a charter board for a county, the description shall include:</text> <paragraph num="(1)"> <text>The name of the county; and</text> </paragraph> <paragraph num="(2)"> <text>A statement of whether the petition is being brought under §1 or §1A of Article XI-A of the State Constitution.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Local Petitions—Nominations to Charter Board. For a petition under Article XI-A of the State Constitution to nominate members for a county charter board, the description shall include:</text> <paragraph num="(1)"> <text>The name of the county;</text> </paragraph> <paragraph num="(2)"> <text>A statement of whether the petition is being brought under §1 or §1A of Article XI-A of the State Constitution; and</text> </paragraph> <paragraph num="(3)"> <text>The name and address of each person sought to be nominated by that petition.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Local Petitions—Charter Amendment Initiative. For a petition under Article XI-A of the State Constitution to amend a county charter, the description shall include:</text> <paragraph num="(1)"> <text>The name of the county;</text> </paragraph> <paragraph num="(2)"> <text>A citation to the specific charter provision sought to be modified, repealed, or added by the amendment; and</text> </paragraph> <paragraph num="(3)"> <text>A fair and accurate summary of the substantive provisions of the amendment.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Local Petitions—Referral of Local Act. For a local petition to refer an act of a county's governing body, the description shall include:</text> <paragraph num="(1)"> <text>The name of the county;</text> </paragraph> <paragraph num="(2)"> <text>The act's bill or other identification number;</text> </paragraph> <paragraph num="(3)"> <text>The act's short title or other short-form identification;</text> </paragraph> <paragraph num="(4)"> <text>A fair and accurate summary of:</text> <paragraph num="(a)"> <text>The substantive provisions of the act, or</text> </paragraph> <paragraph num="(b)"> <text>If only a part of the act is to be referred, the substantive provisions of that part; and</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Any other information required by local law.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Sponsor Identification."> <paragraph num="A."> <text>Identification Required. The information page shall include an identification of the sponsor, as required by:</text> <paragraph num="(1)"> <text>Election Law Article, §6-201(b)(2), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>This regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Information To Be Provided. The identification shall include, for each of the persons described in §C of this regulation, that person's:</text> <paragraph num="(1)"> <text>Name;</text> </paragraph> <paragraph num="(2)"> <text>Mailing address;</text> </paragraph> <paragraph num="(3)"> <text>Telephone number;</text> </paragraph> <paragraph num="(4)"> <text>Electronic facsimile (fax) number, if any; and</text> </paragraph> <paragraph num="(5)"> <text>E-mail address, if any.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Persons to Whom Applicable. The information specified in §B of this regulation shall be given for:</text> <paragraph num="(1)"> <text>The sponsor; and</text> </paragraph> <paragraph num="(2)"> <text>If the sponsor is an organization:</text> <paragraph num="(a)"> <text>An individual who has been designated by the organization to receive notices in connection with the petition, or</text> </paragraph> <paragraph num="(b)"> <text>For a petition to form a new political party, the State Chair.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Signatures Summary."> <paragraph num="A."> <text>Summary Required. The information page shall include a summary of signature pages, as required by:</text> <paragraph num="(1)"> <text>Election Law Article, §6-201(b)(3), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>This regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Information To Be Provided. The summary shall include:</text> <paragraph num="(1)"> <text>For each county, the:</text> <paragraph num="(a)"> <text>Number of signature pages; and</text> </paragraph> <paragraph num="(b)"> <text>Total number of signatures on those pages;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The total number of signature pages for all counties;</text> </paragraph> <paragraph num="(3)"> <text>The total number of all signatures;</text> </paragraph> <paragraph num="(4)"> <text>The total number of signatures for each congressional district, if the petition is for placing a presidential candidate on a primary election ballot;</text> </paragraph> <paragraph num="(5)"> <text>The date on which the first signature was obtained; and</text> </paragraph> <paragraph num="(6)"> <text>The date on which the last signature was obtained.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Advance Determination."> <paragraph num="A."> <text>Statement Required. The information page shall include a statement of whether the petition format had been submitted under Election Law Article, §6-202, Annotated Code of Maryland, for an advance determination of its sufficiency.</text> </paragraph> <paragraph num="B."> <text>Copy of Determination. If an advance determination was sought, a copy of that determination shall be attached to the information page.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Sponsor's Affidavit."> <paragraph num="A."> <text>Affidavit Required. The information page shall include an affidavit, as required by:</text> <paragraph num="(1)"> <text>Election Law Article, §6-201(b)(4), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>This regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Scope and Tenor. The affidavit shall state that, to best of the affiant's knowledge and belief, all of the information given on the information page is true and correct.</text> </paragraph> <paragraph num="C."> <text>By Whom Made. The affidavit shall be signed and dated by:</text> <paragraph num="(1)"> <text>The sponsor; or</text> </paragraph> <paragraph num="(2)"> <text>If the sponsor is an organization:</text> <paragraph num="(a)"> <text>An individual responsible to the organization who has been designated by the organization to receive notices in connection with the petition, or</text> </paragraph> <paragraph num="(b)"> <text>For a petition to form a new political party, the State Chair.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 6-103, and 6-201, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B, C amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B, C amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B, C, D, E amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562)</annotation> </annotations> </chapter> <chapter num="03" heading="Signature Pages"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>Each signature page of every petition shall contain the information required by:</text> <paragraph num="A."> <text>Election Law Article, Title 6, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="B."> <text>This chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Placement of Information and Signatures."> <paragraph num="A."> <text>One Side Only. Except as provided in §B of this regulation, only one side of a signature page may be used for:</text> <paragraph num="(1)"> <text>Signatures; and</text> </paragraph> <paragraph num="(2)"> <text>Any of the information required to be provided on a signature page.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Summary or Text of Question. If the petition is to place a question on the ballot, the reverse side of the signature page may contain:</text> <paragraph num="(1)"> <text>A complete and accurate summary of the substantive provisions of the proposal; or</text> </paragraph> <paragraph num="(2)"> <text>The full text of the proposal.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Specification of County."> <text>Each signature page shall specify the county and, if applicable, the particular district or geographic area in that county, in which the individuals signing that page reside.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Subject and Purpose."> <paragraph num="A."> <text>Description Required. Each signature page shall include a description of the subject and purpose of the petition, as required by:</text> <paragraph num="(1)"> <text>Election Law Article, §6-201(c)(1), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>This regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Information To Be Provided. Except as otherwise specified in this regulation, the description shall include the same information as that required by COMAR 33.06.02.02 for the information page.</text> </paragraph> <paragraph num="C."> <text>Exception—Summary or Text of Question.</text> <paragraph num="(1)"> <text>This section applies to any petition that seeks to:</text> <paragraph num="(a)"> <text>Refer an Act of the General Assembly;</text> </paragraph> <paragraph num="(b)"> <text>Amend a county charter; or</text> </paragraph> <paragraph num="(c)"> <text>Refer an act of a county's governing body.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For a petition described in §C(1) of this regulation, each signature page shall contain:</text> <paragraph num="(a)"> <text>The full text of the proposal; or</text> </paragraph> <paragraph num="(b)"> <text>A summary of the proposal, as required by COMAR 33.06.02.02 for the information page.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the signature page does not include the full text of the proposal, the signature page shall prominently state that a copy of the full text is immediately available from the circulator.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Exception—Formation of Political Party. For a petition to form a new political party, the description of subject and purpose on the signature page need not identify the individuals who will constitute the initial governing body.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Statement of Signers' Support and Eligibility."> <text>Each signature page shall contain a statement of the signers' support and eligibility, as required by Election Law Article, §6-201(c)(3), Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Signer Identification."> <paragraph num="A."> <text>In General. Each signature page shall contain labeled spaces for providing, adjacent to each signature, the information specified in this regulation.</text> </paragraph> <paragraph num="B."> <text>Required Information. When signing the signature page, each signer shall:</text> <paragraph num="(1)"> <text>Sign the individual's name as it appears on the Statewide voter registration list or the individual's surname of registration and at least one full given name and the initials of any other names; and</text> </paragraph> <paragraph num="(2)"> <text>Provide the following information, to be printed or typed in the appropriate spaces:</text> <paragraph num="(a)"> <text>Date of signing,</text> </paragraph> <paragraph num="(b)"> <text>Signer's name as it was signed, and</text> </paragraph> <paragraph num="(c)"> <text>Current residence address, including house number, street name, apartment number (if applicable), town, and ZIP code.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Optional Information.</text> <paragraph num="(1)"> <text>The circulator shall ask each signer to also provide the signer's date of birth or, at a minimum, month and day of birth.</text> </paragraph> <paragraph num="(2)"> <text>A signer's failure to provide this birth information does not invalidate the signature.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Circulator Identification."> <paragraph num="A."> <text>Identification Required. Each signature page shall include an identification of an individual circulator, as required by this regulation.</text> </paragraph> <paragraph num="B."> <text>Information To Be Provided. The identification of the circulator shall include that individual's:</text> <paragraph num="(1)"> <text>Printed or typed name;</text> </paragraph> <paragraph num="(2)"> <text>Residence address, including house number, street name, apartment number (if applicable), town, and ZIP code; and</text> </paragraph> <paragraph num="(3)"> <text>Telephone number.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Circulator's Signed and Dated Affidavit."> <paragraph num="A."> <text>Affidavit Required. Each signature page shall include an affidavit to be signed and dated by the circulator, as required by:</text> <paragraph num="(1)"> <text>Election Law Article, §6-204(a), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>This regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Scope and Tenor. The affidavit shall state that:</text> <paragraph num="(1)"> <text>All of the information given by the circulator under Regulation .07 of this chapter is true and correct;</text> </paragraph> <paragraph num="(2)"> <text>The circulator was 18 years old or older when each signature was affixed to the page;</text> </paragraph> <paragraph num="(3)"> <text>The circulator personally observed each signer as the page was signed; and</text> </paragraph> <paragraph num="(4)"> <text>To the best of the circulator's knowledge and belief, all:</text> <paragraph num="(a)"> <text>Signatures on the petition are genuine, and</text> </paragraph> <paragraph num="(b)"> <text>Signers are registered voters in the State.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 6-103, 6-201, 6-203, and 6-204, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562); amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> </annotations> </chapter> <chapter num="04" heading="Filing Procedures"> <regulation prefix="Regulation" num=".01" heading="Candidate's Declaration of Intent."> <text>A petition candidate who is required by Election Law Article, §5-703, Annotated Code of Maryland, to file a declaration of intent with the State Board or a local board shall file in person before the deadline.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Filing Petitions."> <text>Each petition shall be filed as required by:</text> <paragraph num="A."> <text>Election Law Article, Title 6, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="B."> <text>This chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Sorting."> <text>Before filing a petition, the sponsor shall sort the signature pages:</text> <paragraph num="A."> <text>By county; and</text> </paragraph> <paragraph num="B."> <text>If applicable, by the particular district or geographic area in each county.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Acceptance—Initial Filing."> <text>A petition may not be accepted for filing unless:</text> <paragraph num="A."> <text>For a petition subject to Regulation .07 of this chapter, the petition is accompanied by the required petition fund statement; and</text> </paragraph> <paragraph num="B."> <text>The information page indicates, as required by Election Law Article, §6-205(c), Annotated Code of Maryland, that the petition satisfies all requirements for the:</text> <paragraph num="(1)"> <text>Time of signing and filing, and</text> </paragraph> <paragraph num="(2)"> <text>Number and geographic distribution of signatures.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Acceptance—Supplemental Filing."> <paragraph num="A."> <text>In General. If, on verification of names, a petition is found to have an insufficient number of valid names, supplemental signature pages, together with an amended information page, may be submitted before the applicable deadline, as provided in Election Law Article, §6-205(d), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Limitations. The supplemental signature pages may not be accepted for filing unless:</text> <paragraph num="(1)"> <text>For a petition subject to Regulation .07 of this chapter, the filing is accompanied by the required petition fund statement; and</text> </paragraph> <paragraph num="(2)"> <text>The amended information page indicates that the supplemental filing:</text> <paragraph num="(a)"> <text>Satisfies all requirements for the time of signing and filing, and</text> </paragraph> <paragraph num="(b)"> <text>Brings the total number of signatures on the petition to the required number.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Receipt."> <text>When a petition is filed, the State Administrator or election director, as the case may be, shall provide the sponsor with a signed and dated receipt.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Petition Fund Statement."> <paragraph num="A."> <text>Scope of Regulation. This regulation applies to every petition filed under:</text> <paragraph num="(1)"> <text>Article XI-A of the State Constitution; or</text> </paragraph> <paragraph num="(2)"> <text>Article XVI of the State Constitution.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Statement Required. A statement of contributions and expenditures shall be filed, as required by Election Law Article, §7-105(c), Annotated Code of Maryland, for any petition described in §A of this regulation.</text> </paragraph> <paragraph num="C."> <text>When To Be Filed. The statement shall be filed with:</text> <paragraph num="(1)"> <text>The petition; and</text> </paragraph> <paragraph num="(2)"> <text>Every supplemental or amended petition.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 6-103, and 6-205, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562);</annotation> </annotations> </chapter> <chapter num="05" heading="Verification and Certification"> <regulation prefix="Regulation" num=".01" heading="Assignment to Election Directors."> <paragraph num="A."> <text>Petitions Filed with State Board. For a petition filed with the State Board, the State Administrator shall transmit to the election director of each county, for verification under this chapter, all of the signature pages that, in accordance with COMAR 33.06.04.03, the sponsor designated as containing the names of individuals residing in that county.</text> </paragraph> <paragraph num="B."> <text>Petitions Filed with Local Board. For a petition filed with a local board, the election director shall proceed to verify the signature pages as provided in this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Verification—In General."> <paragraph num="A."> <text>Guidelines and Instructions. The verification of signature pages shall be undertaken in accordance with guidelines and instructions adopted by the State Board.</text> </paragraph> <paragraph num="B."> <text>Procedure Generally. Except as otherwise authorized in Regulation .03 of this chapter, each election director shall:</text> <paragraph num="(1)"> <text>Review all names and accompanying information on each signature page;</text> </paragraph> <paragraph num="(2)"> <text>Determine which signers are registered voters who meet the petition criteria and which are not registered voters or do not meet the petition criteria; and</text> </paragraph> <paragraph num="(3)"> <text>Indicate next to each name the results of that determination, using for that purpose uniform codes specified in the State Board's guidelines and instructions (for example, OK = Valid Signature; CSM = Circulator's Signature Missing).</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Verification—Optional Random Sampling."> <paragraph num="A."> <text>Scope of Regulation. This regulation applies to optional, random sample verification, as authorized by Election Law Article, §6-207(c), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Development of Sampling Method. The State Administrator shall develop, for review and adoption by the State Board, a uniform statistical sampling method that ensures that:</text> <paragraph num="(1)"> <text>The number of signatures randomly selected for verification equals or exceeds the greater of:</text> <paragraph num="(a)"> <text>500 names; or</text> </paragraph> <paragraph num="(b)"> <text>5 percent of the total number of names on the petition; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Every name on the petition is given an equal opportunity to be included in the sampling.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Use of Sampling Method. Random sampling may be used to verify the names on a petition only:</text> <paragraph num="(1)"> <text>With the approval of the State Board; and</text> </paragraph> <paragraph num="(2)"> <text>In accordance with the sampling method adopted by the State Board.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Report of Results."> <text>Within the time specified by law for completing the verification, the election director shall:</text> <paragraph num="A."> <text>Verify all names;</text> </paragraph> <paragraph num="B."> <text>Record the results in the format specified in the State Board's guidelines and instructions; and</text> </paragraph> <paragraph num="C."> <text>Except in the case of a local petition:</text> <paragraph num="(1)"> <text>Immediately, by telephone or electronic facsimile transmission, notify the State Administrator of the results, and</text> </paragraph> <paragraph num="(2)"> <text>Promptly mail or deliver the signature pages and the written results of the verification to the State Administrator.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Certification."> <paragraph num="A."> <text>In General. The State Administrator or, in the case of a local petition, the election director shall:</text> <paragraph num="(1)"> <text>Determine whether the validated names in the petition are enough to satisfy all requirements relating to number and geographic distribution;</text> </paragraph> <paragraph num="(2)"> <text>Determine whether the petition has satisfied all other requirements of law for that petition;</text> </paragraph> <paragraph num="(3)"> <text>If the petition satisfies all requirements, certify the results as provided in Election Law Article, §§6-208 and 6-210, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(4)"> <text>Provide notice of the determination, as provided in Election Law Article, §§6-208 and 6-210, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Determination by Administrator. The State Administrator, when making a determination under §A(1) of this regulation, shall base that determination on the verification reports submitted by the election directors.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 6-103, 6-207, and 6-208, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1212)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562)</annotation> </annotations> </chapter> </subtitle> <subtitle num="07" heading="Election Day Activities"> <chapter num="01" heading="Late Ballot Changes"> <regulation prefix="Regulation" num=".01" heading="Corrective Actions."> <text>Subject to consultation with and the approval of the State Administrator, a local board shall take one of the following actions when a change is required in a ballot after the ballots have been printed:</text> <paragraph num="A."> <text>Reprint the ballot; or</text> </paragraph> <paragraph num="B."> <text>If time does not permit reprinting, take all reasonable steps to notify voters of the change.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Public Notice."> <text>The notice to be provided under Regulation .01B of this chapter:</text> <paragraph num="A."> <text>Shall include prominent notices posted at the affected polling places; and</text> </paragraph> <paragraph num="B."> <text>May include:</text> <paragraph num="(1)"> <text>Television, radio, and newspaper announcements and advertisements;</text> </paragraph> <paragraph num="(2)"> <text>Information in the specimen ballot; and</text> </paragraph> <paragraph num="(3)"> <text>Postings on the Internet.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 9-208, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective February 29, 2016 (43:4 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective February 29, 2016 (43:4 Md. R. 334)</annotation> </annotations> </chapter> <chapter num="02" heading="Election Equipment and Materials"> <regulation prefix="Regulation" num=".01" heading="Delivery to and Return from Polls."> <paragraph num="A."> <text>Board to Develop. The State Administrator shall develop, in consultation with the local boards, a written plan for the prompt and secure delivery of voting units and other election day equipment and materials to and from polling places.</text> </paragraph> <paragraph num="B."> <text>Inclusions. The plan shall specify the methods of and time frames for these deliveries and returns.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Polling Place Readiness and Set-Up."> <text>Election judges and other assigned personnel shall prepare and set up their respective polling places as required by:</text> <paragraph num="A."> <text>The applicable judges' manual; and</text> </paragraph> <paragraph num="B."> <text>All supplemental directives of the local board or State Board.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 2-202(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213); amended effective April 19, 2010 (37:7 Md. R. 623)</annotation> </annotations> </chapter> <chapter num="03" heading="Officials' Duties Generally"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>All local boards, their members, attorneys, election directors, staff members, and election judges shall faithfully and diligently perform all of the functions and duties that are assigned to them, collectively or categorically, by federal or State law or regulation, or by any manual, procedure, guideline, directive, or other instruction issued under federal or State law or regulation.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Election Day Communications."> <paragraph num="A."> <text>Between Office and Polls. The local board shall assure that, throughout election day, each polling room is equipped with the ability to communicate directly with the local board office.</text> </paragraph> <paragraph num="B."> <text>With Board Members. When away from the local board office, each board member and substitute member and the board's counsel shall be provided with a cellular telephone, pager, or other direct means of communication.</text> </paragraph> <paragraph num="C."> <text>Communications Log.</text> <paragraph num="(1)"> <text>Each local board office shall maintain an election day communications log.</text> </paragraph> <paragraph num="(2)"> <text>Except for routine inquiries (for example, requests for directions, hours of operation, and the like), the following shall be recorded in the log for each call received:</text> <paragraph num="(a)"> <text>Time of the call;</text> </paragraph> <paragraph num="(b)"> <text>Identity of the caller;</text> </paragraph> <paragraph num="(c)"> <text>Identity of the individual taking the call;</text> </paragraph> <paragraph num="(d)"> <text>Problem or other purpose of the call;</text> </paragraph> <paragraph num="(e)"> <text>Whether resolved;</text> </paragraph> <paragraph num="(f)"> <text>If resolved, when, by whom, and how; and</text> </paragraph> <paragraph num="(g)"> <text>If not resolved, why.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If requested by the State Administrator, the election director shall submit, within the time the State Administrator requests, a copy of the communications log.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Board Counsel."> <text>Throughout election day and the ensuing canvasses, the local board's counsel shall be at the board office or immediately reachable by telephone, pager, or other direct means of communication.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Polling Place Evaluation Program."> <paragraph num="A."> <text>Establishment Required. Each election director shall develop and, with the approval of the State Administrator, establish and implement a polling place evaluation program using the polling place evaluation form issued by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Elements.</text> <paragraph num="(1)"> <text>The program shall provide for unannounced election day visits to polling places to assess the election judges' compliance with applicable procedures and their general performance.</text> </paragraph> <paragraph num="(2)"> <text>Board members, staff members, independent contractors, or volunteers may be used to make these visits and assessments, as long as they have been properly trained in the election day polling place procedures outlined in the Judges' Manual.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Reports to Administrator.</text> <paragraph num="(1)"> <text>If requested by the State Administrator, the election director shall submit a report of the results of that election's evaluation.</text> </paragraph> <paragraph num="(2)"> <text>The report shall be submitted within the time and in the form that the State Administrator requests.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Extended Voting Hours."> <paragraph num="A."> <text>If a State or federal court order or any other order extending voting hours is issued, the order shall be immediately forwarded to the State Administrator who shall review the order in consultation with the Attorney General's office and instruct affected local boards about properly complying with the order.</text> </paragraph> <paragraph num="B."> <text>Only after receiving direction from the State Administrator or the Administrator's designee may an election director instruct election judges to extend voting hours.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Return of Election Supplies."> <text>A local board shall establish a separate, clearly delineated area for members of the public and the media so that they can reasonably observe the return of election supplies without obstructing or hindering the process.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 10-301, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 repealed as an emergency provision effective June 1, 2020 (47:13 Md. R. 640); emergency provision expired July 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 adopted effective October 19, 2009 (36:21 Md. R. 1594)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 adopted effective April 19, 2010 (37:8 Md. R. 623)</annotation> </annotations> </chapter> <chapter num="04" heading="Order and Decorum"> <regulation prefix="Regulation" num=".01" heading="Media."> <paragraph num="A."> <text>Presence Allowed. Representatives of print or electronic media are permitted in a polling place as long as their activities do not:</text> <paragraph num="(1)"> <text>Cause disruption;</text> </paragraph> <paragraph num="(2)"> <text>Infringe on voter privacy;</text> </paragraph> <paragraph num="(3)"> <text>Inhibit election judges from performing their duties; or</text> </paragraph> <paragraph num="(4)"> <text>Otherwise interfere with the orderly conduct of the election.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice Requested.</text> <paragraph num="(1)"> <text>Media organizations are requested to provide the State Administrator or the election director with a list of those polling places that they intend to cover, so that the election judges can be informed.</text> </paragraph> <paragraph num="(2)"> <text>Failure to provide this information, however, does not in any way diminish or otherwise affect the rights granted by this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Cell Phones, Pagers, Cameras, etc."> <paragraph num="A."> <text>In General. Except as specified in §B of this regulation, electronic communication devices may not be used in a polling place. Prohibited devices include:</text> <paragraph num="(1)"> <text>Cameras;</text> </paragraph> <paragraph num="(2)"> <text>Cellular telephones;</text> </paragraph> <paragraph num="(3)"> <text>Pagers; or</text> </paragraph> <paragraph num="(4)"> <text>Computer equipment.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Exceptions. This regulation does not apply to:</text> <paragraph num="(1)"> <text>Cameras used by media representatives as long as the media representatives are recording polling place operations and not a screen or ballot;</text> </paragraph> <paragraph num="(2)"> <text>Cellular telephones, pagers, or computer equipment used by election officials or law enforcement officers, when acting in their official capacities; or</text> </paragraph> <paragraph num="(3)"> <text>Cellular telephones or other electronic devices used by a voter:</text> <paragraph num="(a)"> <text>To provide lawful proof of residency or identification as required by this title;</text> </paragraph> <paragraph num="(b)"> <text>To review electoral information to assist in marking the voter’s own ballot prior to casting;</text> </paragraph> <paragraph num="(c)"> <text>To record a digital image of the voter’s own marked ballot prior to casting for personal use if it records only the ballot and may not be used in violation of Election Law Article, §16-206, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(d)"> <text>To communicate through a translator or use licensed translation software services as described in Election Law Article, §15.5–103(B), Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 15.5-104, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01 and .02 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); amended permanently effective February 14, 2005 (32:3 Md. R. 290); amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective February 29, 2016 (43:4 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective July 18, 2022 (49:17 Md. R. 788)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective December 12, 2022 (49:25 Md. R. 1052); March 31, 2025 (52:6 Md. R. 267); March 2, 2026 (53:4 Md. R. 186)</annotation> </annotations> </chapter> <chapter num="05" heading="Special Assistance"> <regulation prefix="Regulation" num=".01" heading="Inability to Sign."> <paragraph num="A."> <text>In General. Subject to the requirements of §B of this regulation:</text> <paragraph num="(1)"> <text>If a voter is unable to sign a form used at a polling place, an “X” or similar mark will be accepted as that individual's signature; and</text> </paragraph> <paragraph num="(2)"> <text>If a voter is unable to make a mark, the requirement for a signature is met by the execution of the endorsement described in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Endorsement. In either of the situations described in §A of this regulation, the election judge checking in or otherwise assisting the voter shall sign and date, on the back of the form, an endorsement indicating that:</text> <paragraph num="(1)"> <text>The voter was unable to sign the voter's name; and</text> </paragraph> <paragraph num="(2)"> <text>If the form that the voter was unable to sign was the voter authority card, the voter was found qualified to vote by that election judge.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Assistance Needed to Cast Ballot."> <paragraph num="A."> <text>Scope. This regulation applies when, because of a physical disability or an inability to read or write English, a voter requests assistance in marking or casting the ballot or in filling out a provisional ballot application.</text> </paragraph> <paragraph num="B."> <text>Voter's Options.</text> <paragraph num="(1)"> <text>As provided in Election Law Article, Annotated Code of Maryland, the voter may select anyone to assist the voter, except:</text> <paragraph num="(a)"> <text>The voter's employer;</text> </paragraph> <paragraph num="(b)"> <text>The voter's union representative;</text> </paragraph> <paragraph num="(c)"> <text>An officer or agent of the voter's employer or union;</text> </paragraph> <paragraph num="(d)"> <text>For a voter casting a provisional ballot, a candidate who is on the voter's ballot; or</text> </paragraph> <paragraph num="(e)"> <text>A challenger or watcher who has been designated as such for this election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the voter declines to select an individual to assist the voter, two election judges representing different political parties shall assist the voter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Voter Assistance Record—Voter's Name and Address. The election judges shall enter the voter's name and address on a voter assistance record, in the form that the State Administrator prescribes.</text> </paragraph> <paragraph num="D."> <text>Voter Assistance Record—Signing by Individual Assisting. If the voter has selected someone to assist the voter, the individual selected by the voter shall:</text> <paragraph num="(1)"> <text>Enter her or his name and address on the voter assistance record; and</text> </paragraph> <paragraph num="(2)"> <text>Sign the record to affirm that she or he:</text> <paragraph num="(a)"> <text>Has been asked by the voter to assist the voter in marking or casting the voter's ballot or in filling out a provisional ballot application;</text> </paragraph> <paragraph num="(b)"> <text>Is not the voter's employer or an agent of the voter's employer;</text> </paragraph> <paragraph num="(c)"> <text>Is not an officer or agent of the voter's union;</text> </paragraph> <paragraph num="(d)"> <text>Has not been appointed as a challenger or watcher for this election;</text> </paragraph> <paragraph num="(e)"> <text>Will assist the voter only by:</text> <paragraph num="(i)"> <text>Reading instructions or the content of the ballot or the application form to the voter, and</text> </paragraph> <paragraph num="(ii)"> <text>As directed by the voter, marking or casting the ballot, or completing a provisional ballot application; and</text> </paragraph> </paragraph> <paragraph num="(f)"> <text>Will not attempt to influence the voter or suggest in any way how the voter should vote in any contest or question.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Voter Assistance Record—Signing by Judges Assisting. If election judges will be providing the assistance, they shall:</text> <paragraph num="(1)"> <text>Sign the voter assistance record; and</text> </paragraph> <paragraph num="(2)"> <text>Enter their respective party affiliations.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Scope of Assistance. Assistance provided under this regulation shall be limited to:</text> <paragraph num="(1)"> <text>Reading the instructions or the content of the ballot or the application form to the voter; and</text> </paragraph> <paragraph num="(2)"> <text>As directed by the voter, marking or casting the ballot, or completing a provisional ballot application.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Name Not in Election Register."> <paragraph num="A."> <text>Manual Procedures. If a voter's name does not appear in the election register, the election judges shall follow the procedures specified in the Judges' Manual.</text> </paragraph> <paragraph num="B."> <text>“Fail-Safe” Procedures.</text> <paragraph num="(1)"> <text>The State Administrator shall establish procedures to implement the “fail-safe” provisions of the National Voter Registration Act of 1993.</text> </paragraph> <paragraph num="(2)"> <text>The election director shall comply with these procedures when providing instructions to election judges.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Powers of Attorney."> <text>The right to vote may not be delegated to any other person, whether by power of attorney or otherwise.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-101, 9-403, 9-406, 10-310(c), and 10-311(d), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective September 6, 2010 (37:18 Md. R. 1215)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D, F amended effective February 29, 2016 (43:4 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> </annotations> </chapter> <chapter num="06" heading="Identification Requirements"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies only to an individual who:</text> <paragraph num="A."> <text>Registered to vote in Maryland after January 1, 2003;</text> </paragraph> <paragraph num="B."> <text>Submitted the voter registration application by mail or is required to provide personal identification information to complete a verification inquiry under COMAR 33.05.04.04;</text> </paragraph> <paragraph num="C."> <text>Is voting in Maryland for the first time after January 1, 2004; and</text> </paragraph> <paragraph num="D."> <text>Is voting in person at the polls.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“MVA” means the Motor Vehicle Administration.</text> </paragraph> <paragraph num="(2)"> <text>“VRA” means voter registration application.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Identification Required."> <text>Except as provided in Regulation .04 of this chapter, an individual covered by this chapter shall present personal identification information on the request of an election judge.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Requirement Satisfied."> <text>Personal identification information is not required at the time of voting if:</text> <paragraph num="A."> <text>The State Board has matched with an existing State identification record the individual's name, date of birth, and the MVA identification number or at least the last four digits of the Social Security number provided by the individual on or with the VRA; or</text> </paragraph> <paragraph num="B."> <text>The individual has previously submitted to the local board a copy of personal identification information.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Fail-safe Provision."> <text>If an individual covered by this chapter does not present the required personal identification information, an election judge shall offer the individual a provisional ballot application and, upon completing the application, the individual shall be issued a provisional ballot under COMAR 33.16.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 2-202(b), Annotated Code of Maryland; 42 U.S.C. §15483(b)</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective January 2, 2004 (30:24 Md. R. 1737); amended permanently effective March 1, 2004 (31:4 Md. R. 319)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective January 1, 2006 (33:1 Md. R. 35); amended permanently effective April 24, 2006 (33:8 Md. R. 735)</annotation> </annotations> </chapter> <chapter num="07" heading="Challengers or Watchers"> <regulation prefix="Regulation" num=".01" heading="Designating Entities."> <paragraph num="A."> <text>State Board as Designating Entity. The State Board may:</text> <paragraph num="(1)"> <text>Designate an individual as an accredited challenger or watcher if the individual submits a written request that includes polling places in more than one county; and</text> </paragraph> <paragraph num="(2)"> <text>Require the individual to attend a training session, read any State Board issued information, or both.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Local Board as Designating Entity. A local board may:</text> <paragraph num="(1)"> <text>Designate an individual as an accredited challenger or watcher if the individual submits a written request that includes polling places in its jurisdiction; and</text> </paragraph> <paragraph num="(2)"> <text>Require the individual to attend a training session, read any State Board issued information, or both.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Other Designating Entities. If a designating entity other than the State Board or a local board intends to distribute instructions to the individual or individuals it designates, the designating entity:</text> <paragraph num="(1)"> <text>May not provide information that conflicts with the Election Law Article, Annotated Code of Maryland, Title 33 of COMAR, and other State Board issued information; and</text> </paragraph> <paragraph num="(2)"> <text>May submit a written draft of the instructions to the State Board for review.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Certificate.</text> <paragraph num="(1)"> <text>A designating entity shall provide each challenger or watcher it designates with a signed certificate, in the form prescribed by the State Board.</text> </paragraph> <paragraph num="(2)"> <text>The certificate shall be signed by:</text> <paragraph num="(a)"> <text>If a candidate is the designating entity, the candidate;</text> </paragraph> <paragraph num="(b)"> <text>If a political party is the designating entity, an officer, executive director of the entity, or other person authorized to sign on behalf of the entity; or</text> </paragraph> <paragraph num="(c)"> <text>If a group of voters is the designating entity, the chairman or treasurer of the political committee.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The signature of the designating entity shall be:</text> <paragraph num="(a)"> <text>An original signature; or</text> </paragraph> <paragraph num="(b)"> <text>A copy of an original signature.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>A designating entity shall provide the local board with:</text> <paragraph num="(a)"> <text>Copies of completed certificates; or</text> </paragraph> <paragraph num="(b)"> <text>A list of individuals designated as challengers and watchers.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Permissive Activities of Accredited Challengers or Watchers."> <paragraph num="A."> <text>In General. An accredited challenger or watcher may perform the activities defined in Election Law Article, §10-311(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Before Voting.</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, before voting begins on election day, an accredited challenger or watcher may observe the election judges setting up the voting room, including:</text> <paragraph num="(a)"> <text>Observing the election judges print voting system reports and review these reports;</text> </paragraph> <paragraph num="(b)"> <text>Verifying the number of voters who have been checked-in and the number of votes that have been cast; and</text> </paragraph> <paragraph num="(c)"> <text>Verifying that required security seals have been applied on the voting system.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An election judge shall not permit an accredited challenger or watcher entry to the polling place during the 30 minutes immediately before the opening of the polls.</text> </paragraph> </paragraph> <paragraph num="C."> <text>During Voting Hours.</text> <paragraph num="(1)"> <paragraph num="(a)"> <text>The Chief Judges shall determine the location of accredited challengers or watchers in the voting room.</text> </paragraph> <paragraph num="(b)"> <text>When determining the location of the accredited challengers and watchers in the voting room, the Chief Judges shall ensure:</text> <paragraph num="(i)"> <text>The accredited challenger or watcher may see and hear each person as the person offers to vote; and</text> </paragraph> <paragraph num="(ii)"> <text>The efficient management of the voting room.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>The Chief Judges are not required to locate the accredited challengers and watchers directly behind the check-in table or in a position where they can directly view the electronic pollbook.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>During voting hours, an accredited challenger or watcher shall, accompanied by a Chief Judge and at a convenient time for the election judges:</text> <paragraph num="(a)"> <text>Verify the security seals on voting units to which voters have not been assigned; and</text> </paragraph> <paragraph num="(b)"> <text>Verify the number of voters who have been checked in to vote.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>After Voting.</text> <paragraph num="(1)"> <text>To observe the post-voting hours procedures, an accredited challenger or watcher shall be in the polling place before voting hours end.</text> </paragraph> <paragraph num="(2)"> <text>During this time, an accredited challenger or watcher may:</text> <paragraph num="(a)"> <text>Observe the election judges print voting system reports and review these reports;</text> </paragraph> <paragraph num="(b)"> <text>Verify that required security seals have been applied on the voting system; and</text> </paragraph> <paragraph num="(c)"> <text>Observe the transmission by modem of election results if the local board has instructed the Chief Judges to perform this task.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Prohibited Acts of Challengers or Watchers."> <paragraph num="A."> <text>Prohibited Acts. A challenger or watcher may not:</text> <paragraph num="(1)"> <text>Perform or attempt to perform the activities defined in Election Law Article, §10-311(d), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Bring into a polling place any device listed in COMAR 33.07.04.02 or political materials, newspapers, or news magazines;</text> </paragraph> <paragraph num="(3)"> <text>Wear clothing or accessories with a political message;</text> </paragraph> <paragraph num="(4)"> <text>Act or attempt to act as an advocate for one or more voters;</text> </paragraph> <paragraph num="(5)"> <text>Exercise or attempt to exercise political influence while in a polling place;</text> </paragraph> <paragraph num="(6)"> <text>Communicate or attempt to communicate with a voter while inside a polling place or within the electioneering boundary defined in Election Law Article, §16-206(b), Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(7)"> <text>Challenge or attempt to challenge an act of an election judge.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Removal. A challenger or watcher may be removed by an election judge if the challenger or watcher is interfering with the work of the election judges.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Election Judges."> <text>Election judges shall:</text> <paragraph num="A."> <text>Protect a challenger or watcher in the exercise of the rights of a challenger or watcher; and</text> </paragraph> <paragraph num="B."> <text>If an accredited challenger or watcher arrives at least 30 minutes before a polling place opens, admit the accredited challenger or watcher upon arrival.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 10-303, and 10-311, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.07.06, Regulation .04 repealed, and new Regulation .04 adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended as an emergency provision effective January 2, 2004 (30:24 Md. R. 1737); amended permanently effective March 1, 2004 (31:4 Md. R. 319); amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 repealed as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); repealed permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Chapter, Challenging Voters, recodified from COMAR 33.07.07 to 33.07.08 effective March 19, 2012 (39:5 Md. R. 384)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 under new chapter, Challengers or Watchers adopted effective March 19, 2012 (39:5 Md. R. 384)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective July 23, 2012 (39:14 Md. R. 839)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D amended effective April 15, 2024 (51:7 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective July 23, 2012 (39:14 Md. R. 839)</annotation> </annotations> </chapter> <chapter num="08" heading="Challenging Voters"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to accredited and non-accredited challengers or watchers.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Grounds for Challenge."> <text>A challenger may challenge an individual's right to vote only if the challenger has a reasonable basis for asserting that the individual seeking to vote is not the registered voter that the individual claims to be.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Challenge Record."> <paragraph num="A."> <text>In General. If a challenge is made to a voter's identity and the challenged individual does not present any of the forms of identification specified in Election Law Article, §10-312(a)(2), Annotated Code of Maryland, the Chief Judge or Chief Judges shall record the proceedings on an identity challenge record, in the form that the State Administrator prescribes.</text> </paragraph> <paragraph num="B."> <text>Contents. The form shall contain appropriate places for:</text> <paragraph num="(1)"> <text>Each of the challenger and the challenged voter to sign an oath or affirmation, under penalties of perjury, that the individual's responses and statements are true;</text> </paragraph> <paragraph num="(2)"> <text>The signature of the Chief Judge who administered each oath; and</text> </paragraph> <paragraph num="(3)"> <text>The reason given for the challenge.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) 2-202(b), and 10-312, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.07.06, Regulation .04 repealed, and new Regulation .04 adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended as an emergency provision effective January 2, 2004 (30:24 Md. R. 1737); amended permanently effective March 1, 2004 (31:4 Md. R. 319); amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 repealed as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); repealed permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.07.07 to 33.07.08 effective March 19, 2012 (39:5 Md. R. 384)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective March 19, 2012 (39:5 Md. R. 384)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective March 19, 2012 (39:5 Md. R. 384)</annotation> </annotations> </chapter> <chapter num="09" heading="Electioneering; Exit Polling"> <regulation prefix="Regulation" num=".01" heading="Electioneering — Polling Place."> <paragraph num="A."> <text>At each polling place, one election judge from each principal political party shall be designated by the local board and, acting jointly, shall post signs delineating a line around the entrance and exit of the building that are closest to that part of the building in which voting occurs.</text> </paragraph> <paragraph num="B."> <text>Electioneering Boundary.</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, the line shall be located as near as practicable to 100 feet from the entrance and exit and shall be established after consideration of the configuration of the entrance and the effect of placement on public safety and the flow of pedestrian and vehicular traffic.</text> </paragraph> <paragraph num="(2)"> <text>In Montgomery County, on approval of the local board, the line may be located at any point between 25 feet and 100 feet from the entrance and exit.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The signs shall contain the words “No Electioneering Beyond this Point.”</text> </paragraph> <paragraph num="D."> <text>An election judge is not required to delineate this area with a physical line on the ground.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Electioneering — Election Offices."> <text>Electioneering is prohibited within the offices of a local board or the State Board:</text> <paragraph num="A."> <text>On election day; and</text> </paragraph> <paragraph num="B."> <text>At all other times.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Electioneering — Clothing, Buttons, etc., in Polling Place."> <paragraph num="A."> <text>In General. Except as specified in §B of this regulation, an individual, including any candidate, watcher, or challenger, may not enter the No Electioneering Zone outside a polling place while visibly wearing or carrying any clothing, button, sticker, sign, or other paraphernalia that indicates support or opposition to a candidate, question, or contest.</text> </paragraph> <paragraph num="B."> <text>Exception. This regulation does not apply to clothing, buttons, or stickers worn by a voter who, without lingering, enters the polling place, votes, and then leaves.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Exit Polling."> <paragraph num="A."> <text>In General. Exit polling, whether by questionnaire or interview, is permitted within the No Electioneering Zone outside a polling place, subject to the conditions specified in §B of this regulation.</text> </paragraph> <paragraph num="B."> <text>Conditions. A pollster:</text> <paragraph num="(1)"> <text>May not enter the voting room;</text> </paragraph> <paragraph num="(2)"> <text>May not ask questions of a voter until the voter has left the voting room;</text> </paragraph> <paragraph num="(3)"> <text>Shall inform each voter being polled that the voter's participation is voluntary; and</text> </paragraph> <paragraph num="(4)"> <text>May not electioneer.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice Requested.</text> <paragraph num="(1)"> <text>Polling organizations are requested to provide the State Administrator or the election director with a list of those polling places that they intend to cover, so that the election judges can be informed.</text> </paragraph> <paragraph num="(2)"> <text>Failure to provide this information, however, does not in any way diminish or otherwise affect the rights granted by this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Reserved." /> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 2-202(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.07.07 to 33.07.08 effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective April 19, 2010 (37:8 Md. R. 623)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.07.08 to 33.07.09 effective March 19, 2012 (39:5 Md. R. 384)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 recodified to be Regulation .03 effective February 29, 2016 (43:4 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 recodified to be Regulations .02—.04 effective April 15, 2024 (51:7 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 adopted effective April 15, 2024 (51:7 Md. R. 334)</annotation> </annotations> </chapter> <chapter num="10" heading="Non-Voting Hours Procedures"> <regulation prefix="Regulation" num=".01" heading="Ballot Box Return and Inspection."> <paragraph num="A."> <text>Numbered Seals Required. Any seal used by a local board shall be numbered.</text> </paragraph> <paragraph num="B."> <text>Reception Team to Receive. The sealed ballot boxes from the polling places shall be received by a reception team.</text> </paragraph> <paragraph num="C."> <text>Marking.</text> <paragraph num="(1)"> <text>Each ballot box shall be marked as having been inspected before it is delivered to a ballot reception team; and</text> </paragraph> <paragraph num="(2)"> <text>Each ballot box shall be marked with the batch label prior to certification in §D of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Inspection and Certification.</text> <paragraph num="(1)"> <text>The reception team shall:</text> <paragraph num="(a)"> <text>Inspect each ballot box and its seal; and</text> </paragraph> <paragraph num="(b)"> <text>Prepare and sign a certification of the box’s condition.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The certification for each box shall include:</text> <paragraph num="(a)"> <text>The precinct number;</text> </paragraph> <paragraph num="(b)"> <text>The seal number;</text> </paragraph> <paragraph num="(c)"> <text>The condition of seal;</text> </paragraph> <paragraph num="(d)"> <text>Any defects observed; and</text> </paragraph> <paragraph num="(e)"> <text>The batch label.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Ballot Storage."> <paragraph num="A."> <text>Secure Storage. All voted ballots shall remain in a sealed ballot box until they are authorized to be opened and removed for an audit, recount, judicial challenge, storage, or disposal.</text> </paragraph> <paragraph num="B."> <text>Storage Term. All voted ballots shall be retained for at least 22 months after the election.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 11-309, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:3 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 27, 2026 (53:8 Md. R. 356)</annotation> </annotations> </chapter> <chapter num="11" heading="Election Judges"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Previously served” means an election judge who:</text> <paragraph num="(a)"> <text>Was previously appointed in accordance with Election Law Article, §10-203, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Completed a term of office; and</text> </paragraph> <paragraph num="(c)"> <text>Served in the capacity of an election judge during the term of office in the immediately preceding Statewide primary, general, or special election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>“Term of office” means the time from appointment to the office of election judge through the Tuesday that is 13 weeks before the next Statewide primary election.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Compensation of Election Judges."> <paragraph num="A."> <text>Minimum Compensation. For each election judge who has not previously served as an election judge, the compensation for each election day and each early voting day actually served shall be at least $250 per day.</text> </paragraph> <paragraph num="B."> <text>Entitlement to Additional Compensation. For each election judge who has previously served as an election judge, the compensation for each election day and each early voting day shall be at least $100 more per day than the compensation provided to an election judge who has not previously served as an election judge.</text> </paragraph> <paragraph num="C."> <text>Limitations on Additional Compensation. The following individuals are not entitled to additional compensation, unless previously approved by the election director:</text> <paragraph num="(1)"> <text>Elections judges serving in their first term of office;</text> </paragraph> <paragraph num="(2)"> <text>Elections judges serving a subsequent term of office, but who only acted as a backup election judge during their first term of office; and</text> </paragraph> <paragraph num="(3)"> <text>Individuals who perform election related tasks but are not sworn in as an election judge and appointed as an election judge.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Alternative to Compensation. A public high school student who earns hours toward the service-learning requirement for graduation under COMAR 13A.03.02.05 for their time in service as an election judge shall not be compensated for that service under §§A and B of this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Documentation Required from Election Judges."> <paragraph num="A."> <text>Election Judge Applications.</text> <paragraph num="(1)"> <text>The State Administrator shall prescribe a form to collect information sufficient to determine whether an individual is qualified to serve as an election judge and can fulfill the duties of an election judge.</text> </paragraph> <paragraph num="(2)"> <text>Each local board shall require only:</text> <paragraph num="(a)"> <text>The State prescribed form from applicants to be election judges; or</text> </paragraph> <paragraph num="(b)"> <text>An electronic application form that has been approved by the State Administrator.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Service as an Election Judge. In addition to an executed Oath of Election Judge and Rules of Security Behavior, each local board or county government may require only the following forms from election judges to serve and be compensated:</text> <paragraph num="(1)"> <text>Either IRS Form W-4 or IRS Form W-9;</text> </paragraph> <paragraph num="(2)"> <text>IRS Form I-9;</text> </paragraph> <paragraph num="(3)"> <text>Maryland Form MW-507.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 10-201.1, 10-202, 10–203, and 10–205, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 27, 2023 (50:23 Md. R. 1005)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective September 29, 2025 (52:19 Md. R. 957)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D adopted effective March 2, 2026 (53:4 Md. R. 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 adopted effective November 24, 2025 (52:23 Md. R. 1140)</annotation> </annotations> </chapter> <chapter num="12" heading="Language Assistance Program"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Designated language” has the meaning stated in Election Law Article, §15.5–101(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Licensed translation software services” means a tool or service that provides interpretation of spoken communication between designated languages and English.</text> </paragraph> <paragraph num="(3)"> <text>“Limited English proficiency” has the meaning stated in Election Law Article, §15.5–101(c), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Translated” means the process of a trained individual converting from one written language to another while preserving the original meaning.</text> </paragraph> <paragraph num="(5)"> <text>“Voting materials” has the meaning stated in Election Law Article, §15.5–101(e), Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Timing for Determination of Significant Need for Language Assistance."> <text>Not later than 8 months preceding a Statewide primary election, the State Board shall determine whether there is significant need for language assistance in a county.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Designating Forms and Instructions Necessary for Voting."> <paragraph num="A."> <text>Timing. Not later than 7 months preceding a Statewide primary election, the State Board may determine if forms and instructions not named in Election Law Article, § 15.5–101(e), Annotated Code of Maryland, shall be designated as necessary to voting.</text> </paragraph> <paragraph num="B."> <text>Procedure. The State Board shall consider recommendations from the State Administrator when designating forms and instructions necessary to voting.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Notice of Significant Need for Language Assistance."> <paragraph num="A."> <text>To the Public. Not later than 6 months preceding a Statewide primary election, the State Board shall publish its determinations of significant need for language assistance that includes:</text> <paragraph num="(1)"> <text>A list of local boards affected; and</text> </paragraph> <paragraph num="(2)"> <text>The designated languages.</text> </paragraph> </paragraph> <paragraph num="B."> <text>To Local Government Officials. Not later than 6 months preceding a Statewide primary election, the State Administrator shall provide notice of the determination of significant need for language assistance by the State Board to:</text> <paragraph num="(1)"> <text>The local board of elections; and</text> </paragraph> <paragraph num="(2)"> <text>The chief financial officer of the jurisdiction.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Local Board Requirements."> <text>Upon determination by the State Board of a significant need for language assistance, the local board shall:</text> <paragraph num="A."> <text>No later than 11 weeks preceding a Statewide primary election, post translated, downloadable voting materials in designated languages on its website;</text> </paragraph> <paragraph num="B."> <text>Place a State Board approved sign, in each designated language, in each early voting center and polling place;</text> </paragraph> <paragraph num="C."> <text>Ensure the availability in each early voting center or polling place of:</text> <paragraph num="(1)"> <text>Licensed translation software services; and</text> </paragraph> <paragraph num="(2)"> <text>A tool or document that communicates in all designated languages and explains how to use the licensed translation software service;</text> </paragraph> </paragraph> <paragraph num="D."> <text>Make a reasonable effort to:</text> <paragraph num="(1)"> <text>Recruit election judges who can communicate in designated languages;</text> </paragraph> <paragraph num="(2)"> <text>Assign election judges who speak the designated languages to each early voting center;</text> </paragraph> <paragraph num="(3)"> <text>Determine which polling places are most likely to serve voters who speak designated languages; and</text> </paragraph> <paragraph num="(4)"> <text>Assign election judges who speak the designated languages to work in polling places that are most likely to serve voters who speak designated languages; and</text> </paragraph> </paragraph> <paragraph num="E."> <text>Include information about the language assistance program in training materials and programs for election judges and local board of elections staff.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Language Assistance in Addition to Required Assistance."> <paragraph num="A."> <text>Form.</text> <paragraph num="(1)"> <text>The State Board shall:</text> <paragraph num="(a)"> <text>Prescribe a form for a local board to request approval to provide language assistance services in addition to those required by Regulation .05 of this chapter; and</text> </paragraph> <paragraph num="(b)"> <text>Provide the form to local boards not later than 1 year preceding a Statewide primary election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The form shall include questions about:</text> <paragraph num="(a)"> <text>The population to be served;</text> </paragraph> <paragraph num="(b)"> <text>The proposed services;</text> </paragraph> <paragraph num="(c)"> <text>Reasons for the local board’s request; and</text> </paragraph> <paragraph num="(d)"> <text>Whether approving the request would impose additional costs or duties on the State Board.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>A local board seeking to provide language assistance services that exceed requirements shall:</text> <paragraph num="(a)"> <text>Submit the State Board prescribed form for each additional service or language which it proposes to provide; and</text> </paragraph> <paragraph num="(b)"> <text>Request State Board approval at least 6 months preceding a Statewide primary election during which the local board proposes to provide additional language assistance services.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Approval of Additional Language Assistance.</text> <paragraph num="(1)"> <text>Upon receipt of a form requesting approval to provide additional language assistance, the State Administrator shall review and make a recommendation to the State Board to accept or reject the request.</text> </paragraph> <paragraph num="(2)"> <text>The State Board shall:</text> <paragraph num="(a)"> <text>Vote on a local board’s proposal within 30 days of receipt of a form requesting approval to provide additional language assistance; and</text> </paragraph> <paragraph num="(b)"> <text>Within 2 days of its vote on a request to provide additional language assistance, notify the local board of the outcome of the vote.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 15.5-104, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 2, 2026 (53:4 Md. R. 186)</annotation> </annotations> </chapter> </subtitle> <subtitle num="08" heading="Canvassing"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Counting center” means the central location designated by the local board for the canvass of ballots.</text> </paragraph> <paragraph num="(2)"> <text>“Election Management System” has the meaning stated in COMAR 33.10.02.01B(10).</text> </paragraph> <paragraph num="(3)"> <text>“Totals tape” means the report of result totals that is generated by an optical scan or touchscreen voting unit.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Board Responsibilities."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>The canvass shall be conducted by the local board, in its role as a board of canvassers, as provided in Election Law Article, Annotated Code of Maryland, and this chapter.</text> </paragraph> <paragraph num="(2)"> <text>The local board is responsible for enforcing all provisions of Election Law Article, Annotated Code of Maryland, and all rules, regulations, and directives of the State Board that relate to vote canvassing.</text> </paragraph> <paragraph num="(3)"> <text>The local board is responsible for requesting a waiver from early canvassing of mail-in ballots, as required by Election Law §11-302(b)(1), Annotated Code of Maryland.</text> <paragraph num="(a)"> <text>The waiver request shall:</text> <paragraph num="(i)"> <text>Be in writing to the State Administrator;</text> </paragraph> <paragraph num="(ii)"> <text>Be submitted no later than 17 days prior to the first day of canvass required by Election Law Article, §11-302-(b)(1), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(iii)"> <text>Include facts sufficient to establish that the basis for the request is not necessary due to the low number of absentee ballots received by the local board or not practicable due to limited resources or other constraints on the local board.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The State Administrator shall:</text> <paragraph num="(i)"> <text>Upon receipt of a request for a waiver, the State Administrator shall review the request and determine whether it is sufficient.</text> </paragraph> <paragraph num="(ii)"> <text>Within 5 business days of receiving the request for a waiver, the State Administrator shall notify the local board of the State Administrator’s decision.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>Oath or Affirmation.</text> <paragraph num="(a)"> <text>Each member of the local board shall take and subscribe the following oath or affirmation: I, ........, do swear, (or affirm as the case may be,) that I will support the Constitution of the United States; and that I will be faithful and bear true allegiance to the State of Maryland, and support the Constitution and Laws thereof; and that I will, to the best of my skill and judgment, diligently and faithfully, without partiality or prejudice, execute the office of Board of Canvassers, according to the Constitution and Laws of this State.</text> </paragraph> <paragraph num="(b)"> <text>The oath or affirmation shall be administered and recorded by the clerk of the circuit court.</text> </paragraph> <paragraph num="(c)"> <text>The oath shall expire 35 days after election day.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Timing of Oath or Affirmation.</text> <paragraph num="(a)"> <text>Each member of the local board shall take and subscribe the oath or affirmation not later than 9:00 a.m. 8 business days before the first day of early voting; or</text> </paragraph> <paragraph num="(b)"> <text>If a local board of elections has obtained a waiver under Election Law Article, §11-302(b)(1), Annotated Code of Maryland, each member of the local board shall take and subscribe the oath or affirmation, not later than 5:00 p.m. on election day.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Constant Presence, Supervision Required.</text> <paragraph num="(1)"> <text>The canvass of votes at the counting center shall be conducted in the presence and under the direct supervision of the local board.</text> </paragraph> <paragraph num="(2)"> <text>The board shall be present in the counting center throughout each working session of the canvass.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02-1" heading="Board Counsel."> <paragraph num="A."> <text>Oath or Affirmation Required.</text> <paragraph num="(1)"> <text>Each local board counsel shall take and subscribe the following oath or affirmation: I, ........, do swear, (or affirm as the case may be,) that I will support the Constitution of the United States; and that I will be faithful and bear true allegiance to the State of Maryland, and support the Constitution and Laws thereof; and that I will, to the best of my skill and judgment, diligently and faithfully, without partiality or prejudice, serve as counsel to the ........ Board of Canvassers, according to the Constitution and Laws of this State.</text> </paragraph> <paragraph num="(2)"> <text>The clerk of the circuit court or chairman of the local board shall administer and record the oath or affirmation in §A(1) of this regulation to the local board counsel.</text> </paragraph> <paragraph num="(3)"> <text>The oath or affirmation shall be administered as follows:</text> <paragraph num="(a)"> <text>Not later than 9:00 a.m. 8 business days before the first day of early voting; or</text> </paragraph> <paragraph num="(b)"> <text>If a local board of elections has obtained a waiver under Election Law Article, §11-302(b)(1), Annotated Code of Maryland, not later than 5:00 p.m. on election day.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The oath shall expire 35 days after election day.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Presence During Decision Sessions.</text> <paragraph num="(1)"> <text>During each canvass, the local board’s counsel shall be present at any time the local board is deciding questions or otherwise making decisions on the legality or acceptability of a vote on any ballot, an absentee ballot, provisional ballot application, or provisional ballot.</text> </paragraph> <paragraph num="(2)"> <text>The local board may specifically schedule decision periods, if the schedule is announced at the start of each day of the canvass.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local board's counsel shall be present throughout all canvass sessions if it appears that absentee or provisional ballots could decide the outcome of a contest or a question.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Substitute Board Members."> <paragraph num="A."> <text>Substitution Allowed. Subject to §B of this regulation, substitute members may fill in for regular members at any time during the canvass.</text> </paragraph> <paragraph num="B."> <text>Party Representation. During every session, however, both principal political parties shall always be represented.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Closing Polls."> <text>After the last individual has voted, as authorized by Election Law Article, §10-301(b), Annotated Code of Maryland, the election judges shall proceed to close the polls and to secure and deliver equipment and materials to the board, as provided in Election Law Article, §§10-314 and 11-202, Annotated Code of Maryland, and in COMAR 33.10.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Stages of Vote Count."> <paragraph num="A."> <text>Election Night—Precinct Count. The precinct count shall be conducted as provided in COMAR 33.10.</text> </paragraph> <paragraph num="B."> <text>Absentee Canvass. The canvass of absentee ballots shall be conducted as provided in:</text> <paragraph num="(1)"> <text>This subtitle; and</text> </paragraph> <paragraph num="(2)"> <text>COMAR 33.11.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Provisional Canvass. The canvass of provisional ballots shall be conducted as provided in:</text> <paragraph num="(1)"> <text>This subtitle; and</text> </paragraph> <paragraph num="(2)"> <text>COMAR 33.16.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05-1" heading="Notice of Canvass."> <paragraph num="A."> <text>Each election director shall provide notice of all absentee canvasses and the provisional canvass by:</text> <paragraph num="(1)"> <text>Mail or email sent directly to:</text> <paragraph num="(a)"> <text>The chairman of the county central committee of each political party;</text> </paragraph> <paragraph num="(b)"> <text>Each candidate who is not a candidate of a political party; and</text> </paragraph> <paragraph num="(c)"> <text>The State Administrator; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Posting a notice on the local board's website and in a prominent and publicly accessible location at the local board's office.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The election director shall send the notice at least 10 days before the first absentee canvass.</text> </paragraph> <paragraph num="C."> <text>The election director may include the notice for the pre-election public demonstration required by Election Law Article, Subtitle 10, Annotated Code of Maryland, in the notice required under this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Working Sessions."> <text>The local board shall determine and announce the:</text> <paragraph num="A."> <text>Time for opening and closing each working session; and</text> </paragraph> <paragraph num="B."> <text>Time and duration of any breaks.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Public Attendance at Canvass."> <text>Throughout the canvass, all sessions, deliberations, and proceedings shall be open to the public and the media.</text> </regulation> <regulation prefix="Regulation" num=".07-1" heading="Storage of Ballots."> <text>The local board shall keep and store canvassed ballots based on the canvass in which they were canvassed.</text> </regulation> <regulation prefix="Regulation" num=".08" heading="Challenges."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>An individual who wishes to bring a challenge regarding an action of the local board on an absentee ballot or provisional ballot application shall make the challenge at the time the ballot or application is presented for acceptance or rejection.</text> </paragraph> <paragraph num="(2)"> <text>A challenge is waived if the challenge is not made pursuant to §A(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Counsel's Presence Required. However, if the board's counsel is not present, the board shall delay any decision on a challenge until the counsel's arrival.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Voting System Verification."> <text>A local board shall test the voting system as provided in COMAR 33.10 for accuracy.</text> </regulation> <regulation prefix="Regulation" num=".10" heading="Report of Votes Cast."> <text>At times and in the format required by the State Administrator, the election director shall produce:</text> <paragraph num="A."> <text>The total votes cast for all offices and on all questions:</text> <paragraph num="(1)"> <text>By precinct for votes cast on election day in a polling place; or</text> </paragraph> <paragraph num="(2)"> <text>By county, for votes cast during early voting or by absentee or provisional voting; and</text> </paragraph> </paragraph> <paragraph num="B."> <text>In a primary election:</text> <paragraph num="(1)"> <text>The number of ballots voted in each party’s primary; and</text> </paragraph> <paragraph num="(2)"> <text>The number of ballots voted in any nonpartisan ballot election.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Certification of Results."> <paragraph num="A."> <text>The local board or State Board, as the case may be, shall certify the election results as provided in Election Law Article, §11-401, 11-501, or 11-603, Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Upon receipt of the official returns from a referendum vote concerning a law enacted by the General Assembly, the State Administrator shall certify the results of the vote.</text> </paragraph> <paragraph num="C."> <text>The State Administrator shall forward a copy of the certification to:</text> <paragraph num="(1)"> <text>The Clerk of the Court of Appeals; and</text> </paragraph> <paragraph num="(2)"> <text>The Department of Legislative Services, so that the Department can carry out its responsibilities under State Government Article, §2-1243(a), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Promptly after receiving certification under Election Law Article, §11-605, Annotated Code of Maryland, of the results of a referendum vote on a law, ordinance, or resolution held in a county, municipal corporation, or other political subdivision, the State Administrator shall forward the certification to the Department of Legislative Services so that the Department can carry out its responsibilities under State Government Article, §2-1243(a), Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Release of Voting Systems."> <text>Once secured, as required by COMAR 33.10, no part of the voting system may be released except:</text> <paragraph num="A."> <text>As specifically authorized by law; or</text> </paragraph> <paragraph num="B."> <text>On the written authorization of the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Certification Deadlines."> <paragraph num="A."> <text>A board of canvassers may not certify and transmit a copy of election results, pursuant to Election Law Article, §11-401(a)(1), Annotated Code of Maryland, until after the deadline for receipt of timely mail-in ballots provided by COMAR 33.11.03.08B(4)(a).</text> </paragraph> <paragraph num="B."> <text>If a board of canvassers is unable to certify election results on the second Friday after election day, the board of canvassers, in consultation with the election director, shall notify in writing the State Board of Elections of the delay.</text> </paragraph> <paragraph num="C."> <text>The notification shall contain:</text> <paragraph num="(1)"> <text>Detailed plan on the continuation of the canvass including staffing figures, dates, and hours to be worked;</text> </paragraph> <paragraph num="(2)"> <text>The number of outstanding ballots to be canvassed; and</text> </paragraph> <paragraph num="(3)"> <text>An anticipated end date for the canvass and certification of election results.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The State Board of Elections has the authority to modify the plan to ensure completion of the canvass and certification of election results in a timely manner for State certification and any post-election audits.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 11-201, 11-301, and 11-302(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective October 29, 2012 (39:21 Md. R. 1381); August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective May 11, 2020 (47:12 Md. R. 593); emergency provision expired July 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective April 19, 2010 (37:8 Md. R. 624) March 31, 2025 (52:6 Md. R. 268); March 2, 2026 (53:4 Md. R. 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective September 4, 2020 (47:20 Md. R. 873); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective March 31, 2025 (52:6 Md. R. 268)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02-1 adopted effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02-1 amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02-1A amended effective March 2, 2026 (53:4 Md. R. 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02-1B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D adopted as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); adopted permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05-1 adopted effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05-1A amended effective November 24, 2025 (52:23 Md. R. 1140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07-1 adopted effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08A amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective April 19, 2010 (37:8 Md. R. 624); November 24, 2025 (52:23 Md. R. 1140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10A amended effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 repealed and new Regulation .10 adopted effective October 29, 2012 (39:21 Md. R. 1381)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12B amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 adopted effective November 24, 2025 (52:23 Md. R. 1140)</annotation> </annotations> </chapter> <chapter num="02" heading="Uniform Definition of a Vote"> <regulation prefix="Regulation" num=".01" heading="Definition of a Vote—Direct Recording Electronic (DRE) Voting System."> <paragraph num="A."> <text>A vote on a Direct Recording Electronic (DRE) voting unit is the choice made when a voter selects a candidate or the desired answer to a question and casts the ballot.</text> </paragraph> <paragraph num="B."> <text>To select a candidate or an answer to a question, the voter shall:</text> <paragraph num="(1)"> <text>Press the appropriate place on the touchscreen to cause an “X” to display next to the name of the candidate or answer to a question for which the voter desires to vote;</text> </paragraph> <paragraph num="(2)"> <text>Type on the touchscreen the name of a write-in candidate in accordance with the instructions for voting on the DRE voting unit and press the appropriate place on the touchscreen to record the write-in vote; or</text> </paragraph> <paragraph num="(3)"> <text>Press the appropriate button on the keypad for the accessible voting unit to signify the voter's selection of a particular candidate or answer to a question.</text> </paragraph> </paragraph> <paragraph num="C."> <text>To cast a ballot, the voter shall:</text> <paragraph num="(1)"> <text>Press the place on the touchscreen designated for casting the ballot; or</text> </paragraph> <paragraph num="(2)"> <text>Press the appropriate button on the keypad for the accessible voting unit to signify the voter's desire to cast the ballot.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definition of a Vote — Optical Scan Voting System."> <paragraph num="A."> <text>Automatic Tabulation. If ballots are tabulated electronically, a vote cast on an optical scan voting system is the choice made by a voter by:</text> <paragraph num="(1)"> <text>Filling in the oval next to the candidate’s name or the question choice;</text> </paragraph> <paragraph num="(2)"> <text>Using a ballot marking device to make selections; or</text> </paragraph> <paragraph num="(3)"> <text>Writing in the name of a candidate in the designated write-in space and filling in the oval next to the write-in candidate’s name.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Manual Tabulation. If ballots are tabulated manually, the following marks constitute a vote for a candidate or question choice on an optical scan voting system:</text> <paragraph num="(1)"> <text>The majority of an oval designating a candidate or question choice is filled in;</text> </paragraph> <paragraph num="(2)"> <text>The oval next to the candidate's name or the question choice is circled or underlined;</text> </paragraph> <paragraph num="(3)"> <text>The candidate's name or the question choice is circled or underlined;</text> </paragraph> <paragraph num="(4)"> <text>The name or question choice is printed on a ballot marked by a ballot marking device;</text> </paragraph> <paragraph num="(5)"> <text>The party abbreviation associated with the candidate's name is circled or underlined;</text> </paragraph> <paragraph num="(6)"> <text>There is an “X”, a check mark, a plus sign, an asterisk, or a star, any portion of which is contained in a single oval, and no portion of which enters into another oval, next to the candidate's name or question choice;</text> </paragraph> <paragraph num="(7)"> <text>There is a diagonal, horizontal, or vertical line:</text> <paragraph num="(a)"> <text>A portion of which intersects two points on the oval next to the candidate's name or the question choice;</text> </paragraph> <paragraph num="(b)"> <text>That does not intersect another oval at any two points; and</text> </paragraph> <paragraph num="(c)"> <text>That if it is a horizontal line, does not strike through the candidate's name or the question choice language; or</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>There are words of affirmative choice, such as “vote for Smith” or “vote yes” in the area for the specific contest.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Manual Tabulation — Write-in Voting.</text> <paragraph num="(1)"> <text>The written name of a qualified write-in candidate, or the written name of a candidate whose name is on the ballot in that contest, in the write-in space, whether or not the oval designating the selection of a write-in candidate has been marked, constitutes a valid vote for the candidate.</text> </paragraph> <paragraph num="(2)"> <text>If a voter designates a vote for a named candidate on the ballot and also provides for a write-in candidate in the same contest, the vote shall be treated as follows:</text> <paragraph num="(a)"> <text>If the voter designates a vote for a named candidate on the ballot and writes in the name of the same candidate, only one vote shall count for the candidate; or</text> </paragraph> <paragraph num="(b)"> <text>If the voter designates a vote for a named candidate on the ballot and writes in the name of a different person, these actions are considered an overvote, with neither candidate receiving credit for the vote.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Manual Tabulation — Other Marks or Words. Where a choice is indicated in accordance with §B or C of this regulation and another choice is similarly marked and contains an “X”, a cross-out, or another mark obscuring the filled in area, or contains words of error such as “no”, “not this”, “ignore this”, “don't want”, or “wrong”, the choice without the additional markings or words constitutes the vote.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Write-in Voting Generally."> <paragraph num="A."> <text>Any abbreviation, misspelling, or other minor variation in the form of the name of a candidate shall be disregarded in determining the validity of a write-in vote as long as the intended candidate can be determined.</text> </paragraph> <paragraph num="B."> <text>Writing in only the last name of a candidate constitutes a valid vote, unless there is more than one filed candidate with the same last name for that office. If there is more than one filed candidate with the same last name for that office, writing in only the last name is not a valid vote.</text> </paragraph> <paragraph num="B-1."> <text>Writing in only the first name or initials of a candidate constitutes a valid vote, unless there is more than one filed candidate with the same first name or initials for that office. If there is more than one filed candidate with the same first name or initials for that office, writing in only the first name or initials is not a valid vote.</text> </paragraph> <paragraph num="C."> <text>Writing in the name of the candidate for Governor or the name of the candidate for Lieutenant Governor is sufficient to cast a write-in vote for the joint office.</text> </paragraph> <paragraph num="D."> <text>Writing in the name of the candidate for President or the name of the candidate for Vice President is sufficient to cast a write-in vote for the joint office.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 2-202(b), Annotated Code of Maryland52 U.S.C. § 21081</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); adopted permanently effective January 6, 2005 (31:26 Md. R. 1868)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 18, 2005 (32:14 Md. R. 1276)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B-1 amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> </annotations> </chapter> <chapter num="03" heading="Canvass Control and Safeguards"> <regulation prefix="Regulation" num=".01" heading="Board to Set Procedures."> <text>The local board shall develop and, with the approval of the State Board, establish and enforce procedures and methods to:</text> <paragraph num="A."> <text>Maintain order throughout the canvass; and</text> </paragraph> <paragraph num="B."> <text>Safeguard all records and documents.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Public Inspection of Ballots and Other Documents."> <text>Observers and challengers are allowed to visually inspect ballots, provisional ballot applications, and absentee ballot envelopes, and the like, at a reasonable distance, but may not touch them.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Food and Beverages."> <text>Food and beverages are prohibited in the counting center.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Distractions."> <text>Conversations and other activities that interfere with or distract the board's staff are prohibited.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Instructions to Staff and Public."> <paragraph num="A."> <text>In General. At the start of the canvass, the board shall generally instruct the staff, the public, and the media on the:</text> <paragraph num="(1)"> <text>Process to be completed; and</text> </paragraph> <paragraph num="(2)"> <text>Procedures to be followed.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Specifics. The instructions shall include:</text> <paragraph num="(1)"> <text>The need to maintain order during the canvass;</text> </paragraph> <paragraph num="(2)"> <text>The distance that must be maintained while inspecting ballots;</text> </paragraph> <paragraph num="(3)"> <text>The prohibition against food and beverages;</text> </paragraph> <paragraph num="(4)"> <text>The prohibition against noise and distractions;</text> </paragraph> <paragraph num="(5)"> <text>The board's authority to maintain order throughout the canvass;</text> </paragraph> <paragraph num="(6)"> <text>Information on breaks;</text> </paragraph> <paragraph num="(7)"> <text>The locations of telephones and restrooms; and</text> </paragraph> <paragraph num="(8)"> <text>Other relevant matters.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Posted Notice.</text> <paragraph num="(1)"> <text>The board shall post written notices in and around the counting center that instruct the public and the media of the conduct required in the counting center.</text> </paragraph> <paragraph num="(2)"> <text>The notice shall include each of the items specified in §B(1)—(5) of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Security Guards."> <text>The board may arrange for one or more security guards to:</text> <paragraph num="A."> <text>Be present from the start until the end of the canvass; and</text> </paragraph> <paragraph num="B."> <text>Assist the board in maintaining order during the canvass.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 11-201, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.08.02 to COMAR 33.08.03 as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); recodified permanently effective January 6, 2005 (31:26 Md. R. 1868)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> </annotations> </chapter> <chapter num="04" heading="Central Count Procedures"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>In General. This chapter applies to all voting systems except as specified in §B of this regulation.</text> </paragraph> <paragraph num="B."> <text>Exception. This chapter does not apply to votes cast on any other direct recording electronic voting equipment certified for use in this State.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Special Teams."> <paragraph num="A."> <text>Appointment; Composition.</text> <paragraph num="(1)"> <text>The local board shall:</text> <paragraph num="(a)"> <text>Appoint special teams to perform various functions during the canvass; and</text> </paragraph> <paragraph num="(b)"> <text>Assign an identification number to each team.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>To the extent practicable, the teams shall be bipartisan.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Types. The special teams shall include, but not be limited to, one or more:</text> <paragraph num="(1)"> <text>Ballot reception teams;</text> </paragraph> <paragraph num="(2)"> <text>Ballot inspection teams;</text> </paragraph> <paragraph num="(3)"> <text>Ballot duplicating teams; and</text> </paragraph> <paragraph num="(4)"> <text>Ballot verification teams.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Responsibilities. The local board shall develop and, with the approval of the State Board, adopt:</text> <paragraph num="(1)"> <text>Written procedures on the responsibilities of each special team; and</text> </paragraph> <paragraph num="(2)"> <text>Specific instructions on how to carry out those responsibilities.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Ballot Box Inspection — Repealed." /> <regulation prefix="Regulation" num=".04" heading="Ballot Inspection — Repealed." /> <regulation prefix="Regulation" num=".05" heading="Ballot Duplication — Team Method."> <paragraph num="A."> <text>In General. If a ballot inspection team determines that a ballot is unacceptable for machine tabulation, whether the defect existed when the ballot reached the counting center or resulted from processing in the counting center, the ballot shall be duplicated by a ballot duplicating team.</text> </paragraph> <paragraph num="B."> <text>Standard for Duplicating. When determining the intent of the voter who cast the original ballot, the ballot duplicating team shall use the standards in COMAR 33.08.02.</text> </paragraph> <paragraph num="C."> <text>Disposition of Ballots.</text> <paragraph num="(1)"> <text>Following duplication, the:</text> <paragraph num="(a)"> <text>Original ballot shall be replaced by the duplicate ballot; and</text> </paragraph> <paragraph num="(b)"> <text>Duplicate ballot shall be counted with the ballots for that precinct.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Both ballots shall be:</text> <paragraph num="(a)"> <text>Given a unique identifying number; and</text> </paragraph> <paragraph num="(b)"> <text>Securely attached to each other.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Ballot Duplication — Automated Method."> <paragraph num="A."> <text>In General. If a local board uses a barcode to generate a ballot that is acceptable for machine tabulation, the ballot submitted by the voter and the ballot generated from the barcode must be referred to a ballot verification team.</text> </paragraph> <paragraph num="B."> <text>Standard for Verification.</text> <paragraph num="(1)"> <text>The ballot verification team shall compare the ballot submitted by the voter against the ballot generated from the barcode.</text> </paragraph> <paragraph num="(2)"> <text>If the team determines that the ovals marked on both ballots:</text> <paragraph num="(a)"> <text>Match, the ballot generated from the barcode shall be tabulated.</text> </paragraph> <paragraph num="(b)"> <text>Do not match, the team shall duplicate the ballot submitted by the voter according to Regulation .05 of this chapter and notify the State Administrator.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Disposition of Ballots. If the ballot generated from the barcode is tabulated:</text> <paragraph num="(1)"> <text>The original ballot shall be replaced by the verified ballot;</text> </paragraph> <paragraph num="(2)"> <text>The verified ballot shall be counted with the appropriate group; and</text> </paragraph> <paragraph num="(3)"> <text>Both ballots shall be:</text> <paragraph num="(a)"> <text>Given a unique identifying number; and</text> </paragraph> <paragraph num="(b)"> <text>Securely attached to each other.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>The local board shall follow procedures issued by the State Administrator when tabulating these ballots.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Write-In Votes."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>The report of votes cast from the certified voting system shall indicate the number of marks in write-in positions for each contest.</text> </paragraph> <paragraph num="(2)"> <text>The local board shall manually tally and record all votes cast for write-in candidates.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Requisites for Validity. A write-in vote is not valid and may not be counted unless the write-in vote meets the requirements of COMAR 33.08.02.03.</text> </paragraph> <paragraph num="C."> <text>Reporting. The reporting of write-in votes as part of the official returns shall be as the State Board requires.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Over-Votes."> <text>An over-vote in a contest does not invalidate the rest of the ballot, but only the votes cast in that contest. All other votes correctly cast on the ballot shall be counted.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 11-201, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.08.03 to COMAR 33.08.04 as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); recodified permanently effective January 6, 2005 (31:26 Md. R. 1868)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective June 25, 2012 (39:12 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective July 23, 2012 (39:14 Md. R. 839)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 repealed effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 repealed effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> </annotations> </chapter> <chapter num="05" heading="Post-Election Verification and Audit"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Automated software audit” has the meaning stated in Election Law Article, §11-309, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Ballot-level comparison audit” means a type of risk-limiting audit in which the local board examines voter selections on randomly selected individual paper ballots and compares them with corresponding cast vote records.</text> </paragraph> <paragraph num="(3)"> <text>“Ballot polling audit” means a type of risk-limiting audit in which the local board examines voter selections on randomly selected ballots.</text> </paragraph> <paragraph num="(4)"> <text>“Ballot manifest” means a detailed catalog prepared by the local board listing the batch label, number of ballots, and any other material required by the State Board as necessary to identify ballots for the risk-limiting audit.</text> </paragraph> <paragraph num="(5)"> <text>“Batch” means a grouping of ballots by criteria determined by the State Board and individually stored in a ballot box.</text> </paragraph> <paragraph num="(6)"> <text>“Batch comparison audit” means a type of risk-limiting audit in which the local board examines voter markings on randomly selected batches of ballots against the voting system counts.</text> </paragraph> <paragraph num="(7)"> <text>“Batch label” means the uniform naming convention determined by the State Board that is used to identify the batch of ballots.</text> </paragraph> <paragraph num="(8)"> <text>“Cast vote records” means an auditable document or electronic record that purports to reflect the selections a voter made on a ballot.</text> </paragraph> <paragraph num="(9)"> <text>“Discrepancy” means the difference between the voting system results and the results of an automated or risk-limiting audit.</text> </paragraph> <paragraph num="(10)"> <text>“Manual count” has the meaning stated in Election Law Article, §11-309, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(11)"> <text>“Precinct” includes an early voting center in Regulations .02—.06 of this chapter.</text> </paragraph> <paragraph num="(12)"> <text>“Random seed” means a randomly generated number that is used to generate a random number sequence to select ballot cards or batches of ballot cards for audit.</text> </paragraph> <paragraph num="(13)"> <text>“Risk limit” has the meaning stated in Election Law Article, §11-309, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(14)"> <text>“Risk-limiting audit” has the meaning stated in Election Law Article, §11-309, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(15)"> <text>“Risk-limiting audit software” means the software used by the State Board in order to conduct the risk-limiting audit.</text> </paragraph> <paragraph num="(16)"> <text>“Voter-verifiable paper record” has the meaning stated in Election Law Article, §9-102, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Purpose."> <paragraph num="A."> <text>The purpose of the verification is to demonstrate and confirm the accuracy of the voting system’s tabulation logic.</text> </paragraph> <paragraph num="B."> <text>The purpose of the precinct audit is to confirm that the number of ballots cast equals the number of voters who checked-in to vote at a polling place.</text> </paragraph> <paragraph num="C."> <text>The purpose of the absentee and provisional ballot audit is to ensure that each accepted ballot met the application and acceptance criteria and conversely that rejected ballots did not meet the criteria.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Verification and Audit Required."> <paragraph num="A."> <text>A local board of canvassers may not certify the results of an election until the verification and audit procedures required in this chapter have been completed for that election.</text> </paragraph> <paragraph num="B."> <text>The State Administrator shall establish procedures and reporting formats to guide the verification and audit process.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Selection of Precincts."> <paragraph num="A."> <text>After 8 p.m. on election day, each local board shall randomly select for post-election verification and auditing, the greater of:</text> <paragraph num="(1)"> <text>Three precincts with at least 300 registered voters; or</text> </paragraph> <paragraph num="(2)"> <text>5 percent of all precincts used in the election.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Each local board shall:</text> <paragraph num="(1)"> <text>Select the precincts at an open session of the local board; and</text> </paragraph> <paragraph num="(2)"> <text>Provide notice of the open session as required under State Government Article, §10-506, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Within 3 days of selecting the precincts, the election director shall forward to the State Administrator a list of the selected precincts.</text> </paragraph> <paragraph num="D."> <text>The State Administrator may require the local board to conduct the audit and verification procedures on additional precincts.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Post-Election Verification."> <paragraph num="A."> <text>Optical Scan Voting Unit. For each precinct selected under Regulation .04, the election director shall:</text> <paragraph num="(1)"> <text>Obtain the totals tapes from each optical scan voting unit deployed to that precinct;</text> </paragraph> <paragraph num="(2)"> <text>In a manner and format specified by the State Administrator, aggregate the results reported on the totals tapes; and</text> </paragraph> <paragraph num="(3)"> <text>Compare those aggregated precinct results against the results for that precinct as reported by the Election Management System.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notification.</text> <paragraph num="(1)"> <text>If the verification results and the Election Management System results agree, the election director shall report to the local board of canvassers and the State Administrator accordingly.</text> </paragraph> <paragraph num="(2)"> <text>If the verification results and the Election Management System results do not agree:</text> <paragraph num="(a)"> <text>The election director shall notify the State Administrator immediately; and</text> </paragraph> <paragraph num="(b)"> <text>The local board of canvassers may not certify the election until the cause of the discrepancy is discovered, resolved, and the State Administrator has approved the resolution.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Post-Election Audit — Precincts."> <paragraph num="A."> <text>Automatic.</text> <paragraph num="(1)"> <text>For every precinct in an election, the State Administrator shall produce a report with the following information:</text> <paragraph num="(a)"> <text>The number of voters who were checked-in to vote as reported by the electronic pollbooks;</text> </paragraph> <paragraph num="(b)"> <text>The number of ballots cast as reported in the Election Management System; and</text> </paragraph> <paragraph num="(c)"> <text>The difference, if any, between the number of voters checked-in to vote and ballots cast.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The election director shall conduct the audit procedures under §B of this regulation for all batches of ballots scanned at that precinct if the State Administrator’s report indicates that the difference between the number of voters checked-in to vote and the number of ballots cast is five or more.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Automatic Audit Procedures—Addition of Batches to Risk-Limiting Audit.</text> <paragraph num="(1)"> <text>Batches shall be added to risk-limiting audit under COMAR 33.08.05.09. The election director shall:</text> <paragraph num="(a)"> <text>Add the batches identified in §A of this regulation to the batches audited by the risk limiting audit; and</text> </paragraph> <paragraph num="(b)"> <text>Conduct the audit procedures under this section for each batch of ballots cast at precinct identified under §A of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For each batch being audited, the election director shall also:</text> <paragraph num="(a)"> <text>Hand count the signed voter authority cards associated with each voting unit used to scan the batch; and</text> </paragraph> <paragraph num="(b)"> <text>Compare the number of signed voter authority cards against the number of ballots cast as reported in the Election Management System.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the number of signed voter authority cards does not match the number of ballots cast, the election director shall:</text> <paragraph num="(a)"> <text>Review other election materials from the precinct to determine the cause of the difference; and</text> </paragraph> <paragraph num="(b)"> <text>Report to the State Administrator the explanation for the difference.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Notification. The election director shall report to the local board and the State Administrator the results of the audit.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Post-Election Audit — Absentee and Provisional Voting."> <paragraph num="A."> <text>The State Administrator shall establish the number of absentee and provisional ballots to be audited.</text> </paragraph> <paragraph num="B."> <text>The election director shall randomly select and review:</text> <paragraph num="(1)"> <text>Accepted absentee ballots to determine whether each ballot was properly accepted by confirming that:</text> <paragraph num="(a)"> <text>A timely absentee ballot request was received from the voter; and</text> </paragraph> <paragraph num="(b)"> <text>The absentee ballot was timely received as provided under COMAR 33.11.03.08;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Rejected absentee ballots to determine whether each ballot was properly rejected by confirming that:</text> <paragraph num="(a)"> <text>The absentee ballot was not timely received as provided under COMAR 33.11.03.08; or</text> </paragraph> <paragraph num="(b)"> <text>The absentee ballot was rejected for another valid reason;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Accepted provisional ballots to determine whether each ballot was properly accepted by confirming that:</text> <paragraph num="(a)"> <text>On or before election day, the voter was registered to vote and voted the ballot for the precinct in which the voter resides; and</text> </paragraph> <paragraph num="(b)"> <text>All other applicable acceptance criteria were met;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Partially accepted provisional ballots to determine whether each ballot was properly partially accepted by confirming that:</text> <paragraph num="(a)"> <text>On or before election day, the voter was registered to vote but did not vote the ballot for the precinct in which the voter resides; and</text> </paragraph> <paragraph num="(b)"> <text>All other applicable acceptance criteria were met; and</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Rejected provisional ballots to determine whether each ballot was properly rejected by confirming that:</text> <paragraph num="(a)"> <text>On or before election day, the voter was not registered to vote; or</text> </paragraph> <paragraph num="(b)"> <text>The voter’s ballot was rejected for another valid reason.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Notification. The election director shall provide a copy of the materials reviewed under §B of this regulation to:</text> <paragraph num="(1)"> <text>The local board of canvassers at the time of certification; and</text> </paragraph> <paragraph num="(2)"> <text>The State Administrator after certification.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Certifying the election.</text> <paragraph num="(1)"> <text>If the audit demonstrates that an absentee or provisional ballot was improperly rejected, the local board of canvassers shall accept and count the absentee or provisional ballot prior to the certification of the election.</text> </paragraph> <paragraph num="(2)"> <text>If the audit demonstrates that absentee and provisional ballots were improperly accepted and that discrepancy is:</text> <paragraph num="(a)"> <text>Less than the vote margin of any contest on the ballot in that county, the local board of canvassers shall accept the audit results and certify the election; or</text> </paragraph> <paragraph num="(b)"> <text>Greater than the vote margin of any contest on the ballot, the local board of canvassers may not certify until any corrective actions required by the State Administrator are completed.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Post-Election Audit — Ballot Tabulation Audit — In General."> <paragraph num="A."> <text>Audits Conducted by the State Administrator. The State Administrator shall conduct an automated software audit of the electronic images of all ballots cast:</text> <paragraph num="(1)"> <text>After each Statewide primary election; and</text> </paragraph> <paragraph num="(2)"> <text>After each Statewide general election.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Audit Conducted by the Local Boards. Each local board shall conduct a risk-limiting audit of voter-verifiable paper records after each Statewide election:</text> </paragraph> <paragraph num="C."> <text>Reporting of Audit Results.</text> <paragraph num="(1)"> <text>The State Administrator shall post on the State Board website:</text> <paragraph num="(a)"> <text>Prior to certification of the election by the Board of State Canvassers, the results of the risk-limiting audit, including:</text> <paragraph num="(i)"> <text>An overview of the risk-limiting audit process; and</text> </paragraph> <paragraph num="(ii)"> <text>An explanation or video of the batch selection process; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Within 1 week after certification of election results by the Board of State Canvassers, the results of the automated software audit, including:</text> <paragraph num="(i)"> <text>An overview of the automated audit process;</text> </paragraph> <paragraph num="(ii)"> <text>The audit reports generated for each county;</text> </paragraph> <paragraph num="(iii)"> <text>An explanation of any discrepancy greater than 0.5 percent of total votes cast in any given contest; and</text> </paragraph> <paragraph num="(iv)"> <text>Any additional steps taken to resolve any discrepancy.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Prior to certification of the election by the Board of State Canvassers, the State Administrator shall report the results of the risk-limiting audit to the Board of State Canvassers and the State Board.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Post-Election Audit — Ballot Tabulation Audit — Risk Limiting Audit."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>Audit Method.</text> <paragraph num="(a)"> <text>Except as provided in §A(1)(b) of this regulation, a batch comparison audit shall be conducted in accordance with Election Law Article, §11-309, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>Exception to Batch Comparison. If the State Administrator determines that a batch comparison audit cannot be completed prior to the Board of State Canvassers certification, the audit may be conducted using the following methods:</text> <paragraph num="(i)"> <text>Ballot comparison;</text> </paragraph> <paragraph num="(ii)"> <text>Ballot polling; or</text> </paragraph> <paragraph num="(iii)"> <text>A hybrid of batch comparison, ballot comparison, or ballot polling.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Risk Limit. The risk limit shall be 10 percent.</text> </paragraph> <paragraph num="(3)"> <text>Timing of Audit.</text> <paragraph num="(a)"> <text>No later than 17 days after election day, the local board shall provide to the State Board a ballot manifest, in the manner prescribed by the State Board.</text> </paragraph> <paragraph num="(b)"> <text>The local board shall commence a risk-limiting audit no sooner than 21 days after election day.</text> </paragraph> <paragraph num="(c)"> <text>The local board shall complete a risk-limiting audit no later than 2 days before the Board of State Canvassers convenes under Election Law Article, §11-503(a)(1), Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Public Notice and Observation.</text> <paragraph num="(1)"> <text>A local board shall:</text> <paragraph num="(a)"> <text>At least 3 days before the risk-limiting audit starts, provide notice of the risk-limiting audit by:</text> <paragraph num="(i)"> <text>Sending the notice to the chairman of the county central committee, each candidate for the contest to be audited who is not a candidate of a principal political party, and the State Administrator;</text> </paragraph> <paragraph num="(ii)"> <text>Posting the notice on its website; and</text> </paragraph> <paragraph num="(iii)"> <text>Posting the notice in a prominent and publicly accessible location at its office; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Allow, to the extent practicable, for public observation of each part of the manual count of ballots of the risk-limiting audit process.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The State Board shall:</text> <paragraph num="(a)"> <text>Provide at least 3 days notice of the time, date, and location for conducting risk-limiting audit initiation procedures required in §E of this regulation by posting the notice on its website; and</text> </paragraph> <paragraph num="(b)"> <text>Allow, to the extent practicable, for public observation of risk-limiting audit initiation procedures.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Selection of Contests for Audit.</text> <paragraph num="(1)"> <text>Determination of Number of Statewide Contests. No later than the day before the start of the risk-limiting audit, the State Board shall determine the number of contests to be audited as follows:</text> <paragraph num="(a)"> <text>Consider the number of Statewide contests in the election;</text> </paragraph> <paragraph num="(b)"> <text>Consider local boards’ resources, including provisional processing, canvass, and recounts;</text> </paragraph> <paragraph num="(c)"> <text>For a primary election:</text> <paragraph num="(i)"> <text>If one contest is selected, require auditing of at least one Statewide contest on one party’s ballot;</text> </paragraph> <paragraph num="(ii)"> <text>If two contests are selected, require auditing of at least one Statewide contest on each party’s ballot; and</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>In a general election, require auditing of at least one Statewide contest.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Determination of Statewide Contest. No later than the day before the start of the risk-limiting audit, the State Board shall randomly select from all Statewide contests at least one contest to be audited.</text> </paragraph> <paragraph num="(3)"> <text>Requests by Local Boards to Audit Local Contests.</text> <paragraph num="(a)"> <text>A local board may conduct a risk-limiting audit of a local contest at the discretion of the local board.</text> </paragraph> <paragraph num="(b)"> <text>If a local board conducts a risk-limiting audit of a local contest:</text> <paragraph num="(i)"> <text>All Statewide contests must be completed prior to the commencement of the audit; and</text> </paragraph> <paragraph num="(ii)"> <text>The timing of completion of the risk-limiting audit of the Statewide contest may not be affected by the local contest audit.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>A local board may request the State Administrator’s approval in writing no later than 1 month prior to the election, to use the risk-limiting audit software to conduct the local contest audit.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Local Board Preparations for Audit.</text> <paragraph num="(1)"> <text>Ballot Control. Each local board shall store ballots as follow:</text> <paragraph num="(a)"> <text>In a sealed ballot box, with only ballots from the same batch; and</text> </paragraph> <paragraph num="(b)"> <text>With the batch label on the exterior of the ballot box, which identifies the batch as it appears on the ballot manifest.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Requirement to Provide Ballot Manifest. Each local board shall provide to the State Board no later than 17 days after election day:</text> <paragraph num="(a)"> <text>A ballot manifest in the manner prescribed by the State Board;</text> </paragraph> <paragraph num="(b)"> <text>An estimate of all provisional and mail-in ballots that have not yet been canvassed; and</text> </paragraph> <paragraph num="(c)"> <text>Certification that all batches listed on the ballot manifest have been verified by the local board as required by the State Board.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Initiation of Risk-Limiting Audit. On the day before the first day of the risk limiting audit, the State Administrator shall hold a public meeting during which the State Administrator shall:</text> <paragraph num="(1)"> <text>Select random choice of a seed number to input into risk-limiting audit software; and</text> </paragraph> <paragraph num="(2)"> <text>Using the randomly-selected seed, risk limit, and margin of victory for the contest or contests selected to be audited, determine the ballots to be audited by each local board.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Manual Count Procedures.</text> <paragraph num="(1)"> <text>Each election director shall:</text> <paragraph num="(a)"> <text>Prepare for a risk-limiting audit by recruiting and training manual count teams;</text> </paragraph> <paragraph num="(b)"> <text>Instruct teams to use the sort method described in §F(2) of this regulation if one Statewide contest are audited;</text> </paragraph> <paragraph num="(c)"> <text>Instruct teams to use the tally method described in §F(3) of this regulation if more than one Statewide or local contest is audited;</text> </paragraph> <paragraph num="(d)"> <text>Issue the teams batches or voter verifiable paper records chosen by the risk-limiting software for manual count; and</text> </paragraph> <paragraph num="(e)"> <text>Record in the audit log:</text> <paragraph num="(i)"> <text>The team identifier;</text> </paragraph> <paragraph num="(ii)"> <text>The voter verifiable paper records issued to the team; and</text> </paragraph> <paragraph num="(iii)"> <text>Upon completion, the voter verifiable paper records returned by the team;</text> </paragraph> </paragraph> <paragraph num="(f)"> <text>Enter the vote totals reported by manual count teams on the consolidated tally sheets;</text> </paragraph> <paragraph num="(g)"> <text>Compare the results of the manual count against the voting system results for those voter verifiable paper records;</text> </paragraph> <paragraph num="(h)"> <text>If there are any inaccuracies, retabulate the voter verifiable paper records;</text> </paragraph> <paragraph num="(i)"> <text>If manual and electronic counts agree, complete and sign the tally sheet; and</text> </paragraph> <paragraph num="(j)"> <text>Within 24 hours after completion of the audit, submit the results to the State Administrator.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Sort Method. Each manual count team shall:</text> <paragraph num="(a)"> <text>Designate one team member who shall sort and a second team member who shall watch to ensure accuracy;</text> </paragraph> <paragraph num="(b)"> <text>Sort all assigned voter verifiable paper records into one of the following batches:</text> <paragraph num="(i)"> <text>A batch for each candidate or ballot question response for a contest being audited;</text> </paragraph> <paragraph num="(ii)"> <text>A batch for voter verifiable paper records without a vote for a contest being audited;</text> </paragraph> <paragraph num="(iii)"> <text>A batch for each officially filed write-in candidate for a contest being audited; and</text> </paragraph> <paragraph num="(iv)"> <text>A batch for all other write-in votes;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>If team members do not agree on how a vote should be counted:</text> <paragraph num="(i)"> <text>Refer the voter verifiable paper record to the election director; and</text> </paragraph> <paragraph num="(ii)"> <text>For auditing purposes only, accept the election director’s determination of how the vote shall be counted;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Once all of the voter verifiable paper records have been sorted, ensure that each team member independently counts the voter verifiable paper records in each batch;</text> </paragraph> <paragraph num="(e)"> <text>If the team members’ results are not identical, retabulate the voter verifiable paper records until obtaining identical results; and</text> </paragraph> <paragraph num="(f)"> <text>When the team members’ results are identical:</text> <paragraph num="(i)"> <text>Record the vote totals on the batch tally sheet;</text> </paragraph> <paragraph num="(ii)"> <text>Sign the batch tally sheet; and</text> </paragraph> <paragraph num="(iii)"> <text>Give the batch tally sheet and the voter verifiable paper records to the election director.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Tally Method. Each manual count team shall:</text> <paragraph num="(a)"> <text>Include one caller, one watcher, and two tally clerks;</text> </paragraph> <paragraph num="(b)"> <text>For each voter verifiable paper record assigned to it:</text> <paragraph num="(i)"> <text>Have its caller call the votes cast in the contests being audited;</text> </paragraph> <paragraph num="(ii)"> <text>Have its watcher ensure the accuracy of the calling; and</text> </paragraph> <paragraph num="(iii)"> <text>Have its two tally clerks independently record the votes as they are called;</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Ensure that its tally clerks periodically compare their results;</text> </paragraph> <paragraph num="(d)"> <text>If the tally clerks’ results are not identical, retabulate voter verifiable paper records beginning with the point of the last successful comparison check, and repeat until the two tally clerks obtain identical results; and</text> </paragraph> <paragraph num="(e)"> <text>When all votes assigned to the team have been tallied, ensure that its tally clerks:</text> <paragraph num="(i)"> <text>Record the vote totals on the batch tally sheet;</text> </paragraph> <paragraph num="(ii)"> <text>Sign the batch tally sheet; and</text> </paragraph> <paragraph num="(iii)"> <text>Give the batch tally sheet and the voter verifiable paper records to the election director.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(4)"> <text>Resolving Electronic Count.</text> <paragraph num="(a)"> <text>If the manual count of results in an audited contest does not confirm the electronic count of results for that contest, the local board of canvassers shall investigate the matter to determine an accurate result, including:</text> <paragraph num="(i)"> <text>A review of all tally sheets and other documentary materials from the risk-limiting audit;</text> </paragraph> <paragraph num="(ii)"> <text>A review of all canvass minutes;</text> </paragraph> <paragraph num="(iii)"> <text>Interviews with the election director; and</text> </paragraph> <paragraph num="(iv)"> <text>Any other information that would explain the difference between the audit and the electronic count of results.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>No later than 3 days after beginning the investigation, the local board of canvassers shall:</text> <paragraph num="(i)"> <text>Provide to the State Administrator written findings explaining the difference; and</text> </paragraph> <paragraph num="(ii)"> <text>If it concludes that the electronic count is inaccurate, adopt corrections to certified results in accordance with Election Law, §§11-308 and 11-401, Annotated Code Maryland.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Post-Election Audit — Ballot Tabulation Audit — Automated Audit."> <paragraph num="A."> <text>The State Administrator shall complete the automated audit of:</text> <paragraph num="(1)"> <text>Early voting and election day results before the local boards of canvassers certify the election results; and</text> </paragraph> <paragraph num="(2)"> <text>Absentee and provisional results before the State Board of Canvassers certifies the election results.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The State Administrator shall not provide the entity performing the automated audit software with detailed results from the voting system until the entity provides the State Administrator with the results generated by the audit.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-403, 11-201, and 11-309(f), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective March 1, 2000 (27:6 Md. R. 636); adopted permanently effective July 10, 2000 (27:13 Md. R. 1213)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, F—H amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.08.04 to COMAR 33.08.05 as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); recodified permanently effective January 6, 2005 (31:26 Md. R. 1868)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 repealed and new Regulations .01—.06 adopted effective October 29, 2012 (39:21 Md. R. 1381)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 29, 2019 (46:15 Md. R. 656) effective January 13, 2020 (47:1 Md. R. 19)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective October 2, 2020 (47:22 Md. R. 934); emergency provision expired effective March 30, 2021</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective April 27, 2026 (53:8 Md. R. 356)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective December 23, 2013 (40:25 Md. R. 2073)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended as an emergency provision effective October 2, 2020 (47:22 Md. R. 934); emergency provision expired effective March 30, 2021</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective March 31, 2025 (52:5 Md. R. 268)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A, B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective April 27, 2026 (53:8 Md. R. 356)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective July 29, 2019 (46:15 Md. R. 656)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective April 27, 2026 (53:8 Md. R. 356)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective July 29, 2019 (46:15 Md. R. 656)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective January 13, 2020 (47:1 Md. R. 19)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 repealed effective April 27, 2026 (53:8 Md. R. 356)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective April 27, 2026 (53:8 Md. R. 356)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 adopted effective July 29, 2019 (46:15 Md. R. 656)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective January 13, 2020 (47:1 Md. R. 19)</annotation> </annotations> </chapter> </subtitle> <subtitle num="09" heading="Voting Systems — Certification and General Requirements"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Federal Standards” means the Voluntary Voting System Guidelines adopted by the U.S. Election Assistance Commission.</text> </paragraph> <paragraph num="(2)"> <text>“Independent testing laboratory” means a laboratory accredited by the U.S. Election Assistance Commission.</text> </paragraph> <paragraph num="(3)"> <text>“Qualification testing” means testing to determine a system’s compliance with the Voluntary Voting System Guidelines.</text> </paragraph> <paragraph num="(4)"> <text>Voting System.</text> <paragraph num="(a)"> <text>“Voting system” means all or any component of any system for casting and tabulating ballots or votes.</text> </paragraph> <paragraph num="(b)"> <text>“Voting system” includes any model or version of:</text> <paragraph num="(i)"> <text>A voting system;</text> </paragraph> <paragraph num="(ii)"> <text>A voting machine, voting device, tabulating equipment, vote-counting program, or other equipment, hardware, firmware, or software used by or with a voting system;</text> </paragraph> <paragraph num="(iii)"> <text>Election management software or hardware used by or with a voting system; and</text> </paragraph> <paragraph num="(iv)"> <text>Any other component of a voting system.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Scope."> <text>This subtitle establishes the certification process for a voting system to be used for voting in polling places and a voting system for absentee voting as required by Election Law Article, §9-101, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Overview of Required Process."> <text>Prior to using the voting system selected and certified for voting in polling places and the voting system selected and certified for absentee voting:</text> <paragraph num="A."> <text>The model or version of the voting system, including all parts and components, shall have successfully completed:</text> <paragraph num="(1)"> <text>Qualification testing by an independent testing laboratory, as required by Election Law Article, §9-102(d)(2), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Certification evaluation and testing by the State Board, as specified in COMAR 33.09.03 and 33.09.04; and</text> </paragraph> <paragraph num="(3)"> <text>Acceptance testing by the State Board, as specified in COMAR 33.09.05;</text> </paragraph> </paragraph> <paragraph num="B."> <text>The State Board shall have adopted regulations for the use of that model or version, as specified in COMAR 33.09.04;</text> </paragraph> <paragraph num="C."> <text>The State Board and local boards shall have adopted an implementation plan, as specified in COMAR 33.09.06; and</text> </paragraph> <paragraph num="D."> <text>All other requirements of Election Law Article, Annotated Code of Maryland, and this subtitle shall have been met.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Standards and Considerations."> <paragraph num="A."> <text>Standards. The State Board may not certify a voting system unless it meets the standards imposed by Election Law Article, §9-102(d), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Factors To Be Considered. In determining whether a voting system meets the required standards, the State Board shall consider the factors set forth in Election Law Article, §9-102(e), Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Specialists; Evaluation Agent."> <paragraph num="A."> <text>Employment of Specialists.</text> <paragraph num="(1)"> <text>The State Administrator may contract with one or more specialists to assist the State Board in evaluating a voting system for which certification is sought under this subtitle.</text> </paragraph> <paragraph num="(2)"> <text>The specialists may include:</text> <paragraph num="(a)"> <text>An election director;</text> </paragraph> <paragraph num="(b)"> <text>A lawyer;</text> </paragraph> <paragraph num="(c)"> <text>An accountant;</text> </paragraph> <paragraph num="(d)"> <text>A specialist in electronic systems;</text> </paragraph> <paragraph num="(e)"> <text>A specialist in computer science;</text> </paragraph> <paragraph num="(f)"> <text>A specialist in computer security; and</text> </paragraph> <paragraph num="(g)"> <text>A specialist in usability and accessibility.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The State Administrator shall use the nonrefundable application fee under COMAR 33.09.03.02G and funds required by COMAR 33.09.04.02C to fund the compensation and expenses of all specialists employed to evaluate a voting system.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Evaluation Agent.</text> <paragraph num="(1)"> <text>On receipt of an application for certification of a voting system, the State Administrator shall designate an evaluation agent to coordinate the evaluation process.</text> </paragraph> <paragraph num="(2)"> <text>The individual so designated shall be:</text> <paragraph num="(a)"> <text>One of the specialists employed under §A of this regulation; or</text> </paragraph> <paragraph num="(b)"> <text>A member of the State Administrator's staff.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Conflicts of Interest."> <text>A member of the State Board, specialist employed by the Board, evaluation agent, or any other public officer or employee who participates in the examination, certification, or purchase of any voting system may not have any financial interest in any vendor or manufacturer of the system or in any of their suppliers.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Emergency Waiver of Regulations."> <paragraph num="A."> <text>Scope. This regulation applies if:</text> <paragraph num="(1)"> <text>An emergency arises, such as the destruction of a voting system by fire, flood, or otherwise; and</text> </paragraph> <paragraph num="(2)"> <text>Insufficient time remains before the next election to certify a substitute system in full compliance with this subtitle.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Temporary Waiver Authorized. The State Board may waive one or more of the requirements of this subtitle as required to facilitate the use of a substitute voting system for the ensuing election, subject to such special procedures or requirements the State Board sets to assure that the substitute system will be reliable and accurate.</text> </paragraph> <paragraph num="C."> <text>Limitations.</text> <paragraph num="(1)"> <text>A waiver granted under this regulation may not:</text> <paragraph num="(a)"> <text>Waive any requirement expressly set by statute; or</text> </paragraph> <paragraph num="(b)"> <text>Apply to the use of a substitute system beyond the general election that immediately follows the emergency.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A substitute system used under this regulation may not again be used unless that system has been fully certified in accordance with all procedures and requirements of this subtitle.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 9-102(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R.636); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1484); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective August 19, 2013 (40:16 Md. R. 1346); December 23, 2013 (40:25 Md. R. 2073)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective August 19, 2013 (40:16 Md. R. 1346); December 23, 2013 (40:25 Md. R. 2073)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B, C amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> </annotations> </chapter> <chapter num="02" heading="Minimum System Requirements"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>The requirements of this chapter represent a minimum level of the system capabilities needed to assure reliable and accurate elections.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Voting Options."> <paragraph num="A."> <text>In General. The voting system shall permit each voter to vote in any election:</text> <paragraph num="(1)"> <text>For all individuals and offices for which the voter is entitled to vote;</text> </paragraph> <paragraph num="(2)"> <text>For as many individuals for an office as the voter is entitled to vote for; and</text> </paragraph> <paragraph num="(3)"> <text>For or against any question on which the voter is entitled to vote.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Presidential and Gubernatorial Candidates. The voting system shall permit a voter in a:</text> <paragraph num="(1)"> <text>Presidential general election, to vote by one operation for electors for a pair of candidates for president and vice-president of the United States; and</text> </paragraph> <paragraph num="(2)"> <text>Gubernatorial election, to vote by one operation for a pair of candidates for governor and lieutenant-governor of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Write-In Option (General Elections). The voting system shall:</text> <paragraph num="(1)"> <text>Provide a method for write-in voting in general elections; and</text> </paragraph> <paragraph num="(2)"> <text>Report the number of votes cast in each contest in write-in voting positions.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Adjustment for Primaries. In a primary election, the voting system shall be capable of adjustment so that a voter is:</text> <paragraph num="(1)"> <text>Able to vote for candidates seeking nomination by:</text> <paragraph num="(a)"> <text>The party with which the voter is affiliated, or</text> </paragraph> <paragraph num="(b)"> <text>A party that otherwise authorizes that voter's participation; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Precluded from voting for candidates seeking nomination by any other party.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Secrecy."> <text>The voting system shall ensure voting in secrecy.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Counter."> <text>Each voting machine shall be equipped with a public counter that, during any period of voting, will show the total number of voters who have operated the machine during that period of voting.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Registering and Recording Votes."> <paragraph num="A."> <text>In General. The voting system shall correctly register and record votes that have been properly voted.</text> </paragraph> <paragraph num="B."> <text>Over-Voting or Improper Voting. The voting system may not count the votes in a contest that has been over-voted or otherwise improperly voted.</text> </paragraph> <paragraph num="C."> <text>Misplaced Votes. In vote counting, the voting system shall ignore any mark that is not in a voting position:</text> <paragraph num="(1)"> <text>For a candidate whose name is on the ballot;</text> </paragraph> <paragraph num="(2)"> <text>Designated for write-in voting; or</text> </paragraph> <paragraph num="(3)"> <text>For a question printed on the ballot.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Ballot Totaling and Reporting."> <paragraph num="A."> <text>What To Be Reported. The voting system shall total and report:</text> <paragraph num="(1)"> <text>The number of ballots voted in an election;</text> </paragraph> <paragraph num="(2)"> <text>The number of votes cast for a candidate;</text> </paragraph> <paragraph num="(3)"> <text>The number of votes cast for or against a question;</text> </paragraph> <paragraph num="(4)"> <text>The number of undervotes in a contest; and</text> </paragraph> <paragraph num="(5)"> <text>In a primary election:</text> <paragraph num="(a)"> <text>The number of ballots voted in each party's primary, and</text> </paragraph> <paragraph num="(b)"> <text>The number of ballots voted in any nonpartisan ballot election.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>How To Be Reported. For each of these items, the voting system shall report by:</text> <paragraph num="(1)"> <text>Precinct; and</text> </paragraph> <paragraph num="(2)"> <text>Groups of precincts (such as districts, wards, and countywide).</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Audit Trail Required."> <text>The voting system shall be capable of providing an audit trail of all ballots cast so that, in a recount, the election can be reconstructed, starting with the individual votes of all eligible voters.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 9-102(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 636); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> </annotations> </chapter> <chapter num="03" heading="State Board Certification — Preliminary Submissions"> <regulation prefix="Regulation" num=".01" heading="Prerequisites to Application."> <text>The State Board's evaluation and certification procedures are limited to voting systems:</text> <paragraph num="A."> <text>That are beyond the prototype stage and available for installation and use within the time frame specified by the State Board; and</text> </paragraph> <paragraph num="B."> <text>For which the qualification testing, as required by Election Law Article, §9-102(d)(2), Annotated Code of Maryland:</text> <paragraph num="(1)"> <text>Has been successfully completed; or</text> </paragraph> <paragraph num="(2)"> <text>Has not been completed, but the voting system vendor has provided:</text> <paragraph num="(a)"> <text>Documentation from the U.S. Election Assistance Commission that the voting system has been submitted for qualification testing; and</text> </paragraph> <paragraph num="(b)"> <text>A schedule that indicates completion within the time frame specified by the State Board.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Applications."> <paragraph num="A."> <text>In General. The vendor of a voting system may apply to the State Board for evaluation and certification of the system for use in the State.</text> </paragraph> <paragraph num="B."> <text>Identification of System, etc.</text> <paragraph num="(1)"> <text>The application shall specify clearly the specific equipment, hardware, firmware, and software for which certification is sought.</text> </paragraph> <paragraph num="(2)"> <text>Each model or version of a voting system requires a separate application.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Overview of System. The application shall provide a brief overview description of the voting system. Marketing brochures may be used for this purpose.</text> </paragraph> <paragraph num="D."> <text>Use in Other Jurisdictions. The application shall include a list of all jurisdictions where:</text> <paragraph num="(1)"> <text>The exact system for which certification is being sought or a model or version of the system is in use, together with:</text> <paragraph num="(a)"> <text>The price that was charged to the jurisdiction for the system, and</text> </paragraph> <paragraph num="(b)"> <text>A breakdown of the per unit price and the price of any components;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The exact system for which certification is being sought or a model or version of the system has been but is no longer in use; and</text> </paragraph> <paragraph num="(3)"> <text>A request has been made for approval of the exact system for which certification is being sought or a model or version of the system, together with a statement of whether the request was granted, was denied, was withdrawn, or is pending.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Qualification Certificate. If an independent testing laboratory has completed qualification testing on the voting system, the application shall be accompanied by a:</text> <paragraph num="(1)"> <text>Copy of the qualification certificate issued for the voting system; and</text> </paragraph> <paragraph num="(2)"> <text>Signed authorization directing the independent testing laboratory that performed the qualification testing to:</text> <paragraph num="(a)"> <text>Submit the results of its testing directly to the evaluation agent; and</text> </paragraph> <paragraph num="(b)"> <text>Allow the evaluation agent or his or her designee full access to all test records and data.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Certification Testing Transfer. If the voting system has successfully completed certification testing by or for another state, the application shall be accompanied by a:</text> <paragraph num="(1)"> <text>Copy of the certification issued for the voting system; and</text> </paragraph> <paragraph num="(2)"> <text>Signed authorization directing the agency that performed the certification testing to:</text> <paragraph num="(a)"> <text>Submit the results of its testing directly to the evaluation agent, and</text> </paragraph> <paragraph num="(b)"> <text>Allow the evaluation agent or his or her designee full access to all test records and data.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Application Fee. The application shall be accompanied by a nonrefundable application fee of $5,000.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Acknowledgment; Scheduling Start."> <text>On receipt of an application for certification, the State Administrator shall promptly:</text> <paragraph num="A."> <text>Acknowledge the application; and</text> </paragraph> <paragraph num="B."> <text>Notify the applicant and local boards of when the evaluation will begin.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Notice and Package Submissions."> <paragraph num="A."> <text>Notice of Evaluation Agent. When the evaluation is ready to begin, the State Administrator shall notify the applicant of the name, address, and telephone number of the evaluation agent assigned to the application.</text> </paragraph> <paragraph num="B."> <text>Submissions to Agent. The applicant shall submit to the evaluation agent the:</text> <paragraph num="(1)"> <text>Technical data package required by Regulation .05 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Business information package required by Regulation .06 of this chapter; and</text> </paragraph> <paragraph num="(3)"> <text>Voting system equipment required by Regulation .08 of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice of Deficiency.</text> <paragraph num="(1)"> <text>The evaluation agent shall review the submissions and notify the applicant of any deficiency.</text> </paragraph> <paragraph num="(2)"> <text>The applicant shall correct all deficiencies before the certification process may proceed.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Disposition of Submissions.</text> <paragraph num="(1)"> <text>If the application is denied or withdrawn or the system is not selected for use as the Statewide voting system, the technical data, business information packages, and voting system equipment submitted under this chapter shall be returned to the applicant.</text> </paragraph> <paragraph num="(2)"> <text>If the application is approved and the voting system certified and selected for use as the Statewide voting system, the technical data, business information packages, and voting system equipment shall be retained by the State Board for as long as the voting system is used in this State.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Technical Data Package."> <paragraph num="A."> <text>Required Information — In General. The technical data package shall contain all documentation previously submitted for the qualification testing of the system, including each of the following:</text> <paragraph num="(1)"> <text>Hardware schematic diagrams;</text> </paragraph> <paragraph num="(2)"> <text>Hardware theory of operation;</text> </paragraph> <paragraph num="(3)"> <text>Customer maintenance documentation;</text> </paragraph> <paragraph num="(4)"> <text>Operations manual;</text> </paragraph> <paragraph num="(5)"> <text>Software source code (both in the form of a listing and in a machine-readable form on media acceptable to the evaluation agent);</text> </paragraph> <paragraph num="(6)"> <text>Software system design;</text> </paragraph> <paragraph num="(7)"> <text>Customer documentation;</text> </paragraph> <paragraph num="(8)"> <text>Any known and unresolved system problems;</text> </paragraph> <paragraph num="(9)"> <text>When available, the report and test results of the independent testing laboratory; and</text> </paragraph> <paragraph num="(10)"> <text>Any capability for the system to conduct a risk limiting audit of its tabulated results.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Required Information — License and Warranty. The package also shall include:</text> <paragraph num="(1)"> <text>A list of all third-party software required to install or operate the system; and</text> </paragraph> <paragraph num="(2)"> <text>The terms of the license agreements for all software identified under §B(1) of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Identification of Submissions. Each item in the package shall be clearly identified.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Business Information Package."> <paragraph num="A."> <text>Scope. The information required by this regulation shall be provided separately for:</text> <paragraph num="(1)"> <text>The applicant's business; and</text> </paragraph> <paragraph num="(2)"> <text>If the applicant is not the manufacturer of the voting system, the manufacturer's business.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Required Information. The business information package shall include:</text> <paragraph num="(1)"> <text>History and description of the business, including:</text> <paragraph num="(a)"> <text>Year established;</text> </paragraph> <paragraph num="(b)"> <text>Products and services offered;</text> </paragraph> <paragraph num="(c)"> <text>Areas served;</text> </paragraph> <paragraph num="(d)"> <text>Branch offices;</text> </paragraph> <paragraph num="(e)"> <text>Subsidiaries;</text> </paragraph> <paragraph num="(f)"> <text>Parent companies; and</text> </paragraph> <paragraph num="(g)"> <text>Subsidiaries of parent companies;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Management and staff organization, including:</text> <paragraph num="(a)"> <text>Number of full-time employees by category; and</text> </paragraph> <paragraph num="(b)"> <text>Number of part-time employees by category;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The name and address of each:</text> <paragraph num="(a)"> <text>Officer of the business;</text> </paragraph> <paragraph num="(b)"> <text>Person who is known to have a beneficial interest (as defined in State Finance and Procurement Article, §13-221, Annotated Code of Maryland) in the business or any parent company;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Financial history of business, including:</text> <paragraph num="(a)"> <text>A financial statement for each of the past 3 fiscal years;</text> </paragraph> <paragraph num="(b)"> <text>Gross sales in voting products and voting services for the past 3 fiscal years; and</text> </paragraph> <paragraph num="(c)"> <text>The percentage those sales represent of all sales of the business and its subsidiaries;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Location and manufacturing capability of each facility that is or will be used to fabricate and assemble all or any part of the voting system for which certification is being sought;</text> </paragraph> <paragraph num="(6)"> <text>Location and servicing capability, including any service limitations, of each facility that is or will be used to serve the voting system for which certification is being sought; and</text> </paragraph> <paragraph num="(7)"> <text>The legal and financial relationship among all vendors and manufacturers of the voting system and its various components.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Required Affidavit. The package also shall include the affidavits required by Regulation .07 of this chapter.</text> </paragraph> <paragraph num="D."> <text>Identification of Submissions. Each item in the package shall be clearly identified.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Anti-Bribery and Anti-Debarment Affidavits."> <paragraph num="A."> <text>Definitions.</text> <paragraph num="(1)"> <text>In this regulation, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="(2)"> <text>Terms Defined.</text> <paragraph num="(a)"> <text>“Controlling stockholder” means a stockholder who:</text> <paragraph num="(i)"> <text>Owns more than 25 percent of the voting stock of a corporation; or</text> </paragraph> <paragraph num="(ii)"> <text>Notwithstanding the number of shares that the stockholder owns, has the power to direct or control the direction of the management or policies of a corporation.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“Convicted” includes an accepted plea of nolo contendere.</text> </paragraph> <paragraph num="(c)"> <text>“Principal” means:</text> <paragraph num="(i)"> <text>A sole proprietor;</text> </paragraph> <paragraph num="(ii)"> <text>A partner, officer, director, or controlling stockholder; or</text> </paragraph> <paragraph num="(iii)"> <text>An employee directly involved in the process of obtaining contracts with public bodies.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>“Public body” means:</text> <paragraph num="(i)"> <text>The United States;</text> </paragraph> <paragraph num="(ii)"> <text>Any state, territory, or possession of the United States; or</text> </paragraph> <paragraph num="(iii)"> <text>Any political subdivision of a state, territory, or possession of the United States.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Scope. An affidavit shall be submitted under this regulation separately for:</text> <paragraph num="(1)"> <text>The applicant; and</text> </paragraph> <paragraph num="(2)"> <text>If the applicant is not the manufacturer of the voting system, the manufacturer.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Contents. The affidavit shall state whether, to the best of the vendor's/manufacturer's knowledge, the vendor/manufacturer or any principal in the vendor's/manufacturer's business:</text> <paragraph num="(1)"> <text>Has been convicted under the laws of any public body of bribery, attempted bribery, or conspiracy to bribe;</text> </paragraph> <paragraph num="(2)"> <text>Has been convicted under the laws of any public body of:</text> <paragraph num="(a)"> <text>A criminal offense incident to obtaining, attempting to obtain, or performing a public or private contract, or</text> </paragraph> <paragraph num="(b)"> <text>Fraud, embezzlement, theft, forgery, falsification or destruction of records, or receiving stolen property;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Has been convicted under the laws of any public body of a criminal violation of an antitrust statute;</text> </paragraph> <paragraph num="(4)"> <text>Has been convicted of a violation of the Racketeer Influenced and Corrupt Organization Act or of the Mail Fraud Act for acts in connection with the submission of bids or proposals for a public or private contract;</text> </paragraph> <paragraph num="(5)"> <text>Has been convicted of conspiracy to commit any act or omission that would constitute grounds for conviction under any of the laws or statutes described in §C(1)—(4) of this regulation;</text> </paragraph> <paragraph num="(6)"> <text>During the course of an official investigation or other proceeding, has admitted, in writing or under oath, an act or omission that would constitute bribery, attempted bribery, or conspiracy to bribe under the laws of any public body;</text> </paragraph> <paragraph num="(7)"> <text>Has been found civilly liable under an antitrust statute of any public body for acts or omissions in connection with the submission of bids or proposals for a public or private contract;</text> </paragraph> <paragraph num="(8)"> <text>Has ever been debarred or suspended from doing business with any public body or any agency, instrumentality, or unit of a public body; or</text> </paragraph> <paragraph num="(9)"> <text>Is a principal, successor, assignee, subsidiary, or affiliate of any other person who has:</text> <paragraph num="(a)"> <text>Been convicted under any of the laws or statutes described in §C(1)—(5) of this regulation,</text> </paragraph> <paragraph num="(b)"> <text>Made an admission described in §C(6) of this regulation,</text> </paragraph> <paragraph num="(c)"> <text>Been found civilly liable for an act or omission described in §C(7) of this regulation, or</text> </paragraph> <paragraph num="(d)"> <text>Been debarred or suspended as described in §C(8) of this regulation.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Voting System Equipment."> <text>The voting system vendor shall provide all equipment that was submitted for qualification testing and is necessary for the evaluation agent to fully test all system functions. Equipment shall include:</text> <paragraph num="A."> <text>Optical scanners for precinct voting and central count optical scanners for absentee and provisional voting;</text> </paragraph> <paragraph num="B."> <text>Any voting equipment and assistive devices for use by voters with disabilities;</text> </paragraph> <paragraph num="C."> <text>Optical scan ballots for testing under COMAR 33.09.04.01C;</text> </paragraph> <paragraph num="D."> <text>Election management server software;</text> </paragraph> <paragraph num="E."> <text>All third-party software required to operate the system; and</text> </paragraph> <paragraph num="F."> <text>All necessary ancillary equipment.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-102(b), and 11-309, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 636); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, D amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective December 23, 2013 (40:25 Md. R. 2073); April 27, 2026 (53:8 Md. R. 356)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective August 19, 2013 (40:16 Md. R. 1346)</annotation> </annotations> </chapter> <chapter num="04" heading="State Board Certification — Evaluation and Decision"> <regulation prefix="Regulation" num=".01" heading="Agent's Evaluation Proposal."> <paragraph num="A."> <text>Agent to Prepare. The evaluation agent shall:</text> <paragraph num="(1)"> <text>Conduct a preliminary analysis of the technical data, business information packages, and equipment; and</text> </paragraph> <paragraph num="(2)"> <text>Prepare and submit to the applicant an evaluation proposal.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Contents of Proposal. The proposal shall:</text> <paragraph num="(1)"> <text>Identify any components of the voting system that will require supplemental qualification testing by an independent testing laboratory;</text> </paragraph> <paragraph num="(2)"> <text>Identify any additional components of the voting system that will require evaluation by the evaluation agent;</text> </paragraph> <paragraph num="(3)"> <text>Describe the certification testing and other evaluation activities needed to complete the State's evaluation;</text> </paragraph> <paragraph num="(4)"> <text>Estimate the time needed to complete the State's evaluation; and</text> </paragraph> <paragraph num="(5)"> <text>Estimate the costs of the State's evaluation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Certification Testing — In General.</text> <paragraph num="(1)"> <text>The proposed certification testing shall comprise, among any other elements the evaluation agent requires, mock-election tests for an actual State:</text> <paragraph num="(a)"> <text>Primary election; and</text> </paragraph> <paragraph num="(b)"> <text>General election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The mock election tests shall be designed to evaluate all operations and procedures.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Certification Testing—Reciprocity. If the voting system has successfully completed certification testing by or for another state, the evaluation agent may accept the results of that test in place of all or any part of the certification testing required by this regulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Authorization to Proceed."> <paragraph num="A."> <text>Authorization Required. The State Board is aware of the need for vendors and manufacturers to control costs. Accordingly, evaluation of the system will not proceed until the applicant, having reviewed the evaluation proposal, notifies the State Board to proceed.</text> </paragraph> <paragraph num="B."> <text>Notice by Applicant.</text> <paragraph num="(1)"> <text>The applicant shall review the evaluation proposal and notify the State Board of its intent to continue or terminate the evaluation process.</text> </paragraph> <paragraph num="(2)"> <text>The notice shall be in writing and sent to the State Administrator, with a copy to the evaluation agent.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Costs of Evaluation.</text> <paragraph num="(1)"> <text>If the applicant decides to proceed, the notice shall be accompanied by payment to the State Board of the estimated costs contained in the evaluation proposal.</text> </paragraph> <paragraph num="(2)"> <text>The State Board may deposit the funds in an appropriate treasury trust account.</text> </paragraph> <paragraph num="(3)"> <text>If the actual costs exceed the amount of the deposit, the applicant shall pay the balance owed to the State Board within 30 days of notice of the deficiency from the State Board.</text> </paragraph> <paragraph num="(4)"> <text>If the deposit exceeds the actual costs incurred, the State Board shall refund the excess to the applicant within 30 days after the evaluation process has been completed.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Evaluation."> <paragraph num="A."> <text>Supplemental Qualification Testing. The applicant is responsible for arranging with an independent testing laboratory for any supplemental qualification testing identified in the evaluation proposal.</text> </paragraph> <paragraph num="B."> <text>Certification Testing. After all supplemental qualification tests have been successfully completed, the evaluation agent shall proceed to:</text> <paragraph num="(1)"> <text>Conduct the certification testing and other evaluation activities described in the evaluation proposal; and</text> </paragraph> <paragraph num="(2)"> <text>Submit a report of the findings to the State Administrator.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Administrator's Recommendations."> <text>The State Administrator shall refer the evaluation agent's report to the State Board, together with the State Administrator's recommendations.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Public Demonstration and Comment."> <text>Prior to the State Board’s determination on whether to grant certification under Regulation .06 of this chapter, the State Administrator shall provide a public demonstration of the voting system and solicit comments from the public on the system and its proposed certification.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Board Decision."> <text>Based on the evaluation agent's report, the State Administrator's recommendations, and any other information in its possession, the State Board shall decide whether the proposed voting system will be certified for use in this State and so notify the vendor.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="System Regulations."> <text>As required by Election Law Article, §9-102(i), Annotated Code of Maryland, the State Board will adopt regulations governing the use of each voting system that it certifies.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 9-102(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 636); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective August 19, 2013 (40:16 Md. R. 1346)</annotation> </annotations> </chapter> <chapter num="05" heading="State Board — Acquisition and Acceptance"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to each contract for the purchase or lease by the State Board of all or any part of a voting system.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Certification and Acceptance Contingency."> <text>The contract shall provide that:</text> <paragraph num="A."> <text>The sale or lease is contingent on successful completion of all acceptance testing; and</text> </paragraph> <paragraph num="B."> <text>If the product fails acceptance testing, the State Board may cancel the contract without penalty.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Governing Law."> <text>The contract shall provide that Maryland law prevails in all matters.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Source Code Protection."> <text>The contract shall provide that, if the vendor discontinues its support of the system for any reason, the State Board is authorized to use the archival system source codes and other software in any way that the State Board considers necessary or appropriate to support the continued use of the system.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 9-102(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.12 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 636); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised as an emergency provision effective July 23, 2008 (35:17 Md. R. 1484); revised permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective August 19, 2013 (40:16 Md. R. 1346)</annotation> </annotations> </chapter> <chapter num="06" heading="Implementation and Use"> <regulation prefix="Regulation" num=".01" heading="Implementation Plan Required."> <paragraph num="A."> <text>Voting System Implementation Plan.</text> <paragraph num="(1)"> <text>The State Administrator shall develop a voting system implementation plan.</text> </paragraph> <paragraph num="(2)"> <text>The plan shall include:</text> <paragraph num="(a)"> <text>A detailed project schedule;</text> </paragraph> <paragraph num="(b)"> <text>All tasks required by the Department of Information Technology for implementation of a major information technology project;</text> </paragraph> <paragraph num="(c)"> <text>Documentation and training of election personnel and election judges;</text> </paragraph> <paragraph num="(d)"> <text>Detailed instructions for all aspects of the management and maintenance of the system; and</text> </paragraph> <paragraph num="(e)"> <text>Security of the system.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Local Implementation and Funding. The local board shall implement and provide the required level of funding for the voting system implementation plan developed by the State Administrator.</text> </paragraph> <paragraph num="C."> <text>Reports.</text> <paragraph num="(1)"> <text>The State Administrator shall provide the State Board with reports on the progress of the implementation of the voting system.</text> </paragraph> <paragraph num="(2)"> <text>The election director shall:</text> <paragraph num="(a)"> <text>When requested by the State Administrator, report in writing to the State Administrator on the conduct of the voting system implementation; and</text> </paragraph> <paragraph num="(b)"> <text>Report at each meeting of the local board the status of the voting system implementation.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Public Education Program."> <paragraph num="A."> <text>Plan Development. The State Administrator shall develop a public education program to ensure that the community understands the new system.</text> </paragraph> <paragraph num="B."> <text>Minimum Components; Scope.</text> <paragraph num="(1)"> <text>The program shall include:</text> <paragraph num="(a)"> <text>Preelection mailing to all households, with both written and graphic instructions on how to use the system; and</text> </paragraph> <paragraph num="(b)"> <text>Instructions in each polling place of how to use the system to vote.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The program shall also be directed at:</text> <paragraph num="(a)"> <text>Candidates;</text> </paragraph> <paragraph num="(b)"> <text>Campaign groups;</text> </paragraph> <paragraph num="(c)"> <text>Schools; and</text> </paragraph> <paragraph num="(d)"> <text>News media.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Local Implementation and Funding. The local board shall implement and provide the required funding for the public education plan developed by the State Administrator.</text> </paragraph> <paragraph num="D."> <text>Reports.</text> <paragraph num="(1)"> <text>When requested by the State Administrator, the local board shall report in writing to the State Administrator on the conduct of the public education plan.</text> </paragraph> <paragraph num="(2)"> <text>The election director shall report to the local board the status of the implementation of the public education plan.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Equipment Allocation."> <paragraph num="A."> <text>For a regularly scheduled primary or general election, the State Administrator, in consultation with the local boards, shall determine the amount of voting equipment assigned to each voting location.</text> </paragraph> <paragraph num="B."> <text>For purposes of determining the amount of voting equipment under §A of this regulation, the State Administrator shall consider:</text> <paragraph num="(1)"> <text>The estimated turnout for early voting and absentee voting;</text> </paragraph> <paragraph num="(2)"> <text>Historical turnout for each precinct;</text> </paragraph> <paragraph num="(3)"> <text>The length of the ballot; and</text> </paragraph> <paragraph num="(4)"> <text>Any other factor deemed to impact turnout and the length of the time to vote.</text> </paragraph> </paragraph> <paragraph num="C."> <text>For a special election, the local board may determine the amount of voting equipment to be provided in each polling place. However, each voting location shall contain at least one precinct tabulator and accessible ballot marking device.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 9-102(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 636); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1484); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 repealed effective January 16, 2006 (33:1 Md. R. 41)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 adopted effective April 11, 2016 (43:7 Md. R. 452)</annotation> </annotations> </chapter> <chapter num="07" heading="Compliance and Decertification"> <regulation prefix="Regulation" num=".01" heading="Time Table."> <paragraph num="A."> <text>Termination for Delay. The State Board reserves the right to terminate the certification process if the applicant at any time fails to proceed in a timely manner. In particular, if 30 days expire between a request by the State Administrator or the evaluation agent for information and the applicant's response, the State Administrator may terminate the certification process and return the technical data package to the applicant.</text> </paragraph> <paragraph num="B."> <text>Other Terminations. The certification process is also terminated if:</text> <paragraph num="(1)"> <text>An applicant withdraws its application; or</text> </paragraph> <paragraph num="(2)"> <text>The system fails the certification test.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Effect of Termination. When the certification process is terminated under this regulation, the:</text> <paragraph num="(1)"> <text>Applicant's application fee is forfeited; and</text> </paragraph> <paragraph num="(2)"> <text>Certification process may be reinitiated only by filing a new application under this subtitle.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Compliance Responsibility."> <paragraph num="A."> <text>Vendors.</text> <paragraph num="(1)"> <text>A vendor is responsible for ensuring that every voting system and every system component that it supplies for use in this State has been certified by the State Board.</text> </paragraph> <paragraph num="(2)"> <text>Before a vendor distributes any change to the hardware, firmware, or software of a certified voting system (including any improvement, upgrade, or patch), the vendor shall submit the proposed change to the State Administrator for review or acceptance. Failure to comply with this requirement may result in the system's decertification.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Local Boards. A local board is responsible for ensuring every voting system and every system component that it uses has been certified by the State Board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Validation of Certification."> <text>If any question arises involving the certification of a voting system or a system component being used in this State, the technical data package on file with the State Board and the results of the certification testing shall be used to verify whether the system or component in question is identical to the system or component that was submitted for certification.</text> </regulation> <regulation prefix="Regulation" num=".04—.05" heading="Reserved." /> <regulation prefix="Regulation" num=".06" heading="Periodic Reviews."> <text>The State Administrator shall periodically review the voting system used in this State to assure the:</text> <paragraph num="A."> <text>System's continued ability to perform all functions required by Election Law Article, Annotated Code of Maryland, and this subtitle; and</text> </paragraph> <paragraph num="B."> <text>Local board's continued ability to use the system without relying primarily on vendors.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Required Decertification."> <paragraph num="A."> <text>Notice of Deficiency. If, at any time, the State Administrator determines that a voting system fails to meet one or more of the standards in Election Law Article, §9-102(d)(1)(i)—(iii), Annotated Code of Maryland, the State Administrator shall notify all local boards and all known vendors of that particular system that, unless the deficiency is promptly corrected, the system will be referred to the State Board to have its certification for future sale and use in Maryland rescinded.</text> </paragraph> <paragraph num="B."> <text>Contents of Notice. The notice shall:</text> <paragraph num="(1)"> <text>Describe the deficiency; and</text> </paragraph> <paragraph num="(2)"> <text>Provide system vendors and local boards using the system a reasonable opportunity to respond and implement steps to correct the deficiency.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Referral, Notice, and Hearing.</text> <paragraph num="(1)"> <text>If the deficiency remains uncorrected, the State Administrator shall refer the matter to the State Board.</text> </paragraph> <paragraph num="(2)"> <text>On receipt of the referral, the State Board shall schedule a public hearing and provide notice to known interested parties.</text> </paragraph> <paragraph num="(3)"> <text>At the hearing, any interested party may submit testimony or documentation in support of or in opposition to the proposed decertification.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Board Decision. If the Board determines that the voting system fails to meet one or more of the standards in Election Law Article, §9-102(d)(1)(i)—(iii), Annotated Code of Maryland, the Board shall decertify the system from all future sale and all future use in this State.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Permissive Decertification."> <paragraph num="A."> <text>Notice of Deficiency. If, at any time, the State Administrator determines that a voting system no longer merits certification, the State Administrator may notify all local boards and all known vendors of that particular system that the system will be referred to the State Board to have its certification for future sale or use in Maryland rescinded.</text> </paragraph> <paragraph num="B."> <text>Contents of Notice. The notice shall:</text> <paragraph num="(1)"> <text>Describe the reasons for the proposed decertification; and</text> </paragraph> <paragraph num="(2)"> <text>Provide system vendors and local boards using the system a reasonable opportunity to respond and explain why the system should not be decertified.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Referral, Notice, and Hearing.</text> <paragraph num="(1)"> <text>If, on consideration of any responses, the State Administrator continues to believe that the system should be decertified, the State Administrator may refer the matter to the State Board.</text> </paragraph> <paragraph num="(2)"> <text>On receipt of the referral, the State Board shall schedule a public hearing and provide notice to known interested parties.</text> </paragraph> <paragraph num="(3)"> <text>At the hearing, any interested party may submit testimony or documentation in support of or in opposition to the proposed decertification.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Board Decision. If the Board determines that a voting system no longer merits certification, the State Board may decertify the system from all future sale and use in this State.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 9-102(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 and .06—.08 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 636); adopted permanently effective April 17, 2000 (27:7 Md. R. 708)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1484); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A, D amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1484); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08D amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> </annotations> </chapter> </subtitle> <subtitle num="10" heading="Voting Systems — System Requirements and Procedures"> <chapter num="01" heading="EVS Voting Solution"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Audio ballot” means a ballot presented in an audio format, containing the same contest order and selections as the corresponding paper or visual ballot.</text> </paragraph> <paragraph num="(2)"> <text>“Audio-tactile keypad” means an assistive device used by a voter to navigate and make selections on the ballot marking device.</text> </paragraph> <paragraph num="(3)"> <text>Ballot Box.</text> <paragraph num="(a)"> <text>“Ballot box” means a sealable container for receiving and securing voted ballots at a voting location.</text> </paragraph> <paragraph num="(b)"> <text>“Ballot box” is the compartment attached to the precinct tabulator for receiving voted ballots.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Ballot” means a pre-printed ballot marked by the voter or a ballot activation card used with the ballot marking device.</text> </paragraph> <paragraph num="(5)"> <text>“Ballot activation card” means the card used with the ExpressVote unit and scanned by a precinct tabulator or high speed tabulator.</text> </paragraph> <paragraph num="(6)"> <text>“Ballot marking device” means the:</text> <paragraph num="(a)"> <text>Device used to create a voter-verifiable paper record; and</text> </paragraph> <paragraph num="(b)"> <text>Accessible device for voters with disabilities as required by Election Law Article, §9-102(f), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>“Ballot transfer bin” means a sealable container inside the ballot box that is used to capture and transfer voted ballots to the local board or counting center.</text> </paragraph> <paragraph num="(8)"> <text>“Counting center” means one or more locations designated by the local board for tabulating votes.</text> </paragraph> <paragraph num="(9)"> <text>“DS200 precinct tabulator” means the precinct tabulator in the EVS voting solution.</text> </paragraph> <paragraph num="(10)"> <text>“DS850 high speed tabulator” means the high speed tabulator in the EVS voting solution.</text> </paragraph> <paragraph num="(11)"> <text>“Election Management System” means the central database of a voting system.</text> </paragraph> <paragraph num="(12)"> <text>“ElectionWare” means the election management system in the EVS voting solution.</text> </paragraph> <paragraph num="(13)"> <text>“Emergency Ballot Compartment” is a separate compartment of the precinct tabulator into which voted ballots can be inserted if the tabulator is unable to scan and tabulate votes.</text> </paragraph> <paragraph num="(14)"> <text>“ExpressVote unit” means the ballot marking device in the EVS voting solution.</text> </paragraph> <paragraph num="(15)"> <text>“EVS voting solution” means the voting system manufactured by Election Systems and Software.</text> </paragraph> <paragraph num="(16)"> <text>“High speed tabulator” means the high speed scanning and tabulating equipment used by certain local boards to tabulate ballots.</text> </paragraph> <paragraph num="(17)"> <text>“Judges’ manual” means the manual developed under COMAR 33.02.03.01 for election judges.</text> </paragraph> <paragraph num="(18)"> <text>“Memory device” means an external hard drive that plugs into a USB port.</text> </paragraph> <paragraph num="(19)"> <text>“Precinct tabulator” means the scanning and tabulating equipment used by local boards to tabulate ballots.</text> </paragraph> <paragraph num="(20)"> <text>“Privacy sleeve” means a folder provided by the local board to ensure the secrecy of the voter’s ballot while the voter carries the ballot from the voting booth to the precinct tabulator.</text> </paragraph> <paragraph num="(21)"> <text>“Test deck” means a preaudited group of ballots that contains:</text> <paragraph num="(a)"> <text>For the precinct tabulator and high-speed tabulator:</text> <paragraph num="(i)"> <text>Predetermined number of valid votes for each candidate, each write-in position, and each voting option on a question that appears on the ballot; and</text> </paragraph> <paragraph num="(ii)"> <text>One or more ballots that have been improperly voted or that have votes in excess of the number allowed by law, in order to test the ability of the system to reject the votes; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For the ballot marking device, at least one selection in each contest in each ballot style; and</text> </paragraph> <paragraph num="(c)"> <text>One or more blank ballots.</text> </paragraph> </paragraph> <paragraph num="(22)"> <text>“Test script” means an algorithm to mark ballots to ensure that the voting system produces expected results for all contests.</text> </paragraph> <paragraph num="(23)"> <text>“Totals report” means a printed report that shows the votes tabulated on a specific voting unit.</text> </paragraph> <paragraph num="(24)"> <text>“Voter-verifiable paper record” has the meaning stated in Election Law Article, §9-102, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(25)"> <text>Voting Booth.</text> <paragraph num="(a)"> <text>“Voting booth” means an enclosed area in which a voter makes selections privately.</text> </paragraph> <paragraph num="(b)"> <text>“Voting booth” is the enclosed area for the ballot marking device and the enclosed area for a voter marking a paper ballot by hand.</text> </paragraph> </paragraph> <paragraph num="(26)"> <text>“Voting location” means a polling place or early voting center.</text> </paragraph> <paragraph num="(27)"> <text>“Voting unit” means the:</text> <paragraph num="(a)"> <text>DS200 precinct tabulator with an attached ballot box; or</text> </paragraph> <paragraph num="(b)"> <text>DS850 high speed tabulator.</text> </paragraph> </paragraph> <paragraph num="(28)"> <text>“Zero report” means a printed report that shows all contests on a specific voting unit have no votes cast.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="System Description."> <paragraph num="A."> <text>Precinct Tabulator. The precinct tabulator is digital scanning and tabulating equipment with a:</text> <paragraph num="(1)"> <text>Liquid crystal display and touch panel interface;</text> </paragraph> <paragraph num="(2)"> <text>Removable memory device to store ballot images and election results;</text> </paragraph> <paragraph num="(3)"> <text>Thermal printer; and</text> </paragraph> <paragraph num="(4)"> <text>Battery back-up.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Ballot Marking Device.</text> <paragraph num="(1)"> <text>The ballot marking device is an accessible device with a thermal printer and battery back-up.</text> </paragraph> <paragraph num="(2)"> <text>The ballot marking device includes:</text> <paragraph num="(a)"> <text>An audio-tactile keypad;</text> </paragraph> <paragraph num="(b)"> <text>Connected headphones; and</text> </paragraph> <paragraph num="(c)"> <text>Plug and play option for certain assistive technologies.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>High Speed Tabulator.</text> <paragraph num="(1)"> <text>The high speed tabulator is digital scanning and tabulating equipment used in a counting center.</text> </paragraph> <paragraph num="(2)"> <text>The high speed tabulator includes:</text> <paragraph num="(a)"> <text>Liquid crystal display and touch panel interface;</text> </paragraph> <paragraph num="(b)"> <text>Removable memory device to store ballot images and election results; and</text> </paragraph> <paragraph num="(c)"> <text>Printers.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Election Management System. The Election Management System is the software that:</text> <paragraph num="(1)"> <text>Defines the election;</text> </paragraph> <paragraph num="(2)"> <text>Creates the ballot layout;</text> </paragraph> <paragraph num="(3)"> <text>Programs the memory devices; and</text> </paragraph> <paragraph num="(4)"> <text>Creates reports, audit logs, and archives.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Election Reporting Manager. Election reporting manager is software that collects and tabulates votes from the tabulators and produces various result reports and audit logs.</text> </paragraph> <paragraph num="F."> <text>Ballot Box. The ballot box is the plastic case on which the precinct tabulator sits and into which voted ballots are stored.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="System Specifications — In General."> <paragraph num="A."> <text>Privacy.</text> <paragraph num="(1)"> <text>The tabulators shall store digital ballots images randomly to preserve the secrecy of the digital ballot images.</text> </paragraph> <paragraph num="(2)"> <text>Each ballot marking device shall include a voting booth.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Auditability. The tabulators shall provide a vote cast record of all ballots cast and audit log of alerts provided to voters and tabulator events and errors.</text> </paragraph> <paragraph num="C."> <text>Memory Device.</text> <paragraph num="(1)"> <text>Each precinct tabulator and high speed tabulator shall have a memory device that stores ballot images and reads selections marked or printed on a ballot.</text> </paragraph> <paragraph num="(2)"> <text>Each ballot marking device shall have a memory device that identifies the ballot style to display.</text> </paragraph> <paragraph num="(3)"> <text>Each memory device shall have both a human-readable label and an electronically recognizable identifier.</text> </paragraph> <paragraph num="(4)"> <text>The label and identifier shall match before the memory device is used in any operation related to vote counting.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Ballot Selections. Ballot selections shall be made directly on a ballot using a marking instrument approved by the system’s manufacturer or by using the ballot marking device.</text> </paragraph> <paragraph num="E."> <text>Public and Protective Counters.</text> <paragraph num="(1)"> <text>Public Counter.</text> <paragraph num="(a)"> <text>Each tabulator shall have a public counter that:</text> <paragraph num="(i)"> <text>Is visible from the outside of the voting unit; and</text> </paragraph> <paragraph num="(ii)"> <text>During any period of voting, shows the total number of voters who used the voting unit during that period.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The public counter shall:</text> <paragraph num="(i)"> <text>Be set at zero at the beginning of each election; and</text> </paragraph> <paragraph num="(ii)"> <text>Register once each time a ballot is scanned and tabulated during that election.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Protective Counter.</text> <paragraph num="(a)"> <text>Each tabulator shall have a protective counter that shows the total number of voters who have operated the voting unit since it was first put in service.</text> </paragraph> <paragraph num="(b)"> <text>The protective counter shall:</text> <paragraph num="(i)"> <text>Not be reset; and</text> </paragraph> <paragraph num="(ii)"> <text>Register once each time a voter marks or casts a ballot during any election.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Changes to Software and Logic. After preelection testing of the system, as prescribed by Regulations .14 and .15 of this chapter, any hardware, software, or firmware changes shall be completely documented in each component’s internal audit log and be capable of being printed.</text> </paragraph> <paragraph num="G."> <text>Actions Taken to Change Conditions.</text> <paragraph num="(1)"> <text>The system shall be capable of printing from its audit trail:</text> <paragraph num="(a)"> <text>Actions taken by operators to change conditions; and</text> </paragraph> <paragraph num="(b)"> <text>The time of occurrence.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>System operators shall record in a logbook all actions to change conditions that cannot be printed from the audit trail. That logbook, as well as all reports produced by the printer, shall be retained by the local board.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="System Specifications — DS200 Precinct Tabulator."> <paragraph num="A."> <text>Capability. If the DS200 unit is used as a precinct tabulator, the unit shall automatically print a totals report immediately once the election is ended on the tabulator.</text> </paragraph> <paragraph num="B."> <text>Use in Counting Center. The DS200 unit may also be used as a counting center tabulator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="System Specifications — ExpressVote Unit."> <paragraph num="A."> <text>Capability. The ExpressVote unit shall:</text> <paragraph num="(1)"> <text>Display a voter’s correct ballot;</text> </paragraph> <paragraph num="(2)"> <text>Allow a voter to make and change selections on a touchscreen interface, and</text> </paragraph> <paragraph num="(3)"> <text>Print a ballot activation card with the voter’s selections.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The voting booth used with the ExpressVote unit shall be constructed and controlled so that, while voting is in progress, an individual may not:</text> <paragraph num="(1)"> <text>Tamper with the device; or</text> </paragraph> <paragraph num="(2)"> <text>Unless assisting a voter as authorized by law, see or know the voter’s selections.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Audio Ballot.</text> <paragraph num="(1)"> <text>The ExpressVote unit shall be capable of presenting an audio ballot.</text> </paragraph> <paragraph num="(2)"> <text>The audio ballot shall include instructions for:</text> <paragraph num="(a)"> <text>Adjusting volume of the speech;</text> </paragraph> <paragraph num="(b)"> <text>Selecting a candidate;</text> </paragraph> <paragraph num="(c)"> <text>Navigating through the contest list;</text> </paragraph> <paragraph num="(d)"> <text>Entering the name of a write-in candidate;</text> </paragraph> <paragraph num="(e)"> <text>Marking the ballot; and</text> </paragraph> <paragraph num="(f)"> <text>Printing the ballot.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="System Specifications — DS850 High Speed Tabulator."> <text>The DS850 unit shall be used as a counting center tabulator.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="System Specifications — Ballot Box."> <paragraph num="A."> <text>A ballot box shall:</text> <paragraph num="(1)"> <text>Be designed to ensure the secrecy and security of the ballots placed in it;</text> </paragraph> <paragraph num="(2)"> <text>Be attached to the precinct tabulator; and</text> </paragraph> <paragraph num="(3)"> <text>Have an emergency ballot compartment.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Each ballot box shall have a slot opening that is:</text> <paragraph num="(1)"> <text>Big enough to allow easy passage of ballots to be scanned and tabulated by the DS200 precinct tabulator; and</text> </paragraph> <paragraph num="(2)"> <text>Capable of being sealed or locked.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Reserved." /> <regulation prefix="Regulation" num=".09" heading="System Management."> <paragraph num="A."> <text>Control. The State Administrator shall maintain management control over the voting system and all support personnel provided by the vendor.</text> </paragraph> <paragraph num="B."> <text>Transfer to Vendor for Repairs. If any equipment is transferred to a vendor for repairs, the equipment:</text> <paragraph num="(1)"> <text>May not be used for voting or any other election purposes while it is under the vendor’s control; and</text> </paragraph> <paragraph num="(2)"> <text>Shall be tested by the State Board or local board before it may be used for voting or any other election purposes.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Elections Not Governed by Election Law Article, Annotated Code of Maryland.</text> <paragraph num="(1)"> <text>Upon request of a local board, the State Board shall make the voting system available for a municipal election or other election not governed by Election Law Article, Annotated Code of Maryland, on terms and conditions that are satisfactory to the local board and consistent with the State’s agreement with the vendor.</text> </paragraph> <paragraph num="(2)"> <text>The State Board is not responsible for any costs associated with conducting a municipal election or other election not governed by Election Law Article, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Voting Options."> <text>In addition to the general requirements of COMAR 33.09.02, the system shall prevent the voter from voting or alert the voter that the voter has voted:</text> <paragraph num="A."> <text>For more candidates for any office than the number for which the voter is entitled to vote;</text> </paragraph> <paragraph num="B."> <text>For a candidate for the same office more than once; or</text> </paragraph> <paragraph num="C."> <text>On any question more than once.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Voting Equipment — Distribution."> <paragraph num="A."> <text>Early Voting Center. Each early voting center shall have:</text> <paragraph num="(1)"> <text>At least two precinct tabulators with ballot boxes and two ballot transfer bins; and</text> </paragraph> <paragraph num="(2)"> <text>The number of ballot marking devices as determined by the State Administrator under COMAR 33.17.04.03A.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Election Day. Each precinct shall have:</text> <paragraph num="(1)"> <text>At least one precinct tabulator with a ballot box and one ballot transfer bin;</text> </paragraph> <paragraph num="(2)"> <text>At least one ballot marking device unit; and</text> </paragraph> <paragraph num="(3)"> <text>The number of voting booths as determined by the State Administrator under COMAR 33.09.06.03.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Recording Votes."> <paragraph num="A."> <text>Accuracy. The system shall record votes accurately.</text> </paragraph> <paragraph num="B."> <text>How Recorded. Votes shall be recorded on the memory device as:</text> <paragraph num="(1)"> <text>Summary totals for each candidate and question; and</text> </paragraph> <paragraph num="(2)"> <text>Individual ballot images of each voter’s ballot, randomized so as to protect voter secrecy.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Ballot Totaling and Reporting."> <paragraph num="A."> <text>In General. The voting system shall be capable of totaling and reporting:</text> <paragraph num="(1)"> <text>The number of ballots voted in an election;</text> </paragraph> <paragraph num="(2)"> <text>The number of votes cast for a candidate;</text> </paragraph> <paragraph num="(3)"> <text>The number of votes cast for or against a question;</text> </paragraph> <paragraph num="(4)"> <text>The number of undervotes and overvotes in a contest; and</text> </paragraph> <paragraph num="(5)"> <text>In a primary election:</text> <paragraph num="(a)"> <text>The number of ballots voted in each party’s primary; and</text> </paragraph> <paragraph num="(b)"> <text>The number of ballots voted in any nonpartisan ballot election.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Precinct Tabulator. When the election is ended, the precinct tabulator shall automatically tabulate and print the total votes cast on the voting unit for each candidate and for or against each question.</text> </paragraph> <paragraph num="C."> <text>Election Reporting Manager. This component shall be capable of tabulating and reporting the total votes cast:</text> <paragraph num="(1)"> <text>For each candidate and for or against each question; and</text> </paragraph> <paragraph num="(2)"> <text>In each contest.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Report Criteria. The voting system shall be capable of producing these reports by:</text> <paragraph num="(1)"> <text>Precinct;</text> </paragraph> <paragraph num="(2)"> <text>Groups of precincts, such as districts, wards, and countywide; and</text> </paragraph> <paragraph num="(3)"> <text>Canvass.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Preelection Testing — In General."> <paragraph num="A."> <text>Test Required.</text> <paragraph num="(1)"> <text>For each election, a local board shall test the voting system components as defined in Regulation .02 of this chapter.</text> </paragraph> <paragraph num="(2)"> <text>The test shall be completed:</text> <paragraph num="(a)"> <text>For the voting equipment being used for early voting, at least 14 days before election day; and</text> </paragraph> <paragraph num="(b)"> <text>For the election management system and the voting equipment being used for election day and for absentee and provisional voting, at least 10 days before election day.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Scope of Testing. Testing is required for all equipment, whether it will be used during early voting, in a polling place, or in the counting center.</text> </paragraph> <paragraph num="C."> <text>Manner of Testing. The test shall be conducted as specified in Regulation .15 of this chapter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".15" heading="Preelection Testing — When and How Conducted."> <paragraph num="A."> <text>Processing Test Deck.</text> <paragraph num="(1)"> <text>The test shall be conducted by processing a separate test deck for each ballot style.</text> </paragraph> <paragraph num="(2)"> <text>For a precinct tabulator used as a precinct tabulator, the test deck shall include the ballot style or styles for that precinct.</text> </paragraph> <paragraph num="(3)"> <text>For a tabulator used as a counting center tabulator, the test deck shall include all ballot styles for that election.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Scope of Test Script.</text> <paragraph num="(1)"> <text>For each ballot marking device that will be used in a voting location, the test script shall be capable of certifying that:</text> <paragraph num="(a)"> <text>All contests for each ballot style can be selected; and</text> </paragraph> <paragraph num="(b)"> <text>The printer accurately prints all selections for each ballot style for which the ballot shall be used.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For a precinct tabulator that will be used in a voting location, the test script shall be capable of certifying that all contests for each ballot style can be accurately scanned and tabulated.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Test Results. If the voting system does not accurately count the test deck:</text> <paragraph num="(1)"> <text>The cause for the error shall be ascertained and corrected; and</text> </paragraph> <paragraph num="(2)"> <text>An errorless count shall be made before the voting system may be used in vote counting.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".16" heading="Preelection Testing — Public Demonstration."> <paragraph num="A."> <text>Demonstration Required. The local board shall conduct a public demonstration of the preelection testing.</text> </paragraph> <paragraph num="B."> <text>Required Elements. At the public demonstration, the local board shall:</text> <paragraph num="(1)"> <text>Demonstrate how the preelection testing was conducted; and</text> </paragraph> <paragraph num="(2)"> <text>Allow the public to inspect the printouts of results from the preelection testing.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice.</text> <paragraph num="(1)"> <text>The local board shall provide written notice of the public demonstration to:</text> <paragraph num="(a)"> <text>The chairman of the county central committee of each political party;</text> </paragraph> <paragraph num="(b)"> <text>Each candidate who is not a candidate of a political party; and</text> </paragraph> <paragraph num="(c)"> <text>The State Administrator.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The local board shall transmit this notice at least 10 days before the public demonstration is conducted.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Attendance. One representative of each political party and one representative of each candidate who is not a candidate of a political party is entitled to be present at the public demonstration.</text> </paragraph> <paragraph num="E."> <text>Timing. The public demonstration shall be completed before any voting equipment is delivered to an early voting center.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".17" heading="Ballots — In General."> <paragraph num="A."> <text>Content and Arrangement. The content and arrangement of all ballots shall comply with Election Law Article, Title 9, Subtitle 2, Annotated Code of Maryland, and this chapter.</text> </paragraph> <paragraph num="B."> <text>Printing.</text> <paragraph num="(1)"> <text>Typesetting, ink color, paper stock, and stock colors shall meet all specifications set by:</text> <paragraph num="(a)"> <text>Election Law Article, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>This chapter; and</text> </paragraph> <paragraph num="(c)"> <text>The voting system’s manufacturer.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Ballots shall be available at least 45 days before the election.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Printed Format — Placement of Contests, etc.</text> <paragraph num="(1)"> <text>If all contests cannot be placed on the front, contests shall be placed on both sides of the page.</text> </paragraph> <paragraph num="(2)"> <text>If all candidates and ballot questions cannot be placed on the front and back, the contests shall be divided into two or more pages.</text> </paragraph> <paragraph num="(3)"> <text>Whenever possible, the entire listing of a contest shall be printed on one side of the page.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Printed Format — Ballot Notices.</text> <paragraph num="(1)"> <text>If a ballot has contests printed on the front and back, the front shall contain a notice that other contests are printed on the back.</text> </paragraph> <paragraph num="(2)"> <text>If the ballot is more than one page, the back of the first page shall contain a notice that there is another page to the ballot.</text> </paragraph> <paragraph num="(3)"> <text>The last page of any ballot shall contain an end of ballot notice.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Write-In Spaces (General Elections). In a general election, write-in spaces shall be provided for each applicable office.</text> </paragraph> <paragraph num="F."> <text>Ballot Packaging.</text> <paragraph num="(1)"> <text>Each local board shall notify the State Administrator no later than 5 months prior to the start of early voting for a primary election and no later than 4 months prior to a general election whether it wishes to receive pre-printed ballots packaged in accordance with §F(2) or (3) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>Ballot Stub. Pre-printed ballots packaged in this manner shall have an attached, single-perforated stub. Each ballot stub shall:</text> <paragraph num="(a)"> <text>Include the same information that Election Law Article, Annotated Code of Maryland, requires for the ballot heading; and</text> </paragraph> <paragraph num="(b)"> <text>Be serially numbered to facilitate ballot accounting.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Ballot Pack.</text> <paragraph num="(a)"> <text>Pre-printed ballots packaged in this manner may not have an attached, single-perforated stub, but instead will be packaged together as an unbound pack. Each ballot pack shall include:</text> <paragraph num="(i)"> <text>A batch header sheet with the same information that Election Law Article, Annotated Code of Maryland, requires for the ballot heading; and</text> </paragraph> <paragraph num="(ii)"> <text>A range of sequential numbering to facilitate ballot accounting.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If a local board opens a ballot pack prior to delivery to an early voting center or polling place, the local board shall repackage the opened ballot pack for delivery to the early voting center or polling place in a manner that preserves the integrity of the contents of the ballot pack.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Coding of Ballot Styles. Both machine-readable and human-readable coding shall be used to identify different ballot styles.</text> </paragraph> <paragraph num="H."> <text>Countability. Ballots shall be both machine-countable and hand-countable.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".18" heading="Ballots — Chain of Custody."> <paragraph num="A."> <text>System of Accountability Required. Subject to approval of the State Administrator, each local board shall establish and maintain a system to account for, and maintain control over, the ballots from the beginning of production through post-election storage and disposition.</text> </paragraph> <paragraph num="B."> <text>Record of Chain of Custody Required. The election judges shall prepare a record sufficient to document control of all ballots issued to a polling place, in accordance with written procedures and on forms provided by the local board and approved by the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".19" heading="Opening the Polls."> <paragraph num="A."> <text>In General. At least 30 minutes before polls open, a bipartisan pair of election judges shall unseal and turn on the voting equipment in accordance with the judges’ manual.</text> </paragraph> <paragraph num="B."> <text>Judges’ Manual. The judges’ manual shall provide detailed opening procedures, including:</text> <paragraph num="(1)"> <text>How to place and set up the voting equipment and privacy booths;</text> </paragraph> <paragraph num="(2)"> <text>How to prepare the voting equipment for voting, including printing, reviewing, and posting the zero reports;</text> </paragraph> <paragraph num="(3)"> <text>How to verify that the public counter for the precinct tabulator is zero and the correct precinct information displays;</text> </paragraph> <paragraph num="(4)"> <text>How to verify that the ballot box and ballot transfer bin are empty; and</text> </paragraph> <paragraph num="(5)"> <text>What instructions and materials to display.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".20" heading="Voting Assistance — In General."> <paragraph num="A."> <text>Demonstration Ballot to Be Available.</text> <paragraph num="(1)"> <text>The local board shall provide each voting location with an adequate supply of demonstration ballots and instructions for election judges to demonstrate how to vote.</text> </paragraph> <paragraph num="(2)"> <text>The demonstration ballot shall be:</text> <paragraph num="(a)"> <text>The ballot used for voter outreach;</text> </paragraph> <paragraph num="(b)"> <text>A specimen ballot for that voting location; or</text> </paragraph> <paragraph num="(c)"> <text>Sample ballot screens identical to those that will appear on the ballot marking device in that voting location.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Display of Ballot Contents. Each voting location shall display a list of all candidates and questions appearing on the ballot.</text> </paragraph> <paragraph num="C."> <text>Instructions to Voter.</text> <paragraph num="(1)"> <text>At the request of a voter and in accordance with the election judges’ manual, an election judge shall instruct the voter on how to mark or cast a ballot.</text> </paragraph> <paragraph num="(2)"> <text>The judges’ manual shall include procedures for instructing voters on how to use the ballot marking device.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Providing Supplies. An election judge shall provide each voter marking a ballot manually with an acceptable writing device approved by the voting system’s manufacturer.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".21" heading="Voting Assistance — Spoiled Ballots."> <paragraph num="A."> <text>Obtaining Replacement.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, a voter who makes an error or otherwise spoils a ballot may return the ballot to an election judge and obtain another ballot.</text> </paragraph> <paragraph num="(2)"> <text>A voter may not be issued more than two replacement ballots.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Obscuring Prior Votes. Before the election judge accepts a spoiled ballot, the election judge shall instruct the voter to:</text> <paragraph num="(1)"> <text>If the voter manually marked one or more contests on the spoiled ballot, mark all of the voting positions in those contests to obscure the voter’s selections; and</text> </paragraph> <paragraph num="(2)"> <text>If the voter used the ballot marking device to make selections, use a black marker provided by an election judge to obscure the barcodes printed on the ballot.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Spoiled Ballot Envelope. An election judge shall place all spoiled ballots in the spoiled ballot envelope.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".22" heading="Precinct Tabulator — Attendance."> <paragraph num="A."> <text>Placement of Precinct Tabulator. The precinct tabulator shall be placed so that the process of depositing ballots can be conveniently observed by the:</text> <paragraph num="(1)"> <text>Voter offering a ballot;</text> </paragraph> <paragraph num="(2)"> <text>Election judges; and</text> </paragraph> <paragraph num="(3)"> <text>Challengers and watchers.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Constant Attendance Required. From the time the polls are opened until the ballots are returned to the counting center, the precinct tabulator shall be attended by at least one election judge.</text> </paragraph> <paragraph num="C."> <text>Election Judges’ Duties. From the time the polls are opened until voting ends, the election judges attending the precinct tabulator shall make certain that:</text> <paragraph num="(1)"> <text>Only valid voted ballots are deposited in the precinct tabulator;</text> </paragraph> <paragraph num="(2)"> <text>Nothing is removed from the precinct tabulator without authorization by a chief judge; and</text> </paragraph> <paragraph num="(3)"> <text>The secrecy of each voter’s ballot is preserved.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".23" heading="Voting."> <text>The judges’ manual shall provide detailed procedures for issuing, marking, and tabulating ballots, replacing and securing a full ballot transfer bin, and basic troubleshooting of the ballot marking device and the precinct tabulator.</text> </regulation> <regulation prefix="Regulation" num=".24" heading="Closing the Polls — In General."> <paragraph num="A."> <text>In General. Immediately after the polls are closed, a bipartisan pair of election judges shall perform the closing tasks in accordance with the judges’ manual.</text> </paragraph> <paragraph num="B."> <text>Judges’ Manual. The judges’ manual shall provide detailed closing procedures, including:</text> <paragraph num="(1)"> <text>How to tally voted ballots in the emergency ballot compartment;</text> </paragraph> <paragraph num="(2)"> <text>How to document the public counter and protective counter totals on the precinct tabulator;</text> </paragraph> <paragraph num="(3)"> <text>How to end the election;</text> </paragraph> <paragraph num="(4)"> <text>How to print, sign, and post total reports;</text> </paragraph> <paragraph num="(5)"> <text>How to remove the memory devices from the voting equipment;</text> </paragraph> <paragraph num="(6)"> <text>How to remove and seal the ballot transfer bin;</text> </paragraph> <paragraph num="(7)"> <text>How to seal and store the voting equipment; and</text> </paragraph> <paragraph num="(8)"> <text>How to return materials to the local board or counting center.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".25" heading="Return of Materials from Voting Locations."> <paragraph num="A."> <text>In General. The judges’ manual shall provide detailed procedures for the secure, orderly, and accountable return of all election equipment and other election materials from voting locations.</text> </paragraph> <paragraph num="B."> <text>Return of Priority Items.</text> <paragraph num="(1)"> <text>These procedures shall provide for the priority handling of:</text> <paragraph num="(a)"> <text>Memory devices;</text> </paragraph> <paragraph num="(b)"> <text>Voted ballots;</text> </paragraph> <paragraph num="(c)"> <text>Keys to access various voting system compartments;</text> </paragraph> <paragraph num="(d)"> <text>Reports printed from the precinct tabulators; and</text> </paragraph> <paragraph num="(e)"> <text>Supply bags.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>During early voting, the local board shall deliver those priority items that must be transported daily to the local board and shall be responsible for all items while in transit.</text> </paragraph> <paragraph num="(3)"> <text>For election day, the local board shall follow procedures established by the State Administrator for delivery of priority items.</text> </paragraph> <paragraph num="(4)"> <text>On delivery of these items to the local board or counting center, the local board shall:</text> <paragraph num="(a)"> <text>Give the election judges a receipt for the items; and</text> </paragraph> <paragraph num="(b)"> <text>Provide for the security of the items throughout the counting process.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Secure Storage. On their return to the local board or counting center, unused ballots, spoiled ballots, and all materials required for the official canvass shall be placed in secured storage.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".26" heading="Generating Election Results."> <paragraph num="A."> <text>Procedures. The State Administrator shall develop and issue written procedures for:</text> <paragraph num="(1)"> <text>Assembling memory devices and ballots returned from voting locations;</text> </paragraph> <paragraph num="(2)"> <text>Tabulating voted ballots that could not be tabulated by the precinct tabulator;</text> </paragraph> <paragraph num="(3)"> <text>Tabulating and reporting write-in votes;</text> </paragraph> <paragraph num="(4)"> <text>Manually entering results into the election management system;</text> </paragraph> <paragraph num="(5)"> <text>Reviewing, inspecting, and tabulating early voting and election day ballots;</text> </paragraph> <paragraph num="(6)"> <text>Reviewing, inspecting, and tabulating absentee and provisional ballots;</text> </paragraph> <paragraph num="(7)"> <text>Producing countywide results and other data, including totals from early voting, polling place voting, and absentee and provisional voting;</text> </paragraph> <paragraph num="(8)"> <text>Securing the premises where vote tabulation and aggregation are being conducted; and</text> </paragraph> <paragraph num="(9)"> <text>Defining who may be admitted to the premises while vote tabulation and aggregation is taking place.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Tabulating Write-In Votes (General Election.)</text> <paragraph num="(1)"> <text>In a general election, the results report produced by the precinct tabulator shall include the number of write-in votes cast in each contest.</text> </paragraph> <paragraph num="(2)"> <text>The ballot images shall contain the names of the individuals for whom voters cast write-in votes and shall copy write-in candidates into the election management system.</text> </paragraph> <paragraph num="(3)"> <text>After all memory devices from the precinct tabulators have been loaded, the election management system shall produce vote cast records and ballot images that include all write-in votes.</text> </paragraph> <paragraph num="(4)"> <text>From the vote cast record and ballot images, the local board shall tally and record the write-in votes cast.</text> </paragraph> <paragraph num="(5)"> <text>Write-in votes shall be reported as part of the official returns in accordance with State Administrator instructions.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".27" heading="System Security — Permissible Use."> <text>The voting system and its components may be used only for conducting elections and may not be used for any other election office purpose.</text> </regulation> <regulation prefix="Regulation" num=".28" heading="System Security — Retention of Election Databases and Artifacts."> <paragraph num="A."> <text>In General. Each time a local board creates a back-up database, the local board shall secure and retain that back-up database.</text> </paragraph> <paragraph num="B."> <text>Test Deck. The local board shall secure and retain the test script and deck used during preelection testing required under Regulations .14 and .15 of this chapter.</text> </paragraph> <paragraph num="C."> <text>How and Where.</text> <paragraph num="(1)"> <text>The election databases and test scripts and decks shall be retained in a secure location, designated by the local board, separate from the location of working copies.</text> </paragraph> <paragraph num="(2)"> <text>The election databases shall be stored on an external, non-rewritable memory device.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Duration. The election databases and test scripts and decks shall be retained for as long after the election as required by:</text> <paragraph num="(1)"> <text>Law or regulation;</text> </paragraph> <paragraph num="(2)"> <text>Court order; or</text> </paragraph> <paragraph num="(3)"> <text>State Administrator directive.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".29" heading="System Security — Post-Tabulation Security."> <paragraph num="A."> <text>Board to Develop Retention Plan.</text> <paragraph num="(1)"> <text>The local board shall develop a written plan for retaining and storing the following materials after an election:</text> <paragraph num="(a)"> <text>Memory devices;</text> </paragraph> <paragraph num="(b)"> <text>Voted and unvoted ballots;</text> </paragraph> <paragraph num="(c)"> <text>Voting system reports; and</text> </paragraph> <paragraph num="(d)"> <text>Other data processing materials related to the election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The plan shall be:</text> <paragraph num="(a)"> <text>Consistent with the Election Records Management Program established under COMAR 33.03.01; and</text> </paragraph> <paragraph num="(b)"> <text>Approved by the State Administrator.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Reassembly and Storage. After the votes have been tabulated, the local board shall:</text> <paragraph num="(1)"> <text>Reassemble, package and label all materials described in §A of this regulation; and</text> </paragraph> <paragraph num="(2)"> <text>Place them in a secure location, designated by the local board, until the period for challenging the election expires and for any additional period required by law or regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Release for Recount or Verification. During the storage of election-related materials, the State Administrator or the local board may order the release of these materials for a recount or for election verification, after which the materials shall be returned to secure storage.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".30" heading="System Security—Background Check Required."> <paragraph num="A."> <text>All employees or contractors who perform maintenance, testing, or programming functions, in an administrative capacity, other than normal polling place activities, on the voting system or its components must undergo a criminal background check.</text> </paragraph> <paragraph num="B."> <text>The local board may accept a criminal background check performed within 6 months prior to hire if conducted by the State Board or another local board, if the provider verifies and documents its authenticity.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-102, 9-105, and 11-201, and Title 9, Subtitle 2, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 and Regulations .09—.29 adopted effective April 11, 2016 (43:7 Md. R. 452)</annotation> <annotation type="History" subtype="Administrative History">Regulation .17F amended effective February 10, 2020 (47:3 Md. R. 173)</annotation> <annotation type="History" subtype="Administrative History">Regulation .18 amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .30 adopted effective September 29, 2025 (52:19 Md. R. 957)</annotation> </annotations> </chapter> <chapter num="02" heading="AccuVote-TS" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective April 10, 2002 (29:8 Md. R. 696); adopted permanently effective August 19, 2002 (29:16 Md. R. 1288)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended as an emergency provision effective July 18, 2006 (33:16 Md. R. 1364); emergency status expired December 31, 2006</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective September 6, 2010 (37:18 Md. R. 1216); August 4, 2014 (41:15 Md. R. 893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14A amended effective May 31, 2010 (37:11 Md. R. 767); August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16A amended and D adopted effective January 16, 2006 (33:1 Md. R. 42)</annotation> <annotation type="History" subtype="Administrative History">Regulation .16D amended effective May 31, 2010 (37:11 Md. R. 767)</annotation> <annotation type="History" subtype="Administrative History">Regulation .20A amended effective January 16, 2006 (33:1 Md. R. 42)</annotation> <annotation type="History" subtype="Administrative History">Regulation .38B amended effective January 16, 2006 (33:1 Md. R. 42); September 6, 2010 (37:18 Md. R. 1215)</annotation> <annotation type="History" subtype="Administrative History">Regulation .38 repealed effective October 29, 2012 (39:21 Md. R. 1381)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 repealed effective June 3, 2019 (46:11 Md. R. 517)</annotation> </annotations> </chapter> <chapter num="03" heading="Model ES-2000" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .37 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1484); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .38 repealed effective October 29, 2012 (39:21 Md. R. 1381)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.10.11 to be COMAR 33.10.03 effective April 11, 2016 (43:7 Md. R. 452)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 repealed effective June 3, 2019 (46:11 Md. R. 517)</annotation> </annotations> </chapter> <chapter num="04—10" heading="" reason="Vacant." /> <chapter num="11" heading="Model ES-2000" reason="Recodified"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .37 amended as an emergency provision effective July 23, 2008 (35:17 Md. R. 1484); amended permanently effective September 22, 2008 (35:19 Md. R. 1718)</annotation> <annotation type="History" subtype="Administrative History">Regulation .38 repealed effective October 29, 2012 (39:21 Md. R. 1381)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.10.11 to be COMAR 33.10.03 effective April 11, 2016 (43:7 Md. R. 452)</annotation> </annotations> </chapter> <chapter num="12" heading="Optech II" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 repealed effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> <chapter num="13" heading="Optech III-P Eagle" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 repealed effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> <chapter num="14—20" heading="" reason="Vacant" /> <chapter num="21" heading="Optech IV-C" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 repealed effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> <chapter num="22" heading="Model-315 Optical Mark Reader" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 repealed effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> <chapter num="23—30" heading="" reason="Vacant" /> <chapter num="31" heading="Datavote" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.41 repealed effective September 22, 2008 (35:19 Md. R. 1718)</annotation> </annotations> </chapter> <chapter num="32—35" heading="" reason="Vacant" /> <chapter num="36" heading="Mechanical Lever Systems" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Chapter repealed effective January 16, 2006 (33:1 Md. R. 42)</annotation> </annotations> </chapter> </subtitle> <subtitle num="11" heading="Absentee Ballots"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Absentee ballot bag” means the bag designated by the State Administrator for the collection of absentee ballots at an early voting center or polling place.</text> </paragraph> <paragraph num="(2)"> <text>“Absent uniformed services voter” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> <paragraph num="(3)"> <text>“Authorized agent” means an individual who:</text> <paragraph num="(a)"> <text>Is 18 years old or older;</text> </paragraph> <paragraph num="(b)"> <text>Is not a candidate on the voter's ballot; and</text> </paragraph> <paragraph num="(c)"> <text>Has been authorized in writing, signed by the voter under penalty of perjury, to act on the voter's behalf.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>“Common access card” has the meaning stated in Election Law Article, §3-202.1, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Electronic transmission” means transmission by:</text> <paragraph num="(a)"> <text>Email;</text> </paragraph> <paragraph num="(b)"> <text>Internet; or</text> </paragraph> <paragraph num="(c)"> <text>Facsimile.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Federal post card application” has the meaning stated in Election Law Article, §3-202.1, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Federal Write-in Absentee Ballot” means a write-in absentee ballot for use in elections conducted under Election Law Article, Annotated Code of Maryland, by an absent uniformed services voter or an overseas voter.</text> </paragraph> <paragraph num="(8)"> <text>“Overseas voter” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> <paragraph num="(9)"> <text>“Return envelope” means the envelope used by the voter to return a voted absentee ballot.</text> </paragraph> <paragraph num="(10)"> <text>“Uniformed services” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Emergency Procedures."> <paragraph num="A."> <text>Scope. This regulation applies if:</text> <paragraph num="(1)"> <text>A national or local emergency arises, such as a natural disaster or an armed conflict; and</text> </paragraph> <paragraph num="(2)"> <text>The emergency makes it impossible or unreasonable to comply fully with:</text> <paragraph num="(a)"> <text>This subtitle; or</text> </paragraph> <paragraph num="(b)"> <text>The Uniformed and Overseas Citizens Absentee Voting Act.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Emergency Procedures Authorized. The State Board may issue special procedures or requirements as appropriate to facilitate absentee voting by all those who might be affected by the emergency and are otherwise eligible to vote.</text> </paragraph> <paragraph num="C."> <text>Limitations. A special procedure issued under this regulation may not waive any requirement expressly set by statute.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Designated Means of Electronic Communications for Certain Voters."> <paragraph num="A."> <text>As required by federal law, the State Board designates the agency's general email address, website, and facsimile number as the means of electronic communication for voters authorized to vote under the Uniformed and Overseas Citizens Absentee Voting Act.</text> </paragraph> <paragraph num="B."> <text>The designated means of electronic communication shall be used to:</text> <paragraph num="(1)"> <text>Request a formal application;</text> </paragraph> <paragraph num="(2)"> <text>Send or obtain the appropriate formal application; and</text> </paragraph> <paragraph num="(3)"> <text>Provide voting, balloting, and election information.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Ballot Drop Boxes."> <paragraph num="A."> <text>Factors for Determining Ballot Drop Box Locations. A local board shall use the following factors when determining the location of a ballot drop box:</text> <paragraph num="(1)"> <text>Accessibility of the ballot drop box to historically disenfranchised communities, including voters with disabilities, cultural groups, ethnic groups, and minority groups;</text> </paragraph> <paragraph num="(2)"> <text>Proximity of the ballot drop box to dense concentrations of voters such that:</text> <paragraph num="(a)"> <text>If a county has fewer than 200,000 registered voters, 75 percent of the registered voters in the county live within 10 miles of a proposed ballot drop box; or</text> </paragraph> <paragraph num="(b)"> <text>If a county has 200,000 or more registered voters, 90 percent of the registered voters live within 5 miles of a proposed ballot drop box.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Accessibility of the ballot drop box by public transportation; and</text> </paragraph> <paragraph num="(4)"> <text>Ensuring equitable geographic distribution of ballot drop boxes throughout the county.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Requirements for Ballot Drop Boxes Locations.</text> <paragraph num="(1)"> <text>Each ballot drop box location shall have security cameras to monitor the box at all times.</text> </paragraph> <paragraph num="(2)"> <text>The images from each security camera shall be made available to the local board immediately or within a reasonable amount of time of a request from the State Administrator or local board.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Approval Process for Ballot Drop Box Plan.</text> <paragraph num="(1)"> <text>The State Administrator shall:</text> <paragraph num="(a)"> <text>Prescribe a form for a local board to use to provide information about a proposed ballot drop box; and</text> </paragraph> <paragraph num="(b)"> <text>Provide each local board with the form at least 9 months before a primary election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The form shall:</text> <paragraph num="(a)"> <text>Include questions related to whether the proposed ballot drop box meets the factors and requirements defined in §§A and B of this regulation; and,</text> </paragraph> <paragraph num="(b)"> <text>If a proposed ballot drop box does not satisfy all of the factors defined in §A of this regulation, allow the local board to list other locations that were considered and why they were not proposed and describe the factors that mitigate the fact that the proposed ballot drop box location does not meet the factors defined in §A of this regulation.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At least 7 months before a primary election, the local board shall submit a ballot drop box plan to the State Administrator including:</text> <paragraph num="(a)"> <text>A form for each proposed ballot drop box; and</text> </paragraph> <paragraph num="(b)"> <text>Forms for all proposed ballot drop boxes at the same time.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The State Administrator shall approve a proposed location that meets the factors defined in §A of this regulation.</text> </paragraph> <paragraph num="(5)"> <text>If the State Administrator determines that a proposed ballot drop box plan does not meet the factors defined in §A of this regulation, before the ballot drop box plan is submitted to the State Board:</text> <paragraph num="(a)"> <text>Within 2 days of making the determination, the State Administrator shall provide the local board with a detailed explanation of why the proposed plan does not meet the factors;</text> </paragraph> <paragraph num="(b)"> <text>The State Administrator shall request that the local board reconsider the proposed location for one or more ballot drop boxes and propose one or more other locations that meet the factors defined in §A of this regulation; and</text> </paragraph> <paragraph num="(c)"> <text>Within 7 days of receiving the State Administrator's detailed explanation, the local board shall:</text> <paragraph num="(i)"> <text>Propose one or more locations that meet the factors defined in §A of this regulation; or</text> </paragraph> <paragraph num="(ii)"> <text>Explain why a location that meets the factors defined in §A of this regulation cannot be proposed and propose the location of an additional ballot drop box.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(6)"> <text>The State Administrator may add additional ballot drop box locations:</text> <paragraph num="(a)"> <text>If, after reconsideration and resubmission by the local board pursuant to §C(5) of this regulation, the State Administrator determines that the proposed ballot drop box location does not meet the factors in §A of this regulation;</text> </paragraph> <paragraph num="(b)"> <text>If a local board of elections proposes fewer drop boxes than in a previously comparable statewide election and fails to justify the reduction in drop boxes in reference to the factors in §A, it is presumed that the factors defined in §A are not sufficiently met.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Electioneering Boundary.</text> <paragraph num="(1)"> <text>The local board shall post signs delineating an area around each ballot box where a person may not electioneer. A local board is not required to delineate this area with a physical line on the ground.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §D(3) of this regulation, the line shall be located as near as practicable to 50 feet from the ballot box after consideration of the placement of the ballot box and the effect of placement on public safety and the flow of pedestrian and vehicular traffic.</text> </paragraph> <paragraph num="(3)"> <text>If the ballot box is placed within the electioneering boundary of a polling place, the line for the ballot box shall be the electioneering boundary of the polling place.</text> </paragraph> <paragraph num="(4)"> <text>The signs shall contain the words “No Electioneering Beyond this Point.”</text> </paragraph> </paragraph> <paragraph num="E."> <text>Electioneering Activities.</text> <paragraph num="(1)"> <text>The following activities are not permitted within the electioneering boundary set forth in §D of this regulation:</text> <paragraph num="(a)"> <text>Electioneering by individuals; or</text> </paragraph> <paragraph num="(b)"> <text>Observing or recording voter activities by a group of affiliated individuals.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An individual observing a ballot box or recording activities within the electioneering boundary set forth in §D of this regulation is not electioneering if the person is not communicating with, questioning, or otherwise interfering with voters dropping off materials at a ballot box.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Other Activities.</text> <paragraph num="(1)"> <text>Except as provided in §F(2) of this regulation, an individual may not visibly possess, visibly carry, or brandish a firearm within the electioneering boundary set forth in §D of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>A law enforcement officer or security guard who is on duty or traveling to or from duty may enter the electioneering boundary set forth in §D of this regulation to drop off materials at a ballot box.</text> </paragraph> <paragraph num="(3)"> <text>A person may observe an election official remove materials from the ballot box if the person does not interfere with the process.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Absent Uniformed Services Voters and Overseas Voters in Special Elections."> <paragraph num="A."> <text>The State Board shall provide notice to absent uniformed services voters and overseas voters concerning a special election as follows:</text> <paragraph num="(1)"> <text>In a vote by mail special election under COMAR §33.21.01—.08, by sending an absentee ballot to all absent uniformed service voters and overseas voters; or</text> </paragraph> <paragraph num="(2)"> <text>In a special election that is not conducted as a vote by mail election, by providing notice to a major news outlet and social media.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Absent uniform service voters and overseas voters may request an absentee ballot as provided in COMAR §33.11.02.01—.04.</text> </paragraph> <paragraph num="C."> <text>Absent uniform service voters and overseas voters may request delivery of an absentee ballot for a special election using any of the following methods to ensure timely return:</text> <paragraph num="(1)"> <text>By mail, including a postage paid return envelope;</text> </paragraph> <paragraph num="(2)"> <text>By email; or</text> </paragraph> <paragraph num="(3)"> <text>By fax.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 2-304, 2-305, 3-202.1, 9-303, 9-305, 9-306, 11-301, 11-302, and 11-304, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective May 31, 2010 (37:11 Md. R. 768); August 19, 2013 (40:16 Md. R. 1346); September 16, 2013 (40:18 Md. R. 1480); January 13, 2020 (47:1 Md. R. 19); December 13, 2021 (48:25 Md. R. 1081)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 adopted effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 adopted effective April 4, 2022 (49:7 Md. R. 469)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, C amended effective November 24, 2025 (52:23 Md. R. 1140</annotation> <annotation type="History" subtype="Administrative History">Regulation .04D— F adopted effective April 15, 2024 (51:7 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 adopted effective September 29, 2025 (52:19 Md. R. 957)</annotation> </annotations> </chapter> <chapter num="02" heading="Applications"> <regulation prefix="Regulation" num=".01" heading="In General."> <paragraph num="A."> <text>Qualification. A registered voter may apply for and vote by an absentee ballot if:</text> <paragraph num="(1)"> <text>The voter is qualified under Election Law Article, §9-304 or §10-102, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(2)"> <text>The voter satisfies any identification requirement under Regulation .07 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Methods of Applying. An application for an absentee ballot may be made by:</text> <paragraph num="(1)"> <text>Formal request, as provided in Regulation .02 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Informal, written request, as provided in Regulation .03 of this chapter; or</text> </paragraph> <paragraph num="(3)"> <text>In-person request, as provided in Regulation .04 of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Requests for Application. A local board shall accept requests for a formal application sent by mail or electronic transmission.</text> </paragraph> <paragraph num="D."> <text>Timely Request.</text> <paragraph num="(1)"> <text>A request is timely if the local board receives the request by the applicable deadline in §D(2) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>If voter’s request was submitted:</text> <paragraph num="(a)"> <text>By electronic submission and the voter requested the absentee ballot be sent by:</text> <paragraph num="(i)"> <text>Mail or facsimile, the request must be received on or before 11:59:59 p.m. on the Tuesday before the election; or</text> </paragraph> <paragraph num="(ii)"> <text>Internet, the request must be received on or before 11:59:59 p.m. on the Friday before the election;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>By mail or via a ballot drop box and the voter requested the absentee ballot be sent by:</text> <paragraph num="(i)"> <text>Mail or facsimile, the request must be received by mail or deposited into a ballot drop box on or before 8 p.m. on the Tuesday before the election; or</text> </paragraph> <paragraph num="(ii)"> <text>Internet, the request must be received by mail or deposited into a ballot drop box on or before 5 p.m. on the Friday before the election; or</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>In person by the voter or the voter’s authorized agent, the request must be received on or before 8 p.m. on election day.</text> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Third-Party Submission. An individual or organization receiving a completed absentee ballot application from a voter shall submit the application to the appropriate local board within 2 business days of receiving the application or by the deadline to submit an absentee ballot application established in §D(2) of this regulation, whichever occurs first.</text> </paragraph> <paragraph num="F."> <text>Early Submission. An election director may not reject an otherwise valid absentee ballot application submitted by a voter solely because the application was submitted before the Statewide voter registration system is ready to accept an absentee ballot application for that election.</text> </paragraph> <paragraph num="G."> <text>Duration of Absentee Ballot Application. An absentee ballot application shall only apply to the elections specified by the voter but shall be limited to the upcoming primary and general election and any special election within the calendar year in which the primary and general election occurs.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Formal Request."> <paragraph num="A."> <text>In General. A formal request for an absentee ballot may be made to a local board only:</text> <paragraph num="(1)"> <text>On the paper or the online version of the absentee ballot application prescribed by the State Board; or</text> </paragraph> <paragraph num="(2)"> <text>On a form provided under federal law.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Dissemination of Forms.</text> <paragraph num="(1)"> <text>Local boards and others may reproduce and distribute the form prescribed by the State Board, but only if they do so without altering that form.</text> </paragraph> <paragraph num="(2)"> <text>Website Posting.</text> <paragraph num="(a)"> <text>The State Board shall post on its website the paper version of the absentee ballot application and provide a link to the online absentee ballot application.</text> </paragraph> <paragraph num="(b)"> <text>A local board, on its website, shall post the paper version of the absentee ballot application and link to the online version of the absentee ballot application on the State Board's website.</text> </paragraph> <paragraph num="(c)"> <text>The absentee ballot application shall be posted in a way that precludes altering its content.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Absentee Ballot Application Transmission.</text> <paragraph num="(a)"> <text>If a voter requests an absentee ballot application, the local board shall send, by the voter's preferred method of transmission, the appropriate form to the voter.</text> </paragraph> <paragraph num="(b)"> <text>If the voter does not specify how the voter wishes to receive the absentee ballot application, the local board shall mail and transmit by any other available means the appropriate form to the voter.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Online Absentee Ballot Application—Voter Authentication.</text> <paragraph num="(1)"> <text>The online absentee ballot application shall authenticate each voter.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §C(3) of this regulation, each voter shall enter:</text> <paragraph num="(a)"> <text>The voter’s driver’s license or MVA identification card number;</text> </paragraph> <paragraph num="(b)"> <text>The date the voter’s driver’s license or identification card was issued; and</text> </paragraph> <paragraph num="(c)"> <text>The last four digits of the voter’s Social Security number.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If a voter is an absent uniformed services voter or an overseas voter who does not have a Maryland driver’s license or MVA identification card number, the voter shall enter the last four digits of the voter’s Social Security number.</text> </paragraph> <paragraph num="(4)"> <text>The online absentee ballot application shall immediately verify the information required in §C(2) of this regulation with information on file with MVA.</text> <paragraph num="(a)"> <text>If the MVA verifies the information, the voter may submit the online absentee ballot application.</text> </paragraph> <paragraph num="(b)"> <text>If the MVA cannot verify the information, the voter shall submit the paper version of the absentee ballot application.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Electronic Transmissions.</text> <paragraph num="(1)"> <text>A local board may issue and receive applications by electronic transmission.</text> </paragraph> <paragraph num="(2)"> <text>If an application is received by email, the application must be signed by the voter.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Deadline for Receipt of Application. An application under this regulation must be received by the local board by the deadline in Regulation .01D of this chapter.</text> </paragraph> <paragraph num="F."> <text>Incomplete Information. If an application is timely, but any of the required information is missing, the election director shall attempt to contact the voter to correct the omission.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Informal, Written Request."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>An informal, written request for an absentee ballot may be made to a local board.</text> </paragraph> <paragraph num="(2)"> <text>The written request may be in any form as long as it contains all the information required by this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Contents of Request. The request shall include the:</text> <paragraph num="(1)"> <text>Voter's name, residence address, and telephone number;</text> </paragraph> <paragraph num="(2)"> <text>Voter's date of birth;</text> </paragraph> <paragraph num="(3)"> <text>Address to which the ballot is to be mailed, if different from the residence address;</text> </paragraph> <paragraph num="(4)"> <text>Voter's signature; and</text> </paragraph> <paragraph num="(5)"> <text>If the voter wants to receive an electronic ballot:</text> <paragraph num="(a)"> <text>Voter's driver's license or Maryland identification card number, the date the voter's driver's license or identification card was issued, and the last four digits of the voter's Social Security number; or</text> </paragraph> <paragraph num="(b)"> <text>if the voter is an absent uniformed services voter or an overseas voter who does not have a Maryland driver's license or MVA identification card number, the last four digits of the voter's Social Security number.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Preprinted Form.</text> <paragraph num="(1)"> <text>Except as provided in §B(5)(b) of this regulation, in the case of a preprinted form other than a form authorized by Regulation .02 of this chapter, the deadline for the receipt of an absentee ballot application.</text> </paragraph> <paragraph num="(2)"> <text>The deadline for the receipt of an absentee ballot application is not required on a declaration accompanying the Federal Write-in Absentee Ballot.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Third-Party Forms. An individual or organization creating a form other than a form authorized by Regulation .02 of this chapter shall consider printing the form on non-glossy, white paper to improve the form's readability by the local board.</text> </paragraph> <paragraph num="E."> <text>Electronic Transmissions.</text> <paragraph num="(1)"> <text>The request may be submitted to the local board by electronic transmission.</text> </paragraph> <paragraph num="(2)"> <text>If a request is received by email, the request must be signed by the voter.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Deadline for Receipt of Request. A request under this regulation must be received by the local board by the deadline in Regulation .01D of this chapter.</text> </paragraph> <paragraph num="G."> <text>Incomplete Information. If a request is timely, but any of the required information is missing, the election director shall attempt to contact the voter to correct the omission.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="In-Person Request."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>A voter or a voter’s authorized agent may submit a request for an absentee ballot at the local board.</text> </paragraph> <paragraph num="(2)"> <text>A request under this regulation must be received by the local board by the deadline in Regulation .01D of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Issuance of Application.</text> <paragraph num="(1)"> <text>If a would-be authorized agent requests an application on a voter's behalf, but the voter has not yet signed a written agent authorization under penalty of perjury, the election director shall:</text> <paragraph num="(a)"> <text>Provide the would-be agent with the form voter to sign;</text> </paragraph> <paragraph num="(b)"> <text>On return of the signed application, issue the appropriate ballot to the agent; and</text> </paragraph> <paragraph num="(c)"> <text>Accept the returned ballot on:</text> <paragraph num="(i)"> <text>The agent's execution of the affidavit required by Election Law Article, §9-307(b)(4), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(ii)"> <text>Compliance with all other requirements of law or regulation for absentee ballots.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>If an individual presents a signed letter from a voter that contains both the information required by Regulation .03B of this chapter and an agent authorization under penalty of perjury, the election director shall:</text> <paragraph num="(a)"> <text>Scan into the Statewide voter registration system the letter as the authorization document for issuing a ballot;</text> </paragraph> <paragraph num="(b)"> <text>Issue the appropriate ballot to the agent; and</text> </paragraph> <paragraph num="(c)"> <text>Accept the returned ballot on:</text> <paragraph num="(i)"> <text>The agent's execution of the affidavit required by Election Law Article, §9-307(b)(4), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(ii)"> <text>Compliance with all other requirements of law or regulation for absentee ballots.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Processing Applications — In General."> <paragraph num="A."> <text>Date Stamp.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, whenever an application is received by a local board office, the election director shall stamp it with the date received.</text> </paragraph> <paragraph num="(2)"> <text>An application need not be stamped if:</text> <paragraph num="(a)"> <text>It is received on or before the Friday before the deadline to request an absentee ballot by mail, provided that the election director stores the application in a container labeled with the date the application was received;</text> </paragraph> <paragraph num="(b)"> <text>It is received by electronic transmission; and</text> </paragraph> <paragraph num="(c)"> <text>One of the following conditions is met:</text> <paragraph num="(i)"> <text>If received by fax, the receiving fax machine automatically prints the correct date and time received; or</text> </paragraph> <paragraph num="(ii)"> <text>If received by email, the date and time the email was received is included in the printed version of the email.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Review.</text> <paragraph num="(1)"> <text>The election director shall:</text> <paragraph num="(a)"> <text>Review each application for an absentee ballot;</text> </paragraph> <paragraph num="(b)"> <text>Accept any federal post card application by an absent uniformed services voter or overseas voter that is signed using a common access card;</text> </paragraph> <paragraph num="(c)"> <text>If the election director determines that the voter resides in another county, send by electronic transmission the application to the appropriate local board; and</text> </paragraph> <paragraph num="(d)"> <text>Accept or reject the application as provided in Election Law Article, §9-306, Annotated Code of Maryland, and this subtitle.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If an election director rejects an absentee ballot application, the election director shall:</text> <paragraph num="(a)"> <text>If the application was submitted by an absent uniformed services voter or overseas voter, provide the voter with the reason for the rejection;</text> </paragraph> <paragraph num="(b)"> <text>If the applicant is not registered to vote, provide the applicant with access to a voter registration application; and</text> </paragraph> <paragraph num="(c)"> <text>If the applicant submitted an improper application before the application deadline established in Regulation .03 of this chapter, provide the applicant with access to the formal application defined in Regulation .02 of this chapter.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If the election director rejects an application, the applicant may appeal that decision to the local board.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Priority Processing. Once absentee ballots become available, the election director shall give priority to:</text> <paragraph num="(1)"> <text>Applications or requests submitted by absent uniformed voters and overseas voters; and</text> </paragraph> <paragraph num="(2)"> <text>Issuing and transmitting absentee ballots to absent uniformed voters and overseas voters.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Filing. The election director shall process all applications so that, in the event of a challenge, applications can be matched with the appropriate ballot envelopes.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Processing Applications — Change of Name, Address, or Party Affiliation."> <paragraph num="A."> <text>In General. Except as provided in §B of this regulation, if a completed application indicates a change of name, address, or party affiliation from that in the Statewide voter registration list, the election director shall:</text> <paragraph num="(1)"> <text>Process the change;</text> </paragraph> <paragraph num="(2)"> <text>Send, by nonforwardable mail, the applicant a voter notification card (VNC) that reflects the change; and</text> </paragraph> <paragraph num="(3)"> <text>If the change is in the applicant's address:</text> <paragraph num="(a)"> <text>Issue the applicant a ballot appropriate to the new address; and</text> </paragraph> <paragraph num="(b)"> <text>Provide that ballot to the address as requested on the application.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>During Closed Period. If the application is received during a period when voter registration is closed and:</text> <paragraph num="(1)"> <text>Includes a new address, the election director shall:</text> <paragraph num="(a)"> <text>If the voter moved:</text> <paragraph num="(i)"> <text>Before registration closed, issue the applicant a ballot appropriate to the new address; or</text> </paragraph> <paragraph num="(ii)"> <text>After registration closed, issue the applicant a ballot appropriate to the address where the applicant resided when registration closed; and</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Provide that ballot to the address as requested on the application; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Includes a change of name or party affiliation, the election director may not process the change until voter registration reopens.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Identification Requirements."> <paragraph num="A."> <text>Scope. This regulation applies only to an absentee voter who:</text> <paragraph num="(1)"> <text>Registered to vote in Maryland after January 1, 2003;</text> </paragraph> <paragraph num="(2)"> <text>Submitted the voter registration application by mail or is required to provide personal identification information to complete a verification inquiry under COMAR 33.05.04.04;</text> </paragraph> <paragraph num="(3)"> <text>Is voting in Maryland for the first time after January 1, 2004; and</text> </paragraph> <paragraph num="(4)"> <text>Is not entitled to vote by absentee ballot under the Uniformed and Overseas Citizens Absentee Voting Act, or to vote otherwise than in person under §3(b)(2)(B)(ii) of the Voting Accessibility for the Elderly and Handicapped Act or any other federal law.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Identification Required. Except as provided in §D of this regulation, an individual covered by this regulation shall submit with the absentee ballot application or with the absentee ballot a copy of personal identification information.</text> </paragraph> <paragraph num="C."> <text>Requirement Satisfied. An individual is not required to submit a copy of personal identification information under §C of this regulation if:</text> <paragraph num="(1)"> <text>The State Board has matched with an existing State identification record the individual's name, date of birth, and the Motor Vehicle Administration identification number or at least the last four digits of the Social Security number provided by the individual on or with the voter registration application; or</text> </paragraph> <paragraph num="(2)"> <text>The individual has previously submitted to the local board a copy of personal identification information.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Fail-Safe Provision. If an individual covered by this regulation submits an absentee ballot and has not submitted required personal identification information by the beginning of the absentee ballot canvass, the absentee ballot shall be treated as a provisional ballot properly applied for and shall be canvassed insofar as possible under the procedures in COMAR 33.16.05.05, 33.16.05.06, and 33.16.06.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-202.1, 9-303, 9-305, 9-306, 11-301, and 11-302;Public Safety Article, §14-107(d); Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C—F adopted effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D amended effective January 13, 2022 (49:1 Md. R. 16)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01F amended effective June 25, 2012 (39:12 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective May 31, 2010 (37:11 Md. R. 768); September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, B amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective May 31, 2010 (37:11 Md. R. 768); December 13, 2021 (48:25 Md. R. 1081)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective August 19, 2013 (40:16 Md. R. 1346); April 18, 2022 (49:8 Md. R. 501)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03E amended effective September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, C amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended as an emergency provision effective October 13, 2020 (47:23 Md. R. 976); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective April 18, 2022 (49:8 Md. R. 501)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective December 13, 2021 (48:25 Md. R. 1081)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> </annotations> </chapter> <chapter num="03" heading="Issuance and Return"> <regulation prefix="Regulation" num=".01" heading="Ballot Content."> <text>The content of the absentee ballot issued to a voter shall:</text> <paragraph num="A."> <text>Be identical to the ballot used in the precinct of the voter's residence; and</text> </paragraph> <paragraph num="B."> <text>Contain in a clear space at the top the words “Official Ballot” printed in large letters.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Updating Election Register."> <paragraph num="A."> <text>Update Required. The election register must include information about all absentee ballots issued to voters before the register is created.</text> </paragraph> <paragraph num="B."> <text>Voting in Person After Receiving Absentee Ballot. A voter who has been issued an absentee ballot may cast a provisional ballot at:</text> <paragraph num="(1)"> <text>The polling place for the precinct of the voter’s residence on election day; or</text> </paragraph> <paragraph num="(2)"> <text>The early voting center in the voter’s county of residence during early voting.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Ballot Instructions."> <paragraph num="A."> <text>Instructions Required. Absentee ballots shall be accompanied by instructions for marking and returning the ballots.</text> </paragraph> <paragraph num="B."> <text>Form and Content. The form and content of the instructions shall be as the State Board prescribes.</text> </paragraph> <paragraph num="C."> <text>Required Information. The State designated means of electronic communication shall be included in the instructions.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Envelopes."> <paragraph num="A."> <text>Outgoing Envelopes. Absentee ballots sent by mail shall be enclosed in specially printed envelopes.</text> </paragraph> <paragraph num="B."> <text>Return Envelopes.</text> <paragraph num="(1)"> <text>If an absentee ballot is sent by mail, the mailing shall include an envelope for the voter to use to return the voted ballot.</text> </paragraph> <paragraph num="(2)"> <text>If an absentee ballot is sent by electronic transmission, the transmission shall include an envelope template showing the voter how to address the return envelope.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Form and Content. The form and content of the envelopes shall be as the State Board prescribes.</text> </paragraph> <paragraph num="D."> <text>Request for Personal Identification Information on Return Envelope. If an individual is required to show personal identification information under COMAR 33.11.02.07, the absentee ballot mailing shall clearly indicate that personal identification information is required.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Issuance of Ballots."> <paragraph num="A."> <text>Transmission of Absentee Ballot.</text> <paragraph num="(1)"> <text>An absentee ballot shall be transmitted, to the extent practicable, by the method requested by the voter.</text> </paragraph> <paragraph num="(2)"> <text>If the voter does not specify how the voter would like to receive an absentee ballot, the local board shall mail and transmit by any other available means the absentee ballot to the voter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An absentee ballot may be issued only to the voter or the voter's authorized agent.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Return of Ballot."> <paragraph num="A."> <text>Date Stamp Return Envelope.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, whenever an absentee ballot is received by a local board office, the election director shall stamp the return envelope with the date received.</text> </paragraph> <paragraph num="(2)"> <text>The election director shall:</text> <paragraph num="(a)"> <text>Stamp the return envelope with the date received if the local board received the return envelope on the day before the election or any day thereafter; and</text> </paragraph> <paragraph num="(b)"> <text>Store the return envelopes in a container labeled with the date the ballots were received.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Ballots Returned Without Return Envelope. If an absentee ballot is returned in an envelope other than the envelope provided by the local board and the envelope was opened during the normal process of opening mail, the election director shall immediately:</text> <paragraph num="(1)"> <text>Tape the envelope closed;</text> </paragraph> <paragraph num="(2)"> <text>Initial the tape and write “Absentee” on the envelope; and</text> </paragraph> <paragraph num="(3)"> <text>Stamp the envelope with the date received.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Ballots Returned Without a Signed Oath.</text> <paragraph num="(1)"> <text>Except as provided in §C(3) of this regulation, if an absentee ballot is timely received but the voter did not sign the required oath, the election director shall:</text> <paragraph num="(a)"> <text>As soon as practicable, but not later than 3 business days after the election director determines that the voter failed to sign the oath, notify the voter that the voter did not sign the oath; and</text> </paragraph> <paragraph num="(b)"> <text>Explain how the voter can provide a signed oath and when the signed oath must be received for the voter's ballot to be accepted.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Method of Notification.</text> <paragraph num="(a)"> <text>The election director shall notify the voter using the voter's preferred method of communication, as indicated on the voter's form, to request the ballot.</text> </paragraph> <paragraph num="(b)"> <text>If the notice is not delivered using the voter's preferred method of communication, the election director shall use another means to notify the voter.</text> </paragraph> <paragraph num="(c)"> <text>If an absentee ballot is timely received on or after the second Wednesday after an election (and the ballot was otherwise completed and mailed on or before election day, as established by Regulation .08B(4)(b) of this chapter, the election director shall make reasonable efforts to comply with §C(1) and (2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Method of Communication with Local Board.</text> <paragraph num="(a)"> <text>A voter may choose to communicate with the local board to correct the failure to sign the oath by text, email, portal, mailed form, and in-person visit to the local board.</text> </paragraph> <paragraph num="(b)"> <text>A voter may sign the oath by email, SBE-approved text application, mail, in-person visit to the local board, or other means offered by the State Board.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Ballots Returned to Wrong Election Office.</text> <paragraph num="(1)"> <text>If an absentee ballot is received by the wrong election office, that office shall immediately:</text> <paragraph num="(a)"> <text>Stamp the envelope with the date received; and</text> </paragraph> <paragraph num="(b)"> <text>Send the ballot to the appropriate local board office, with the ballot envelope unopened and, except for the date stamp, unmarked and unchanged in any way.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The date stamped on the envelope under §C(1)(a) of this regulation is the official date of receipt of that ballot.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Ballot Return Envelope Returned Without an Absentee Ballot.</text> <paragraph num="(1)"> <text>If upon receipt of a ballot return envelope it is determined by the local board that there is no ballot contained in the envelope, the election director shall:</text> <paragraph num="(a)"> <text>If the identity of the voter can be determined:</text> <paragraph num="(i)"> <text>As soon as practicable, but not later than 3 business days after the election director determines that the voter failed to return a ballot, notify the voter that the voter did not return a ballot; and</text> </paragraph> <paragraph num="(ii)"> <text>Explain how the voter can provide their voted ballot, and explain when the ballot must be received for the voter's ballot to be counted; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the voter identity cannot be determined, document that on the return envelope.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Method of Notification.</text> <paragraph num="(a)"> <text>The election director shall notify the voter using the voter's preferred method of communication, as indicated on the voter's form, to request the ballot.</text> </paragraph> <paragraph num="(b)"> <text>If the notice is not delivered or cannot be delivered timely using the voter's preferred method of communication, the election director shall use another means to notify the voter.</text> </paragraph> <paragraph num="(c)"> <text>If an absentee ballot envelope is not received on or before election day, as established by Regulation .08B(4)(b) of this chapter, the election director need not comply with §E(1) and (2) of this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Ballots in Return Envelope with Request for Personal Identification Information. A return envelope marked with a request for personal identification information shall be considered a provisional ballot and canvassed under COMAR 33.16.05.</text> </paragraph> <paragraph num="G."> <text>Ballots Returned at an Early Voting Center or Polling Place. Whenever an absentee ballot is received at an early voting center or polling place, a chief judge or designee shall:</text> <paragraph num="(1)"> <text>Instruct the voter to put the voted absentee ballot into the absentee ballot bag;</text> </paragraph> <paragraph num="(2)"> <text>Ensure the security of the absentee ballot bag; and</text> </paragraph> <paragraph num="(3)"> <text>Return the absentee ballot bag to the local board of elections at the end of voting hours each day of early voting and on election day.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Ballots Returned at a Designated Ballot-Return Location.</text> <paragraph num="(1)"> <text>A voter can return a voted ballot at a ballot drop box designated by the local board to serve as ballot-return locations.</text> </paragraph> <paragraph num="(2)"> <text>The ballot drop box shall:</text> <paragraph num="(a)"> <text>Be designed to prevent an individual from accessing voted ballots once deposited;</text> </paragraph> <paragraph num="(b)"> <text>Include a statement that tampering with ballots is a crime; and</text> </paragraph> <paragraph num="(c)"> <text>Include the State Board's phone number.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local board shall retrieve ballots and any other election materials according to chain of custody procedures issued by the State Administrator.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Filing and Securing."> <paragraph num="A."> <text>Filing. The election director shall file all ballots timely received in such a manner that, in the event of a challenge, applications can be matched with the appropriate ballot return envelopes.</text> </paragraph> <paragraph num="B."> <text>Securing Ballots. Until the canvass begins, every absentee ballot shall:</text> <paragraph num="(1)"> <text>Remain sealed in:</text> <paragraph num="(a)"> <text>The security envelope for Federal Write-In Absentee Ballots; or</text> </paragraph> <paragraph num="(b)"> <text>The return envelope for all other ballots; and</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Be placed in a secure location to which the public does not have access and stored in that location until the election has been certified and the time to challenge the election has passed.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="When Ballots Are Timely."> <paragraph num="A."> <text>United States.</text> <paragraph num="(1)"> <text>“United States” means the several states, the District of Columbia, the Commonwealth of Puerto Rico, and the Virgin Islands.</text> </paragraph> <paragraph num="(2)"> <text>“United States” does not include American Samoa, the Canal Zone, Guam, the Trust Territory of the Pacific Islands, any other territory or possession of the United States, an Army Post Office address, or a Fleet Post Office address.</text> </paragraph> </paragraph> <paragraph num="B."> <text>In General. An absentee ballot is considered to have been timely received only if:</text> <paragraph num="(1)"> <text>The ballot is received by the local board office before the polls close on election day;</text> </paragraph> <paragraph num="(2)"> <text>The ballot is received by a polling place before the polls close at that polling place on election day;</text> </paragraph> <paragraph num="(3)"> <text>The ballot is deposited into a ballot drop box before the polls close on election day;</text> </paragraph> <paragraph num="(4)"> <text>The ballot:</text> <paragraph num="(a)"> <text>Is received by the local board office from the United States Postal Service or a private mail carrier on or before 10 a.m. on the second Friday after an election; and</text> </paragraph> <paragraph num="(b)"> <text>Was mailed on or before election day, as verified:</text> <paragraph num="(i)"> <text>By a postmark of the United States Postal Service, an Army Post Office, a Fleet Post Office, or the postal service of any other country; or</text> </paragraph> <paragraph num="(ii)"> <text>By the voter’s affidavit that the ballot was completed and mailed on or before election day, if the return envelope does not contain a postmark or the postmark is illegible; or</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>The ballot is received by an early voting center before the polls close at that polling place on the last day of early voting.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Untimely Ballots.</text> <paragraph num="(1)"> <text>A ballot that is not timely received as provided in this regulation shall:</text> <paragraph num="(a)"> <text>Be retained separately from timely ballots; and</text> </paragraph> <paragraph num="(b)"> <text>Not be counted.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A ballot that is received after the local board certifies the election may not be:</text> <paragraph num="(a)"> <text>Presented for rejection to the board of canvassers;</text> </paragraph> <paragraph num="(b)"> <text>Presented to the local board of elections; or</text> </paragraph> <paragraph num="(c)"> <text>Counted.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 2-305, 9-303, 9-305, 9-306, 9-310, 11-301, 11-302, and 11-304, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 24, 2003 (30:23 Md. R. 1655); April 15, 2024 (51:7 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C adopted effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective September 16, 2013 (40:18 Md. R. 1480)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective January 16, 2006 (33:1 Md. R. 42)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, C amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective May 31, 2010 (37:11 Md. R. 768); December 13, 2021 (48:25 Md. R. 1081); September 29, 2025 (52:19 Md. R. 957)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended as an emergency provision effective September 4, 2020 (47:20 Md. R. 873)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective April 18, 2022 (49:8 Md. R. 501)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended as an emergency provision effective July 18, 2022 (49:17 Md. R. 788); emergency provision expired</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective December 12, 2022 (49:25 Md. R. 1052); April 15, 2024 (51:7 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06E adopted effective January 13, 2020 (47:1 Md. R. 19)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06E amended as an emergency provision effective June 1, 2020 (47:13 Md. R. 640); emergency provision expired July 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .06F adopted as an emergency provision effective September 4, 2020 (47:20 Md. R. 873); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .06G adopted effective April 18, 2022 (49:8 Md. R. 501)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective January 2, 2004 (30:24 Md. R. 1738); amended permanently effective March 1, 2004 (31:4 Md. R. 319)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1868)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective July 27, 2007 (34:18 Md. R. 1578)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective September 24, 2007 (34:19 Md. R. 1650); March 19, 2012 (39:5 Md. R. 385); August 19, 2013 (40:16 Md. R. 1346); January 13, 2020 (47:1 Md. R. 19)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective June 1, 2020 (47:13 Md. R. 640); emergency provision expired July 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended as an emergency provision effective September 4, 2020 (47:20 Md. R. 873); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .08B amended effective January 13, 2022 (49:1 Md. R. 16); April 15, 2024 (51:7 Md. R. 334)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08C amended effective March 2, 2026 (53:4 Md. R. 186)</annotation> </annotations> </chapter> <chapter num="04" heading="Canvass of Ballots — Procedures"> <regulation prefix="Regulation" num=".01" heading="Conduct Generally."> <paragraph num="A."> <text>Separate From Polling Place Ballots. The review, inspection, and tabulation of absentee ballots shall:</text> <paragraph num="(1)"> <text>Begin as provided in Regulation .03 of this chapter;</text> </paragraph> <paragraph num="(2)"> <text>Be conducted separately from the review, inspection, and tabulation of polling place ballots; and</text> </paragraph> <paragraph num="(3)"> <text>Otherwise be conducted in the same manner as for polling place ballots, insofar as those procedures are appropriate.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Uniformity for All Absentee Ballots. The canvass procedures in this chapter shall be followed for absentee ballots cast by domestic, civilian voters and absentee ballots cast by absent uniformed services voters or overseas voters.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Board Responsibility."> <text>The canvass of absentee ballots shall be conducted by the local board, in its role as a board of canvassers, as provided in Election Law Article, Annotated Code of Maryland, in Subtitle 08 of this Title, and elsewhere in this Subtitle.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Start of Canvass."> <paragraph num="A."> <text>When Required.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, the board shall start processing the absentee ballots on the day that is 8 business days before the first day of early voting.</text> </paragraph> <paragraph num="(2)"> <text>Upon the request of a board, the State Administrator may grant a waiver of requirements in §A(1) of this regulation if the State Administrator determines the early processing is not:</text> <paragraph num="(a)"> <text>Necessary due to the low number of absentee ballots received by the board; or</text> </paragraph> <paragraph num="(b)"> <text>Practicable due to limited resources or other constraints on the board.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The board shall convene at:</text> <paragraph num="(a)"> <text>10 a.m. on the Thursday after the election to canvass absentee ballots; and</text> </paragraph> <paragraph num="(b)"> <text>10 a.m. on the second Friday after an election.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If any required processing or canvassing day falls on a legal holiday, the board shall convene to process or canvass absentee ballots on the next regular business day.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Opening Ballots.</text> <paragraph num="(1)"> <text>An envelope with an enclosed absentee ballot may not be opened until the start of the canvass.</text> </paragraph> <paragraph num="(2)"> <text>If an oath on the return envelope is covered, a local board may remove the paper covering the oath before the start of the canvass.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Hold Back of Ballots."> <paragraph num="A."> <text>Required Hold Back. Except as provided in §B of this regulation, to preserve the secrecy of provisional ballots and absentee ballots, the local board shall withhold from the initial canvass at least five absentee ballots of each ballot style to be canvassed during the provisional ballot canvass.</text> </paragraph> <paragraph num="B."> <text>If, at the start of the initial canvass, a local board has received five or less absentee ballots of a specific ballot style, the local board shall withhold all of the ballots of that ballot style until the final canvass.</text> </paragraph> <paragraph num="C."> <text>Later Canvasses. The absentee ballots withheld under this regulation shall be included and canvassed with the provisional ballots.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Return Envelopes — Opening, Reviewing, and Referrals."> <paragraph num="A."> <text>Batch Distributions.</text> <paragraph num="(1)"> <text>When directed by the board, the election director shall issue to each team a batch of returned ballots.</text> </paragraph> <paragraph num="(2)"> <text>Each batch shall consist of a controllable number of ballots (for example, 25).</text> </paragraph> </paragraph> <paragraph num="B."> <text>Verifying Timeliness.</text> <paragraph num="(1)"> <text>The team shall first verify timeliness by checking the date stamp on the return envelope.</text> </paragraph> <paragraph num="(2)"> <text>If the date stamp is missing, the team shall check the postmark on the return envelope.</text> </paragraph> <paragraph num="(3)"> <text>If the postmark is missing or illegible, the team shall check the date the voter signed the oath required by Election Law Article, §9-310, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>If a ballot's timeliness cannot be verified, the ballot shall be considered not timely received and the team shall refer the ballot to the board for rejection.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Signature and Seal.</text> <paragraph num="(1)"> <text>The team shall verify that:</text> <paragraph num="(a)"> <text>The oath required by Election Law Article, §9-310, Annotated Code of Maryland, is signed; and</text> </paragraph> <paragraph num="(b)"> <text>The return envelope is sealed.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the oath is not signed or the return envelope is unsealed, the team shall refer the envelope to the local board.</text> </paragraph> </paragraph> <paragraph num="D."> <text>The team shall:</text> <paragraph num="(1)"> <text>Open each return envelope by any means that will not damage the contents; and</text> </paragraph> <paragraph num="(2)"> <text>Place the envelope with the mailing address face down on the table without removing the contents.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Removing Ballots. After all the return envelopes in the batch have been opened and placed with the mailing address face down, the team shall remove the ballots from the return envelopes one at a time, taking care that each envelope remains face down.</text> </paragraph> <paragraph num="F."> <text>Certificates of Voter Assistance. The team shall remove any certificates of voter assistance and place them in separate stacks.</text> </paragraph> <paragraph num="G."> <text>Extra Ballots.</text> <paragraph num="(1)"> <text>The team shall make sure that not more than one ballot is in any return envelope.</text> </paragraph> <paragraph num="(2)"> <text>If a return envelope contains more than one ballot, the team shall refer the return envelope with all ballots to the local board.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Setting Aside Envelopes. After all ballots have been removed from the envelopes in the batch, the team shall set aside the return envelopes.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Opening Return Envelopes — Board Ruling on Referrals."> <paragraph num="A."> <text>Board to Rule. The local board shall rule on all referrals made to it under Regulation .05 of this chapter.</text> </paragraph> <paragraph num="B."> <text>Rejected Ballots. Each ballot that the board rejects shall be retained by the board at the board table.</text> </paragraph> <paragraph num="C."> <text>Accepted Ballots. Each ballot that the board accepts shall be returned to the referring team and refiled in appropriate order.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Ballots — Inspection and Referrals."> <paragraph num="A."> <text>Ballot Inspection. The team then shall inspect each ballot for compliance and tabulating acceptability.</text> </paragraph> <paragraph num="B."> <text>Ballots To Be Referred. The team shall refer to the local board any ballot that:</text> <paragraph num="(1)"> <text>Appears to have been intentionally marked for the purpose of identifying the ballot;</text> </paragraph> <paragraph num="(2)"> <text>Appears to have been corrected, whether by correction tape, correction fluid, mark-overs, cross-throughs, or the like;</text> </paragraph> <paragraph num="(3)"> <text>Contains any tear, fold, food spill, stray mark, or the like, that might:</text> <paragraph num="(a)"> <text>Render the ballot unacceptable for machine tabulation; or</text> </paragraph> <paragraph num="(b)"> <text>Raise a question of voter intent.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Identifying Referrals. The team shall place each ballot referred to the board in a plain envelope, and mark the envelope with:</text> <paragraph num="(1)"> <text>The team number;</text> </paragraph> <paragraph num="(2)"> <text>Information that identifies the group or unit to which the ballot belongs; and</text> </paragraph> <paragraph num="(3)"> <text>The reason for the referral.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Completion of Batch. When a team has completed a batch, the election director shall:</text> <paragraph num="(1)"> <text>Retrieve the ballots and return envelopes;</text> </paragraph> <paragraph num="(2)"> <text>File the return envelopes away;</text> </paragraph> <paragraph num="(3)"> <text>Put the ballots in appropriate groups for tabulation; and</text> </paragraph> <paragraph num="(4)"> <text>Issue a new batch to the team, unless all ballots already have been removed from their envelopes.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Ballots — Board Ruling on Referrals."> <paragraph num="A."> <text>Board to Rule. The local board shall rule on all referrals made to it under Regulation .07 of this chapter.</text> </paragraph> <paragraph num="B."> <text>Rejected Ballots. Each ballot that the local board rejects shall be retained by the board at the board table.</text> </paragraph> <paragraph num="C."> <text>Accepted Ballots. Each ballot that the local board accepts shall be, as appropriate:</text> <paragraph num="(1)"> <text>Returned to the referring team and placed in the appropriate group for tabulation; or</text> </paragraph> <paragraph num="(2)"> <text>Sent to a bipartisan duplication team.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Duplication. When a ballot needing duplication has been duplicated, the duplicated ballot shall be placed in the appropriate group for tabulation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Grouping Ballots Processed by Board."> <paragraph num="A."> <text>In General. After all the absentee ballots have been opened and processed by the board, they shall be placed in the following groups:</text> <paragraph num="(1)"> <text>Ballots found to be acceptable for tabulation;</text> </paragraph> <paragraph num="(2)"> <text>Ballots accepted by the board but objected to by a contesting party; and</text> </paragraph> <paragraph num="(3)"> <text>Ballots rejected by the board.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Treatment of Groups.</text> <paragraph num="(1)"> <text>Ballots grouped under §A(1) of this regulation shall be tabulated separately from ballots grouped under §A(2) of this regulation.</text> </paragraph> <paragraph num="(2)"> <text>However, only the combined total of those two ballot groups may be:</text> <paragraph num="(a)"> <text>Reported as the “Unofficial Absentee Count”; or</text> </paragraph> <paragraph num="(b)"> <text>Added to the “Unofficial Returns”.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Ballot Tabulation."> <text>The tabulation of the ballots shall follow their removal from the return envelopes, without unreasonable delay.</text> </regulation> <regulation prefix="Regulation" num=".11" heading="Unofficial Absentee Count."> <text>The unofficial results of the absentee canvass shall be released when the tabulation is completed.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-303, 11-301, 11-302, and 11-304, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.16 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective July 31, 2006 (33:16 Md. R. 1364); amended permanently effective October 23, 2006 (33:21 Md. R. 1679)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1868)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective October 4, 2004 (31:20 Md. R. 1483); amended permanently effective January 6, 2005 (31:26 Md. R. 1868)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended as an emergency provision effective June 21, 2006 (33:15 Md. R. 1277); amended permanently effective September 25, 2006 (33:19 Md. R. 1562)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C adopted as an emergency provision effective October 13, 2020 (47:23 Md. R. 976); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective March 19, 2012 (39:5 Md. R. 385); August 19, 2013 (40:16 Md. R. 1346)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended as an emergency provision effective October 13, 2020 (47:23 Md. R. 976); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective April 15, 2024 (51:7 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, C amended as an emergency provision effective September 21, 2022 (49:22 Md. R. 978); emergency provision expired December 31, 2022</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A, C amended effective February 20, 2023 (50:3 Md. R. 90)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended as an emergency provision effective May 11, 2020 (47:12 Md. R. 593); emergency provision expired July 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended as an emergency provision effective May 11, 2020 (47:12 Md. R. 593); emergency provision expired July 31, 2020</annotation> </annotations> </chapter> <chapter num="05" heading="Canvass of Ballots — Rejecting Ballots"> <regulation prefix="Regulation" num=".01" heading="Vote Required."> <paragraph num="A."> <text>In General. Neither an absentee ballot nor any vote on it may be rejected except by unanimous vote of the local board.</text> </paragraph> <paragraph num="B."> <text>Abstention. If a member of the local board abstains from voting, the decision of the local board is unanimous if all other members vote for the same outcome.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Voter Intent."> <text>If a ballot is not marked specifically in accordance with the instructions provided to the voter, the local board shall:</text> <paragraph num="A."> <text>Follow the standards established in COMAR 33.08.02; and</text> </paragraph> <paragraph num="B."> <text>Appropriately mark or duplicate the ballot for tabulating acceptability.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Ballot Rejection — Basic Grounds."> <text>The local board shall reject an absentee ballot if:</text> <paragraph num="A."> <text>The ballot was not timely received;</text> </paragraph> <paragraph num="B."> <text>The voter failed to sign the oath required by Election Law Article, §9-310, Annotated Code of Maryland;</text> </paragraph> <paragraph num="C."> <text>The local board determines that an absentee ballot is intentionally marked with an identifying mark that is clearly evident and placed on the ballot for the purposes of identifying the ballot;</text> </paragraph> <paragraph num="D."> <text>The ballot was issued to an agent and was not in a sealed envelope when returned; or</text> </paragraph> <paragraph num="E."> <text>The voter was required to submit personal identification information under COMAR 33.11.02.07 but failed to submit that information before the absentee ballot canvass began, in which case the absentee ballot shall be treated as a provisional ballot properly applied for and canvassed insofar as possible under the procedures in COMAR 33.16.05.05, 33.16.05.06, and 33.16.06.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Ballot Rejection — Multiple Ballots from the Same Individual."> <text>If a local board receives multiple ballots from the same voter, the local board shall canvass the ballots as follows:</text> <paragraph num="A."> <text>If a single return envelope contains more than one ballot from the same individual for the same election, all ballots from that individual shall be rejected.</text> </paragraph> <paragraph num="B."> <text>If more than one ballot is received from the same individual in different envelopes:</text> <paragraph num="(1)"> <text>If the signed oaths have different dates, the local board shall:</text> <paragraph num="(a)"> <text>Count the ballot with the earliest signed oath date that the local board determines is legally sufficient; or</text> </paragraph> <paragraph num="(b)"> <text>Reject all ballots if none of them are legally sufficient.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the signed oath associated with one ballot is dated and the signed oath associated with the other ballot is either undated or indecipherably dated, the local board shall count the ballot with the dated oath and reject the ballot with the undated or indecipherably dated oath;</text> </paragraph> <paragraph num="(3)"> <text>If the signed oaths all have the same dates or all have indecipherable dates the local board shall:</text> <paragraph num="(a)"> <text>Count the first ballot it received if that ballot is legally sufficient;</text> </paragraph> <paragraph num="(b)"> <text>If the first ballot it received is not legally sufficient, count the ballot it received next if it is legally sufficient; or</text> </paragraph> <paragraph num="(c)"> <text>Reject all ballots if the ballots were received on the same date.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>If one of the ballots received is a Federal Write-in Absentee Ballot:</text> <paragraph num="(a)"> <text>If both ballots are timely, only the State ballot shall be counted; but</text> </paragraph> <paragraph num="(b)"> <text>If only one of the ballots is timely, the timely ballot shall be counted as long as the timely ballot is not rejected for other reasons.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Except as provided as in §D of this regulation, if an absentee ballot and provisional ballot are received from the same individual, the local board shall count the first ballot the voter cast if the ballot is legally sufficient and reject any other ballot.</text> </paragraph> <paragraph num="D."> <text>If the local board receives an absentee ballot after a provisional ballot or absentee ballot from the same voter has been counted, the local board shall reject the absentee ballot.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Ballot Rejection — Unusual Marking Device."> <paragraph num="A."> <text>Duplication.</text> <paragraph num="(1)"> <text>Absentee ballots may be marked by any kind of pencil or ink.</text> </paragraph> <paragraph num="(2)"> <text>Certain types of pencil or ink, however, might not be readable by optical scanning equipment. Accordingly, ballots not marked with the appropriate pencil or ink should be referred by the local board to the duplication team.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Possible Rejection. In a specific case, the local board may consider the particular pencil or ink used to be unusual enough to be considered an attempt to intentionally identify the ballot.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Ballot Rejection — Unsealed Envelope."> <text>The local board may not reject a ballot solely because its envelope was unsealed unless:</text> <paragraph num="A."> <text>The ballot had been issued to an agent; or</text> </paragraph> <paragraph num="B."> <text>There is some indication that the integrity of the electoral process has been compromised.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Ballot Rejection — Federal Write-In Absentee Ballot."> <paragraph num="A."> <text>The local board shall reject a Federal Write-In Absentee Ballot if:</text> <paragraph num="(1)"> <text>The Federal Write-In Absentee Ballot was not timely received;</text> </paragraph> <paragraph num="(2)"> <text>The voter failed to sign the oath accompanying the Federal Write-in Absentee Ballot;</text> </paragraph> <paragraph num="(3)"> <text>The local board determines that the Federal Write-in Absentee Ballot is intentionally marked with an identifying mark that is clearly evident and placed on the ballot for the purposes of identifying the ballot;</text> </paragraph> <paragraph num="(4)"> <text>The voter was required to submit personal identification information under COMAR 33.11.02.07 but failed to submit that information before the absentee ballot canvass began, in which case the ballot shall be treated as a provisional ballot properly applied for and canvassed insofar as possible under the procedures in COMAR 33.16.05.05, 33.16.05.06, and 33.16.06;</text> </paragraph> <paragraph num="(5)"> <text>The Federal Write-in Absentee Ballot was submitted by an overseas voter who is not an absent uniformed services voter and was submitted from within the United States; or</text> </paragraph> <paragraph num="(6)"> <text>The local board counted the voter's State absentee ballot.</text> </paragraph> </paragraph> <paragraph num="B."> <text>In a general election, the local board may not reject a Federal Write-in Absentee Ballot or a vote on a Federal Write-in Absentee Ballot solely because the absent uniformed services voter or overseas voter wrote in the name of a political party, in which case the ballot or vote on the ballot shall be counted as a vote for the candidate affiliated with political party written by the voter on the ballot.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Vote or Contest Rejection."> <paragraph num="A."> <text>Person No Longer a Candidate. If an absentee ballot is voted for an individual who has ceased to be a candidate, the vote for that individual may not be counted but does not invalidate the rest of the ballot.</text> </paragraph> <paragraph num="B."> <text>Damaged or Marked Ballot. If an absentee ballot is damaged or otherwise marked so that the local board cannot determine the voter's intent in a specific contest, the local board shall reject that contest on the ballot.</text> </paragraph> <paragraph num="C."> <text>Erasures or Alterations. If an absentee ballot has erasures or has been altered or repaired:</text> <paragraph num="(1)"> <text>For all contests where the voter's intent is clear, the local board shall process the ballot or, if necessary, have it duplicated and processed; and</text> </paragraph> <paragraph num="(2)"> <text>For any contest where the local board cannot determine the voter's intent, the local board shall reject that contest on the ballot.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-303, 11-301, 11-302, and 11-303.2, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.07 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended as an emergency provision effective August 25, 2006 (33:19 Md. R. 1556); superseded effective September 13, 2006 (33:21 Md. R. 1672); emergency status expired January 31, 2007</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended as an emergency provision effective July 3, 2002 (29:18 Md. R. 1440); amended permanently effective October 14, 2002 (29:20 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended as an emergency provision effective October 13, 2020 (47:23 Md. R. 976); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended as an emergency provision effective July 18, 2022 (49:17 Md. R. 788); emergency provision expired December 1, 2022</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective December 12, 2022 (49:25 Md. R. 1052); April 15, 2024 (51:7 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07A amended effective December 13, 2021 (48:25 Md. R. 1081</annotation> </annotations> </chapter> <chapter num="06" heading="Post-Election Procedures"> <regulation prefix="Regulation" num=".01" heading="Storage of Materials."> <paragraph num="A."> <text>After completing canvassing procedures, a local board shall retain all voted ballots in a sealed ballot box labeled with a batch label until they are authorized to be opened and removed for an audit, recount, judicial challenge, storage, or disposal.</text> </paragraph> <paragraph num="B."> <text>Document Retention. A local board shall retain for 22 months after an election:</text> <paragraph num="(1)"> <text>Absentee ballot applications;</text> </paragraph> <paragraph num="(2)"> <text>Voted absentee ballots;</text> </paragraph> <paragraph num="(3)"> <text>Return envelopes; and</text> </paragraph> <paragraph num="(4)"> <text>Certificates of assistance.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Disposal of Unvoted Ballots.</text> <paragraph num="(1)"> <text>A local board may dispose of any unvoted absentee ballots at least 30 days after State certification of an election or the conclusion of a recount, whichever is later.</text> </paragraph> <paragraph num="(2)"> <text>A local board is not required to shred unvoted absentee ballots.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Post-Election Correspondence."> <text>After voter registration reopens, the election director shall send:</text> <paragraph num="A."> <text>A letter requesting personal identification information from each voter whose absentee ballot was rejected because the voter failed to provide the required personal identification information; and</text> </paragraph> <paragraph num="B."> <text>The appropriate letter to each voter whose absentee ballot was rejected because the voter's registration status was “pending” because:</text> <paragraph num="(1)"> <text>The voter's driver's license or full or partial social security number could not be verified under COMAR 33.05.04.04; or</text> </paragraph> <paragraph num="(2)"> <text>The voter did not provide personal identification information.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Free Access System for Determining Whether Absentee Ballot Was Accepted."> <paragraph num="A."> <text>The State Board shall establish a free access system that any voter who submits an absentee ballot application may access to determine whether the local board received and accepted the voter's absentee ballot application and received and counted the voter's absentee ballot.</text> </paragraph> <paragraph num="B."> <text>Information for Free Access System.</text> <paragraph num="(1)"> <text>Each election director shall use the Statewide voter registration system to process all absentee ballot applications and returned ballots.</text> </paragraph> <paragraph num="(2)"> <text>The State Board shall use the absentee voting information in the Statewide voter registration system for the free access system.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The free access system shall be accessible online through the State Board's website and by calling the State Board's toll-free telephone number.</text> </paragraph> <paragraph num="D."> <text>An absentee voter shall be required to provide his or her name and date of birth to be able to access information about his or her absentee ballot.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-303, and 11-309, Annotated Code of Maryland;42 U.S.C. §§1973ff-1(h) and 1974</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective April 27, 2026 (53:8 Md. R. 356)</annotation> </annotations> </chapter> </subtitle> <subtitle num="12" heading="Recounts"> <chapter num="01" heading="Definitions; Scope"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>The procedures in this subtitle apply to the recount by petition of any election conducted under Election Law Article, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Petition” means a petition or counterpetition for a recount that is filed in accordance with Election Law Article, Title 12, Subtitle 1, Annotated Code of Maryland, and this subtitle.</text> </paragraph> <paragraph num="(2)"> <text>“Precinct” includes an early voting center, the first absentee canvass, the second absentee canvass, or the provisional canvass.</text> </paragraph> <paragraph num="(3)"> <text>“Recount” means the entire process of resolving a challenge to the vote count reported for an election.</text> </paragraph> <paragraph num="(4)"> <text>“Recount room” means the location designated by a local board for conducting a recount.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> </annotations> </chapter> <chapter num="02" heading="Initiation of Recounts"> <regulation prefix="Regulation" num=".01" heading="Petition."> <paragraph num="A."> <text>Who May File.</text> <paragraph num="(1)"> <text>In a contest for public or party office:</text> <paragraph num="(a)"> <text>A candidate who, based on the certified results, was defeated in that election may petition for a recount, as provided in Election Law Article, §12-101, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(b)"> <text>An opposing candidate of the petitioner may counterpetition for a recount, as provided in Election Law Article, §12-102, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In a contest for a question on the ballot:</text> <paragraph num="(a)"> <text>Any registered voter eligible to vote for that question may petition for a recount, as provided in Election Law Article, §12-103, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(b)"> <text>Any registered voter eligible to vote for that question may counterpetition for a recount, as provided in Election Law Article, §12-104, Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Contents. The petition shall specify:</text> <paragraph num="(1)"> <text>Whether the recount is requested for:</text> <paragraph num="(a)"> <text>All the precincts in which the contest was on the ballot, or</text> </paragraph> <paragraph num="(b)"> <text>Only certain precincts, to be designated in the petition;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The recount method authorized by this subtitle the petitioner selects to use; and</text> </paragraph> <paragraph num="(3)"> <text>The order in which the precincts named in the recount petition should be counted.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Where and When Filed. The petition shall be filed within the time and with the State Board or local board as specified in Election Law Article, Title 12, Subtitle 1, Annotated Code of Maryland.</text> </paragraph> <paragraph num="D."> <text>Bond. The petition shall be accompanied by a bond, as provided in Election Law Article, §12-105, Annotated Code of Maryland.</text> </paragraph> <paragraph num="E."> <text>Signature. The petition shall be signed by the person seeking the recount, as authorized by Election Law Article, Title 12, Subtitle 1, Annotated Code of Maryland, or that person's authorized agent.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Cost Estimate."> <text>Before beginning the recount, the local board or local boards subject to the recount and State Board shall jointly estimate and inform the petitioner of the anticipated:</text> <paragraph num="A."> <text>Number of hours needed to complete the recount; and</text> </paragraph> <paragraph num="B."> <text>Cost per hour.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Notice to Affected Parties."> <paragraph num="A."> <text>Notice Required.</text> <paragraph num="(1)"> <text>By the end of the next business day following the receipt of a petition, the local board shall deliver to the persons listed in this regulation:</text> <paragraph num="(a)"> <text>A notice of recount, in the form specified by the State Board; and</text> </paragraph> <paragraph num="(b)"> <text>A copy of the petition or information on where the petition is posted on the Internet.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The notice of recount shall specify the date, time, and place of the recount.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice to Candidates, etc. A notice of recount shall be given to the following:</text> <paragraph num="(1)"> <text>For the recount of a contest for party or public office, to all candidates in the contest, including write-in candidates who have filed a certificate of candidacy under Election Law Article, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>For the recount of a ballot question, to representatives of supporters and opponents of the question, to the extent they are known to the board;</text> </paragraph> <paragraph num="(3)"> <text>For the recount of a contest for delegate to a national party convention, to authorized representatives of the presidential candidates to whom the candidates for delegate are pledged;</text> </paragraph> <paragraph num="(4)"> <text>For the recount of a contest for president and vice-president of the United States, to the candidate or the candidate's authorized representative; and</text> </paragraph> <paragraph num="(5)"> <text>For the recount of a contest for continuing an appellate judge in office, to the judge seeking continuance in office.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice to State Board. For every recount, a notice of recount shall also be given to the State Board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Notice to Voting System Vendor."> <text>Upon receipt of a petition, the local board shall provide to the voting system vendor the notice required in Regulation .03A of this chapter.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Personnel—In General."> <paragraph num="A."> <text>In General. The recount shall be conducted by the local board, with the assistance of:</text> <paragraph num="(1)"> <text>The board's regular staff; and</text> </paragraph> <paragraph num="(2)"> <text>If needed:</text> <paragraph num="(i)"> <text>Substitute board members;</text> </paragraph> <paragraph num="(ii)"> <text>Additional temporary staff, including individuals who served as election judges in the same election; and</text> </paragraph> <paragraph num="(iii)"> <text>State Board staff.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Compensation of Substitute Members. If a substitute board member participates in the recount, that member is entitled to compensation at a rate established by the local board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Personnel—Election Director."> <text>Subject to the directions of the State Board of Elections and the local board, the election director shall supervise the recount.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Personnel — Special Teams."> <paragraph num="A."> <text>Election Director to Appoint. The election director shall appoint one or more special teams, as may be needed for conducting the recount.</text> </paragraph> <paragraph num="B."> <text>Qualifications. A person appointed to a special team must be a member, a substitute member, or a regular or temporary employee of a local board or the State Board.</text> </paragraph> <paragraph num="C."> <text>Composition.</text> <paragraph num="(1)"> <text>Each special team shall be comprised of two or more members.</text> </paragraph> <paragraph num="(2)"> <text>When practicable, at least two of those members shall have different party affiliations.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Personnel—Instructions; Assignments."> <text>Before the recount begins, the local board shall:</text> <paragraph num="A."> <text>Instruct all personnel in their respective duties; and</text> </paragraph> <paragraph num="B."> <text>Have them complete and sign a recount assignment sheet, in the form specified by the State Board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Scheduling."> <paragraph num="A."> <text>Start Time. Except as provided in Regulation .10 of this chapter, the recount shall begin within 2 business days of receiving the petition.</text> </paragraph> <paragraph num="B."> <text>Continuation.</text> <paragraph num="(1)"> <text>The recount shall continue daily, at least 8 hours each day, until completion.</text> </paragraph> <paragraph num="(2)"> <text>The board may suspend the recount on Sundays and State holidays.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="When Canvass Not Yet Completed."> <text>If a petition for recount is filed before the official canvass is completed, the local board shall finish the canvass and then conduct the recount.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.10 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective November 24, 2003 (30:23 Md. R. 1655); October 2, 2023 (50:19 Md. R. 854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07B amended effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09B amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> </annotations> </chapter> <chapter num="03" heading="General Conduct of Recount"> <regulation prefix="Regulation" num=".01" heading="Canvassing Procedures to Apply."> <text>Except as otherwise provided in this subtitle, the regulations in COMAR 33.08 apply to any recount.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Attendance."> <paragraph num="A."> <text>Recount Open to Public. Every recount shall be conducted publicly, open to candidates and their representatives, other parties to the recount, the media, and the general public.</text> </paragraph> <paragraph num="B."> <text>Record of Attendance.</text> <paragraph num="(1)"> <text>The local board shall require all persons attending the recount to complete and sign an attendance sheet, indicating whom they represent and the dates and times of attendance.</text> </paragraph> <paragraph num="(2)"> <text>The attendance sheet shall be in the form specified by the State Board.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Order and Decorum."> <paragraph num="A."> <text>In General. Every recount shall be conducted in one recount room, and in an orderly manner so as to ensure an accurate count.</text> </paragraph> <paragraph num="B."> <text>Recount Room Arrangement. The election director shall arrange the recount room in an orderly manner that:</text> <paragraph num="(1)"> <text>Is consistent with the layout specified by the State Board; and</text> </paragraph> <paragraph num="(2)"> <text>Prevents retabulated ballots from being mixed with ballots not yet retabulated.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Communications with Personnel.</text> <paragraph num="(1)"> <text>Candidates and their representatives, other parties to the recount, the media, and other observers may not speak, otherwise communicate, or in any way interfere with any of the special teams or other personnel conducting the recount.</text> </paragraph> <paragraph num="(2)"> <text>All questions about the recount shall be directed solely to the election director.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Security."> <paragraph num="A."> <text>In General. Whenever a break is taken during the recount, for example, meal breaks, overnight, etc., the recount room shall be unoccupied and secured.</text> </paragraph> <paragraph num="B."> <text>Duties of Election Director. The election director shall:</text> <paragraph num="(1)"> <text>Secure the room in the presence of at least one board member; and</text> </paragraph> <paragraph num="(2)"> <text>Control all access to the room.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Status Reports."> <text>While the recount is in progress, the election director shall keep all parties to the recount informed of its status and interim recount results.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Documentation."> <paragraph num="A."> <text>Required. The election director shall:</text> <paragraph num="(1)"> <text>Document the entire recount process using a recount log; and</text> </paragraph> <paragraph num="(2)"> <text>Document the tally process for each contest using precinct tally sheets and contest tally sheets.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Forms. The recount log and the tally sheets shall be in the forms specified by the State Board.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> </annotations> </chapter> <chapter num="04" heading="Recount Procedures — In General"> <regulation prefix="Regulation" num=".01" heading="Scope of Recount."> <text>A recount:</text> <paragraph num="A."> <text>May encompass precincts from more than one county; but</text> </paragraph> <paragraph num="B."> <text>Is limited to the contest and the precincts specified in the petition.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Verifying Ballot."> <paragraph num="A."> <text>Required. The board shall first ascertain that the ballot used in the contest to be recounted was the correct ballot.</text> </paragraph> <paragraph num="B."> <text>Methods.</text> <paragraph num="(1)"> <text>For direct recording equipment, the determination shall be made by inspecting the ballot as it appeared on the face of the machine.</text> </paragraph> <paragraph num="(2)"> <text>For paper ballots on which the ballot information is printed, the determination shall be made:</text> <paragraph num="(a)"> <text>As the ballots are manually counted; or</text> </paragraph> <paragraph num="(b)"> <text>By inspecting the ballots before machine tabulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Report of Incorrect Ballot. If the board finds that an incorrect ballot was used in one or more precincts, it shall immediately notify the State Board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Absentee and Provisional Ballots."> <paragraph num="A."> <text>Method of Recount.</text> <paragraph num="(1)"> <text>The procedure for recounting absentee and provisional ballots shall be the same as for recounting other ballots, as provided in this subtitle.</text> </paragraph> <paragraph num="(2)"> <text>Absentee and provisional ballots shall be recounted in a way that assures voter confidentiality.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Reporting Recount. Absentee and provisional ballots shall be recounted and reported as separate tallies.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Breaks."> <text>To ensure accuracy, every effort should be made to schedule necessary interruptions of the recount, such as for lunch, for breaks, or to end the day, so that the interruptions do not fall in the middle of the count for a precinct.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Corrections."> <paragraph num="A."> <text>In General. After the recount is complete, the local board shall correct, as appropriate:</text> <paragraph num="(1)"> <text>The official returns; and</text> </paragraph> <paragraph num="(2)"> <text>Any certificates that were issued on the basis of those returns.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice to State Board.</text> <paragraph num="(1)"> <text>The local board shall immediately notify the State Board of all corrections made to official returns as a result of the recount.</text> </paragraph> <paragraph num="(2)"> <text>The State Board shall then correct its official canvass records accordingly.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Securing Materials After Recount."> <paragraph num="A."> <text>Voting Machines. Voting machines and direct recording equipment reviewed in the recount shall:</text> <paragraph num="(1)"> <text>Be closed, secured, and, if necessary, resealed; and</text> </paragraph> <paragraph num="(2)"> <text>Remain secured and sealed until the State Administrator releases them.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Ballots. Ballots shall be:</text> <paragraph num="(1)"> <text>Assembled, packaged, sealed, and placed in appropriate secure storage; and</text> </paragraph> <paragraph num="(2)"> <text>Retained as long as required by law.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Documents, Paraphernalia. All tally sheets, canvass sheets, memory devices, programs, printouts, and any other documents and paraphernalia associated with counting, documenting, or validating the election shall be:</text> <paragraph num="(1)"> <text>Packaged and placed in appropriate secure storage; and</text> </paragraph> <paragraph num="(2)"> <text>Retained as long as required by law.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Effect of Ending a Recount Prior to Completion."> <paragraph num="A."> <text>In General. If a recount is not completed, the local board shall not make any changes to:</text> <paragraph num="(1)"> <text>The official returns; and</text> </paragraph> <paragraph num="(2)"> <text>Any certificates that were issued on the basis of those returns.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice to State Board of Elections. The local board shall immediately notify the State Board that the recount was terminated.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); amended permanently effective February 14, 2005 (32:3 Md. R. 290)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A, C amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective September 29, 2025 (52:19 Md. R. 957)</annotation> </annotations> </chapter> <chapter num="05" heading="Recount Procedures — Optical Scan Voting System"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the recount of votes that were cast on ballots and counted using an optical scan system.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Optional Recount Methods."> <text>For votes to be recounted under this chapter, the petitioner shall specify whether the recount shall be conducted by:</text> <paragraph num="A."> <text>Manually retabulating the printed election totals reports;</text> </paragraph> <paragraph num="B."> <text>Rescanning all ballots using:</text> <paragraph num="(1)"> <text>The same vote tabulating equipment that was used in the election; or</text> </paragraph> <paragraph num="(2)"> <text>Alternative vote tabulating equipment, if alternative equipment is available and its use is feasible;</text> </paragraph> </paragraph> <paragraph num="C."> <text>Manually retabulating all ballots; or</text> </paragraph> <paragraph num="D."> <text>Any other recount option approved by the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Using Tabulating Equipment."> <paragraph num="A."> <text>Scope. This regulation applies when the petitioner specifies that the ballots are to be recounted on vote tabulating equipment.</text> </paragraph> <paragraph num="B."> <text>Preparation. The election director shall:</text> <paragraph num="(1)"> <text>Where applicable, prepare the tabulating unit certified for use in the State;</text> </paragraph> <paragraph num="(2)"> <text>Assemble all materials needed to conduct the recount; and</text> </paragraph> <paragraph num="(3)"> <text>Appoint the special teams needed for the recount, assigning a team identifier to each (for example, “Team A”, “Team B”, etc.).</text> </paragraph> </paragraph> <paragraph num="C."> <text>Precount Testing. Immediately before ballots are recounted, the election director shall assign a special team to conduct the appropriate logic and accuracy test.</text> </paragraph> <paragraph num="D."> <text>Issuing Ballots.</text> <paragraph num="(1)"> <text>The election director shall then:</text> <paragraph num="(a)"> <text>Issue ballots for recounting to the special teams; and</text> </paragraph> <paragraph num="(b)"> <text>Record in the recount log:</text> <paragraph num="(i)"> <text>The team identifier;</text> </paragraph> <paragraph num="(ii)"> <text>The ballots issued to the team; and</text> </paragraph> <paragraph num="(iii)"> <text>Later, the ballots returned by the team.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Each team may be issued the ballots of only one precinct at a time.</text> </paragraph> <paragraph num="(3)"> <text>The ballots shall be issued to a team in batches consisting of a controllable number of ballots (for example, 25).</text> </paragraph> </paragraph> <paragraph num="E."> <text>Recount Procedure.</text> <paragraph num="(1)"> <text>Each special team shall:</text> <paragraph num="(a)"> <text>Retabulate the ballots for the precinct assigned;</text> </paragraph> <paragraph num="(b)"> <text>Record the vote totals from the precinct on the precinct tally sheet;</text> </paragraph> <paragraph num="(c)"> <text>Sign the precinct tally sheet; and</text> </paragraph> <paragraph num="(d)"> <text>Give the precinct tally sheet and retabulated ballots to the election director.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The election director shall then:</text> <paragraph num="(a)"> <text>Recalculate the totals on the precinct tally sheets; and</text> </paragraph> <paragraph num="(b)"> <text>Enter those totals on the contest tally sheet.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Securing Materials. After each precinct has been recounted, the election director shall:</text> <paragraph num="(1)"> <text>Secure the ballots from that precinct;</text> </paragraph> <paragraph num="(2)"> <text>Invite all interested parties to verify the security; and</text> </paragraph> <paragraph num="(3)"> <text>Place the ballots in a locked area.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Certification.</text> <paragraph num="(1)"> <text>After all precincts have been recounted, the election director shall:</text> <paragraph num="(a)"> <text>Complete and sign the contest tally sheet; and</text> </paragraph> <paragraph num="(b)"> <text>Present the contest and precinct tally sheets to the local board.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The board shall:</text> <paragraph num="(a)"> <text>Recalculate the totals reported on the contest tally sheet; and</text> </paragraph> <paragraph num="(b)"> <text>If the totals are correct, sign the recount certification statement on the contest tally sheet.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Manual Recount—General."> <paragraph num="A."> <text>Scope. This regulation applies when the petitioner specifies that the ballots are to be recounted manually.</text> </paragraph> <paragraph num="B."> <text>Methods.</text> <paragraph num="(1)"> <text>For recounting a ballot question contest or a candidate contest in which a voter casts not more than one vote, the sort method specified in Regulation .05 of this chapter shall be used.</text> </paragraph> <paragraph num="(2)"> <text>For all other contests, the tally method specified in Regulation .06 of this chapter shall be used.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Preparation. The election director shall:</text> <paragraph num="(1)"> <text>Assemble all materials needed to conduct the recount; and</text> </paragraph> <paragraph num="(2)"> <text>Appoint the special teams needed for the recount, assigning a team identifier to each (for example, “Team A”, “Team B”, etc.).</text> </paragraph> </paragraph> <paragraph num="D."> <text>Issuing Ballots.</text> <paragraph num="(1)"> <text>The election director shall then:</text> <paragraph num="(a)"> <text>Issue the ballots for recounting to the special teams; and</text> </paragraph> <paragraph num="(b)"> <text>Record in the recount log:</text> <paragraph num="(i)"> <text>The team identifier,</text> </paragraph> <paragraph num="(ii)"> <text>The ballots issued to the team, and</text> </paragraph> <paragraph num="(iii)"> <text>Later, the ballots returned by the team.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>Each team may be issued the ballots of only one precinct at a time.</text> </paragraph> <paragraph num="(3)"> <text>The ballots shall be issued to a team in batches consisting of a controllable number of ballots (for example, 25).</text> </paragraph> </paragraph> <paragraph num="E."> <text>Evaluating Ballot Validity.</text> <paragraph num="(1)"> <text>Each team shall first evaluate the ballots to ensure that they are valid in accordance with recount procedures established by the State Board.</text> </paragraph> <paragraph num="(2)"> <text>If a team does not agree or cannot decide on the validity of a ballot or vote, the team shall refer the ballot to the election director, who shall submit it to the board for determination.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Recount. The special teams shall then proceed to recount the remaining ballots, as provided in Regulation .05 or .06 of this chapter, as the case may be.</text> </paragraph> <paragraph num="G."> <text>Securing Materials. After each precinct has been recounted, the election director shall:</text> <paragraph num="(1)"> <text>Secure the ballots from that precinct;</text> </paragraph> <paragraph num="(2)"> <text>Invite all interested parties to verify the security; and</text> </paragraph> <paragraph num="(3)"> <text>Place the ballots in a locked area.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Certification.</text> <paragraph num="(1)"> <text>After all precincts have been recounted, the election director shall:</text> <paragraph num="(a)"> <text>Complete and sign the contest tally sheet; and</text> </paragraph> <paragraph num="(b)"> <text>Present the contest and precinct tally sheets to the local board.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The board shall:</text> <paragraph num="(a)"> <text>Recalculate the totals reported on the contest tally sheet; and</text> </paragraph> <paragraph num="(b)"> <text>If the totals are correct, sign the recount certification statement on the contest tally sheet.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Manual Recount—Sort Method."> <paragraph num="A."> <text>Sorting.</text> <paragraph num="(1)"> <text>One team member shall sort and the other team member shall watch to ensure accuracy.</text> </paragraph> <paragraph num="(2)"> <text>The ballots shall be sorted as follows:</text> <paragraph num="(a)"> <text>A batch for each candidate or ballot question response selected by the voter;</text> </paragraph> <paragraph num="(b)"> <text>A batch for ballots without a vote for the contest being tabulated;</text> </paragraph> <paragraph num="(c)"> <text>For general elections, a batch for ballots for each officially filed write-in candidate; and</text> </paragraph> <paragraph num="(d)"> <text>For general elections, a batch for all other write-in votes.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Recount Procedure.</text> <paragraph num="(1)"> <text>When all ballots have been sorted, each team member shall independently count the ballots in each batch.</text> </paragraph> <paragraph num="(2)"> <text>If the team members' results are not identical, they shall recount the ballots until they obtain identical results.</text> </paragraph> <paragraph num="(3)"> <text>When the team members' results are identical, they shall:</text> <paragraph num="(a)"> <text>Record the vote totals on the precinct tally sheet;</text> </paragraph> <paragraph num="(b)"> <text>Sign the precinct tally sheet; and</text> </paragraph> <paragraph num="(c)"> <text>Give the precinct tally sheet and the recounted ballots to the election director.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The election director shall then enter that precinct's totals on the contest tally sheet.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Manual Recount—Tally Method."> <paragraph num="A."> <text>Team Composition.</text> <paragraph num="(1)"> <text>For the tally method, each special team shall comprise:</text> <paragraph num="(a)"> <text>One caller;</text> </paragraph> <paragraph num="(b)"> <text>Two tally clerks; and</text> </paragraph> <paragraph num="(c)"> <text>One watcher.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>When practicable, the caller and watcher shall be of different party affiliations.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Recount Procedure.</text> <paragraph num="(1)"> <text>For each ballot:</text> <paragraph num="(a)"> <text>The caller shall call the votes cast in the contest being recounted;</text> </paragraph> <paragraph num="(b)"> <text>The watcher shall ensure the accuracy of the calling; and</text> </paragraph> <paragraph num="(c)"> <text>The two tally clerks shall each independently record the votes as they are called.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Periodically, the tally clerks shall compare their results to make sure they are identical.</text> </paragraph> <paragraph num="(3)"> <text>If the results are not identical, the count shall be redone, beginning with the point of the last successful comparison check, until the two tally clerks obtain identical results.</text> </paragraph> <paragraph num="(4)"> <text>When all votes in the precinct have been tallied, the tally clerks shall:</text> <paragraph num="(a)"> <text>Record the vote totals on the precinct tally sheet;</text> </paragraph> <paragraph num="(b)"> <text>Sign the precinct tally sheet; and</text> </paragraph> <paragraph num="(c)"> <text>Give the precinct tally sheet and the recounted ballots to the election director.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The election director shall then enter that precinct's totals on the contest tally sheet.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); amended permanently effective February 14, 2005 (32:3 Md. R. 290)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); amended permanently effective February 14, 2005 (32:3 Md. R. 290)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> </annotations> </chapter> <chapter num="06" heading="Recount Procedures — Direct Recording Equipment" reason="Repealed"> <annotations> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); revised permanently effective February 14, 2005 (32:3 Md. R. 290)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended as an emergency provision effective October 31, 2008 (35:24 Md. R. 2074); emergency status expired January 20, 2009; amended permanently effective March 9, 2009 (36:5 Md. R. 424)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 repealed effective June 3, 2019 (46:11 Md. R. 517)</annotation> </annotations> </chapter> <chapter num="07" heading="Challenges"> <regulation prefix="Regulation" num=".01" heading="Standing to Challenge."> <text>A challenge to any part of the recount may be made by any person with standing to file a petition for the recount being conducted, even if that person was not the one who filed the actual petition.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Basis for Challenge."> <text>A challenge may be based on an action or decision of the local board during the recount.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Method of Raising a Challenge."> <paragraph num="A."> <text>To Election Director. If a person seeks to challenge some action then being taken, the person may ask the election director to temporarily stop the action so that the person can interpose a challenge.</text> </paragraph> <paragraph num="B."> <text>Reasons To Be Given. In all events, the person making the challenge shall state the reason for the challenge.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Resolution."> <paragraph num="A."> <text>Marking Ballot. If the challenge is to a ballot, the official whose action has been challenged shall:</text> <paragraph num="(1)"> <text>Count the vote as the official believes proper; and</text> </paragraph> <paragraph num="(2)"> <text>Set it aside with an attached notation on:</text> <paragraph num="(a)"> <text>How it was counted;</text> </paragraph> <paragraph num="(b)"> <text>The nature of the challenge;</text> </paragraph> <paragraph num="(c)"> <text>The name of the official; and</text> </paragraph> <paragraph num="(d)"> <text>The name of the challenger.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Board To Decide Promptly. The board shall decide the challenge promptly and expeditiously so as not to delay the recount.</text> </paragraph> <paragraph num="C."> <text>Standards. A vote may not be disallowed except by unanimous vote of all board members.</text> </paragraph> <paragraph num="D."> <text>Board Decision Final. The decision of the board is final.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Chapter 33.12.07 Recount Procedures—Mechanical Lever Machines repealed as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); repealed permanently effective February 14, 2005 (32:3 Md. R. 290)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.12.08 to COMAR 33.12.07 as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); recodified permanently effective February 14, 2005 (32:3 Md. R. 290)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> </annotations> </chapter> <chapter num="08" heading="Payment of Costs"> <regulation prefix="Regulation" num=".01" heading="Completion of Recount."> <paragraph num="A."> <text>Determination. After the recount is completed, the local board and State Board shall jointly determine the actual cost of the recount.</text> </paragraph> <paragraph num="B."> <text>Payment by Petitioner.</text> <paragraph num="(1)"> <text>Except as provided in §C of this regulation, the petitioner is liable for the actual cost of the recount.</text> </paragraph> <paragraph num="(2)"> <text>The local board may collect that cost from the bond previously filed with the petition.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Payment by County. In any of the circumstances described in Election Law Article, §12-107(b)(2), Annotated Code of Maryland, the county bears the full cost of the recount in that county.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Early Termination."> <paragraph num="A."> <text>Request to Terminate Early.</text> <paragraph num="(1)"> <text>At any time during the recount, the petitioner may make a written request to terminate the recount.</text> </paragraph> <paragraph num="(2)"> <text>The termination request shall be filed with the same election authority (State Board or local board) with which the petition was filed.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notices of Termination.</text> <paragraph num="(1)"> <text>The State Board shall promptly notify each appropriate local board of a termination request filed with the State Board.</text> </paragraph> <paragraph num="(2)"> <text>A local board shall promptly notify the State Board of a termination request filed with the local board.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Determination of Costs. The local board and State Board shall jointly determine the actual cost incurred up until the actual termination of work.</text> </paragraph> <paragraph num="D."> <text>Payment by Petitioner.</text> <paragraph num="(1)"> <text>Except as provided in Election Law Article, §12-107(b)(2)(iii), Annotated Code of Maryland, the petitioner is liable for the actual cost incurred up until the actual termination of work.</text> </paragraph> <paragraph num="(2)"> <text>The local board may collect that cost from the bond previously filed with the petition.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Payment by County. In the circumstances described in Election Law Article, §12-107(b)(2)(iii), Annotated Code of Maryland, the county bears the full cost of the recount in that county.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 709)</annotation> <annotation type="History" subtype="Administrative History">Chapter recodified from COMAR 33.12.09 to COMAR 33.12.08 as an emergency provision effective October 22, 2004 (31:23 Md. R. 1650); recodified permanently effective February 14, 2005 (32:3 Md. R. 290)</annotation> </annotations> </chapter> </subtitle> <subtitle num="13" heading="Campaign Financing"> <chapter num="01" heading="Definitions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In General. In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>"Authority line" has the meaning stated in Election Law Article, §13-401, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Business entity” means a firm, corporation, trust, unincorporated association, general partnership, limited partnership, limited liability company, real estate investment trust, or other entity or organization, whether or not conducted for profit.</text> </paragraph> <paragraph num="(3)"> <text>“Campaign finance report” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Campaign material” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Contribution” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(6)"> <text>“Donation” means the gift or transfer, or promise of gift or transfer, of money or other thing of value to:</text> <paragraph num="(a)"> <text>An administrative account of the central committee or legislative party caucus committee;</text> </paragraph> <paragraph num="(b)"> <text>A person who makes independent expenditures;</text> </paragraph> <paragraph num="(c)"> <text>A person who makes electioneering communications; or</text> </paragraph> <paragraph num="(d)"> <text>A compliance account of a political action committee.</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>Electoral Purpose.</text> <paragraph num="(a)"> <text>“Electoral purpose” means an action that promotes or enhances the success or defeat of a candidate, a political party, or a question in an election and would not have occurred but for the existence of the candidacy, political party, or question.</text> </paragraph> <paragraph num="(b)"> <text>“Electoral purpose” includes actions that increase the visibility or viability of a candidate, political party, or question, such as:</text> <paragraph num="(i)"> <text>Appearing on campaign material of a political or advocacy committee or organization; or</text> </paragraph> <paragraph num="(ii)"> <text>Attending charitable or political events.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Electronic signature” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(9)"> <text>“Electronic storage format” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(10)"> <text>Independent Expenditure.</text> <paragraph num="(a)"> <text>“Independent expenditure” means a disbursement by a person or a political action committee expressly advocating the success or defeat of a clearly identified candidate or ballot issue if the disbursement is not made in coordination with or at the request or suggestion of a candidate, a campaign finance entity of a candidate, an agent of a candidate, or a ballot issue committee.</text> </paragraph> <paragraph num="(b)"> <text>For purposes of this definition, “clearly identified” means:</text> <paragraph num="(i)"> <text>The name of the candidate appears;</text> </paragraph> <paragraph num="(ii)"> <text>A photograph or drawing of the candidate appears; or</text> </paragraph> <paragraph num="(iii)"> <text>The identity of the candidate or ballot issue is apparent by unambiguous reference.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(11)"> <text>“Legislative party caucus committee” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(12)"> <text>“Lump sum contribution” means the:</text> <paragraph num="(a)"> <text>Net amount received by a political committee from a raffle, spin, or chance at a fundraising event; or</text> </paragraph> <paragraph num="(b)"> <text>Contributions collected by payroll deductions pursuant to Election Law Article, §13-241 or 13-242, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(13)"> <text>Outstanding Obligation.</text> <paragraph num="(a)"> <text>“Outstanding obligation” means:</text> <paragraph num="(i)"> <text>A bill or other obligation owed by the campaign finance entity; or</text> </paragraph> <paragraph num="(ii)"> <text>A loan made to the campaign finance entity in accordance with Election Law Article §13-230, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>“Outstanding obligation” does not include a bill or other obligation that was incurred and paid for within the same reporting period.</text> </paragraph> </paragraph> <paragraph num="(14)"> <text>Person.</text> <paragraph num="(a)"> <text>“Person” includes an individual, a business entity, a federal political committee, an association, a labor organization, a union, a political club, or any other organization or group of persons.</text> </paragraph> <paragraph num="(b)"> <text>“Person” does not include a campaign finance entity organized under Election Law Article, Title 13, Subtitle 2, Part II, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(15)"> <text>“Responsible officers” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(16)"> <text>“Statement of organization” means the document used to establish a political committee under Election Law Article, Title 13, Subtitle 2, Part II, Annotated Code of Maryland, and signed by the responsible officers and, if applicable, an authorizing authority including a candidate.</text> </paragraph> <paragraph num="(17)"> <text>“Walk-around services” has the meaning stated in Election Law Article, §13-245(a), Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§1-101, 2-102(b)(4), 13-218(b), and 13-245 and Title 13, Subtitle 3, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Chapter, Affidavits by Political Committees, repealed as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); repealed permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); adopted permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective October 19, 2009 (36:21 Md. R. 1595); August 19, 2013 (40:16 Md. R. 1347); December 23, 2013 (40:25 Md. R. 2073); February 29, 2016 (43:4 Md. R. 335); May 6, 2019 (46:9 Md. R. 445)</annotation> </annotations> </chapter> <chapter num="02" heading="Campaign Finance Report"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the information required on a campaign finance report submitted to the State Board with respect to contributions received, expenditures made, and outstanding obligations incurred by or on behalf of the campaign finance entity.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Required Contents."> <paragraph num="A."> <text>Report Requirements. Except as provided in §B of this regulation, for contributions received, the campaign finance report filed by a campaign finance entity shall include:</text> <paragraph num="(1)"> <text>The date that the contribution was received by the campaign finance entity;</text> </paragraph> <paragraph num="(2)"> <text>The amount of money or fair market value of the contribution; and</text> </paragraph> <paragraph num="(3)"> <text>The name of:</text> <paragraph num="(a)"> <text>The person who made the contribution;</text> </paragraph> <paragraph num="(b)"> <text>The campaign finance entity that made the contribution; or</text> </paragraph> <paragraph num="(c)"> <text>The non-federal out-of-State political committee that made the contribution;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The address of the contributor, provided that:</text> <paragraph num="(a)"> <text>If the person is an individual:</text> <paragraph num="(i)"> <text>The address where the individual resides or receives residential mail; or</text> </paragraph> <paragraph num="(ii)"> <text>An alternate address approved by the State Board if the State Board has granted the individual’s request for confidentiality under COMAR 33.04.02; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the contributor is a person except as provided in §A(4)(a) of this regulation, the address where the person is registered or does business;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The method of the contribution transaction and any other information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="(6)"> <text>Whether the contribution is from:</text> <paragraph num="(a)"> <text>An individual or business entity;</text> </paragraph> <paragraph num="(b)"> <text>A ticket purchased by an individual or business entity including the amount per ticket; or</text> </paragraph> <paragraph num="(c)"> <text>A political committee registered with the Federal Election Commission;</text> </paragraph> <paragraph num="(d)"> <text>A political club;</text> </paragraph> <paragraph num="(e)"> <text>An authorized candidate campaign committee;</text> </paragraph> <paragraph num="(f)"> <text>A slate committee;</text> </paragraph> <paragraph num="(g)"> <text>A Maryland political party central committee;</text> </paragraph> <paragraph num="(h)"> <text>A Maryland political action committee;</text> </paragraph> <paragraph num="(i)"> <text>A legislative party caucus committee; or</text> </paragraph> <paragraph num="(j)"> <text>A non-federal, out-of-State political committee;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>The aggregate amount of contributions received to date from the contributor for the election cycle in which the campaign finance report is filed;</text> </paragraph> <paragraph num="(8)"> <text>If an in-kind contribution, a description of the in-kind contribution; and</text> </paragraph> <paragraph num="(9)"> <text>The contributor’s employer and occupation information as specified under §E of this regulation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Contributions from Different Contributors.</text> <paragraph num="(1)"> <text>Contributions from different contributors may be aggregated and reported as a lump sum contribution on a campaign finance report instead of the name and address of each contributor if the reported contribution amount received is from:</text> <paragraph num="(a)"> <text>The purchase of a raffle ticket, spin, or chance on a paddle wheel or wheel of fortune in accordance with Election Law Article, §13-240, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>Payroll deductions collected in accordance with Election Law Article, §§13-241 and 13-242, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For lump sum contributions, the campaign finance report shall include:</text> <paragraph num="(a)"> <text>If the lump sum contributions were generated from a raffle, spin, or chance:</text> <paragraph num="(i)"> <text>The net amount received by the political committee from the raffle, spin, or chance;</text> </paragraph> <paragraph num="(ii)"> <text>The total number of individuals purchasing a raffle ticket, spin, or chance; and</text> </paragraph> <paragraph num="(iii)"> <text>The price of the raffle ticket, spin, or chance;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the lump sum contributions were generated from a payroll deduction:</text> <paragraph num="(i)"> <text>The total amount received by the political committee;</text> </paragraph> <paragraph num="(ii)"> <text>The total number of individuals making contributions; and</text> </paragraph> <paragraph num="(iii)"> <text>The average amount of the contribution received by the political committee.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Reporting lump sum contributions on a campaign finance report does not relieve the political committee of the responsibility for maintaining the account book pursuant to Election Law Article, §§13-221 and 13-240(b)(1), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>Except as provided in Election Law Article, §13-240, Annotated Code of Maryland, failure to include the name and address of every contributor in the account book of the campaign finance entity for a lump sum contribution entry on a campaign finance report shall be deemed an anonymous contribution and subject to Election Law Article, §13-239, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Expenditures Made. For expenditures made, the campaign finance report filed by a campaign finance entity shall include:</text> <paragraph num="(1)"> <text>The date the expenditure was made;</text> </paragraph> <paragraph num="(2)"> <text>The method of the expenditure transaction including any information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the payee or the ultimate recipient of the campaign funds;</text> </paragraph> <paragraph num="(4)"> <text>If the expenditure was for reimbursement, the name and address of the campaign worker who received the reimbursement;</text> </paragraph> <paragraph num="(5)"> <text>The amount of the expenditure;</text> </paragraph> <paragraph num="(6)"> <text>A description of the expenditure, including whether the expenditure was for a paid campaign advertisement;</text> </paragraph> <paragraph num="(7)"> <text>If the expenditure was an in-kind contribution, the name of the campaign finance entity receiving the in-kind contribution; and</text> </paragraph> <paragraph num="(8)"> <text>If the expenditure was to a person to engage in online advocacy on behalf of the political committee, the name and Internet address of any social media identifier, online website, web log, blog, or microblog used by that person.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Outstanding Obligations. For outstanding obligations, the campaign finance report filed by a campaign finance entity shall include:</text> <paragraph num="(1)"> <text>The name and address of the person to whom an outstanding obligation is owed;</text> </paragraph> <paragraph num="(2)"> <text>The date the outstanding obligation was incurred;</text> </paragraph> <paragraph num="(3)"> <text>The current balance of the outstanding obligation owed at the end of the campaign finance reporting period;</text> </paragraph> <paragraph num="(4)"> <text>For an outstanding obligation other than a loan, a brief description of the item relating to the outstanding obligation; and</text> </paragraph> <paragraph num="(5)"> <text>If the outstanding obligation is a loan, all the information required by Election Law Article, §13-230, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Employer and Occupation.</text> <paragraph num="(1)"> <text>During an election cycle, if an individual makes contributions in a cumulative amount of $500 or more to a political committee, that individual shall provide the treasurer of the political committee specific and accurate information regarding the individual’s primary employer and occupation.</text> </paragraph> <paragraph num="(2)"> <text>When providing employer and occupation information, the contributor shall use specific, nongeneric, terms and descriptions, such as, in cases where an individual does not work outside the home, “Retired,” “Homemaker,” “Unemployed,” or "Student” rather than not applicable.</text> </paragraph> <paragraph num="(3)"> <text>A political committee may deposit and use contributions from an individual who is required to provide employer and occupation information, provided the committee:</text> <paragraph num="(a)"> <text>Requested the information upon receiving or soliciting a contribution; and</text> </paragraph> <paragraph num="(b)"> <text>Sent a written compliance request letter addressed to the contributor within 30 days of receipt of any contribution from an individual that brings the total received to $500 or more during an election cycle.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>For each instance that the employer and occupation information could not be obtained, the political committee shall:</text> <paragraph num="(a)"> <text>Keep records reflecting all attempts made by the political committee to obtain the required information; and</text> </paragraph> <paragraph num="(b)"> <text>State on the campaign finance report:</text> <paragraph num="(i)"> <text>That a written compliance letter was sent by the treasurer of the political committee;</text> </paragraph> <paragraph num="(ii)"> <text>The date the compliance letter was sent by the treasurer of the political committee; and</text> </paragraph> <paragraph num="(iii)"> <text>That the contributor failed to respond or provide the required information.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Final Report."> <paragraph num="A."> <text>Closeout Report Required. A campaign finance entity shall file a campaign finance report marked as final to cease future reporting obligations.</text> </paragraph> <paragraph num="B."> <text>Approval Required. The submission of a final campaign finance report does not cease future reporting obligations until the submission is approved by the State Board.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§1-101, 2-102(b)(4), 13-218(b), 13-304(b), 13-221(a)(3), 13-245, and Title 13, Subtitle 3, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); adopted permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 Chapter, Affidavit of Non-Participation repealed and new Regulations .01 and .02 Chapter, Campaign Finance Report adopted effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective December 23, 2013 (40:25 Md. R. 2073); February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective February 29, 2016 (43:4 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, C amended effective October 29, 2012 (39:21 Md. R. 1381)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective January 9, 2012 (38:27 Md. R. 1765)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E adopted effective October 29, 2012 (39:21 Md. R. 1381)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E amended effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 adopted effective May 29, 2023 (50:10 Md. R. 407)</annotation> </annotations> </chapter> <chapter num="03" heading="Electronic Filing of Reports"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>In General. Except as provided in §B of this regulation, this chapter applies to all campaign finance reports required by Election Law Article, §13-304, Annotated Code of Maryland, to be filed with the State Board.</text> </paragraph> <paragraph num="B."> <text>Exception.</text> <paragraph num="(1)"> <text>This chapter does not apply to a campaign finance report for which the State Board has granted an exemption under Election Law Article, §13-324(a), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>An application for an exemption shall be filed on the form and by the deadline specified by the State Administrator.</text> </paragraph> <paragraph num="(3)"> <text>A political committee is eligible for a waiver of the electronic filing requirements if the political committee:</text> <paragraph num="(a)"> <text>Provides a reasonable explanation as to why the treasurer cannot file electronically;</text> </paragraph> <paragraph num="(b)"> <text>Has a cash balance, less the amount of outstanding obligations, equal to or less than $3,000; and</text> </paragraph> <paragraph num="(c)"> <text>Has less than 20 transactions during the reporting period.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>A waiver remains in effect until the political committee:</text> <paragraph num="(a)"> <text>Files a campaign finance report electronically; or</text> </paragraph> <paragraph num="(b)"> <text>Exceeds the eligibility requirements of §B(3) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>A political committee may not request another waiver in the same calendar year that the initial waiver was granted.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Filing Requisites."> <paragraph num="A."> <text>Filing Method. A campaign finance report shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Additional Filing Requirements.</text> <paragraph num="(1)"> <text>Campaign finance reports shall include, in a format approved by the State Administrator, an attestation by the filer, under penalties of perjury, that the contents of the electronic filing are a complete and accurate statement of the campaign finance activity.</text> </paragraph> <paragraph num="(2)"> <text>Campaign finance reports filed electronically shall include all other information or materials required by the State Administrator.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and Title 13, Subtitle 3, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.02 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); adopted permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective January 9, 2012 (38:27 Md. R. 1765)</annotation> </annotations> </chapter> <chapter num="04" heading="Affidavit of Limited Contributions and Expenditures"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the affidavit that, under Election Law Article, §13-305, Annotated Code of Maryland, a campaign finance entity may file in lieu of a scheduled campaign finance report.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Required Contents."> <text>The affidavit shall include:</text> <paragraph num="A."> <text>The name and account number of the campaign finance entity;</text> </paragraph> <paragraph num="B."> <text>A statement under penalties of perjury that, since the establishment of the campaign finance entity or since the last filed campaign finance report prescribed by Election Law Article, §13-309, Annotated Code of Maryland, the campaign finance entity has not:</text> <paragraph num="(1)"> <text>Received contributions in the cumulative amount of $1,000 or more; and</text> </paragraph> <paragraph num="(2)"> <text>Made expenditures, exclusive of the candidate's filing fee, in the cumulative amount of $1,000 or more; and</text> </paragraph> </paragraph> <paragraph num="C."> <text>An acknowledgment that the campaign finance entity is required to either file the next scheduled campaign finance report or file a new affidavit in lieu of that report.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Filing."> <paragraph num="A."> <text>Unless a campaign finance entity has a waiver from the electronic filing requirement, the treasurer shall:</text> <paragraph num="(1)"> <text>Complete the affidavit using the Internet form provided by the State Board; and</text> </paragraph> <paragraph num="(2)"> <text>Sign and submit the affidavit using the electronic signature password issued by the State Board.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If a campaign finance entity that has a waiver from the electronic filing requirement, the treasurer may:</text> <paragraph num="(1)"> <text>File the affidavit electronically as provided under §A of this regulation without losing its electronic filing waiver; or</text> </paragraph> <paragraph num="(2)"> <text>File, sign, and mail or hand deliver the affidavit on the paper form prescribed by the State Board.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 13-305, and 13-320, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 19, 2009 (36:21 Md. R. 1595)</annotation> </annotations> </chapter> <chapter num="05" heading="Electronic Signature Requirements"> <regulation prefix="Regulation" num=".01" heading="Forms Requiring Electronic Signature."> <text>The filer shall include an electronic signature if one of the following forms is filed in an electronic format:</text> <paragraph num="A."> <text>Campaign Finance Report;</text> </paragraph> <paragraph num="B."> <text>Affidavit filed in accordance with Election Law Article, §13-305, Annotated Code of Maryland;</text> </paragraph> <paragraph num="C."> <text>Statement of Organization; and</text> </paragraph> <paragraph num="D."> <text>Any other report, form, or document approved by the State Administrator to be filed in an electronic medium.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Acceptance of Electronic Signature."> <text>A filer shall use one of the following as the electronic signature of the filer:</text> <paragraph num="A."> <text>The voter registration number of the person;</text> </paragraph> <paragraph num="B."> <text>The driver's license number of the person;</text> </paragraph> <paragraph num="C."> <text>The last four digits of the person's social security number;</text> </paragraph> <paragraph num="D."> <text>Any State Board approved password generated by the person after registration of the campaign finance entity, independent expenditure entity, or electioneering communication entity; or</text> </paragraph> <paragraph num="E."> <text>Any other personal identification information approved by the State Administrator.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 13-320, and 13-324, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective January 9, 2012 (38:27 Md. R. 1765)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective January 9, 2012 (38:27 Md. R. 1765)</annotation> </annotations> </chapter> <chapter num="06" heading="Campaign Accounts"> <regulation prefix="Regulation" num=".01" heading="Definition."> <paragraph num="A."> <text>In this chapter, the following term has the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Financial Institution” has the meaning stated in Financial Institutions Article, §1-101(i), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Third-Party Payment Processor” has the meaning stated in Financial Institute Article, §1-101(x)(2)(ii)(2), Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Scope."> <text>This chapter applies to the campaign account of a political committee under Election Law Article, §§13-218(b) and 13-220, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Required Elements."> <paragraph num="A."> <text>Campaign Account Required. Promptly after filing a Statement of Organization with the State Board, a political committee shall:</text> <paragraph num="(1)"> <text>Establish at a financial institution a checking account that will serve as the campaign account;</text> </paragraph> <paragraph num="(2)"> <text>Register with the financial institution the campaign account in a manner that identifies it as the account of a political committee; and</text> </paragraph> <paragraph num="(3)"> <text>Designate the responsible officers' access to the campaign account.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Other Permissible Accounts or Investments. A political committee may, in addition to the checking account required in §A of this regulation, establish additional accounts or temporarily invest campaign funds as provided in this section. Permissible accounts or investments are limited to:</text> <paragraph num="(1)"> <text>Deposit accounts at a financial institution that are insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA);</text> </paragraph> <paragraph num="(2)"> <text>Certificates of deposit with a stated rate of interest and a term of 3 years or less;</text> </paragraph> <paragraph num="(3)"> <text>Obligations of the U.S. Government or its agencies with maturities of 3 years or less; and</text> </paragraph> <paragraph num="(4)"> <text>Cash management accounts, money market accounts, or money market mutual funds that are offered and available to the general public.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Use of Other Permissible Accounts or Investments. Any funds transferred from the registered campaign account into an FDIC-insured deposit account or temporary investment vehicle shall be returned to the registered campaign account before such funds may be used to make expenditures.</text> </paragraph> <paragraph num="D."> <text>Presence in State. The financial institution shall have a business office or business agent located in the State.</text> </paragraph> <paragraph num="E."> <text>Required Use of Campaign Account. Except otherwise expressly authorized by statute, all transactions by the political committee shall be conducted through the registered campaign account.</text> </paragraph> <paragraph num="F."> <text>Use of Payment Processors. If a contribution to a campaign finance entity is made through a Third-Party Payment Processor, the campaign finance entity shall initiate the transfer of the contribution from the account of the Third-Party Payment Processor to the designated campaign account of the campaign finance entity within 7 days after the contribution is deposited in the account of the Third-Party Payment Processor.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Disbursements."> <paragraph num="A."> <text>Method of Disbursements. Except as provided in §B of this regulation, a political committee shall make all disbursements from the authorized designated campaign account of the political committee by:</text> <paragraph num="(1)"> <text>Order check;</text> </paragraph> <paragraph num="(2)"> <text>Counter check;</text> </paragraph> <paragraph num="(3)"> <text>Debit card issued by a financial institution;</text> </paragraph> <paragraph num="(4)"> <text>Electronic funds transfer (EFT);</text> </paragraph> <paragraph num="(5)"> <text>Electronic check; or</text> </paragraph> <paragraph num="(6)"> <text>Wire transfer.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Other Permissible Disbursements. A political committee may:</text> <paragraph num="(1)"> <text>Authorize an individual to make payments from personal funds on behalf of the political committee provided that individual is fully reimbursed by the political committee; or</text> </paragraph> <paragraph num="(2)"> <text>Make a disbursement from a petty cash fund only if the political committee:</text> <paragraph num="(a)"> <text>Established the petty cash fund prior to the disbursement; and</text> </paragraph> <paragraph num="(b)"> <text>Follows the requirements in Election Law Article, §13-220(c), Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Disbursements by Treasurer. Except as provided in §D of this regulation, the treasurer shall authorize all disbursements for the political committee.</text> </paragraph> <paragraph num="D."> <text>Disbursements by Chair. The chair of a political committee may approve a disbursement on behalf of the political committee in the manner prescribed under Election Law Article, §13-220(b), Annotated Code of Maryland, only if the treasurer is temporarily unable to perform the duties of the office due to:</text> <paragraph num="(1)"> <text>Medical emergency or disability;</text> </paragraph> <paragraph num="(2)"> <text>Death in the family;</text> </paragraph> <paragraph num="(3)"> <text>Extended travel out of the State; or</text> </paragraph> <paragraph num="(4)"> <text>Any other extenuating circumstances existing to justify the chair's assumption of the treasurer's duties.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Prohibitions."> <text>A political committee may not:</text> <paragraph num="A."> <text>Use the personal account of the candidate or any responsible officer as the campaign account;</text> </paragraph> <paragraph num="B."> <text>Invest campaign funds in any investment vehicles other than those listed in Regulation .03B of this chapter.</text> </paragraph> <paragraph num="C."> <text>Use one of the following for making expenditures:</text> <paragraph num="(1)"> <text>Cash, except for authorized disbursements pursuant to Election Law Article, §13-220(c), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Credit card;</text> </paragraph> <paragraph num="(3)"> <text>Money order; or</text> </paragraph> <paragraph num="(4)"> <text>Any other method not authorized by law.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Use a third-party payment processor as a campaign account or a financial institution.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Campaign Account Book."> <paragraph num="A."> <text>Requirement.</text> <paragraph num="(1)"> <text>A political committee shall maintain and retain an account book of the campaign finance activity of the political committee.</text> </paragraph> <paragraph num="(2)"> <text>Campaign finance reports are not considered the account book of the political committee.</text> </paragraph> <paragraph num="(3)"> <text>All disbursement or expenditures entries in the account book shall be supported by:</text> <paragraph num="(a)"> <text>Receipts or invoices from the vendor; or</text> </paragraph> <paragraph num="(b)"> <text>Contracts for services provided.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Contents.</text> <paragraph num="(1)"> <text>The account book shall have detailed and accurate records of all:</text> <paragraph num="(a)"> <text>Assets received, including ticket sales, in-kind contributions transfers to the committee, and any other income received by the political committee;</text> </paragraph> <paragraph num="(b)"> <text>Disbursements and expenditures made;</text> </paragraph> <paragraph num="(c)"> <text>Obligations incurred by or on behalf of the political committee, including loan consent agreements; and</text> </paragraph> <paragraph num="(d)"> <text>Other records used in the preparation of campaign finance reports, including any correspondence sent to a contributor requesting employer and occupation information.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>For every asset received and expenditure made, the account book shall have:</text> <paragraph num="(a)"> <text>The amount or value of the asset received or expenditure made;</text> </paragraph> <paragraph num="(b)"> <text>The date of the asset received or expenditure made;</text> </paragraph> <paragraph num="(c)"> <text>The name and address of the person from whom the asset was received or to whom the expenditure was made; and</text> </paragraph> <paragraph num="(d)"> <text>A description of the asset received or the purpose for which the expenditure was made.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Retention and Inspection.</text> <paragraph num="(1)"> <text>The State Board may request to inspect and receive a copy of all account books and related records of account book entries.</text> </paragraph> <paragraph num="(2)"> <text>All account books and related records of account book entries must be:</text> <paragraph num="(a)"> <text>Retained and available for inspection until the earlier of:</text> <paragraph num="(i)"> <text>10 years after the creation of an account book entry or related records; or</text> </paragraph> <paragraph num="(ii)"> <text>2 years after the political committee files its final campaign finance report.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Stored and retained by the political committee in:</text> <paragraph num="(i)"> <text>The original format of the record production;</text> </paragraph> <paragraph num="(ii)"> <text>A photocopy of the original format of the record production; or</text> </paragraph> <paragraph num="(iii)"> <text>A scanned pdf format of the record production.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4) and Title 13, Subtitle 2, Part IV, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted effective October 18, 2010 (37:21 Md. R. 1439)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective February 29, 2016 (43:4 Md. R. 336); October 27, 2025 (52:21 Md. R. 1026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective March 19, 2012 (39:5 Md. R. 385)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective January 9, 2012 (38:27 Md. R. 1765); July 23, 2012 (39:14 Md. R. 839)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03F adopted effective October 27, 2025 (52:21 Md. R. 1026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective January 9, 2012 (38:27 Md. R. 1765)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C, D amended effective October 13, 2025 (52:20 Md. R. 1003)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective March 19, 2012 (39:5 Md. R. 385)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C amended effective January 9, 2012 (38:27 Md. R. 1765)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05D adopted effective October 27, 2025 (52:21 Md. R. 1026)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 adopted effective February 29, 2016 (43:4 Md. R. 336)</annotation> </annotations> </chapter> <chapter num="07" heading="Authority Line Requirements; Electronic Media"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>For purposes of this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Agent” means a person acting on behalf of and in coordination with a political committee.</text> </paragraph> <paragraph num="(2)"> <text>Application Software.</text> <paragraph num="(a)"> <text>“Application software” means software designed to help the user to perform a single or multiple related specific tasks.</text> </paragraph> <paragraph num="(b)"> <text>“Application software” includes all terms descriptive of application software, including but not limited to “application” and “app.”</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Authority line” has the meaning stated in Election Law Article, §13-401, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Barcode” includes a matrix code, 2d barcode, QR code, and 2d code.</text> </paragraph> <paragraph num="(5)"> <text>“Distribution” means the act or instance of sharing or sending campaign material or hyperlinks of campaign material to the public, or to a list of subscribers, by means of an electronic communication or online platform, the Internet, text messaging service, or software application.</text> </paragraph> <paragraph num="(6)"> <text>“Electronic media advertisement” means a qualifying paid digital communication, or other electronic communication in which campaign material is disseminated, distributed or published on social media, a micro-blog, the Internet, text messaging, an online platform, or other forms of electronic media other than radio, broadcast, cable or satellite television by a political committee.</text> </paragraph> <paragraph num="(7)"> <text>“Micro-blog” means a web service that allows the user to post and send either to a selected group of people or so that they can be viewed by anyone, short user-generated content which includes text messages, photos or videos.</text> </paragraph> <paragraph num="(8)"> <text>Political Committee.</text> <paragraph num="(a)"> <text>“Political committee” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(b)"> <text>“Political committee” also includes:</text> <paragraph num="(i)"> <text>A candidate;</text> </paragraph> <paragraph num="(ii)"> <text>A person required to file an independent expenditure report pursuant to Election Law Article, §13-306, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(iii)"> <text>A person required to file an electioneering communication report pursuant to Election Law Article, §13-307, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(iv)"> <text>Any entity or person required to register with the State Board under Election Law Article, Title 13, Subtitle 3, Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(9)"> <text>Publication.</text> <paragraph num="(a)"> <text>“Publication” means the act or instance of making campaign material available to the public, or to a list of subscribers, including by means of an electronic communication or an online platform, the Internet, a text messaging service, or a software application.</text> </paragraph> <paragraph num="(b)"> <text>“Publication” includes displaying content on the Internet, updating webpages, posting blogs, and providing updates or posts on social media.</text> </paragraph> </paragraph> <paragraph num="(10)"> <text>“Social media” means an electronic medium where users may create and view user-generated content, such as uploaded or downloaded videos or still photographs, blogs, video blogs, podcasts, instant messages, or email.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Requirements."> <paragraph num="A."> <text>In General.</text> <paragraph num="(1)"> <text>Each item of campaign material shall contain an authority line as required under Election Law Article, §13-401, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>A website, email, or other online content that is established, created, used, or authorized by a political committee or its agent for the purpose of promoting or opposing a candidate, a prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland and, except as otherwise specified in this regulation, shall include an authority line as required under Election Law Article, §13-401, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Social Media.</text> <paragraph num="(1)"> <text>A social media account established, created, used, or authorized by a political committee or its agent for the purpose of promoting or opposing a candidate, a prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>A political committee that maintains a social media account is in compliance with the authority line requirement if the political committee or person posts the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, in the account profile or prominently on the landing or home page of the account.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Micro-Blog.</text> <paragraph num="(1)"> <text>A micro-blog established, created, used, or authorized by a political committee or its agent for the purpose of promoting or opposing a candidate, a prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>A political committee that maintains a micro-blog account is in compliance with the authority line requirement if:</text> <paragraph num="(a)"> <text>The authority line required under Election Law Article, §13-401(a), Annotated Code of Maryland, is posted on the account profile or prominently on the landing or home page of the micro-blog account.</text> </paragraph> <paragraph num="(b)"> <text>In cases where the micro-blog account does not permit the posting of the authority line, the political committee shall register the micro-bog account and the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, with the State Board.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Electronic Media Advertisements.</text> <paragraph num="(1)"> <text>An electronic media advertisement published or distributed by a political committee or an agent of the political committee for the purpose of promoting or opposing a candidate, prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>Authority Line Required.</text> <paragraph num="(a)"> <text>A political committee that establishes an electronic media advertisement shall include the authority line required under Election Law Article, §13-401(a)(1), Annotated Code of Maryland, within the advertisement.</text> </paragraph> <paragraph num="(b)"> <text>If an electronic media advertisement is in text or graphic form and is too small to include the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, in a legible manner, the political committee is in compliance with the authority line requirement under Election Law Article, §13-401(a), Annotated Code of Maryland, if:</text> <paragraph num="(i)"> <text>The electronic media advertisement includes an icon or button that when viewed in the context of the electronic media advertisement, provides clear, meaningful and prominent notice that the electronic media advertisement is campaign material, and when clicked or scrolled over by the person viewing the electronic media advertisement, opens a page, window or an overlay that prominently displays the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland and the information required under Election Law Article, §13-405(b)(6), Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(ii)"> <text>The electronic media advertisement that does not allow for the use of the icon or button referenced in Regulation .02D(2)(b)(i) of this chapter, when clicked by the person viewing the electronic media advertisement, opens a page or window that prominently displays the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland; and the political committee notifies the State Board of the online platform that does not allow for the use of the icon or button referenced in Regulation .02D(2)(b)(1) of this chapter.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>Examples of electronic media advertisements that are too small to contain an authority line as required under Election Law Article, §13-401(a), Annotated Code of Maryland, include:</text> <paragraph num="(i)"> <text>A micro bar;</text> </paragraph> <paragraph num="(ii)"> <text>A button ad;</text> </paragraph> <paragraph num="(iii)"> <text>A text or communication that is 200 characters or fewer in length; and</text> </paragraph> <paragraph num="(iv)"> <text>A graphic or picture link where it is not reasonably practical due to the size of the graphic or picture link.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="E."> <text>Barcodes.</text> <paragraph num="(1)"> <text>A barcode established, created, used, or authorized by a political committee or its agent for the purpose of promoting or opposing a candidate, a prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>Authority Line Required.</text> <paragraph num="(a)"> <text>A political committee that establishes, creates, uses or authorizes the creation, establishment, or use of a barcode shall include the authority line required under Election Law Article, §13-401(a)(1), Annotated Code of Maryland, within the publication or distribution of the accompanying information or opinion.</text> </paragraph> <paragraph num="(b)"> <text>If the accompanying information or opinion publicized or distributed is too small to include the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, in a legible manner, the political committee is in compliance with the authority line requirement under Election Law Article, §13-401(a), Annotated Code of Maryland, if:</text> <paragraph num="(i)"> <text>The accompanying information or opinion contains an internet address of the political committee responsible for the publication or distribution and allows the receiver of the accompanying information or opinion to click on the internet address and be taken to a landing or home page that prominently displays the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, of the political committee responsible for the publication or distribution; or</text> </paragraph> <paragraph num="(ii)"> <text>In cases where the accompanying information or opinion does not allow the receiver to click on an internet address, the political committee notifies the State Board in writing of the accompanying information or opinion contained in that barcode, including any updates to that barcode, with the appropriate authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, within 24 hours after the publication or distribution of the barcode and accompanying information or opinion.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>By the end of the next business day of receipt from a political committee of the accompanying information or opinion related to a barcode, the State Board shall make that information or opinion along with the required authority line available to the public.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Application Software.</text> <paragraph num="(1)"> <text>Application software established, created, used, or authorized by a political committee or its agent for the purpose of promoting or opposing a candidate, a prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>Authority Line Required.</text> <paragraph num="(a)"> <text>A political committee that establishes, creates, uses or authorizes the use of application software shall include the authority line required under Election Law Article, §13-401(a)(1), Annotated Code of Maryland, on all display pages for that application software and within any information or opinion publicized or distributed using that application software.</text> </paragraph> <paragraph num="(b)"> <text>If a display page for the application software or for information or opinion publicized or distributed via the application software is too small to include the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, in a legible manner, the political committee is in compliance with the authority line requirement under Election Law Article, §13-401(a), Annotated Code of Maryland if:</text> <paragraph num="(i)"> <text>The display page or information or opinion contains an internet address of the political committee responsible for the publication or distribution and allows the receiver of the display page or information or opinion to click on the internet address or hyperlink address and be taken to a landing or home page that prominently displays the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, of the political committee responsible for the publication or distribution; or</text> </paragraph> <paragraph num="(ii)"> <text>In cases where the accompanying information or opinion for application software does not allow the receiver to click on the internet address or hyperlink address, the political committee notifies the State Board in writing of the accompanying information or opinion contained in that application software, including any updates, with the appropriate authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, within 24 hours after the publication or distribution of the application software and accompanying information or opinion.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>By the end of the next business day of receipt from a political committee of accompanying information or opinion related to application software, the State Board shall make that information or opinion along with the required authority line available to the public.</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>Bots and Paid Promotion. A political committee or other person responsible for any publication may not conceal or misrepresent the identity of the political committee or person responsible for the publication via the use of a software application or paid service that generates or deploys multiple social media profiles, such as a bot, to distribute or disseminate the publication.</text> </paragraph> <paragraph num="H."> <text>Deep Fake.</text> <paragraph num="(1)"> <text>In this section “deep fake” means an audio or video recording that appears to constitute a true recording of an action, a sound, a vocalization, or an image, but:</text> <paragraph num="(a)"> <text>Did not occur in the manner presented by the recording in reality; and</text> </paragraph> <paragraph num="(b)"> <text>Was generated with the assistance of computer software to create apparently authentic images, vocalizations, or recordings.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A deep fake created, used, paid for, or authorized by a political committee or its agent for the purpose of promoting or opposing a candidate, a prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>A political committee that creates, uses, pays for, or authorizes the creation, distribution, publication, or use of a deep fake as or included in campaign material, shall include:</text> <paragraph num="(a)"> <text>The authority line required under Election Law Article, §13-401(a)(1), Annotated Code of Maryland, within the publication or distribution of the deep fake; and</text> </paragraph> <paragraph num="(b)"> <text>In a clear and conspicuous manner at the beginning and the end of the part of the campaign material containing the deep fake, that the content or substance of what is being presented does not reflect a true recording of an action, sound, or image that occurred in reality.</text> </paragraph> </paragraph> </paragraph> <paragraph num="I."> <text>Text Message.</text> <paragraph num="(1)"> <text>A text message created, used, paid for, or authorized by a political committee or its agent and sent to a potential voter or donor for the purpose of promoting or opposing a candidate, a prospective candidate, or the approval or rejection of a question is campaign material as defined under Election Law Article, §1-101(k), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>A political committee that creates, uses, pays or authorizes the creation, distribution, publication, or use of a text message constituting campaign material under §I(1) of this regulation shall include the authority line required under Election Law Article, §13-401(a)(1), Annotated Code of Maryland, within the text message.</text> </paragraph> <paragraph num="(3)"> <text>If the character limit of a text message constituting campaign material described in §I(1) of this regulation is not sufficient to include the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, in a legible manner, the political committee is in compliance with the authority line requirement under Election Law Article, §13-401(a), Annotated Code of Maryland, if a second text message that prominently displays the authority line information required under Election Law Article, §13-401(a), Annotated Code of Maryland, is immediately sent to the same number to which the text message constituting campaign material described in §I(1) of this regulation was sent.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Special Circumstances."> <paragraph num="A."> <text>Multiple Political Committees; Shared Costs. Campaign material produced, distributed, and published jointly by more than one political committee shall contain the authority line on the campaign material for every political committee that purchased the campaign materials directly from the supplier or vendor.</text> </paragraph> <paragraph num="B."> <text>Multiple Political Committees; Non-Shared Costs. Campaign material produced, distributed, and published jointly by more than one political committee but paid for by one political committee shall:</text> <paragraph num="(1)"> <text>Bear the authority line from the purchasing political committee only; and</text> </paragraph> <paragraph num="(2)"> <text>Be reported as an in-kind contribution from the purchasing political committee to the other political committees associated with the campaign material.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Retention."> <paragraph num="A."> <text>Minimum Requirement. A political committee shall retain a sample copy of each item of campaign material for at least 1 year after the general election next following the date when the campaign material item was published or distributed.</text> </paragraph> <paragraph num="B."> <text>Electronic Media Advertisement. For each item of campaign material that is an electronic media advertisement, the political committee shall retain a sample copy for at least 1 year after the general election next following the date when the campaign material item was published or distributed in:</text> <paragraph num="(1)"> <text>A paper format; or</text> </paragraph> <paragraph num="(2)"> <text>A non-rewriteable electronic medium that can produce paper facsimile upon request.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Social Media or Micro-Blog. For each text message or communication published or distributed on a social media or a micro-blog, the political committee or candidate shall retain a detailed log of the date and content of the text message or communications posted by the candidate or political committee for at least 1 year after the general election next following the date of the text message or communication.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Retention."> <paragraph num="A."> <text>Retention of Campaign Materials — In General. Except as provided in §§B and C of this regulation, a political committee shall retain a sample copy of each item of campaign material for at least 1 year after the general election next following the date when the campaign material item was published or distributed.</text> </paragraph> <paragraph num="B."> <text>Retention of Electronic Media Advertisement. For each item of campaign material that is an electronic media advertisement, the political committee shall retain a sample copy for at least 1 year after the general election next following the date when the campaign material item was published or distributed in:</text> <paragraph num="(1)"> <text>A paper format; or</text> </paragraph> <paragraph num="(2)"> <text>A non-rewriteable electronic medium that can produce paper facsimile upon request.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Retention of Other Electronic Communications. For each message or communication published or distributed by means of social media, a micro-blog, application software, or bar code, the political committee or candidate shall retain a detailed log of the date and content of the text message or communications posted by the candidate or political committee for at least 1 year after the general election next following the date of the message or communication.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Enforcement."> <text>Subject to the penalties of Election Law Article, §13-602(b) or 13-604.1, Annotated Code of Maryland, a political committee or person may not publish or distribute, or cause to be published or distributed, campaign material in violation of this chapter.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4), 13-245, 13-401, and 13-404, and Title 13, Subtitle 4, Part I, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective July 20, 2010 (37:17 Md. R. 1182); emergency expired effective 12/20/10</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted effective December 21, 2010 (37:21 Md. R. 1439)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective August 19, 2013 (40:16 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective May 6, 2019 (46:9 Md. R. 445)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective May 6, 2019 (46:9 Md. R. 445)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02G adopted effective May 6, 2019 (46:9 Md. R. 445)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02H, I adopted effective July 11, 2022 (49:14 Md. R. 705)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective March 27, 2017 (44:6 Md. R. 328)</annotation> </annotations> </chapter> <chapter num="08" heading="Independent Expenditure Requirements"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to a person making independent expenditures and the required information on an independent expenditure report submitted to the State Board with respect to donations received, expenditures made, and outstanding obligations pursuant to Election Law Article, §13-306, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Registration."> <paragraph num="A."> <text>In General. A person shall file the registration form required under §B of this regulation with the State Board within 48 hours after the person has made aggregate independent expenditures of $5,000 or more in an election cycle for campaign material that is a public communication.</text> </paragraph> <paragraph num="B."> <text>Registration Form Requirements. The registration form shall consist of the following information:</text> <paragraph num="(1)"> <text>The identity of the person making the independent expenditures;</text> </paragraph> <paragraph num="(2)"> <text>The business or registration address of the person making the independent expenditures;</text> </paragraph> <paragraph num="(3)"> <text>The name and mailing address of the individual designated as the treasurer or the officer to file independent expenditure reports pursuant to Election Law Article, §13-306, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(4)"> <text>The name of the candidate or ballot issue identified in the campaign material that is a public communication;</text> </paragraph> <paragraph num="(5)"> <text>Whether the public communication supported or opposed the clearly identified candidate or ballot issue prominently featured in the campaign material;</text> </paragraph> <paragraph num="(6)"> <text>The name and mailing address of the principal officer who is the individual exercising direction or control over the activities of the person making independent expenditures; and</text> </paragraph> <paragraph num="(7)"> <text>If the person is a business entity, whether the person:</text> <paragraph num="(a)"> <text>Will notify its shareholders, members, or donors of the independent expenditure disbursements by regular, periodic reports issued by the entity or by a hyperlink on the entity’s Internet homepage; or</text> </paragraph> <paragraph num="(b)"> <text>Will not provide notice because it does not have a regular, periodic report or Internet home page.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Requirements for Shareholders’, Members’, or Donors’ Notification. If the person will provide the notification in §B(7)(a) of this regulation:</text> <paragraph num="(1)"> <text>The text reporting the independent expenditure made must be in at least 10-point type; or</text> </paragraph> <paragraph num="(2)"> <text>The required hyperlink on the home or landing page of the person shall be labeled “Independent Political Spending”.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Electronic Filing. The registration form shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="E."> <text>Registered Agent. The registration form shall be updated within 48 hours after the person making independent expenditures makes aggregate expenditures of $50,000 or more in the election cycle with:</text> <paragraph num="(1)"> <text>The name of the registered agent for the person making independent expenditures; and</text> </paragraph> <paragraph num="(2)"> <text>The business address of the registered agent for the person making independent expenditures.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Required Contents of the Independent Expenditure Report."> <paragraph num="A."> <text>For cumulative donations received of $6,000 or more during a reporting period, the independent expenditure report filed by the person making independent expenditures shall include:</text> <paragraph num="(1)"> <text>The date the donation was received;</text> </paragraph> <paragraph num="(2)"> <text>If an in-kind donation, the amount of money or fair market value of the in-kind donation;</text> </paragraph> <paragraph num="(3)"> <text>The name of the person that made the donation;</text> </paragraph> <paragraph num="(4)"> <text>The address of the donor, provided that:</text> <paragraph num="(a)"> <text>If the donor is an individual, the address provided shall be where the individual resides or receives residential mail; or</text> </paragraph> <paragraph num="(b)"> <text>If the donor is a person except as provided in §A(4)(a) of this regulation, the address provided shall be where the person is registered or does business;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Whether the donation was by cash, check, credit card, electronic transfer, or in-kind;</text> </paragraph> <paragraph num="(6)"> <text>The aggregate amount or value of donations received to date from the donor for the election cycle in which the independent expenditure report is filed; and</text> </paragraph> <paragraph num="(7)"> <text>If an in-kind donation, a description of the in-kind donation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Expenditures Made. For independent expenditures made to create or distribute campaign material that is a public communication, the independent expenditure report filed by the person making independent expenditures shall include:</text> <paragraph num="(1)"> <text>The date the independent expenditure was made;</text> </paragraph> <paragraph num="(2)"> <text>The transactional method used, whether cash, check, credit card, electronic transfer or in-kind;</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the payee or the ultimate recipient of the funds;</text> </paragraph> <paragraph num="(4)"> <text>The name of the candidate or ballot issue identified in the public communication or to which the independent expenditure relates;</text> </paragraph> <paragraph num="(5)"> <text>Whether the public communication supported or opposed the clearly identified candidate or ballot issue prominently featured in the campaign material or independent expenditure.</text> </paragraph> <paragraph num="(6)"> <text>If the independent expenditure was to reimburse a person, the name and address of the person who received the reimbursement;</text> </paragraph> <paragraph num="(7)"> <text>The amount of the independent expenditure; and</text> </paragraph> <paragraph num="(8)"> <text>A description of the services or materials purchased by the independent expenditure.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Outstanding Obligations. For outstanding obligations, the independent expenditure report filed by the person making independent expenditures shall include:</text> <paragraph num="(1)"> <text>The name and address of the person to whom an outstanding obligation is owed;</text> </paragraph> <paragraph num="(2)"> <text>The date the outstanding obligation was incurred;</text> </paragraph> <paragraph num="(3)"> <text>The balance due on the outstanding obligation at the end of the reporting period;</text> </paragraph> <paragraph num="(4)"> <text>For an outstanding obligation other than a loan, a brief description of the services or material provided that created the outstanding obligation; and</text> </paragraph> <paragraph num="(5)"> <text>If the outstanding obligation is a loan, all the information required by Election Law Article, §13-230, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Filing Method."> <paragraph num="A."> <text>Filing Method. An independent expenditure report shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Additional Filing Requirements.</text> <paragraph num="(1)"> <text>Independent expenditure reports shall include an attestation by the filer, under penalties of perjury, in a format approved by the State Administrator that the contents of the electronic filing are a complete and accurate statement of the filer’s campaign finance activity.</text> </paragraph> <paragraph num="(2)"> <text>An independent expenditure report shall not be accepted by the State Board as filed unless it includes an electronic signature of the treasurer or other individual designated by the person under Regulation .02B(3) of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Authority Line."> <paragraph num="A."> <text>Except as provided in §B of this subsection, any campaign material published or distributed by a person making independent expenditures shall include:</text> <paragraph num="(1)"> <text>The name and business address of the person; and</text> </paragraph> <paragraph num="(2)"> <text>The following statement: “This message has been authorized and paid for by (name and address of the person making independent expenditures), (name and title of the treasurer or other individual designated as responsible for the campaign material that is a public communication). This message has not been authorized or approved by any candidate or ballot issue committee.”</text> </paragraph> </paragraph> <paragraph num="B."> <text>After registration with the State Board, any campaign material published or distributed by the person making independent expenditures does not need to include a business address of the person.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Failure to File."> <paragraph num="A."> <text>Show Cause Notice. If the State Board determines that there has been a failure to file an independent expenditure report or that the report does not include the information required by Election Law Article, §13-306, Annotated Code of Maryland, the State Board shall issue a notice to the treasurer or other individual designated by an entity required to file the independent expenditure report.</text> </paragraph> <paragraph num="B."> <text>Contents of the Notice. The notice shall state that, within 30 days:</text> <paragraph num="(1)"> <text>The failure to file must be rectified; and</text> </paragraph> <paragraph num="(2)"> <text>The late filing penalty must be paid or the person making the independent expenditure must show cause why the State Board should not issue a civil citation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Issuance of the Civil Citation. If the person fails to respond the notice within 30 days of its issuance, the State Board shall issue a civil citation against the person making independent expenditures as specified in Election Law Article, §13-604.1, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Waiver Request — Late Filing Fees."> <paragraph num="A."> <text>Availability. A person making independent expenditures may request a waiver of the penalty for the late filing of the independent expenditure report.</text> </paragraph> <paragraph num="B."> <text>Requirements.</text> <paragraph num="(1)"> <text>A request to waive the late fee penalty shall be made in writing and filed with the State Administrator.</text> </paragraph> <paragraph num="(2)"> <text>The request shall include:</text> <paragraph num="(a)"> <text>The name, address, and telephone number of the person making the independent expenditure;</text> </paragraph> <paragraph num="(b)"> <text>A detailed statement of the facts explaining why the person making the independent expenditure failed to timely file a statement of contributions; and</text> </paragraph> <paragraph num="(c)"> <text>A history of past compliance activity regarding the person making independent expenditures.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Consideration and Determination.</text> <paragraph num="(1)"> <text>With approval of the State Board, the State Administrator may waive the late filing penalty for just cause.</text> </paragraph> <paragraph num="(2)"> <text>The State Administrator may deny a waiver request without notice or hearing.</text> </paragraph> <paragraph num="(3)"> <text>The decision of the State Administrator on the waiver request shall be in writing.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Issuance of the Civil Citation. If payment of the penalty for the failure to file has not occurred within 30 days after the decision of the State Administrator, the State Board shall issue a civil citation against the person making the independent expenditure as specified in Election Law Article, §13-604.1, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Public Communication."> <text>A person, or an agent of the person, that establishes, creates, uses, or maintains a social media account, micro-blog or website for disseminating campaign material that is a public communication shall attribute all such costs to the person making an independent expenditure in determining the aggregate amount of the public communication. The total shall include all costs associated with the establishment, creation, use, promotion or maintenance of the social media account, micro-blog or website, including payments to others for the design, promotion ,or content of the campaign material.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 13-306, and Title 13, Subtitle 4 Part 1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 9, 2012 (38:27 Md. R. 1765)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective June 25, 2012 (39:12 Md. R. 746); February 29, 2016 (43:4 Md. R. 336)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended effective February 29, 2016 (43:4 Md. R. 336)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 adopted effective March 27, 2017 (44:6 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective March 27, 2017 (44:6 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> </annotations> </chapter> <chapter num="09" heading="Electioneering Communication Requirements"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to a person making electioneering communications and the information required on an electioneering communication report submitted to the State Board with respect to donations received, disbursements made, and outstanding obligations incurred pursuant to Election Law Article, §13-307, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Registration."> <paragraph num="A."> <text>In General. A person shall file the registration form required under §B of this regulation with the State Board within 48 hours after the person has made aggregate disbursements of $5,000 or more in an election cycle for electioneering communications.</text> </paragraph> <paragraph num="B."> <text>Form Requirements. The registration form shall consist of the following information:</text> <paragraph num="(1)"> <text>The identity of the person making the electioneering communications;</text> </paragraph> <paragraph num="(2)"> <text>The business or registration address of the person making the electioneering communications;</text> </paragraph> <paragraph num="(3)"> <text>The name and mailing address of an individual designated as the treasurer or responsible officer authorized to act on behalf of the person making electioneering communications to file electioneering communication reports pursuant to Election Law Article, §13-307, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(4)"> <text>The name of the candidate or ballot issue identified in the electioneering communications;</text> </paragraph> <paragraph num="(5)"> <text>Whether the electioneering communications supported or opposed the clearly identified candidate or ballot issue prominently featured in the electioneering communication.</text> </paragraph> <paragraph num="(6)"> <text>The name and mailing address of any additional person exercising direction or control over the activities of the person making disbursements for electioneering communications; and</text> </paragraph> <paragraph num="(7)"> <text>If the person is a business entity, whether the person:</text> <paragraph num="(a)"> <text>Will notify its shareholders, members, or donors of the electioneering communications disbursements by regular, periodic reports issued by the entity or hyperlink on the entity’s Internet homepage; or</text> </paragraph> <paragraph num="(b)"> <text>Will not provide notice because it does not have a regular, periodic report or Internet home page.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Requirements for Shareholders’, Members’, or Donors’ Notification. If the person will provide the notification in §B(7)(a) of this regulation:</text> <paragraph num="(1)"> <text>The text reporting the electioneering communications disbursements must be in at least 10-point type; or</text> </paragraph> <paragraph num="(2)"> <text>The required hyperlink on the home or landing page of the person shall be labeled “Independent Political Spending”.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Electronic Filing. The registration form shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="E."> <text>Registered Agent. The registration form shall be updated within 48 hours after the person making electioneering communication makes aggregate expenditures of $50,000 or more in the election cycle with:</text> <paragraph num="(1)"> <text>The name of the registered agent for the person making electioneering communication; and</text> </paragraph> <paragraph num="(2)"> <text>The business address of the registered agent for the person making electioneering communication.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Required Contents for an Electioneering Communication Report."> <paragraph num="A."> <text>Report Requirements. For cumulative donations received of $6,000 or more during a reporting period, the electioneering communication report filed by the person making electioneering communications shall include:</text> <paragraph num="(1)"> <text>The date the donation was received;</text> </paragraph> <paragraph num="(2)"> <text>If an in-kind donation, the amount of money or fair market value of the in-kind donation;</text> </paragraph> <paragraph num="(3)"> <text>The name of the person that made the donation;</text> </paragraph> <paragraph num="(4)"> <text>The address of the donor provided that:</text> <paragraph num="(a)"> <text>If the donor is an individual, the address provided shall be where the individual resides or receives residential mail; or</text> </paragraph> <paragraph num="(b)"> <text>If the donor is a person except as provided in §A(4)(a) of this regulation, the address provided shall be where the person is registered or does business;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Whether the donation was by cash, check, credit card, electronic transfer, or in-kind;</text> </paragraph> <paragraph num="(6)"> <text>The aggregate amount or value of donations received to date from the donor for the election cycle in which the electioneering communication report is filed; and</text> </paragraph> <paragraph num="(7)"> <text>If an in-kind donation, a description of the in-kind donation.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Disbursements Made. For disbursements made, the electioneering communication report filed by the person making electioneering communications shall include:</text> <paragraph num="(1)"> <text>The date the disbursement was made;</text> </paragraph> <paragraph num="(2)"> <text>The transactional method used, whether cash, check, credit card, electronic transfer or in-kind;</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the payee or the ultimate recipient of the funds;</text> </paragraph> <paragraph num="(4)"> <text>The name of the candidate or ballot issue to which the electioneering communications relates or featured;</text> </paragraph> <paragraph num="(5)"> <text>Whether the electioneering communications supported or opposed the clearly identified candidate or ballot issue prominently featured in the electioneering communication.</text> </paragraph> <paragraph num="(6)"> <text>If the disbursement was to reimburse a person, the name and address of the person who received the reimbursement;</text> </paragraph> <paragraph num="(7)"> <text>The amount of the disbursement; and</text> </paragraph> <paragraph num="(8)"> <text>A description of the disbursement.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Outstanding Obligations. For outstanding obligations, the electioneering communication report filed by the person making electioneering communications shall include:</text> <paragraph num="(1)"> <text>The name and address of the person to whom the outstanding obligation is owed;</text> </paragraph> <paragraph num="(2)"> <text>The date the outstanding obligation was incurred;</text> </paragraph> <paragraph num="(3)"> <text>The balance due on the outstanding obligation at the end of the reporting period;</text> </paragraph> <paragraph num="(4)"> <text>For an outstanding obligation other than a loan, a brief description of the services or materials provided that created the outstanding obligation; and</text> </paragraph> <paragraph num="(5)"> <text>If the outstanding obligation is a loan, all the information required by Election Law Article, §13-230, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Filing Method."> <paragraph num="A."> <text>Filing Method. An electioneering communication report shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Additional Filing Requirements.</text> <paragraph num="(1)"> <text>Electioneering communication reports shall include an attestation by the filer, under penalties of perjury, in a format approved by the State Administrator that the contents of the electronic filing are a complete and accurate statement of the filer’s campaign finance activity.</text> </paragraph> <paragraph num="(2)"> <text>An electioneering communication report will not be accepted by the State Board as filed unless it includes an electronic signature of the treasurer or other individual designated by the person under Regulation .02B(3) of this chapter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Authority Line."> <paragraph num="A."> <text>Except as provided in §B of this subsection, any campaign material published or distributed by a person making electioneering communications shall include:</text> <paragraph num="(1)"> <text>The name and business address of the person; and</text> </paragraph> <paragraph num="(2)"> <text>The following statement: “This message has been authorized and paid for by (name and address of the person making electioneering communications), (name and title of the treasurer or other individual designated as responsible for the electioneering communications). This message has not been authorized or approved by any candidate or ballot issue committee.”</text> </paragraph> </paragraph> <paragraph num="B."> <text>After registration with the State Board, any campaign material published or distributed by the person making electioneering communications does not need to include a business address of the person.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Failure to File."> <paragraph num="A."> <text>Show Cause Notice. If the State Board determines that there has been a failure to file an electioneering communication report or that the report does not include the information required by Election Law Article, §13-307, Annotated Code of Maryland, the State Board shall issue a notice to the treasurer or other individual designated by an entity required to file the independent expenditure report.</text> </paragraph> <paragraph num="B."> <text>Contents of the Notice. The notice shall state that, within 30 days:</text> <paragraph num="(1)"> <text>The failure to file must be rectified; and</text> </paragraph> <paragraph num="(2)"> <text>The late filing penalty must be paid or the person making the electioneering communication must show cause why the State Board should not issue a civil citation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Issuance of the Civil Citation. If the person fails to respond the notice within 30 days of its issuance, the State Board shall issue a civil citation against the person making electioneering communication as specified in Election Law Article, §13-604.1, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Waiver Request — Late Filing Fees."> <paragraph num="A."> <text>Availability. A person making electioneering communication may request a waiver of the penalty for the late filing of the electioneering communication report.</text> </paragraph> <paragraph num="B."> <text>Requirements.</text> <paragraph num="(1)"> <text>A request to waive the late fee penalty shall be made in writing and filed with the State Administrator.</text> </paragraph> <paragraph num="(2)"> <text>The request shall include:</text> <paragraph num="(a)"> <text>The name, address, and telephone number of the person making the electioneering communication;</text> </paragraph> <paragraph num="(b)"> <text>A detailed statement of the facts explaining why the person making the electioneering communication failed to timely file a statement of contributions; and</text> </paragraph> <paragraph num="(c)"> <text>A history of past compliance activity regarding the person making electioneering communication.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Consideration and Determination.</text> <paragraph num="(1)"> <text>With the approval of the State Board, the State Administrator may waive the late filing penalty for just cause.</text> </paragraph> <paragraph num="(2)"> <text>The State Administrator may deny a waiver request without notice or hearing.</text> </paragraph> <paragraph num="(3)"> <text>The decision of the State Administrator on the waiver request shall be in writing.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Issuance of the Civil Citation. If payment of the penalty for the failure to file has not occurred within 30 days after the decision of the State Administrator, the State Board shall issue a civil citation against the person making the electioneering communication as specified in Election Law Article, §13-604.1, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Public Communication."> <text>A person, or an agent of the person, that establishes, creates, uses, or maintains a social media account, micro-blog or website for disseminating campaign material that is an electioneering communication shall attribute all such costs to the person making electioneering communications in determining the aggregate amount of the electioneering communication. The total shall include all costs associated with the establishment, creation, use, promotion or maintenance of the social media account, micro-blog or website, including payments to others for the design, promotion, or content of the campaign material.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), and 13-307, and Title 13, Subtitle 4, Part I, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 9, 2012 (38:27 Md. R. 1765)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective June 25, 2012 (39:12 Md. R. 746); February 29, 2016 (43:4 Md. R. 336)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, B amended effective February 29, 2016 (43:4 Md. R. 336)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> </annotations> </chapter> <chapter num="10" heading="Prohibitions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Contribution” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Covered official” means:</text> <paragraph num="(a)"> <text>The Governor;</text> </paragraph> <paragraph num="(b)"> <text>The Lieutenant Governor;</text> </paragraph> <paragraph num="(c)"> <text>The Attorney General;</text> </paragraph> <paragraph num="(d)"> <text>The Comptroller; and</text> </paragraph> <paragraph num="(e)"> <text>A member of the General Assembly.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Electoral Purpose.</text> <paragraph num="(a)"> <text>“Electoral purpose” means to directly influence or participate in an election or future election while promoting or assisting in the promotion of a candidate, political party, or question.</text> </paragraph> <paragraph num="(b)"> <text>“Electoral purpose” includes an act of support that will result in the ultimate electoral benefit of the political committee making the expenditure.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Firewall.</text> <paragraph num="(a)"> <text>“Firewall” means a screening mechanism maintained by a person to protect confidences from improper disclosure to other persons who are not involved in a particular representation.</text> </paragraph> <paragraph num="(b)"> <text>“Firewall” includes a policy implemented to prohibit the flow of information between employees or consultants providing services for the person paying for the communication and those employees or consultants currently or previously providing services to the candidate who is clearly identified in the communication.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Person” has the meaning stated COMAR 33.13.01.01B.</text> </paragraph> <paragraph num="(6)"> <text>“Political committee organized in support of a non-federal candidate” means:</text> <paragraph num="(a)"> <text>An authorized candidate campaign committee;</text> </paragraph> <paragraph num="(b)"> <text>A slate;</text> </paragraph> <paragraph num="(c)"> <text>A legislative party caucus committee, except for the administrative account;</text> </paragraph> <paragraph num="(d)"> <text>A political party central committee, except for the administrative account; or</text> </paragraph> <paragraph num="(e)"> <text>A political action committee whose major purpose is to support or oppose candidates to non-federal offices.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Prohibited Contributions."> <paragraph num="A."> <text>In General. A person may not make any contribution through use of a legal entity that was not created for a bona fide purpose unrelated to contributions. This prohibition does not apply to contributions made through a political committee registered under Election Law Article, Title 13, Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Entity Receiving State Funds. An entity that receives over 50 percent of its funds from the State to cover its operating expenses during a single year may not make any contributions to a political committee for the rest of the election cycle in which the State funding occurred.</text> </paragraph> <paragraph num="C."> <text>Video Lottery Operation Licensee or Applicant. Except as provided in §E of this regulation, a person may not make any contributions to a political committee organized in support of a non-federal candidate for the rest of the election cycle once that person holds or controls at least a 5 percent interest in the property or business that is:</text> <paragraph num="(1)"> <text>An applicant for a video lottery operation license; or</text> </paragraph> <paragraph num="(2)"> <text>A holder of a video lottery operation license.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Video Lottery Operation Licensee or Applicant — Same Owners. If the person in §C of this regulation is a corporation, any wholly owned direct or indirect subsidiary or any other entity owned or controlled by persons owning at least 80 percent of the ownership interests in the corporation, at any time during the election cycle, may not make any contributions to a political committee organized in support of a non-federal candidate for the rest of the election cycle.</text> </paragraph> <paragraph num="E."> <text>Video Lottery Operation Licensee or Applicant — Exception. If the person in §C of this regulation is an individual, the prohibition does not apply to any legal entity owned or controlled by that individual if the legal entity:</text> <paragraph num="(1)"> <text>Is organized for legitimate business purposes unrelated to gaming; and</text> </paragraph> <paragraph num="(2)"> <text>Does not have a direct interest or ownership in the property or business of an applicant or holder of a video lottery operation license.</text> </paragraph> </paragraph> <paragraph num="F."> <text>During General Assembly Session. During a regular session of the General Assembly, except as provided under Election Law Article, §13-236(c) and (d), Annotated Code of Maryland, a covered official or a person acting on behalf of or as an agent for the covered official may not for the benefit of any candidate or political committee set forth in §G of this Regulation:</text> <paragraph num="(1)"> <text>Receive or take possession of a contribution;</text> </paragraph> <paragraph num="(2)"> <text>Hold or conduct a fund-raising event;</text> </paragraph> <paragraph num="(3)"> <text>Provide information or notice to the general public or a defined group of persons regarding a fund-raising event to be held after session including:</text> <paragraph num="(a)"> <text>Time, date, or location of the fund-raising event such as a “Save the Date” notice;</text> </paragraph> <paragraph num="(b)"> <text>Suggested contribution amounts of the fund-raising event; or</text> </paragraph> <paragraph num="(c)"> <text>Suggested fund-raising activities such as raffles, paddle wheels, or spins;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Directly or indirectly solicit a contribution by any means, including:</text> <paragraph num="(a)"> <text>Posting an invitation or save-the-date notice for a fundraising event on a social media account; or</text> </paragraph> <paragraph num="(b)"> <text>Forwarding tickets to a fund-raising event or emails soliciting a future contribution to potential contributors;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>Have an active contribution or solicitation link or page on the Internet; or</text> </paragraph> <paragraph num="(6)"> <text>Deposit or use any contribution of money that was not deposited prior to the regular session of the General Assembly except as provided in §H of this regulation.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Benefiting Persons or Entities. A covered official may not engage in actions described in §F of this regulation for the benefit of:</text> <paragraph num="(1)"> <text>Any candidate for federal, State, or local office;</text> </paragraph> <paragraph num="(2)"> <text>An authorized candidate campaign committee;</text> </paragraph> <paragraph num="(3)"> <text>A slate that a candidate has joined; or</text> </paragraph> <paragraph num="(4)"> <text>The legislative party caucus committee with which the covered official is affiliated.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Permissible Activities During Legislative Session by a Covered Official. During a regular legislative session of the General Assembly, a covered official or a person acting on behalf of or as an agent for the covered official may:</text> <paragraph num="(1)"> <text>Receive a loan and deposit its proceeds subject to the requirements of Election Law Article, §13-230, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Make limited expenditures for a fund-raising event not held during a regular session for the purposes of securing a location and food or printing invitations;</text> </paragraph> <paragraph num="(3)"> <text>Solicit contributions or donations for:</text> <paragraph num="(a)"> <text>An out-of-State nonfederal candidate and any authorized entity established to elect out-of-State nonfederal candidates;</text> </paragraph> <paragraph num="(b)"> <text>A ballot issue committee organized under Election Law Article, Title 13, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(c)"> <text>A charitable organization; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Hold a contribution that was received and reported but not deposited prior to the start of the legislative session or return within 30 business days of start of the legislative session the contribution that was received and reported but not deposited prior to the start of the legislative session to the contributor.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Anonymous Contributions Prohibited.</text> <paragraph num="(1)"> <text>A political committee may not receive or use a contribution from an anonymous source.</text> </paragraph> <paragraph num="(2)"> <text>A contribution is considered anonymous if the political committee does not know the identity and address of the contributor.</text> </paragraph> </paragraph> <paragraph num="J."> <text>Money Order Contributions.</text> <paragraph num="(1)"> <text>For the purposes of receiving a contribution, a money order contribution is considered as a cash contribution.</text> </paragraph> <paragraph num="(2)"> <text>In an election cycle, a person may not make one or more money order contribution transactions in excess of $100 to a political committee.</text> </paragraph> </paragraph> <paragraph num="K."> <text>Lump Sum Contributions.</text> <paragraph num="(1)"> <text>A political committee of a candidate may not:</text> <paragraph num="(a)"> <text>Report more than a cumulative amount of $25,000 in lump sum contributions during an election cycle;</text> </paragraph> <paragraph num="(b)"> <text>Report more than a cumulative amount of $25,000 in lump sum contributions collected in a manner pursuant to Election Law Article, §13-241 or 13-242, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(c)"> <text>Report a lump sum contribution of more than:</text> <paragraph num="(i)"> <text>$1,500 in a 24-hour period from a spin or chance; or</text> </paragraph> <paragraph num="(ii)"> <text>$2,500 in an election cycle from spins or chances; or</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Sell:</text> <paragraph num="(i)"> <text>A spin or chance for more than $2; or</text> </paragraph> <paragraph num="(ii)"> <text>A raffle ticket for more than $5 per ticket.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>If a political committee raises contributions from a spin, chance, or raffle in excess of the reporting and solicitation limits for a lump sum contribution received the political committee shall:</text> <paragraph num="(a)"> <text>Donate the excess to a charity of its choice; or</text> </paragraph> <paragraph num="(b)"> <text>Identify in its account book the amount received from each individual who purchased a spin or chance.</text> </paragraph> </paragraph> </paragraph> <paragraph num="L."> <text>Slate Committee. Except as provided in §M of this regulation, a person may not make a contribution to a slate committee if the equally proportioned contribution among the candidate members of the slate would exceed the aggregate contribution limit of the person to a single candidate member of the slate when aggregated with contributions made by the person to the authorized candidate campaign committee of the candidate.</text> </paragraph> <paragraph num="M."> <text>Earmarked Contributions. A person may designate or earmark a contribution to a slate for the exclusive use or benefit of individual candidate members if:</text> <paragraph num="(1)"> <text>The designation or earmark is in writing from the person making the contribution;</text> </paragraph> <paragraph num="(2)"> <text>The aggregate contribution limit of the person to the designated or earmarked candidates does not exceed the contribution limits; and</text> </paragraph> <paragraph num="(3)"> <text>The slate committee maintains a copy of the earmark document as a part of its account book records.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Prohibited Expenditures."> <paragraph num="A."> <text>Electoral Purpose. A political committee may only make expenditures that are for an electoral purpose.</text> </paragraph> <paragraph num="B."> <text>Prohibited Expenditures. Except as provided in §C of this regulation, a political committee may not make an expenditure of campaign funds, directly or indirectly, in any amount for:</text> <paragraph num="(1)"> <text>The personal use or the personal benefit of a candidate, the candidate’s family, or any other individual;</text> </paragraph> <paragraph num="(2)"> <text>The mortgage, rent, or utilities for the personal residence of a candidate or candidate’s family;</text> </paragraph> <paragraph num="(3)"> <text>A political endorsement;</text> </paragraph> <paragraph num="(4)"> <text>Expenses relating to the necessary and ordinary course of holding elective office, except if related to legislative newsletters pursuant to Election Law Article, §13-408, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(5)"> <text>Expenses not relating to the electoral purposes of the political committee, except if permissible under Election Law Article, §13-247, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(6)"> <text>Legal defense costs or expenses, except those relating to investigations or legal actions resulting from the conduct of the campaign or election;</text> </paragraph> <paragraph num="(7)"> <text>Expenses relating to travel outside the country;</text> </paragraph> <paragraph num="(8)"> <text>Tuition and any other associated costs for educational programs or schooling;</text> </paragraph> <paragraph num="(9)"> <text>Administrative accounts of the political party central committee or legislative party caucus committee;</text> </paragraph> <paragraph num="(10)"> <text>Dues or any other expense for:</text> <paragraph num="(a)"> <text>A legislative caucus in the General Assembly; or</text> </paragraph> <paragraph num="(b)"> <text>Legislative organizations affiliated with the General Assembly including Society of Senates Past, Speaker’s Society, and Protocol; and</text> </paragraph> </paragraph> <paragraph num="(11)"> <text>A loan to a political committee.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Permissible Expenditures. A political committee may make a direct expenditure to a political or advocacy committee or organization not regulated by Election Law Article, Title 13, Annotated Code of Maryland, only if:</text> <paragraph num="(1)"> <text>The expenditure serves an electoral purpose;</text> </paragraph> <paragraph num="(2)"> <text>The amount does not exceed $6,000; and</text> </paragraph> <paragraph num="(3)"> <text>The recipient of the expenditure is a:</text> <paragraph num="(a)"> <text>Non-federal out-of-State political committee;</text> </paragraph> <paragraph num="(b)"> <text>Municipal political committee located in Maryland;</text> </paragraph> <paragraph num="(c)"> <text>Political club;</text> </paragraph> <paragraph num="(d)"> <text>Federal candidate; or</text> </paragraph> <paragraph num="(e)"> <text>Inauguration or transition committee organization for a newly elected candidate in the State.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Walk-Around Services.</text> <paragraph num="(1)"> <text>Direct or indirect cash disbursements by a political committee or a person acting on behalf of the political committee for walk-around services are prohibited.</text> </paragraph> <paragraph num="(2)"> <text>A payment to individuals contracted or employed for walk-around services by a vendor, consultant, or other person at the direction of or agreement by the political committee shall be by check.</text> </paragraph> <paragraph num="(3)"> <text>The vendor, consultant, or person paid by the political committee for walk-around services shall provide to the treasurer of the political committee for the account books of the political committee the names of, addresses of, and amounts paid to individuals hired by the vendor, consultant, or person for the performance of walk-around services.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Coordinated Expenditures."> <paragraph num="A."> <text>Prohibited. A person or entity subject to Election Law Article, §§13-306, 13-307, and 13-309.1, Annotated Code of Maryland, may not, with respect to any disbursement, whether actual, planned, or promised, coordinate with:</text> <paragraph num="(1)"> <text>A candidate;</text> </paragraph> <paragraph num="(2)"> <text>A campaign finance entity of a candidate, political party or ballot issue; or</text> </paragraph> <paragraph num="(3)"> <text>An agent of a candidate, political party, or a ballot issue committee.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Coordinated Actions. A disbursement or a promise to make a disbursement by a person or entity subject to Election Law Article, §§13-306, 13-307, and 13-309.1, Annotated Code of Maryland, shall be deemed a coordinated expenditure if the disbursement:</text> <paragraph num="(1)"> <text>Is made at the request, direction, or suggestion of the candidate or agent of the candidate, political party, or ballot issue committee;</text> </paragraph> <paragraph num="(2)"> <text>Uses campaign material, strategies, or other campaign information that is not generally available to the public and was shared by a candidate or an agent of the candidate, political party, or ballot issue committee including information relating to:</text> <paragraph num="(a)"> <text>Messaging or content of an advertisement;</text> </paragraph> <paragraph num="(b)"> <text>Polling data;</text> </paragraph> <paragraph num="(c)"> <text>Research on a candidate or issue;</text> </paragraph> <paragraph num="(d)"> <text>Allocation of campaign resources;</text> </paragraph> <paragraph num="(e)"> <text>Targeted or intended audience; or</text> </paragraph> <paragraph num="(f)"> <text>Media plans for making a public communication, for example the specific media outlet to be used, the timing, frequency, or schedule for making the communication, and similar information;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Republishes nonincidental portions of campaign material prepared by the candidate, ballot issue committee, or political party;</text> </paragraph> <paragraph num="(4)"> <text>Is made after details of the disbursement are privately discussed or disclosed with the candidate or agents of the candidate, political party, or ballot issue committee; or</text> </paragraph> <paragraph num="(5)"> <text>Involves any agreement between the person or entity and the candidate, political party or ballot issue committee regarding payment of expenses or receipt of contributions, including designs or schemes to evade Election Law disclosure requirements or contribution limits.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Use of a Vendor.</text> <paragraph num="(1)"> <text>A person or entity subject to Election Law Article, §§13-306, 13-307, and 13-309.1, Annotated Code of Maryland, is presumed to have made a coordinated expenditure if the during the 18-month period preceding the disbursement, the person has retained the professional services of a vendor, an advisor, or a consultant that has provided professional services to the candidate or political party that is the beneficiary of the disbursement unless the entity employing the vendor, advisor, or consultant has established a firewall.</text> </paragraph> <paragraph num="(2)"> <text>A firewall shall be set up to prevent individual employees of the vendor, consultant, or advisor from working on both accounts within the 18-month period.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Contribution Conversion."> <text>Thirty days after the filing of a campaign finance report for an applicable transaction period, the campaign finance report may not be amended in a way that alters a reported contribution received during the applicable transaction period into a loan.</text> </regulation> <annotations> <annotation type="Authority">: Election Law Article, §§1-101(o), 1-101(aa), 2-102(b)(4), 13-218, 13-220.1, 13-221, 13-225—13-237, 13-239, 13-245, 13-306, 13-307, and 13-309.1 and Title 13, Subtitle 3, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 19, 2012 (39:5 Md. R. 385)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective December 23, 2013 (40:25 Md. R. 2073)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective June 8, 2015 (42:11 Md. R. 727); February 29, 2016 (43:4 Md. R. 336); May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective August 19, 2013 (40:16 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective May 6, 2019 (46:9 Md. R. 445)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02F—I adopted effective June 8, 2015 (42:11 Md. R. 727)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02F amended effective March 27, 2017 (44:6 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 adopted effective August 19, 2013 (40:16 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective June 8, 2015 (42:11 Md. R. 727); March 27, 2017 (44:6 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective June 8, 2015 (42:11 Md. R. 727)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D adopted effective August 26, 2019 (46:17 Md. R. 727)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 adopted effective March 27, 2017 (44:6 Md. R. 328)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C adopted effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 adopted effective October 2, 2023 (50:19 Md. R. 854)</annotation> </annotations> </chapter> <chapter num="11" heading="Electronic Contributions"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>This chapter applies to all electronic contributions received by a political committee.</text> </paragraph> <paragraph num="B."> <text>For the purposes of this regulation, a credit card contribution made by a person to a political committee is not an electronic contribution.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Common short code” means a unique text message number that may be accessed by an individual through the use of SMS on a wireless communication device or computer.</text> </paragraph> <paragraph num="(2)"> <text>“Short message service” or “SMS” means a service that allows the exchange of short text messages between or among wireless communication devices or computers.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Electronic Contributions."> <paragraph num="A."> <text>Electronic Contribution Requirements. As provided in §B of this regulation, a person may make an electronic contribution to a political committee if:</text> <paragraph num="(1)"> <text>A record of the name and address of the person is provided to the receiving political committee;</text> </paragraph> <paragraph num="(2)"> <text>The person approves and authorizes the contribution;</text> </paragraph> <paragraph num="(3)"> <text>The contribution is made using one of the secure methods in §B of this regulation; and</text> </paragraph> <paragraph num="(4)"> <text>For contributions made using a common short code:</text> <paragraph num="(a)"> <text>The contribution amount is not greater than $10.00 for each transaction;</text> </paragraph> <paragraph num="(b)"> <text>The common short code is directly associated with the political committee receiving the contribution; and</text> </paragraph> <paragraph num="(c)"> <text>The person receives a confirmation that the transaction occurred.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Method of Electronic Contributions. A political committee may receive an electronic contribution if made by:</text> <paragraph num="(1)"> <text>Electronic funds transfer authorized by the contributor and transferred directly from the contributor’s account in a financial institution into the political committee’s campaign account;</text> </paragraph> <paragraph num="(2)"> <text>Wire transfer authorized by the contributor and transferred directly from the contributor’s account in a financial institution into the political committee’s campaign account;</text> </paragraph> <paragraph num="(3)"> <text>A financial-institution-issued debit card withdrawal authorized by the contributor and transferred directly from the contributor’s account in a financial institution into the political committee’s campaign account by the political committee or by a processing agent of the political committee; or</text> </paragraph> <paragraph num="(4)"> <text>An authorized payment for a common short code message associated with a political committee authorized by the contributor through the use of a wireless communication device owned by the contributor and transferred into the political committee’s campaign account by the political committee or by a processing agent of the political committee.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Campaign Finance Reporting."> <paragraph num="A."> <text>Reporting Electronic Contribution. A political committee may not report on a campaign finance report any electronic contribution received by a political committee as a lump sum contribution.</text> </paragraph> <paragraph num="B."> <text>Contribution Reporting Requirements. A political committee shall meet the contribution reporting requirements of COMAR 33.13.02.02A for any electronic contribution received.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4), 13-234, and 13-304(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 30, 2012 (39:8 Md. R. 537)</annotation> </annotations> </chapter> <chapter num="12" heading="Legislative Party Caucus Committee"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the establishment of and restrictions on legislative party caucus committees.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Establishment."> <paragraph num="A."> <text>In General.</text> <paragraph num="(a)"> <text>For a Senate party committee, elect candidates to the Senate of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>For a House party committee, elect candidates to the Maryland House of Delegates.</text> </paragraph> </paragraph> <paragraph num="B."> <text>By-Laws.</text> <paragraph num="(1)"> <text>The legislative party caucus committee shall develop and submit by-laws to the State Board for approval.</text> </paragraph> <paragraph num="(2)"> <text>The by-laws shall:</text> <paragraph num="(a)"> <text>State the purpose of the legislative party caucus committee;</text> </paragraph> <paragraph num="(b)"> <text>Create rules for conducting its business;</text> </paragraph> <paragraph num="(c)"> <text>Establish permanent staff positions and define the general overall responsibilities for each such staff position; and</text> </paragraph> <paragraph num="(d)"> <text>Establish a method of amending the by-laws.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>All changes to the by-laws shall be submitted to the State Board within 30 days of the change for review and approval by the State Board.</text> </paragraph> <paragraph num="(4)"> <text>Except as otherwise provided in Title 13 of the Election Law Article or in this chapter, each legislative party caucus committee shall be governed according to the by-laws approved by the State Board.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Appointing Authority.</text> <paragraph num="(1)"> <text>Except as provided in §C(2) of this regulation, the appointing authority for the chairman and treasurer of a legislative party caucus committee is:</text> <paragraph num="(a)"> <text>For a principal political party:</text> <paragraph num="(i)"> <text>In the Senate of Maryland, the President of the Senate or the Senate Minority Leader; and</text> </paragraph> <paragraph num="(ii)"> <text>In the Maryland House of Delegates, the Speaker of the House or the House Minority Leader; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>For a recognized, non-principal political party:</text> <paragraph num="(i)"> <text>If the party has elected members in the Maryland General Assembly, the highest ranking member of each respective chamber, as determined by seniority; or</text> </paragraph> <paragraph num="(ii)"> <text>If the party has no elected members in the Maryland General Assembly, the chairman of the State party central committee.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>The by-laws of a legislative party caucus committee may establish an alternative appointing authority.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Required Filings. Prior to engaging in campaign finance activity, a legislative party caucus committee shall file with the State Board:</text> <paragraph num="(1)"> <text>A statement of organization designating the chairman and treasurer selected by the appointing authority of the legislative party caucus committee; and</text> </paragraph> <paragraph num="(2)"> <text>By-laws that have been approved by the State Board.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Restrictions."> <paragraph num="A."> <text>Disbursements. A legislative party caucus committee may not receive or disburse money or any other thing of value unless the committee has been established in accordance with the requirements of this chapter.</text> </paragraph> <paragraph num="B."> <text>Authority to Make Disbursements. Except as authorized and directed by the chairman, the treasurer of a legislative party caucus committee shall not make any expenditures or disbursements of the committee’s assets or incur any liability on its behalf.</text> </paragraph> <paragraph num="C."> <text>Certain Transfers and Contributions. A legislative party caucus committee may make transfers or coordinated in-kind contributions greater than $6,000 to a single authorized candidate campaign committee of a candidate that it seeks to elect only if the candidate:</text> <paragraph num="(1)"> <text>Is a member of the recognized political party for the legislative party caucus committee; and</text> </paragraph> <paragraph num="(2)"> <text>Has filed a certificate of candidacy for the next election of the General Assembly, or a declaration of intent to seek the nomination of a recognized non-principal political party for the next election of the General Assembly; or</text> </paragraph> <paragraph num="(3)"> <text>Is an incumbent officeholder and the deadline for filing a certificate of candidacy for the office held by the incumbent has not passed.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Representation. Unless a legislative party caucus committee is registered with the State Board, an organization or political entity shall not represent that it is the official legislative party caucus committee for any political party.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Account Book and Affidavit."> <paragraph num="A."> <text>Account Book. Subject to the aggregate in-kind contributions limit pursuant to Election Law Article, §13-226(c), Annotated Code of Maryland, the legislative party caucus committee shall in its account book itemize and attribute coordinated expenditures to the authorized candidate campaign committees of the candidate it seeks to elect.</text> </paragraph> <paragraph num="B."> <text>Affidavit. The treasurer of the legislative party caucus committee shall file an affidavit with the campaign finance report required pursuant to Election Law Article, §13-309(b)(2), Annotated Code of Maryland, attesting, under penalty of perjury, that no candidate received aggregate in-kind contributions greater than the limit pursuant to Election Law Article, §13-226(c), Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 13-208.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 23, 2013 (40:25 Md. R. 2073)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective February 29, 2016 (43:4 Md. R. 336)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 adopted effective February 29, 2016 (43:4 Md. R. 336)</annotation> </annotations> </chapter> <chapter num="13" heading="Administrative Accounts"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following term has the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Term Defined. “Administrative funds” means funds used for non-electoral purposes.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Applicability."> <text>Only a central committee of a recognized political party or a legislative party caucus committee may establish or maintain an administrative account.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Establishment."> <text>Prior to the receipt or disbursement of administrative funds, a central committee of a recognized political party or a legislative party caucus committee shall establish an administrative account by:</text> <paragraph num="A."> <text>Opening at a financial institution that does business in the State a checking account:</text> <paragraph num="(1)"> <text>Designated as the administrative account; and</text> </paragraph> <paragraph num="(2)"> <text>Segregated from the campaign accounts of the political committee as required under Election Law Article, §13-220, Annotated Code of Maryland; and</text> </paragraph> </paragraph> <paragraph num="B."> <text>Registering the administrative account with the financial institution and the State Board in a manner that identifies it as the administrative account of the political committee.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Management."> <paragraph num="A."> <text>Account Books. The political committee shall:</text> <paragraph num="(1)"> <text>Maintain account books and records for the administrative account in accordance with the requirements of Election Law Article, §13-221, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Segregate the account books and records for the administrative account from the account books and records required for campaign accounts;</text> </paragraph> <paragraph num="(3)"> <text>Allow the responsible officers access to the account books and records of the administrative account; and</text> </paragraph> <paragraph num="(4)"> <text>Report all donations received, disbursements made, and outstanding obligations incurred by the administrative account on the political committee’s regularly scheduled campaign finance report in accordance with Election Law Article, §13-309, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Other Permissible Accounts or Investments.</text> <paragraph num="(1)"> <text>In addition to the checking account required under Regulation .03 of this chapter, a political committee may establish additional bank accounts or temporarily invest administrative funds.</text> </paragraph> <paragraph num="(2)"> <text>Administrative funds may be invested only in:</text> <paragraph num="(a)"> <text>Deposit accounts at a financial institution that are insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA);</text> </paragraph> <paragraph num="(b)"> <text>Certificates of deposit with a stated rate of interest and a term of 3 years or less;</text> </paragraph> <paragraph num="(c)"> <text>Obligations of the U.S. Government or its agencies with maturities of 3 years or less; and</text> </paragraph> <paragraph num="(d)"> <text>Cash management accounts, money market accounts, or money market mutual funds that are offered and available to the general public.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Required Reporting and Contents."> <paragraph num="A."> <text>Disclosure. The political committee shall report all donations received, disbursements made, and any liabilities or outstanding obligations incurred regarding the administrative accounts on the regularly scheduled campaign finance report for that political committee.</text> </paragraph> <paragraph num="B."> <text>Donations Received. For donations deposited into an administrative account, the campaign finance report shall include:</text> <paragraph num="(1)"> <text>The date that the donation was received;</text> </paragraph> <paragraph num="(2)"> <text>The amount of money or fair market value of the donation;</text> </paragraph> <paragraph num="(3)"> <text>The name of:</text> <paragraph num="(a)"> <text>The individual who made the donation;</text> </paragraph> <paragraph num="(b)"> <text>The business entity or other legal entity that made the donation; or</text> </paragraph> <paragraph num="(c)"> <text>The non-federal, out-of-State political committee that made the donation;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The address of the donor provided that:</text> <paragraph num="(a)"> <text>If the donor is an individual:</text> <paragraph num="(i)"> <text>The address where the individual resides or receives residential mail; or</text> </paragraph> <paragraph num="(ii)"> <text>An alternate address approved by the State Board if the State Board has granted the individual’s request for confidentiality under COMAR 33.04.02; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the donor is a business entity or other legal entity, the address where that business entity or other legal entity is registered, does business or receives official mail;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The method of the transaction and any other information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="(6)"> <text>The aggregate amount of donations received to date from the donor for the election cycle in which the campaign finance report is filed; and</text> </paragraph> <paragraph num="(7)"> <text>A designation on the campaign finance report that the donation was to the administrative account.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Disbursement Made. For disbursements made using administrative funds, the campaign finance report shall include:</text> <paragraph num="(1)"> <text>The date the disbursement was made;</text> </paragraph> <paragraph num="(2)"> <text>The method of the disbursement transaction including any information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the payee and the ultimate recipient of the administrative funds, if other than the payee;</text> </paragraph> <paragraph num="(4)"> <text>The amount of the disbursement;</text> </paragraph> <paragraph num="(5)"> <text>A description of the purpose of the disbursement; and</text> </paragraph> <paragraph num="(6)"> <text>A note on the campaign finance report explaining that the disbursement was made from the administrative account and was used for a permissible administrative purpose.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Outstanding Obligations. For outstanding obligations of the administrative account, the campaign finance report shall include:</text> <paragraph num="(1)"> <text>The name and address of the person to whom an outstanding obligation is owed;</text> </paragraph> <paragraph num="(2)"> <text>The date the outstanding obligation was incurred;</text> </paragraph> <paragraph num="(3)"> <text>The current balance of the outstanding obligation owed at the end of the campaign finance reporting period;</text> </paragraph> <paragraph num="(4)"> <text>For an outstanding obligation other than a loan, a brief description of the item relating to the outstanding obligation;</text> </paragraph> <paragraph num="(5)"> <text>If the outstanding obligation is a loan, all the information required by Election Law Article, §13-230(c), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(6)"> <text>A designation on the campaign finance report that the outstanding obligation was administrative.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Permissible Uses."> <paragraph num="A."> <text>Permissible Use. Administrative funds shall be used exclusively for non-campaign related activities.</text> </paragraph> <paragraph num="B."> <text>Permissible Activities. The following activities are permissible non-campaign related activities and may be paid with administrative funds:</text> <paragraph num="(1)"> <text>Salary for permanent staff positions, including part-time positions, as defined in the bylaws;</text> </paragraph> <paragraph num="(2)"> <text>Office equipment and supplies for use by the committee maintaining the administrative account;</text> </paragraph> <paragraph num="(3)"> <text>Service charges for cell phones or other electronic devices used by permanent staff;</text> </paragraph> <paragraph num="(4)"> <text>Regular maintenance of voter files;</text> </paragraph> <paragraph num="(5)"> <text>Voter registration activity;</text> </paragraph> <paragraph num="(6)"> <text>Generic issue polling and research provided that such polling or research is completed more than 60 days before an election in which the committee is participating;</text> </paragraph> <paragraph num="(7)"> <text>Research on legislative issues;</text> </paragraph> <paragraph num="(8)"> <text>Communications with the public on legislative issues, provided that the communications occur:</text> <paragraph num="(a)"> <text>During a regular or special session of the Maryland General Assembly;</text> </paragraph> <paragraph num="(b)"> <text>Within 30 days before or 30 days after a regular session; and</text> </paragraph> <paragraph num="(c)"> <text>Within 14 days before or 14 days after a special session;</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>Rent, utilities and building maintenance charges for a permanent office;</text> </paragraph> <paragraph num="(10)"> <text>Bank charges, accounting fees, tax preparation fees, or costs associated with the filing of campaign finance reports;</text> </paragraph> <paragraph num="(11)"> <text>Legal fees or similar professional or service fees; and</text> </paragraph> <paragraph num="(12)"> <text>Fundraising activities for soliciting donations to the administrative account only.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Prohibitions."> <paragraph num="A."> <text>Commingling of Funds. A political committee may not commingle the funds of a campaign account and an administrative account.</text> </paragraph> <paragraph num="B."> <text>Prohibited Activities. The political committee may not expend administrative funds on election-related or campaign-related activities, including:</text> <paragraph num="(1)"> <text>To pay for walk-around services or get-out-the-vote activities, including the cost of purchasing voter files or voter lists not maintained by the political committee;</text> </paragraph> <paragraph num="(2)"> <text>To conduct polling specific to any State or local candidate;</text> </paragraph> <paragraph num="(3)"> <text>To create or produce political advertising or campaign material;</text> </paragraph> <paragraph num="(4)"> <text>To purchase supplies or equipment for use by a candidate for campaign purposes;</text> </paragraph> <paragraph num="(5)"> <text>To pay salary or other compensation of employees, consultants, or others hired specifically to perform campaign-related activities, including get-out-the-vote activities or early voting or election day activities;</text> </paragraph> <paragraph num="(6)"> <text>To purchase or pay usage or service charges for cell phones and other electronic devices used by get-out-the-vote consultants or other staff, employees, or volunteers brought on or hired specifically for election day activities; and</text> </paragraph> <paragraph num="(7)"> <text>All other activities not expressly permitted in Regulation .06B of this chapter.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Apportionment. If any portion of the disbursements made in Regulation .06B of this chapter relates to a specific candidate or legislative district or to the election of a candidate except as provided as a legislative issue communication, that portion of the expense may not be paid with administrative funds.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Legislative Communications."> <paragraph num="A."> <text>Defined. A legislative communication for which administrative funds may be used is a communication that discusses proposed or actual legislation, the incumbent's position on the legislation, if any, and general statements regarding the incumbent's position on similar legislation or issues affecting the incumbent's constituents.</text> </paragraph> <paragraph num="B."> <text>Prohibitions. A legislative communication may not include advocacy or statements relating to the campaign or election of the incumbent, an appeal for votes or contributions, or reference or use of political slogans associated with the incumbent.</text> </paragraph> <paragraph num="C."> <text>Social Media. If the communication is distributed by a social media account or an electronic media advertisement, information regarding the legislation at issue must be featured prominently on the landing or home page of the account immediately after the constituent clicks on the link or electronic media advertisement.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 13-220.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 23, 2013 (40:25 Md. R. 2073)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective October 2, 2023 (50:19 Md. R. 854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective March 27, 2017 (44:6 Md. R. 328)</annotation> </annotations> </chapter> <chapter num="14" heading="Public Financing"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the administration of public campaign financing for elective office of county government.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Establishment."> <paragraph num="A."> <text>In General. A county government may establish a system of public campaign financing to fund candidates for elective office of county government.</text> </paragraph> <paragraph num="B."> <text>Plan Submission. No later than 1 year prior to the enactment of the system of public campaign financing, the county government shall submit the plan for the public financing system to the State Board for approval.</text> </paragraph> <paragraph num="C."> <text>Approval Required. The county government may not implement a system of public campaign financing without the approval of the State Board.</text> </paragraph> <paragraph num="D."> <text>Plan Review. Within 30 days of receipt of a plan, the State Board shall:</text> <paragraph num="(1)"> <text>Review the plan for conformity with State law and policy; and</text> </paragraph> <paragraph num="(2)"> <text>Notify the county government, in writing, that the plan is approved and conformed with State law and policy, or, if not approved, state the reasons the plan does not conform.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Amended Plan Submission. If the State Board does not approve the plan, the county government may submit an amended plan for a public financing system at least 6 months prior to the date the system would be in effect for the next election.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="In General."> <paragraph num="A."> <text>Establishment. A candidate for local office seeking public campaign financing shall establish an authorized candidate campaign committee with the State Board for the exclusive purpose of accepting public funds for election to a county office.</text> </paragraph> <paragraph num="B."> <text>Qualification. Prior to engaging in campaign finance activity relating to public financing, including receiving non-public contributions in order to qualify for public funds, the candidate shall:</text> <paragraph num="(1)"> <text>File with the State Board a Statement of Organization establishing an authorized candidate campaign committee for the exclusive use or purpose of accepting public funds;</text> </paragraph> <paragraph num="(2)"> <text>File with the State Board a notice of intent to qualify for public funds at the time of filing the Statement of Organization; and</text> </paragraph> <paragraph num="(3)"> <text>Cease all campaign finance activity using any other authorized candidate campaign committee affiliated with the candidate from the date that the candidate files the notice of intent to the date the candidate files the final report for the candidate’s public funding campaign committee.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Prohibitions. A candidate who accepts public funds may not:</text> <paragraph num="(1)"> <text>Use any other authorized candidate campaign committee except for one established in §A of this regulation; or</text> </paragraph> <paragraph num="(2)"> <text>Be a member of a slate committee.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Reports. All campaign finance reports of the authorized candidate campaign committee established in §A of this regulation shall be filed at the State Board in the manner and method set forth in COMAR 33.13.03.02.</text> </paragraph> <paragraph num="E."> <text>Expenditure Limit. An authorized candidate campaign committee of a candidate who accepts public funds may not expend, in the applicable election, any amount in excess of that permitted by law.</text> </paragraph> <paragraph num="F."> <text>Affiliation. A candidate who accepts public funds may affiliate with any other candidate, including non-publicly financed candidates, on campaign material if:</text> <paragraph num="(1)"> <text>The authorized candidate campaign committee established in §A of this regulation makes a direct disbursement to the payee for its share of the costs of the campaign material; and</text> </paragraph> <paragraph num="(2)"> <text>The campaign material displays the authority line of the authorized candidate campaign committee established in §A of this regulation.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Inactive Committees. All authorized candidate campaign committees affiliated with the candidate, including any authorized candidate committees that have not filed a final report but are inactive during the election, shall continue to file campaign finance reports required by Election Law Article, §§13-304 and 13-309, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Agency Responsibilities."> <text>The State Board shall:</text> <paragraph num="A."> <text>Prescribe all forms regarding campaign finance reporting;</text> </paragraph> <paragraph num="B."> <text>Determine whether a candidate has qualified for public financing based on the criteria established by the governing body of the county;</text> </paragraph> <paragraph num="C."> <text>Determine whether a candidate has raised sufficient seed money to qualify to receive public funds, if seed money is required under the county’s public financing system;</text> </paragraph> <paragraph num="D."> <text>Notify the chief financial officer of the county as to which candidates have qualified for public financing based on the criteria established by the governing body of the county and campaign finance reports filed; and</text> </paragraph> <paragraph num="E."> <text>Promptly after the gubernatorial general election, provide assistance, if requested, to the chief financial officer of the county administering the public election fund in the audit of all campaign finance reports and other documents submitted by a publicly funded candidate.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="County Responsibilities."> <text>The governing body of a county shall:</text> <paragraph num="A."> <text>Establish the qualifications, requirements, and deadlines to participate in and qualify for public campaign financing;</text> </paragraph> <paragraph num="B."> <text>Establish the permitted uses of public election funds;</text> </paragraph> <paragraph num="C."> <text>Provide for sufficient personnel to administer and implement the system for public campaign financing; and</text> </paragraph> <paragraph num="D."> <text>Establish administrative penalties for violations of the system of public campaign financing and identify the agency responsible for the enforcement of penalties.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Chief Financial Officer Responsibilities."> <text>The chief financial officer of the county shall:</text> <paragraph num="A."> <text>Administer the public election fund;</text> </paragraph> <paragraph num="B."> <text>Credit to the public election fund all money collected for the public election fund;</text> </paragraph> <paragraph num="C."> <text>Promptly disburse any public contribution from the fund to any qualified and eligible candidate;</text> </paragraph> <paragraph num="D."> <text>In consultation with the State Board, provide full information to the public, to candidates, and to any other interested party on the process of administering the public election fund and on the requirements for obtaining public financing; and</text> </paragraph> <paragraph num="E."> <text>Promptly after the primary or general election for elective offices in the executive or legislative branches of county government, audit all campaign finance reports and other documents submitted by a publicly funded candidate for that election.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Coordinated In-Kind Contributions."> <paragraph num="A."> <text>In General. Coordinated expenditures by a State central committee of a political party with a candidate, or by the local central committee of a political party with a candidate who will appear only on the ballot in the county of the local central committee, are considered coordinated in-kind contributions.</text> </paragraph> <paragraph num="B."> <text>Limits.</text> <paragraph num="(1)"> <text>A State central committee may not make a coordinated in-kind contribution in excess of $10,000 per election to a candidate for elective office of county government participating in public financing in that election.</text> </paragraph> <paragraph num="(2)"> <text>A local central committee may not make a coordinated in-kind contribution in excess of $10,000 per election to a candidate for elective office of county government participating in public financing in that election.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Sources of Funds. Any monies spent by a central committee on a coordinated in-kind contribution to a candidate for elective office of county government participating in public financing shall be raised from permissible sources for that candidate within the reporting period for which the coordinated in-kind contribution was made.</text> </paragraph> <paragraph num="D."> <text>Prohibitions. Except as provided in this regulation, all other coordinated in-kind contributions from other political committees are prohibited for a candidate for elective office of county government participating in public financing.</text> </paragraph> <paragraph num="E."> <text>Disclosure. All coordinated in-kind contributions for candidates for elective office of county government participating in public financing are subject to the reporting requirements of COMAR 33.13.18.02.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Electronic Signatures."> <paragraph num="A."> <text>Definitions.</text> <paragraph num="(1)"> <text>In this regulation, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="(2)"> <text>Terms Defined.</text> <paragraph num="(a)"> <text>“Contribution card” has the meaning stated in Election Law Article, §15-102(c), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(b)"> <text>“Electronic signature” has the meaning stated in Election Law Article, §1-101(y), Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Electronic Signatures. An individual may place an electronic signature on the contribution card or the receipt of the contribution to the candidate for elective office of county government participating in public financing.</text> </paragraph> <paragraph num="C."> <text>Electronic Signatures — Process. An electronic signature:</text> <paragraph num="(1)"> <text>Shall be affixed or entered directly by the signer onto an electronic copy of the contribution card; and</text> </paragraph> <paragraph num="(2)"> <text>May not be prepopulated or otherwise entered by the signer by way of a check box, radio button, drop-down list, or other similar device, but, instead, shall be entered or affixed by the signer by making affirmative marks into an empty field.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Electronic Signatures—Restrictions. An individual may not sign a contribution card with an electronic signature unless that individual affirms that the contribution:</text> <paragraph num="(1)"> <text>Is being made from personal funds of the individual;</text> </paragraph> <paragraph num="(2)"> <text>Is not being reimbursed or is not intended to be reimbursed in any manner;</text> </paragraph> <paragraph num="(3)"> <text>Is not being made as a loan; and</text> </paragraph> <paragraph num="(4)"> <text>If applicable, in the case of a credit card contribution, is made from a personal credit card account of the individual that has no corporate or business affiliation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Transfers."> <paragraph num="A."> <text>Prohibitions. Transfers from a publicly financed candidate committee to any other political committee are prohibited.</text> </paragraph> <paragraph num="B."> <text>Voter Access Service. The purchase of the voter file access service from the State central committee is not considered a transfer and is a permissible expenditure.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 13-505(b)(7), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 4, 2014 (41:15 Md. R. 893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective July 11, 2022 (49:14 Md. R. 705)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective July 11, 2022 (49:14 Md. R. 705)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective July 11, 2022 (49:14 Md. R. 705)</annotation> </annotations> </chapter> <chapter num="15" heading="Political Action Committees"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to political action committees registered with the State Board under Election Law Article, §§13-207 and 13-208, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Registration."> <text>At the time of filing a Statement of Organization at the State Board, a political action committee shall:</text> <paragraph num="A."> <text>Select a name of the political action committee that identifies its purpose and does not deceive or intentionally confuse the voter;</text> </paragraph> <paragraph num="B."> <text>Appoint responsible officers;</text> </paragraph> <paragraph num="C."> <text>File a statement of purpose identifying:</text> <paragraph num="(1)"> <text>The special interests promoted by or associated with the political action committee or its responsible officers, or the business or occupation that the contributors have in common;</text> </paragraph> <paragraph num="(2)"> <text>If applicable, the name of each candidate or ballot issue the political action committee was primarily formed to promote or defeat; and</text> </paragraph> <paragraph num="(3)"> <text>If applicable, the sponsor or affiliated entity identified or associated with the political action committee;</text> </paragraph> </paragraph> <paragraph num="D."> <text>State whether or not the political action committee will exclusively make:</text> <paragraph num="(1)"> <text>Independent expenditures;</text> </paragraph> <paragraph num="(2)"> <text>Disbursements for electioneering communications; or</text> </paragraph> <paragraph num="(3)"> <text>Both; and</text> </paragraph> </paragraph> <paragraph num="E."> <text>State the elections the political action committee will participate in on a recurring basis until the political action committee files a final campaign finance report.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Contribution Limits."> <paragraph num="A."> <text>In General. Except as provided in §B of this regulation, a person may make a contribution to a political action committee subject to the contribution limits set forth in Election Law Article, §13-226, Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Exception. A person may make an unlimited contribution to a political action committee that is registered to make exclusively independent expenditures, disbursements for electioneering communications, or both.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Disclosure."> <paragraph num="A."> <text>Reports. A political action committee shall file campaign finance reports required under Election Law Article, §13-309, Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Disclosure Reports. In addition to the reports required under §A of this regulation, a political action committee registered to make exclusively independent expenditures or disbursements for electioneering communications, or both, shall file disclosure reports required under Election Law Article, §13-309.1, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Filing Disclosure Reports."> <paragraph num="A."> <text>In General. Except as provided in §B of this regulation, for any political action committee subject to the requirements of Election Law Article, §13-309.1, Annotated Code of Maryland, a disclosure report shall be filed within 48 hours after the day on which the committee’s spending on campaign material equals $10,000 or more in the aggregate in expenditures or disbursements, outstanding obligations, orders, agreements, or any combination thereof.</text> </paragraph> <paragraph num="B."> <text>Exception. A disclosure report is not required when the expenditures are to pay an outstanding obligation that has previously been disclosed on either a campaign finance report or a disclosure report.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Required Contents for a Disclosure Report."> <paragraph num="A."> <text>Expenditures Made. For expenditures made, the disclosure report filed by a political action committee registered to make exclusively independent expenditures or electioneering communications shall include:</text> <paragraph num="(1)"> <text>The date the expenditure was made;</text> </paragraph> <paragraph num="(2)"> <text>The transaction method, including any information on the transaction the State Administrator may require;</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the payee;</text> </paragraph> <paragraph num="(4)"> <text>If the expenditure was to reimburse a campaign worker, the name and address of the campaign worker and the name and address of the ultimate recipient of the expenditure;</text> </paragraph> <paragraph num="(5)"> <text>The amount of the expenditure;</text> </paragraph> <paragraph num="(6)"> <text>A description of the goods or services for which the expenditure was made, including whether the expenditure was for a paid campaign advertisement;</text> </paragraph> <paragraph num="(7)"> <text>If an independent expenditure:</text> <paragraph num="(a)"> <text>The identity of the candidate or ballot issue to which the campaign material relates; and</text> </paragraph> <paragraph num="(b)"> <text>Whether the independent expenditure supports or opposes the candidate or ballot issue;</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>If an electioneering communication:</text> <paragraph num="(a)"> <text>The identity of the candidate or ballot issue to which the campaign material relates; and</text> </paragraph> <paragraph num="(b)"> <text>Whether the electioneering communication advocates support of or opposition to a candidate or ballot issue; and</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>If the expenditure was made to a person to engage in online advocacy on behalf of the political action committee, the name and Internet address of any social media identifier, online website, web log, blog, or microblog used by that person.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Outstanding Obligations. For outstanding obligations, the disclosure report filed by a political action committee registered exclusively for independent expenditures or electioneering communications shall include:</text> <paragraph num="(1)"> <text>The name and address of the person to whom an outstanding obligation is owed;</text> </paragraph> <paragraph num="(2)"> <text>The date the outstanding obligation was incurred;</text> </paragraph> <paragraph num="(3)"> <text>The current balance of the outstanding obligation as of the end of the disclosure reporting period;</text> </paragraph> <paragraph num="(4)"> <text>For an outstanding obligation other than a loan:</text> <paragraph num="(a)"> <text>A brief description of the goods or services received by the committee; and</text> </paragraph> <paragraph num="(b)"> <text>Whether the outstanding obligation was for campaign material and, if so, the identity of the candidate or ballot issue to which the campaign material relates; and</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>If the outstanding obligation is a loan, all of the information required by Election Law Article, §13-230, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Contributions Received. For contributions received, the disclosure report filed by a political action committee registered to make exclusively independent expenditures or electioneering communications shall include:</text> <paragraph num="(1)"> <text>The date that the contribution was received by the campaign finance entity;</text> </paragraph> <paragraph num="(2)"> <text>The monetary amount or fair market value of the item or service rendered of the contribution;</text> </paragraph> <paragraph num="(3)"> <text>The name of the person making the contribution;</text> </paragraph> <paragraph num="(4)"> <text>If the person is not an individual, the permanent residential address of the individual contributor or registered business address of the person;</text> </paragraph> <paragraph num="(5)"> <text>Whether the contribution transaction was cash, check, credit card, or payroll deduction;</text> </paragraph> <paragraph num="(6)"> <text>Whether the contribution is from:</text> <paragraph num="(a)"> <text>An individual;</text> </paragraph> <paragraph num="(b)"> <text>A business entity, union, or other legal entity;</text> </paragraph> <paragraph num="(c)"> <text>A federal committee;</text> </paragraph> <paragraph num="(d)"> <text>A political club;</text> </paragraph> <paragraph num="(e)"> <text>A Maryland political action committee;</text> </paragraph> <paragraph num="(f)"> <text>A participating organization;</text> </paragraph> <paragraph num="(g)"> <text>A person making independent expenditures or electioneering communications; or</text> </paragraph> <paragraph num="(h)"> <text>A nonfederal out-of-State political committee; and</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>If the contribution is an in-kind contribution, a description of the in-kind contribution.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Applicability. The disclosure requirement on whether the campaign material supports or opposes a candidate or ballot issue shall be determined by the candidate or ballot issue that is prominently featured on the campaign material.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Filing Method."> <paragraph num="A."> <text>Filing Method. A disclosure report shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Additional Filing Requirements.</text> <paragraph num="(1)"> <text>Disclosure reports shall include an attestation by the responsible officers, under penalties of perjury and in a format approved by the State Administrator, that the contents of the electronic filing are a complete and accurate statement of the expenditures made by the political action committee.</text> </paragraph> <paragraph num="(2)"> <text>The State Board will not accept a disclosure report unless it is filed with an electronic signature of the responsible officers.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Establishment of the Compliance Account."> <text>Prior to the receipt or disbursement of compliance funds, a political action committee shall establish a compliance account by:</text> <paragraph num="A."> <text>Opening a checking account at a financial institution that does business in the State, which checking account shall be:</text> <paragraph num="(1)"> <text>Designated as the compliance account; and</text> </paragraph> <paragraph num="(2)"> <text>Segregated from the campaign accounts of the political action committee as required under Election Law Article, §13-220, Annotated Code of Maryland; and</text> </paragraph> </paragraph> <paragraph num="B."> <text>Registering the compliance account with the State Board in a manner that identifies it as the compliance account of the political action committee.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Management of the Compliance Account."> <paragraph num="A."> <text>Account Books. The political action committee shall:</text> <paragraph num="(1)"> <text>Maintain account books and records for the compliance account in accordance with the requirements of Election Law Article, §13-221, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>Segregate the account books and records for the compliance account from the account books and records required for campaign accounts;</text> </paragraph> <paragraph num="(3)"> <text>Allow the responsible officers access to the account books and records of the compliance account; and</text> </paragraph> <paragraph num="(4)"> <text>Report all donations received, disbursements made, and outstanding obligations incurred by the compliance account on the political committee’s regularly scheduled campaign finance report in accordance with Election Law Article, §13-309, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Other Permissible Accounts or Investments.</text> <paragraph num="(1)"> <text>In addition to the checking account required under Regulation .08 of this chapter, a political action committee may establish additional bank accounts or temporarily invest compliance funds.</text> </paragraph> <paragraph num="(2)"> <text>Compliance funds may be invested only in:</text> <paragraph num="(a)"> <text>Deposit accounts at a financial institution that are insured by the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Administration (NCUA);</text> </paragraph> <paragraph num="(b)"> <text>Certificates of deposit with a stated rate of interest and a term of 3 years or less;</text> </paragraph> <paragraph num="(c)"> <text>Obligations of the U.S. Government or its agencies with maturities of 3 years or less; and</text> </paragraph> <paragraph num="(d)"> <text>Cash management accounts, money market accounts, or money market mutual funds that are offered and available to the general public.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Required Reporting and Contents of Compliance Accounts."> <paragraph num="A."> <text>Disclosure. The political action committee shall report all donations received, disbursements made, and any liabilities or outstanding obligations incurred regarding the compliance accounts on the regularly scheduled campaign finance report or disclosure report for that political action committee.</text> </paragraph> <paragraph num="B."> <text>Donations Received. For donations deposited into a compliance account, the campaign finance or disclosure report shall include:</text> <paragraph num="(1)"> <text>The date that the donation was received;</text> </paragraph> <paragraph num="(2)"> <text>The amount of money or fair market value of the donation;</text> </paragraph> <paragraph num="(3)"> <text>The name of:</text> <paragraph num="(a)"> <text>The individual who made the donation;</text> </paragraph> <paragraph num="(b)"> <text>The business entity or other legal entity that made the donation; or</text> </paragraph> <paragraph num="(c)"> <text>The non-federal, out-of-State political committee that made the donation;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The address of the donor, provided that:</text> <paragraph num="(a)"> <text>If the donor is an individual:</text> <paragraph num="(i)"> <text>The address where the individual resides or receives residential mail; or</text> </paragraph> <paragraph num="(ii)"> <text>An alternate address approved by the State Board if the State Board has granted the individual’s request for confidentiality under COMAR 33.04.02; or</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the donor is a business entity or other legal entity, the address where that business entity or other legal entity is registered, does business or receives official mail;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The method of the transaction and any other information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="(6)"> <text>The aggregate amount of donations received to date from the donor for the election cycle in which the campaign finance report is filed; and</text> </paragraph> <paragraph num="(7)"> <text>A designation on the campaign finance or disclosure report that the donation was to the compliance account.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Disbursement Made. For disbursements made using compliance funds, the campaign finance or disclosure report shall include:</text> <paragraph num="(1)"> <text>The date the disbursement was made;</text> </paragraph> <paragraph num="(2)"> <text>The method of the disbursement transaction, including any information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the payee and the ultimate recipient of the compliance account funds, if other than the payee;</text> </paragraph> <paragraph num="(4)"> <text>The amount of the disbursement;</text> </paragraph> <paragraph num="(5)"> <text>A description of the purpose of the disbursement; and</text> </paragraph> <paragraph num="(6)"> <text>A comment on the campaign finance or disclosure report explaining that the disbursement was made from the compliance account and was used for a permissible compliance purpose.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Outstanding Obligations. For outstanding obligations of the compliance account, the campaign finance or disclosure report shall include:</text> <paragraph num="(1)"> <text>The name and address of the person to whom an outstanding obligation is owed;</text> </paragraph> <paragraph num="(2)"> <text>The date the outstanding obligation was incurred;</text> </paragraph> <paragraph num="(3)"> <text>The current balance of the outstanding obligation as of the end of the campaign finance reporting period;</text> </paragraph> <paragraph num="(4)"> <text>For an outstanding obligation other than a loan, a brief description of the item relating to the outstanding obligation;</text> </paragraph> <paragraph num="(5)"> <text>If the outstanding obligation is a loan, all the information required by Election Law Article, §13-230(c), Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(6)"> <text>A designation on the campaign finance or disclosure report that the outstanding obligation was for compliance purposes.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Permissible Uses."> <paragraph num="A."> <text>Use of the Funds. Compliance funds shall be used exclusively for compliance and other non-campaign related activities set forth in §B of this regulation.</text> </paragraph> <paragraph num="B."> <text>Permissible Activities. Compliance funds may be used only for the following activities:</text> <paragraph num="(1)"> <text>To pay for the cost of setting up or modifying the payroll program to permit the business entity to offer its employees the option of making voluntary contributions by payroll deduction;</text> </paragraph> <paragraph num="(2)"> <text>The costs associated with filing campaign finance or disclosure reports;</text> </paragraph> <paragraph num="(3)"> <text>The costs of informing employees of their rights regarding participation or non-participation in a payroll deduction program;</text> </paragraph> <paragraph num="(4)"> <text>The costs associated with records retention for the political action committee; and</text> </paragraph> <paragraph num="(5)"> <text>The costs of legal services or other professional services in relation to the compliance of the political action committee with the requirements of Election Law Article, Title 13, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Prohibition."> <paragraph num="A."> <text>No Commingling of Funds. A political action committee may not commingle the funds of a campaign account and a compliance account.</text> </paragraph> <paragraph num="B."> <text>Prohibited Activities. The political action committee may not expend compliance funds:</text> <paragraph num="(1)"> <text>On election-related or campaign-related activities or any activities not expressly permitted in Regulation .11B of this chapter; or</text> </paragraph> <paragraph num="(2)"> <text>For the purpose of soliciting contributions for the political action committee.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Mergers and Acquisitions."> <paragraph num="A."> <text>Acquisition. If a political action committee acquires, merges with, or takes control of another political action committee and is the surviving entity in the transaction, the prior transfers made by the non-surviving entity will not be retroactively attributed to the surviving entity.</text> </paragraph> <paragraph num="B."> <text>Newly Formed Entity. If a political action committee merges with another political action committee to form a new political action committee, the prior transfers made by each of the non-surviving political action committees will be attributed to the newly formed political action committee. If, as a result of such attribution, the prior transfers to a particular political committee exceed the applicable contribution limit under Election Law Article, Title 13, Annotated Code of Maryland, and this subtitle, the political committee shall not be required to return any amounts attributed to the newly formed political action committee that exceed the applicable contribution limit, but the newly formed political action committee may not make a further transfer to that political committee.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 13-220.2, and 13-309.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2014 (41:23 Md. R. 1376)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective February 29, 2016 (43:4 Md. R. 336)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 adopted effective May 6, 2019 (46:9 Md. R. 445)</annotation> </annotations> </chapter> <chapter num="16" heading="Contributions by Business Entities"> <regulation prefix="Regulation" num=".01" heading="Scope."> <paragraph num="A."> <text>Applicability. This chapter applies to contributions made by business entities in accordance with Election Law Article, §13-226, Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Effective Date. This chapter is effective as of January 1, 2015.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Attribution."> <paragraph num="A."> <text>In General. For purposes of applying the contribution limits provided in Election Law Article, §13-226(b), Annotated Code of Maryland, contributions by two or more business entities are considered to be made by one contributor and affiliated if:</text> <paragraph num="(1)"> <text>One business entity is a wholly owned subsidiary of another; or</text> </paragraph> <paragraph num="(2)"> <text>The business entities are owned or controlled by at least 80 percent of the same individuals or business entities.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Standard. For purposes of Election Law Article, §13-226(e), Annotated Code of Maryland, two or more business entities shall be considered to be owned or controlled by at least 80 percent of the same individuals or business entities if:</text> <paragraph num="(1)"> <text>80 percent or more of the beneficial ownership or equity of each entity is held by the same person or group of persons; or</text> </paragraph> <paragraph num="(2)"> <text>80 percent or more of the voting shares or rights, membership or partnership interests with voting or governing authority, control rights, trust control, or other form of governance or rights authority in each entity is directly or indirectly held or controlled by the same person or group of persons.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Control. A person or group of persons is deemed to have direct or indirect control of one or more business entities if the person or group of persons is authorized to make decisions regarding:</text> <paragraph num="(1)"> <text>Direction and amount of contributions, political spending, or any other political activity on behalf of the business entities; or</text> </paragraph> <paragraph num="(2)"> <text>Responsibility for day-to-day operation of the business entities.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Notice Requirement. At the time a contribution is made, the contributing business entity shall determine whether an affiliated business entity has made a prior contribution to the political committee during the current election cycle and, if so, provide prompt written notice to the political committee of the prior contribution, including the name and address of the affiliated business entity.</text> </paragraph> <paragraph num="E."> <text>Affiliation.</text> <paragraph num="(1)"> <text>After a determination of affiliation is made for contribution purposes, the business entities will be considered as one contributor for the remainder of the election cycle.</text> </paragraph> <paragraph num="(2)"> <text>If the business entity acquires, merges with, or changes ownership or control over another business entity and would be determined to be affiliated for contribution purposes:</text> <paragraph num="(a)"> <text>The prior contributions made by the acquired, merged, or newly owned or controlled business entity will not be retroactively attributed to the original business entity; and</text> </paragraph> <paragraph num="(b)"> <text>The future contributions made by the acquired, merged, or newly owned or controlled business entity will be attributed to the original business entity, along with the current aggregate contributions made by the original business entity.</text> </paragraph> </paragraph> </paragraph> <paragraph num="F."> <text>Prohibition.</text> <paragraph num="(1)"> <text>If a business entity is prohibited from making contributions, then all business entities affiliated with it are also prohibited from making contributions during the election cycle.</text> </paragraph> <paragraph num="(2)"> <text>Ownership or control of a business entity may not be changed or altered for the purpose of circumventing the contribution limits provided in Election Law Article, §13-226, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Non-Contribution Disbursements."> <paragraph num="A."> <text>Requirements. The costs in §B of this regulation will not be considered a contribution by a business entity to a political action committee that it has established and:</text> <paragraph num="(1)"> <text>Only solicits contributions from the employees of the business entity; or</text> </paragraph> <paragraph num="(2)"> <text>Participates in a payroll deduction program established by the business entity.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Disbursements. The following costs by a business entity not considered a contribution to a political action committee it has established:</text> <paragraph num="(1)"> <text>The cost of establishing or modifying the payroll program to permit the business entity to offer its employees the option of making contributions by payroll deduction;</text> </paragraph> <paragraph num="(2)"> <text>Providing information or written materials regarding how to participate in the payroll deduction program to the employees of the business entity;</text> </paragraph> <paragraph num="(3)"> <text>The cost of compliance training for employees who volunteer to contact other employees to explain the political purpose and operation of the political committee established by the business entity and the employee’s right to refuse to participate without reprisal;</text> </paragraph> <paragraph num="(4)"> <text>The costs associated with soliciting employees to participate in the payroll deduction program including:</text> <paragraph num="(a)"> <text>The use of office space in the business entity; or</text> </paragraph> <paragraph num="(b)"> <text>Personnel of the business entity; or</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The cost of legal services concerning the requirements of Election Law Article, Title 13, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Restrictions. A solicitation permitted under §B of this regulation by a business entity shall be limited to:</text> <paragraph num="(1)"> <text>Current or active employees, not spouses of the employees or retirees;</text> </paragraph> <paragraph num="(2)"> <text>Appeals for voluntary contributions without promise of reimbursement, reward, or other inducement from the business entity or labor organization in exchange for the employee’s participation; and</text> </paragraph> <paragraph num="(3)"> <text>Without actual or threatened penalty, coercion, discrimination, or other reprisal for the employee’s non-participation.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§1-101 and 2-102(b)(4), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2014 (41:23 Md. R. 1377)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> </annotations> </chapter> <chapter num="17" heading="Participating Organizations"> <regulation prefix="Regulation" num=".01" heading="Scope and Definitions."> <paragraph num="A."> <text>Applicability. This chapter applies to participating organizations influencing Maryland elections.</text> </paragraph> <paragraph num="B."> <text>In this chapter, the following terms have the meaning indicated.</text> </paragraph> <paragraph num="C."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Participating organization” has the meaning stated in Election Law Article, §13-309.2, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Political disbursement” has the meaning stated in Election Law Article, §13-309.2, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>“Principal Officer” means the person exercising direction or control over the activities of the participating organization.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Registration."> <paragraph num="A."> <text>In General. The participating organization shall file a registration notice with the State Board within 48 hours of making political disbursements of more than $6,000 cumulatively in an election cycle.</text> </paragraph> <paragraph num="B."> <text>Notice Requirements.</text> <paragraph num="(1)"> <text>The registration notice shall consist of the following information:</text> <paragraph num="(a)"> <text>The identity of the participating organization;</text> </paragraph> <paragraph num="(b)"> <text>The business address of the participating organization;</text> </paragraph> <paragraph num="(c)"> <text>The name and mailing address of the individual designated as the treasurer or responsible officer authorized to file reports required under Election Law Article, §13-309.2, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(d)"> <text>The name and address of the principal officer of the participating organization; and</text> </paragraph> <paragraph num="(e)"> <text>A statement on whether or not the participating organization will file a participating organization report or provide an active Internet address on its landing page that contains the information required by the State Board as to the participating organization’s disbursements made and donations received.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>If the participating organization:</text> <paragraph num="(a)"> <text>Publishes the required information on an active Internet address as described in §B(1)(e) of this regulation, it shall provide the Internet address on the registration notice and identify the Internet link on its landing page as “Campaign Finance Activity” and use at least 12-point font for all required information; or</text> </paragraph> <paragraph num="(b)"> <text>Does not publish the required information on an active Internet address, the participating organization shall submit the reports required by Election Law Article, §13-309.2, Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Required Contents for a Report."> <paragraph num="A."> <text>Disbursements Made. For disbursements made, the report filed by a participating organization shall include:</text> <paragraph num="(1)"> <text>The date the expenditure was made;</text> </paragraph> <paragraph num="(2)"> <text>The transaction method, including any information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the payee;</text> </paragraph> <paragraph num="(4)"> <text>If the expenditure was to reimburse a campaign worker, the name and address of the campaign worker and the name and address of the ultimate recipient of the expenditure;</text> </paragraph> <paragraph num="(5)"> <text>The amount of the expenditure;</text> </paragraph> <paragraph num="(6)"> <text>A description of the goods or services for which the expenditure was made, including whether the expenditure was for a paid campaign advertisement;</text> </paragraph> <paragraph num="(7)"> <text>If an independent expenditure:</text> <paragraph num="(a)"> <text>The identity of the candidate or ballot issue to which the campaign material relates; and</text> </paragraph> <paragraph num="(b)"> <text>Whether the independent expenditure supports or opposes the candidate or ballot issue;</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>If an electioneering communication:</text> <paragraph num="(a)"> <text>The identity of the candidate or ballot issue to which the campaign material relates; and</text> </paragraph> <paragraph num="(b)"> <text>Whether the electioneering communication advocates support or opposition to a position or issue; and</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>If the expenditure was to a person to engage in online advocacy on behalf of the political action committee, the name and Internet address of any social media identifier, online website, web log, blog, or microblog used by that person.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Donations Received. For donations received, the report filed by a participating organization shall include:</text> <paragraph num="(1)"> <text>The date the donation was received by the participating organization;</text> </paragraph> <paragraph num="(2)"> <text>The amount of the donation;</text> </paragraph> <paragraph num="(3)"> <text>The name of:</text> <paragraph num="(a)"> <text>The individual who made the donation; or</text> </paragraph> <paragraph num="(b)"> <text>The organization, business, corporation, limited liability company, partnership, union, or other legal entity that made the donation;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The address of the donor, including:</text> <paragraph num="(a)"> <text>If the donor is an individual, the address where the individual resides or receives residential mail; or</text> </paragraph> <paragraph num="(b)"> <text>If the donor is an organization, business, corporation, limited liability company, partnership, union, or other legal entity, the address where it is registered or does business;</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The aggregate amount of donations received to date from the donor for the calendar year in which the report is filed;</text> </paragraph> <paragraph num="(6)"> <text>If an in-kind donation, a description of the in-kind donation; and</text> </paragraph> <paragraph num="(7)"> <text>The donor’s occupation information as specified under §C of this regulation.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Occupation. When providing occupation information, the contributor should try to be as specific as circumstances permit; for example, where an individual does not work outside the home, descriptions such as “Retired,” “Homemaker,” “Unemployed,” or “Student” should be used rather than “not applicable”.</text> </paragraph> <paragraph num="D."> <text>Applicability. The disclosure requirement on whether the campaign material supports or opposes a candidate or ballot issue shall be determined by the candidate, ballot issue, or issue that is prominently featured on the campaign material.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Filing Method."> <paragraph num="A."> <text>Filing Method. A disclosure report shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Additional Filing Requirements.</text> <paragraph num="(1)"> <text>The report shall include an attestation by the designated individual of the participating organization, under penalties of perjury and in a format approved by the State Administrator, that the contents of the electronic filing are a complete and accurate statement of the expenditures made and donations received by the participating organization.</text> </paragraph> <paragraph num="(2)"> <text>The State Board will not accept a report as filed unless it includes an electronic signature of the designated individual.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Penalties."> <paragraph num="A."> <text>Criminal. A participating organization that knowingly and willfully fails to file the registration notice or a report is guilty of a misdemeanor and on conviction is subject to a fine not exceeding $25,000, or imprisonment not exceeding 1 year, or both.</text> </paragraph> <paragraph num="B."> <text>Civil. A participating organization that fails to file the registration notice or a report without knowing that such conduct is illegal shall pay a civil penalty not greater than $5,000 in accordance with Election Law Article, §13-604, Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 13-309.2, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: March 2, 2015 (42:4 Md. R. 434)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective May 6, 2019 (46:9 Md. R. 445)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective May 6, 2019 (46:9 Md. R. 445)</annotation> </annotations> </chapter> <chapter num="18" heading="Coordinated Expenditures and In-Kind Contributions"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to coordinated, aggregate in-kind contributions to a candidate from a central committee of a political party.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Reporting of Coordinated In-Kind Contributions."> <paragraph num="A."> <text>Required Reporting — Central Committee. The central committee of a political party making the coordinated expenditure shall report on a campaign finance report the name of the candidate that received the in-kind contribution.</text> </paragraph> <paragraph num="B."> <text>Required Reporting — Candidate Committee. The authorized candidate campaign committee shall report on a campaign finance report:</text> <paragraph num="(1)"> <text>The name of the central committee of the political party that made the in-kind contribution;</text> </paragraph> <paragraph num="(2)"> <text>A description of the in-kind contribution; and</text> </paragraph> <paragraph num="(3)"> <text>The aggregate amount of in-kind contributions made in the election cycle from the central committee of the political party.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Applicability of Contribution Limits."> <paragraph num="A."> <text>Candidate Committees. Coordinated in-kind contribution limits for a central committee of a political party shall be applied to the authorized candidate campaign committee of the candidate.</text> </paragraph> <paragraph num="B."> <text>Slates. Coordinated in-kind contributions limits for a central committee of a political party may not be applied to slate committees.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Use of Funds."> <text>To make in-kind contributions to a candidate, a central committee of a political party:</text> <paragraph num="A."> <text>Shall use contributions or transfers received pursuant to Election Law Article, §§13-226 and 13-227, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="B."> <text>May not use funds not received in accordance with the contribution limits of Election Law Article, §§13-226 and 13-227, Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4) and 13-304, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 337)</annotation> </annotations> </chapter> <chapter num="19" heading="Expenditures and Disbursements"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to expenditures and disbursements made by political committees and persons.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Polls."> <paragraph num="A."> <text>Expenditure. The purchase of opinion poll results by a political committee or person is an expenditure by the political committee or person.</text> </paragraph> <paragraph num="B."> <text>In-Kind Contribution. The acceptance of any part of an opinion poll's results by a candidate, the authorized campaign committee of the candidate, or an agent of the candidate, prior to such time as those results have been made public and without the payment of fair market value, shall be treated as an in-kind contribution by the political committee or person furnishing the opinion poll results to the candidate or the authorized candidate campaign committee.</text> </paragraph> <paragraph num="C."> <text>Acceptance. The poll results are considered accepted by a candidate if the candidate, agents of the candidate, or the political committees affiliated with candidate:</text> <paragraph num="(1)"> <text>Requested the poll results before the opinion poll was concluded;</text> </paragraph> <paragraph num="(2)"> <text>Used the poll results before they became public; or</text> </paragraph> <paragraph num="(3)"> <text>Failed to notify the person purporting to provide the opinion poll results that the candidate refused to accept the opinion poll results.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Public Release. The acceptance of any part of a poll's results which part, prior to receipt, has been made public without any request, authorization, prearrangement, or coordination by the candidate or the agents of the candidate shall not be treated as an in-kind contribution by the political committee or person releasing the opinion poll results.</text> </paragraph> <paragraph num="E."> <text>Fair Market Value.</text> <paragraph num="(1)"> <text>Fair market value of an opinion poll is determined as of the date when the candidate or its agents receives the poll results. The value of the poll decreases as the benefits derived from the poll results are less timely.</text> </paragraph> <paragraph num="(2)"> <text>The fair market value of an opinion poll is as follows:</text> <paragraph num="(a)"> <text>If the results are received within 30 days following receipt by the initial recipient or recipients of the opinion poll, 100 percent of the amount paid for the opinion poll;</text> </paragraph> <paragraph num="(b)"> <text>If the results are received between 31 and 60 days following receipt by the initial recipient or recipients of the opinion poll, 50 percent of the amount paid for the opinion poll,</text> </paragraph> <paragraph num="(c)"> <text>If the results are received between 61 and 180 days following receipt by the initial recipient or recipients of the opinion poll, 5 percent of the amount paid for the opinion poll; and</text> </paragraph> <paragraph num="(d)"> <text>If the results are received more than 180 days following receipt by the initial recipient(s) of the opinion poll, the fair market value shall be zero.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>If only a portion of the opinion poll results are shared with a candidate, the fair market value of the results received by the candidate shall be further reduced:</text> <paragraph num="(a)"> <text>To an amount reflecting the proportion of the number of question results received by the candidate or political committee as compared to the total number of questions in the opinion poll; or</text> </paragraph> <paragraph num="(b)"> <text>To an amount computed by any other method which reasonably reflects the benefit derived.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Mailing List."> <paragraph num="A."> <text>Expenditure. The purchase of a mailing list, email list, or a contributor list is a permissible expenditure by a political committee.</text> </paragraph> <paragraph num="B."> <text>In-Kind Contribution. The acceptance of a mailing list, email list, or a contributor list by a political committee from another person without providing compensation at fair market value is considered an in-kind contribution.</text> </paragraph> <paragraph num="C."> <text>Fair Market Value. The fair market value of the mailing list, email list, or contributor list shall be determined by industry practice for selling mailing list data at the time of receipt.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Voter File Access."> <paragraph num="A."> <text>Field Expense. The purchase of voter file access is a permissible expenditure by a political committee. The purchase of the voter file access is considered a field expense.</text> </paragraph> <paragraph num="B."> <text>Procurement. The purchase of voter file access from a central committee by a political committee is not considered a transfer or contribution to the central committee.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§1-101, 2-102(b)(4), 13-218(b), 13-304(b), 13-221(a)(3), 13-245, and Title 13, Subtitle 3, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 6, 2019 (46:9 Md. R. 445)</annotation> </annotations> </chapter> <chapter num="20" heading="Contributions by Employee Membership and Membership Entities"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In General. In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Affiliated political action committee” has the meaning stated in Election Law Article, §§13-242 and 13-243, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Employee membership entity” has the meaning stated in Election Law Article, §13-242, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>“Membership entity” has the meaning stated in Election Law Article, §13-243, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Non-Contribution Disbursements."> <paragraph num="A."> <text>Requirements. The costs in §B of this regulation will not be considered a contribution by an employee membership entity or a membership entity to an affiliated political action committee that:</text> <paragraph num="(1)"> <text>It has established; and</text> </paragraph> <paragraph num="(2)"> <text>Only solicits contributions from the members participating in a payroll deduction program of the employee membership entity, or a program for periodic collection of dues of the membership entity.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Disbursements. The following costs of operating an employee membership entity or membership entity are not considered a contribution to an affiliated political action committee it has established:</text> <paragraph num="(1)"> <text>The cost of establishing or modifying the payroll program or program for periodic collection of dues to permit the employer or membership entity to offer its employees or members, respectively, the option of making contributions by payroll deduction or other periodic method of payment;</text> </paragraph> <paragraph num="(2)"> <text>The cost of providing information or written materials regarding how to participate in the payroll deduction program or program for periodic collection of contributions to the members;</text> </paragraph> <paragraph num="(3)"> <text>The cost of compliance training for members who volunteer to contact other members to explain the political purpose and operation of the affiliated political committee established by the employee membership entity or membership entity and the member’s right to refuse to participate without reprisal;</text> </paragraph> <paragraph num="(4)"> <text>The costs associated with soliciting members to participate in the payroll deduction program or program for periodic collection of contributions, including:</text> <paragraph num="(a)"> <text>The use of office space in the employee membership entity or membership entity; or</text> </paragraph> <paragraph num="(b)"> <text>Personnel of the employee membership entity or membership entity; or</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The cost of legal services concerning the requirements of Election Law Article, Title 13, Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Restrictions. A solicitation permitted under §B of this regulation by an employee membership entity or membership entity shall be limited to:</text> <paragraph num="(1)"> <text>Current or active members, not former members or spouses of current or former members;</text> </paragraph> <paragraph num="(2)"> <text>Appeals for voluntary contributions without promise of reimbursement, reward, or other inducement from the employee membership entity or membership entity in exchange for the member's participation; and</text> </paragraph> <paragraph num="(3)"> <text>Appeals for voluntary contributions without actual or threatened penalty, coercion, discrimination, or other reprisal for the member's non-participation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Recurring Contributions"> <text>Payroll deduction contributions are not considered a recurring contribution under Election Law Article, §13-244, Annotated Code of Maryland.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§1-101 and 2-102(b)(4), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 6, 2019 (46:9 Md. R. 445)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 adopted effective May 29, 2023 (50:10 Md. R. 407)</annotation> </annotations> </chapter> <chapter num="21" heading="Online Platforms"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter does not apply to a press organization, or a website owned or controlled by a press organization.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Ad network” means any entity whose business is to facilitate the placement of advertisements on behalf of a third party for a fee by buying or selling directly or indirectly advertisement space on third-party online platforms, websites, software applications, or social media sites seeking to host advertisements.</text> </paragraph> <paragraph num="(2)"> <text>“Online platform” means an online platform as defined in Election Law Article, §1-101(dd-1), Annotated Code of Maryland, and has $10,000,000 or greater in gross revenue.</text> </paragraph> <paragraph num="(3)"> <text>“Political advertiser purchaser” means any of the following to the extent it seeks to make a qualifying paid digital communication on an online platform:</text> <paragraph num="(a)"> <text>A political committee;</text> </paragraph> <paragraph num="(b)"> <text>A candidate;</text> </paragraph> <paragraph num="(c)"> <text>A person required to register to file an independent expenditure report pursuant to Election Law Article, §13-306, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(d)"> <text>A person required to register to file an election communication report pursuant to Election Law Article, §13-307, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(e)"> <text>A participating organization;</text> </paragraph> <paragraph num="(f)"> <text>An out-of-State political committee required to file a campaign finance report;</text> </paragraph> <paragraph num="(g)"> <text>An agent as defined in COMAR 13.07.07.01;</text> </paragraph> <paragraph num="(h)"> <text>A foreign principal as defined in Election Law Article, §13-236.1, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(i)"> <text>An individual required to register with the Attorney General of the United States pursuant to 22 U.S.C. §§611 – 621, the Foreign Agent Registration Act of 1938.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Political Advertiser Purchaser Responsibilities."> <paragraph num="A."> <text>Notice. A political advertiser purchaser shall provide notice that it is disseminating a qualifying paid digital communication to the online platform on which it intends to disseminate that qualifying paid digital communication.</text> </paragraph> <paragraph num="B."> <text>Required Information. A political advertiser purchaser shall provide to the online platform at the time of the initial point of purchase for the dissemination of a qualifying paid digital communication by the online platform the following information:</text> <paragraph num="(1)"> <text>The name of the political advertiser purchaser and, if an agent, the name of the entity represented by the agent;</text> </paragraph> <paragraph num="(2)"> <text>A telephone number, mailing address, and email address of the political advertiser purchaser; and</text> </paragraph> <paragraph num="(3)"> <text>A copy of the qualifying paid digital communication.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice to the State Board. If a political advertiser purchaser is not able to provide the notice required by §A of this regulation because the online platform is not equipped to receive such notice, then the political advertiser purchaser shall provide in writing within 48 hours to the State Board:</text> <paragraph num="(1)"> <text>Notice that the online platform failed to provide a mechanism for disclosing to the online platform that the political advertiser purchaser is disseminating a qualifying paid digital communication; and</text> </paragraph> <paragraph num="(2)"> <text>All of the information required in §B of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Online Platform Responsibilities."> <paragraph num="A."> <text>Notice. An online platform shall provide a mechanism for a political advertiser purchaser to provide notice to the online platform that it is placing a qualifying paid digital communication for dissemination.</text> </paragraph> <paragraph num="B."> <text>Database Requirements. If the online platform is the initial point of the purchase for the dissemination of a qualifying paid digital communication, the online platform shall make available for public inspection on a website owned or controlled by the online platform in a machine readable database within 48 hours after receiving the notice described in §A of this regulation the following information:</text> <paragraph num="(1)"> <text>The date of the notice to disseminate the qualifying paid digital communication;</text> </paragraph> <paragraph num="(2)"> <text>The name of the political advertiser purchaser and, if the political advertiser purchaser is an agent, the political committee or person responsible for the placement of the qualifying paid digital communication;</text> </paragraph> <paragraph num="(3)"> <text>A telephone number, contact mailing address, and email address of the political advertiser purchaser and the political committee or person responsible for the placement of the qualifying paid digital communication; and</text> </paragraph> <paragraph num="(4)"> <text>The total amount paid by the political advertiser purchaser for the distribution or dissemination of the campaign material.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Online Platforms — Not Insertion Order Point. If the online platform is not the initial point of purchase for the dissemination of a qualifying paid digital communication and receives the qualifying paid digital communication from an ad network, the online platform shall make available for public inspection on a website owned or controlled by the online platform in a machine readable database within 48 hours after receiving compensation for the placement of the qualifying paid digital communication the following information:</text> <paragraph num="(1)"> <text>The date the qualifying paid digital communication was disseminated on its platform; and</text> </paragraph> <paragraph num="(2)"> <text>A link to the database on the website owned or controlled by the online platform that is the initial point of purchase for the dissemination of the qualifying paid digital communication containing the information set forth in §B of this regulation.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Online Platform — Other Requirements. An online platform in §C of this regulation may provide only the link to the database on the website owned or controlled by the online platform that is the initial point of purchase for the dissemination of the qualifying paid digital communication on its website if:</text> <paragraph num="(1)"> <text>The qualified paid digital communication identifies the website of the database of the online platform that is the initial point of purchase in the authority line of the qualified paid digital communication; and</text> </paragraph> <paragraph num="(2)"> <text>The online platform clearly discloses that the source of the qualified paid digital communication came from an ad network.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Database Labeling. The database on the website shall be identified as “Political Advertisement Disclosures” on the website and be downloadable.</text> </paragraph> <paragraph num="F."> <text>Safe Harbor. An online platform may rely on the information provided by the political advertiser purchaser and may not be held liable for failure to include a qualifying paid digital communication on its database if the political advertiser purchaser did not provide notice that the political advertiser purchaser intended to disseminate a qualifying paid digital communication.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Penalties."> <paragraph num="A."> <text>Civil Penalties — Political Advertiser Purchaser. A political advertiser purchaser that fails to notify the State Board in a timely manner according to the requirements of this chapter is subject to a civil penalty not exceeding $5,000.</text> </paragraph> <paragraph num="B."> <text>Civil Penalties — Online Platform. An online platform that violates this chapter is subject to a civil penalty not exceeding $5,000.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Article, §§1-101, 2-102(b)(4), and 13-405, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: December 25, 2023 (50:25 Md. R. 1090)</annotation> </annotations> </chapter> <chapter num="22" heading="Legal Expenses"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to legal expenses associated with maintaining or contesting.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Establishment. — Repealed" /> <regulation prefix="Regulation" num=".03" heading="Management."> <text>The political committee shall maintain account books and records for legal expenses associated with maintaining or contesting the results of an election in accordance with the requirements of Election Law Article, §13-221, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Reporting."> <text>The political committee paying for reasonable legal expenses associated with maintaining or contesting the results of an election must report all contributions received and expenditures made on a campaign finance report.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Applicability of Contribution Limits."> <paragraph num="A."> <text>Contributions.</text> <paragraph num="(1)"> <text>All monies received from a person to the political committee to pay for the legal expenses associated with maintenance or contest of the election result are contributions.</text> </paragraph> <paragraph num="(2)"> <text>All services provided by a person to the political committee to offset the costs of legal expenses associated with maintenance or contest of the election result are contributions.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Contribution Limit. A contribution to the political committee to pay for or offset the legal expenses associated with maintenance or contest of the election result is subject to the contribution limits pursuant to Election Law Article, §13-226, Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article §§1-101 and 2-102(b)(4), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 6, 2019 (46:9 Md. R. 445)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 repealed effective effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 repealed effective effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 repealed effective effective May 29, 2023 (50:10 Md. R. 407)</annotation> </annotations> </chapter> <chapter num="23" heading="Exploratory Committees"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Draft committee” means an entity that is organized to encourage a potential candidate to run for office but is not authorized by the potential candidate.</text> </paragraph> <paragraph num="(2)"> <text>Exploratory Committee.</text> <paragraph num="(a)"> <text>“Exploratory committee” means an entity established by a prospective candidate for a public office to determine the potential candidate’s viability for that public office.</text> </paragraph> <paragraph num="(b)"> <text>“Exploratory committee” does not mean a political committee.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Applicability."> <paragraph num="A."> <text>An individual who is not a candidate may establish an exploratory committee for a public office.</text> </paragraph> <paragraph num="B."> <text>A person may establish a draft committee for a public office for an individual only if:</text> <paragraph num="(1)"> <text>The draft committee is established not in coordination or cooperation with the individual it is intends to encourage to seek public office; and</text> </paragraph> <paragraph num="(2)"> <text>The individual the draft committee intends to encourage for public office is not a candidate.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Candidate Prohibition."> <text>An individual who is a candidate may not establish an exploratory or draft committee for a public office.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Scope."> <text>An exploratory committee for an individual seeking a public office may receive funds and make disbursements to determine the individual’s viability for the public office sought.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Permissible Disbursements."> <text>Exploratory committees may make a disbursement on the following activities:</text> <paragraph num="A."> <text>Conducting surveys or polls regarding viability of the potential candidate for the public office sought;</text> </paragraph> <paragraph num="B."> <text>Sending direct mailings and other communications to potential voters;</text> </paragraph> <paragraph num="C."> <text>Employing staff; or</text> </paragraph> <paragraph num="D."> <text>Establishing a website.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Prohibitions."> <text>An exploratory committee may not pay any expense in advance for goods or services to be used by the political committee of a potential candidate once the potential candidate registers an authorized candidate campaign committee.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Receipt of Funds."> <text>An exploratory or draft committee may receive an unlimited amount of funds from a person.</text> </regulation> <regulation prefix="Regulation" num=".08" heading="Authority Line."> <paragraph num="A."> <text>Any material published, distributed, or disseminated to a potential voter by the exploratory committee shall:</text> <paragraph num="(1)"> <text>Be considered as campaign material; and</text> </paragraph> <paragraph num="(2)"> <text>Include an authority line with the name and address of the entity.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Any material published, distributed, or disseminated to a potential voter by a draft committee shall:</text> <paragraph num="(1)"> <text>Be considered as campaign material; and</text> </paragraph> <paragraph num="(2)"> <text>Include an authority line with:</text> <paragraph num="(a)"> <text>The name and address of the entity; and</text> </paragraph> <paragraph num="(b)"> <text>The statement required under Election Law Article, §13-401(b), Annotated Code of Maryland.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Bank Account."> <paragraph num="A."> <text>An exploratory committee shall establish a designated exploratory committee account to receive funds and make disbursements.</text> </paragraph> <paragraph num="B."> <text>The designated exploratory committee account shall:</text> <paragraph num="(1)"> <text>Be in a financial institution; and</text> </paragraph> <paragraph num="(2)"> <text>Be registered in a manner that identifies it as the account of the exploratory committee.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Transfer Allowed."> <paragraph num="A."> <text>An exploratory committee may transfer up to $6,000 to a political committee.</text> </paragraph> <paragraph num="B."> <text>Any assets of the exploratory committee given to the authorized candidate campaign committee of the candidate for whom the exploratory committee was established to determine viability is an in-kind contribution and may not exceed $6,000.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Surplus Funds."> <text>An exploratory committee may:</text> <paragraph num="A."> <text>Return the funds to its donors;</text> </paragraph> <paragraph num="B."> <text>Make a disbursement to a charitable organization; or</text> </paragraph> <paragraph num="C."> <text>Make a donation to the Fair Campaign Financing Fund.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">: Election Law Article, §§1-101 and 2-102(b)(4), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: May 29, 2019 (50:10 Md. R. 407)</annotation> </annotations> </chapter> </subtitle> <subtitle num="14" heading="Administration of Public Financing Act"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the administration of the Public Financing Act, Election Law Article, Title 15, Annotated Code of Maryland, and to disbursements under that Act from the Fair Campaign Financing Fund.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated:</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Account Book” means the records and documents the treasurer is required to keep pursuant Election Law Article, §13-221, Annotated Code of Maryland on all assets received, expenditures made, and obligation incurred by or on behalf of the Gubernatorial ticket candidate committee.</text> </paragraph> <paragraph num="(2)"> <text>“Candidate” means a Governor-Lieutenant Governor unit that establishes a Gubernatorial ticket candidate committee with the State Board and:</text> <paragraph num="(a)"> <text>Files a certificate of candidacy in a party primary; or</text> </paragraph> <paragraph num="(b)"> <text>Becomes a general election candidate by any means other than nomination in a party primary.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Certified gubernatorial ticket candidate committee” means a gubernatorial ticket candidate committee that has been certified by the State Board that it meets the qualifications under Election Law Article, §15-104, Annotated Code of Maryland, for receiving public contributions.</text> </paragraph> <paragraph num="(4)"> <text>“Comptroller” has the meaning stated in Election Law Article, §15-102(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Eligible candidate” means an eligible gubernatorial ticket.</text> </paragraph> <paragraph num="(6)"> <text>“Eligible gubernatorial ticket” has the meaning stated in Election Law Article, §15-102(d), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Eligible private contribution” has the meaning stated in Election Law Article, §15-102(e), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Fund” has the meaning stated in Election Law Article, §15-102(f), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(9)"> <text>“Gubernatorial ticket” has the meaning stated in Election Law Article, §15-102(g), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(10)"> <text>“Gubernatorial ticket candidate committee” means a political committee that is a public financing campaign slate committee established and authorized by the gubernatorial ticket to receive private contributions; make expenditures; incur outstanding obligations; and if certified by the State Board that it meets the qualifications under Election Law Article, §15-104, Annotated Code of Maryland, receive a public contribution.</text> </paragraph> <paragraph num="(11)"> <text>“In-kind contribution” means a contribution in a form other than money.</text> </paragraph> <paragraph num="(12)"> <text>“Outstanding obligation” has the meaning stated in COMAR 33.13.01.01.</text> </paragraph> <paragraph num="(13)"> <text>“Participating organization” has the meaning stated in Election Law Article, §13-309.2, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(14)"> <text>“Political committee” has the meaning stated in Election Law Article, §1-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(15)"> <text>“Private contribution” has the meaning stated in Election Law Article, §15-102 (h), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(16)"> <text>“Public contribution” has the meaning stated in Election Law Article, §15-102(g), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(17)"> <text>“Public Financing Act (Act)” means Election Law Article, Title 15, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(18)"> <text>“Treasurer” has the meaning stated in Election Law Article,, §1-101, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Agency Responsibilities—Comptroller."> <text>The Comptroller shall:</text> <paragraph num="A."> <text>Administer the Fund;</text> </paragraph> <paragraph num="B."> <text>Credit to the Fund all money collected for the Fund;</text> </paragraph> <paragraph num="C."> <text>Invest the money in the Fund;</text> </paragraph> <paragraph num="D."> <text>Submit to the State Board a statement of the balance in the Fund on the first Monday of each month;</text> </paragraph> <paragraph num="E."> <text>When ordered by the State Board, promptly disburse any public contribution from the Fund; and</text> </paragraph> <paragraph num="F."> <text>Make the disbursement required by §E of this regulation to a single campaign depository of a certified gubernatorial ticket candidate committee, as provided in Election Law Article, §13-220(a), Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Agency Responsibilities — State Board."> <text>The State Board shall:</text> <paragraph num="A."> <text>Prescribe all forms needed to administer the Public Financing Act;</text> </paragraph> <paragraph num="B."> <text>Provide full information to the public, to candidates, and to any other interested party on the process of administering the Public Financing Act and on the requirements for obtaining public contributions under the Act;</text> </paragraph> <paragraph num="C."> <text>Determine whether a candidate is eligible to receive a public contribution;</text> </paragraph> <paragraph num="D."> <text>Order any disbursement to be made from the Fund; and</text> </paragraph> <paragraph num="E."> <text>Promptly after the filing of the final campaign finance report by the gubernatorial ticket candidate committee, audit all campaign finance reports, the account book, records and other documents submitted by a certified gubernatorial ticket candidate committee.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 15-111(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 638); adopted permanently effective April 17, 2000 (27:7 Md. R. 710)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective November 24, 2014 (41:23 Md. R. 1377); February 29, 2016 (43:4 Md. R. 337); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04G amended effective August 4, 2014 (41:15 Md. R. 893)</annotation> </annotations> </chapter> <chapter num="02" heading="Eligibility Requirements and Procedures"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>To be eligible to receive a public contribution under the Public Financing Act, the candidates for the offices of Governor and Lieutenant Governor seeking to form a gubernatorial ticket shall:</text> <paragraph num="A."> <text>Establish a gubernatorial ticket candidate committee and file a notice of intent to participate in public financing at the time of establishment;</text> </paragraph> <paragraph num="B."> <text>File certificates of candidacy for the offices of Governor and Lieutenant Governor, respectively; and</text> </paragraph> <paragraph num="C."> <text>Authorize the gubernatorial ticket candidate committee to file a campaign finance report with the State Board within the deadlines specified in this subtitle with a certification, signed by the gubernatorial ticket candidate committee’s treasurer, that the gubernatorial ticket candidate committee raised a minimum of $120,000 from at least 1,500 eligible private contributions.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Special Circumstances."> <paragraph num="A."> <text>Qualification for the General Election. A gubernatorial ticket that qualifies for a public contribution remains eligible for public contributions for all elections in which the gubernatorial ticket appears on the ballot that election year.</text> </paragraph> <paragraph num="B."> <text>Unopposed Gubernatorial Tickets. An eligible gubernatorial ticket that is unopposed in a primary election is entitled to receive a public contribution in the amount provided in the Act.</text> </paragraph> <paragraph num="C."> <text>Unaffiliated Gubernatorial Tickets.</text> <paragraph num="(1)"> <text>In this section, “political party” means any political party that nominates its candidates for public office pursuant to Election Law Article, §5-703.1 or 8-202, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>A gubernatorial ticket that is not affiliated with a political party is entitled to receive a public contribution if the gubernatorial ticket meets the requirements of the Act and this subtitle.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Write-In Gubernatorial Tickets. A write-in gubernatorial ticket that meets the requirements of law is entitled to receive a public contribution if the gubernatorial ticket meets the requirements of the Act and this subtitle.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Deadline for Notice and Certification — Primary Elections."> <paragraph num="A."> <text>Notice of Intent Deadline. For a primary election, the notice of intent shall be filed with the State Board not later than the deadline for filing a certificate of candidacy.</text> </paragraph> <paragraph num="B."> <text>Political Committee Required. At the time of filing a notice of intent, the candidate shall establish a gubernatorial ticket candidate committee to receive a public contribution.</text> </paragraph> <paragraph num="C."> <text>A request for certification pursuant to Election Law Article, § 15-107(a)(1), Annotated Code of Maryland, and an initial public contribution by a gubernatorial ticket candidate committee for a primary election shall be filed with the State Board no later than 11:59 p.m. on the first Tuesday following the first Monday in May in the year of the primary election with an ending transaction period of the first Monday in May for the corresponding campaign finance report.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Deadline for Notice and Certification — General Elections."> <text>For a gubernatorial ticket participating only in a general election:</text> <paragraph num="A."> <text>The notice of intent shall be filed with the State Board no later than the deadline for filing a declaration of intent; and</text> </paragraph> <paragraph num="B."> <text>A request for certification and an initial public contribution by a gubernatorial ticket candidate committee for a general election shall be filed with the State Board no later than 11:59 p.m. on the first Tuesday following the first Monday in August in the year of the general election with an ending transaction period of the first Monday in August.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Requests for Contribution."> <paragraph num="A."> <text>Requests. To receive public contributions, an eligible gubernatorial ticket shall file a request at the time of filing a campaign finance report with the State Board, as provided in this chapter.</text> </paragraph> <paragraph num="B."> <text>Deadlines for Request.</text> <paragraph num="(1)"> <text>The request for a public contribution may be filed according to the campaign finance reporting schedule in Election Law Article, §13-309, Annotated Code of Maryland, for an authorized candidate campaign committee; and</text> </paragraph> <paragraph num="(2)"> <text>In addition to the requirements of §B(1) of this regulation, the request for a public contribution may also be filed at these additional time periods:</text> <paragraph num="(a)"> <text>The first and third Tuesdays in February, March, April, July, and September; and</text> </paragraph> <paragraph num="(b)"> <text>The first Tuesday in January, May, August, October, and November.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Contents of Request. Each request shall be made under penalty of perjury and include:</text> <paragraph num="(1)"> <text>The date of the preceding request, if any;</text> </paragraph> <paragraph num="(2)"> <text>The amount of public contribution received to date, if any;</text> </paragraph> <paragraph num="(3)"> <text>The transaction period covered for the request of public contributions;</text> </paragraph> <paragraph num="(4)"> <text>The total number of eligible private contributions received;</text> </paragraph> <paragraph num="(5)"> <text>The total amount of public contributions requested for the transaction period; and</text> </paragraph> <paragraph num="(6)"> <text>A campaign finance report for the transaction period detailing:</text> <paragraph num="(a)"> <text>All contributions received, including:</text> <paragraph num="(i)"> <text>Any in-kind contributions received; and</text> </paragraph> <paragraph num="(ii)"> <text>The designation of eligible private contributions;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>All expenditures made including any in-kind contributions received as an authorized expenditure;</text> </paragraph> <paragraph num="(c)"> <text>All outstanding obligations incurred;</text> </paragraph> </paragraph> <paragraph num="(7)"> <text>A contribution card for every contribution received; and</text> </paragraph> <paragraph num="(8)"> <text>A receipt associated with every expenditure made.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Fund Allocations.</text> <paragraph num="(1)"> <text>Distributions from the Fund will be made only after January 1 of the year of the election.</text> </paragraph> <paragraph num="(2)"> <text>Distributions will occur on a first-come, first-served basis and will continue in that manner.</text> </paragraph> <paragraph num="(3)"> <text>By the first Tuesday following the first Monday in May of the year of the election, the State Board shall determine whether there is sufficient money available to provide a full public contribution to all eligible gubernatorial tickets.</text> </paragraph> <paragraph num="(4)"> <text>If the State Board determines that there are, or may be, insufficient funds for a full public contribution to all eligible candidate, then at the time of its determination the State Board shall allocate the remaining available money in the Fund so that all gubernatorial tickets receive a pro rata share of the full contribution to which they would otherwise be entitled from that time forward.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Withdrawal from Public Financing."> <text>An eligible gubernatorial ticket candidate committee may withdraw from receiving future public contributions if the gubernatorial ticket candidate committee:</text> <paragraph num="A."> <text>Files a Notice of Withdrawal signed by the gubernatorial ticket revoking the Notice of Intent to Participate;</text> </paragraph> <paragraph num="B."> <text>Repays the Fund the full amount of the public contribution received plus interest computed from the date of the first distribution; and</text> </paragraph> <paragraph num="C."> <text>Files a final campaign finance report for the gubernatorial ticket candidate committee.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Candidate Contributions or Loans."> <paragraph num="A."> <text>Contributions by Candidate. A contribution by the candidate or the spouse of the candidate who is part of a gubernatorial ticket shall count towards the qualifying contributor and aggregate contribution thresholds pursuant to the Election Law Article §15-104(c), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Loan by Candidate. A loan by the candidate or the spouse of the candidate who is part of a gubernatorial ticket may not count towards the qualifying contributor and aggregate contribution thresholds pursuant to the Election Law Article §15-104(c), Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Determination of Eligibility."> <text>The State Board shall determine whether a gubernatorial ticket candidate committee is eligible to receive a public contribution not later than 10 business days after the filing of the gubernatorial ticket candidate committee’s initial request for public contribution.</text> </regulation> <regulation prefix="Regulation" num=".09" heading="Distributions."> <paragraph num="A."> <text>Initial Distribution. Promptly after determining that a candidate is eligible for a public contribution, the State Board shall order the Comptroller to disburse the initial public contribution to that eligible candidate.</text> </paragraph> <paragraph num="B."> <text>Qualification in January or earlier. If the State Board determines that a gubernatorial ticket candidate committee is eligible before January of the year of the election, the distribution of the initial public contribution shall occur on January 2, or the first Monday of January if January 2 falls on a weekend, of the year of the election.</text> </paragraph> <paragraph num="C."> <text>Continuing Distributions. Except as provided in §B of this regulation, within 5 business days of receiving a timely request from an eligible gubernatorial ticket candidate committee for a public contribution, the State Board shall authorize an additional distribution of a public contribution to that gubernatorial ticket candidate committee.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Post-Election."> <paragraph num="A."> <text>Reports. An eligible gubernatorial ticket that received any public contribution shall file a campaign finance report with the State Board on the first Wednesday after the 90th day after that gubernatorial ticket candidate last appeared on the ballot for the election for which the gubernatorial ticket received the public contribution that includes:</text> <paragraph num="(1)"> <text>Payment of any unspent portion of the public contribution to the Fund;</text> </paragraph> <paragraph num="(2)"> <text>All contributions received since the last filed report;</text> </paragraph> <paragraph num="(3)"> <text>All expenditures made since the last filed report; and</text> </paragraph> <paragraph num="(4)"> <text>All outstanding obligations.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Return of Excess.</text> <paragraph num="(1)"> <text>Except as provided in §C of this regulation, not later than the 90th day after a gubernatorial ticket that received a public contribution last appeared on the ballot, the gubernatorial ticket candidate committee shall return to the Fund any unspent portion of the public contribution.</text> </paragraph> <paragraph num="(2)"> <text>In determining whether surplus funds of a gubernatorial ticket candidate committee are unspent public contributions that must be returned, all private contributions raised shall be deemed to have been spent before any public contributions are deemed to have been spent, regardless of when any expenditure occurred.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Outstanding Obligations. If an outstanding obligation was incurred not later than 45 days after the election for which the gubernatorial ticket appeared on the ballot and has not been paid, the eligible gubernatorial ticket candidate committee shall:</text> <paragraph num="(1)"> <text>Engage in campaign finance activities exclusively for the payment of the outstanding obligation;</text> </paragraph> <paragraph num="(2)"> <text>File campaign finance reports pursuant to Election Law Article, §13-309, Annotated Code of Maryland, for an authorized candidate campaign committee;</text> </paragraph> <paragraph num="(3)"> <text>Return to the Fund any excess public contributions remaining after payment of the outstanding obligation simultaneously with the filing of the final campaign finance report of the eligible gubernatorial ticket candidate committee; and</text> </paragraph> <paragraph num="(4)"> <text>Only receive private contributions.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Late Fee Penalty. If an eligible gubernatorial ticket candidate committee fails to file the campaign finance report required under §A of this regulation, the State Board shall assess a late fee in the same method and manner as prescribed by Election Law Article 13-331(b), Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="In-Kind Contributions and Candidate Contributions."> <paragraph num="A."> <text>In-Kind Contributions.</text> <paragraph num="(1)"> <text>A gubernatorial ticket candidate committee may receive an in-kind contribution from any individual.</text> </paragraph> <paragraph num="(2)"> <text>The in-kind contribution counts towards the individual’s private contribution limit pursuant to Election Law Article, §15-102(h), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(3)"> <text>An in-kind contribution:</text> <paragraph num="(a)"> <text>May not be considered an eligible private contribution; and</text> </paragraph> <paragraph num="(b)"> <text>Is not subject to matching dollars from the Fund.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Candidate Contributions. A contribution or loan by the candidate or the spouse of the candidate who is part of a gubernatorial ticket is not subject to matching dollars from the Fund.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Eligible Private Contributions."> <paragraph num="A."> <text>Permissible Contributions. After filing a notice of intent, a gubernatorial ticket candidate committee may receive contributions of no more than $250 in an election cycle from an individual.</text> </paragraph> <paragraph num="B."> <text>Prior Contributions Received. Contributions received before the gubernatorial ticket files a notice of intent count towards the aggregate contribution limit in §A of this regulation if the contribution was received in the election cycle in which the gubernatorial ticket will appear on the ballot.</text> </paragraph> <paragraph num="C."> <text>Returned Contributions.</text> <paragraph num="(1)"> <text>Prior to filing a notice of intent, an authorized candidate campaign committee of a candidate may return contributions received within the election cycle to contributors on a pro-rata basis.</text> </paragraph> <paragraph num="(2)"> <text>A returned contribution to a contributor will lower the aggregate amount that the contributor gave to the gubernatorial ticket in the election cycle by the returned amount.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".13" heading="Electronic Signatures."> <paragraph num="A."> <text>Electronic Signatures. An individual may place an electronic signature on the contributor card.</text> </paragraph> <paragraph num="B."> <text>Electronic Signatures — Process. An electronic signature:</text> <paragraph num="(1)"> <text>Shall be affixed or entered directly by the signer onto an electronic copy of the contributor card; and</text> </paragraph> <paragraph num="(2)"> <text>May not be pre-populated or otherwise entered by the signer by way of a check box, radio button, drop-down list, or other similar device, but instead must be entered or affixed by the signer by making affirmative marks into an empty field.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Electronic Signatures — Restrictions. An individual may not sign a contribution card with an electronic signature unless that individual affirms that the contribution:</text> <paragraph num="(1)"> <text>Is being made from personal funds of the individual;</text> </paragraph> <paragraph num="(2)"> <text>Is not being reimbursed or is not intended to be reimbursed in any manner;</text> </paragraph> <paragraph num="(3)"> <text>Is not being made as a loan; and</text> </paragraph> <paragraph num="(4)"> <text>If applicable, in the case of a credit card contribution, is made from a personal credit card account of the individual that has no corporate or business affiliation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".14" heading="Suspension of Campaign."> <paragraph num="A."> <text>An eligible gubernatorial ticket candidate committee may suspend campaign activities and cease from receiving future public contributions if the gubernatorial ticket candidate committee:</text> <paragraph num="(1)"> <text>Files a Notice of Suspension signed by the gubernatorial ticket candidates;</text> </paragraph> <paragraph num="(2)"> <text>Immediately ceases campaign operations;</text> </paragraph> <paragraph num="(3)"> <text>Seeks reimbursements and refunds for any future expenditures made or incurred;</text> </paragraph> <paragraph num="(4)"> <text>Pays all outstanding obligations within 45 days of the notice of suspension;</text> </paragraph> <paragraph num="(5)"> <text>Repays the Fund any remaining monies left within 60 days of the notice of suspension; and</text> </paragraph> <paragraph num="(6)"> <text>Acknowledges that the eligible gubernatorial ticket until a final campaign finance report for the gubernatorial ticket candidate committee is filed and approved:</text> <paragraph num="(a)"> <text>Remains subject to the restrictions and penalties of the Public Financing Act; and</text> </paragraph> <paragraph num="(b)"> <text>May not participate or coordinate in any fundraising activities for any campaign finance entity or person making independent expenditures.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>If an eligible gubernatorial ticket candidate committee files a Notice of Suspension, the members of the gubernatorial ticket may endorse another gubernatorial ticket, however:</text> <paragraph num="(1)"> <text>The endorsement may not be transmitted, distributed, disseminated or facilitated by any means controlled by or associated with the eligible gubernatorial ticket candidate committee, including social media accounts; and</text> </paragraph> <paragraph num="(2)"> <text>Subject to §C, of this regulation, the gubernatorial ticket, and persons acting on behalf of the gubernatorial ticket, remain subject to Election Law Article, §15-106(a), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>If the members of the gubernatorial ticket endorse another gubernatorial ticket, they may not be held liable under Election Law Article, §15-106(a), Annotated Code of Maryland, for any independent use of the endorsement by the endorsed campaign in any fundraising activity.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 15-111(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.11 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 638); adopted permanently effective April 17, 2000 (27:7 Md. R. 710)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective August 4, 2014 (41:15 Md. R. 893); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective August 4, 2014 (41:15 Md. R. 893); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective March 27, 2017 (44:6 Md. R. 329); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective August 4, 2014 (41:15 Md. R. 893); September 12, 2016 (43:18 Md. R. 1018)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C adopted effective August 4, 2014 (41:15 Md. R. 893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective August 4, 2014 (41:15 Md. R. 893); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective December 10, 2015 (42:24 Md. R. 1507)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09 amended effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .09B, C amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10 amended effective February 29, 2016 (43:4 Md. R. 337); February 12, 2018 (45:3 Md. R. 159); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .11 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 adopted effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .12 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .13 adopted effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .14 adopted effective October 27, 2025 (52:21 Md. R. 1026)</annotation> </annotations> </chapter> <chapter num="03" heading="Limitations on Campaign Expenditures and Prohibitions"> <regulation prefix="Regulation" num=".01" heading="In General."> <paragraph num="A."> <text>In General. A gubernatorial ticket candidate committee shall make expenditures:</text> <paragraph num="(1)"> <text>In accordance with Election Law Article, §3–218, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>To further the gubernatorial ticket’s nomination or election;</text> </paragraph> <paragraph num="(3)"> <text>For expenses incurred not later than 45 days after the election that the gubernatorial ticket last appeared on the ballot; and</text> </paragraph> <paragraph num="(4)"> <text>For purposes that do not violate State law.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Receipt Required. Every expenditure made by the gubernatorial ticket candidate committee shall be accompanied by a receipt.</text> </paragraph> <paragraph num="C."> <text>Failure to Have Receipt. An expenditure made by the gubernatorial ticket candidate committee without an accompanying receipt is considered an impermissible expenditure.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Central Committees."> <paragraph num="A."> <text>Expenditures by a State or local central committee of a political party coordinated with the gubernatorial ticket candidate committee are considered coordinated in-kind contributions.</text> </paragraph> <paragraph num="B."> <text>Coordinated In-Kind Contribution Limits.</text> <paragraph num="(1)"> <text>A State central committee may not make a coordinated in-kind contribution in excess of $150,000 per election to a gubernatorial ticket candidate committee in that election.</text> </paragraph> <paragraph num="(2)"> <text>A local central committee may not make a coordinated in-kind contribution in excess of $15,000 per election to a gubernatorial ticket candidate committee in that election.</text> </paragraph> <paragraph num="(3)"> <text>Any monies spent by a central committee on a coordinated in-kind contribution to a gubernatorial ticket candidate committee that has accepted a public contribution in an election must be raised from permissible sources for the gubernatorial ticket candidate committee within the reporting period for which the coordinated in-kind contribution was made.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Political Committees. Reserved." /> <regulation prefix="Regulation" num=".04" heading="Slates."> <text>A gubernatorial ticket may not be a member of any slate committee except for the gubernatorial ticket campaign committee.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Prohibited Transfers."> <text>Transfers from a gubernatorial ticket campaign committee to any other political committee are prohibited.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="In-Kind Contributions."> <paragraph num="A."> <text>In General. A gubernatorial ticket candidate committee shall include in-kind contributions received on a campaign finance report.</text> </paragraph> <paragraph num="B."> <text>In-Kind Contribution. An in-kind contribution includes:</text> <paragraph num="(1)"> <text>A contribution given to a political committee in nonmonetary form, such as services or property; or</text> </paragraph> <paragraph num="(2)"> <text>A coordinated expenditure made on behalf of the gubernatorial ticket or gubernatorial ticket candidate committee, where either candidate on the gubernatorial ticket or where any officer of the gubernatorial ticket candidate committee knows of and consents to the expenditure.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Value. The value of an in-kind contribution is the fair market value of the item or service provided at the time of the contribution.</text> </paragraph> <paragraph num="D."> <text>Exemption — Volunteer Activities.</text> <paragraph num="(1)"> <text>Volunteer activity is not an in-kind contribution when an individual:</text> <paragraph num="(a)"> <text>Volunteers the individual's own time to a campaign;</text> </paragraph> <paragraph num="(b)"> <text>Uses the individual's personal vehicle to provide transportation related to the election; or</text> </paragraph> <paragraph num="(c)"> <text>Provides legal services associated with the election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>An individual is not a volunteer when a business entity or other person compensates the individual, directly or indirectly, for working on behalf of the gubernatorial ticket candidate committee.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Prior Expenditures."> <paragraph num="A."> <text>Prior Campaign Committee. After the filing of a notice of intent to participate, any authorized candidate campaign committee associated with the gubernatorial ticket members for whom the notice of intent was filed shall cease all campaign finance activities .</text> </paragraph> <paragraph num="B."> <text>Prohibitions. Expenses incurred by a candidate’s authorized campaign committee prior to the filing of the notice of intent by that candidate are not allowable uses of public contributions.</text> </paragraph> <paragraph num="C."> <text>Pre-Paid expenses. Except as provided in §D of this regulation, any goods, services, or campaign material paid for by a candidate’s authorized campaign committee prior to the filing of a notice of intent by that candidate may not be used in the election after the candidate files the notice of intent.</text> </paragraph> <paragraph num="D."> <text>Allowable Transferable Services. A candidate’s authorized campaign committee may transfer, without any cost, the following to that candidate’s gubernatorial ticket candidate committee after the candidate signs a notice of intent:</text> <paragraph num="(1)"> <text>Website and social media accounts;</text> </paragraph> <paragraph num="(2)"> <text>Phones and associated numbers with the phones;</text> </paragraph> <paragraph num="(3)"> <text>The assumption of a lease for a campaign office; and</text> </paragraph> <paragraph num="(4)"> <text>Office furniture and equipment.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Reports. The authorized candidate campaign committee of a candidate who has filed a notice of intent and established a gubernatorial ticket campaign committees must continue to file campaign finance reports until a final campaign finance report is filed with the State Board.</text> </paragraph> <paragraph num="F."> <text>Final Report. The authorized candidate campaign committee of a candidate who has filed a notice of intent and established a gubernatorial ticket campaign committee may not file a final campaign finance report until the gubernatorial ticket campaign committee files a final campaign finance report.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Fundraising Activities."> <paragraph num="A."> <text>During the Election. After filing a notice of intent, a gubernatorial ticket or a person acting on behalf of the gubernatorial ticket may not, for the benefit of any other political committee, any person required to register with the State Board under Election Law Article, §§13-306 and 13-307, Annotated Code of Maryland, or participating organization:</text> <paragraph num="(1)"> <text>Solicit contributions, including:</text> <paragraph num="(a)"> <text>The authorized use of the names or images of the gubernatorial ticket on the solicitations by the other political committee or person; or</text> </paragraph> <paragraph num="(b)"> <text>Appearing as a featured or honored speaker at a fundraiser event of the other political committee or person; or</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Coordinate fund-raising activities, including sharing of lists of potential donors.</text> </paragraph> </paragraph> <paragraph num="B."> <text>After the Election. The authorized candidate campaign committees of the individual candidates comprising the eligible gubernatorial ticket may not engage in campaign finance activities until the eligible gubernatorial ticket campaign committee files a final campaign finance report and repays to the Fund any unspent portion of the public contributions.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 15-106, 15-109, and 15-111(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 637); adopted permanently effective April 17, 2000 (27:7 Md. R. 710)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective August 4, 2014 (41:15 Md. R. 893); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 repealed effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective February 29, 2016 (43:4 Md. R. 337); December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .08 adopted effective February 29, 2016 (43:4 Md. R. 337)</annotation> </annotations> </chapter> <chapter num="04" heading="Disbursement and Expenditure of Public Contributions"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>The State Board shall order disbursement of money from the Fund in accordance with the requirements of the Public Financing Act and this subtitle.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Pro Rata Distribution."> <paragraph num="A."> <text>Board to Determine Fund Sufficiency. The State Board shall determine whether there is enough money in the Fund to provide a full public contribution to all eligible candidates in an election.</text> </paragraph> <paragraph num="B."> <text>Allocation of Funds. If the State Board determines that there is not or may not be enough money in the Fund to provide a full public contribution to all eligible candidates in an election, the State Board shall:</text> <paragraph num="(1)"> <text>Notify each eligible candidate;</text> </paragraph> <paragraph num="(2)"> <text>Allocate the available money so that each eligible candidate will receive a pro rata share of the full public contribution to which the candidate would otherwise be entitled; and</text> </paragraph> <paragraph num="(3)"> <text>Order the Comptroller to disburse the money as so allocated.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Supplementary Public Contributions. Reserved." /> <regulation prefix="Regulation" num=".04" heading="Single Campaign Fund Required."> <paragraph num="A."> <text>Single Campaign Account. A gubernatorial ticket candidate committee shall designate only one campaign account.</text> </paragraph> <paragraph num="B."> <text>Financial Institution. The designated campaign account shall be in a financial institution that does business within Maryland.</text> </paragraph> <paragraph num="C."> <text>Receipt of Funds. All funds received by the gubernatorial ticket candidate committee shall be deposited into the designated campaign account.</text> </paragraph> <paragraph num="D."> <text>Expenditures Made. All expenditures made by the gubernatorial ticket candidate committee shall be made from the designated campaign account.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Prohibited Uses of Contribution."> <text>An eligible gubernatorial ticket candidate committee may not expend a public contribution for:</text> <paragraph num="A."> <text>Any purpose that violates any law or regulation of the State;</text> </paragraph> <paragraph num="B."> <text>Any expense incurred later than 45 days after the election for which that committee received a public contribution; or</text> </paragraph> <paragraph num="C."> <text>Any real or personal property that will be retained more than 45 days:</text> <paragraph num="(1)"> <text>After the primary election, by a gubernatorial ticket candidate committee that has received a public contribution in the primary election and is not eligible to participate in the general election; or</text> </paragraph> <paragraph num="(2)"> <text>After the general election.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Reports. Reserved." /> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 15-111(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective February 1, 2000 (27:6 Md. R. 638); adopted permanently effective April 17, 2000 (27:7 Md. R. 710)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 repealed effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 repealed effective December 12, 2022 (49:25 Md. R. 1053)</annotation> </annotations> </chapter> <chapter num="05" heading="Outstanding Obligations"> <regulation prefix="Regulation" num=".01" heading="Outstanding Obligations."> <text>Any outstanding obligation incurred by the gubernatorial ticket candidate committee shall be paid before that committee files a final campaign finance report.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Fundraising."> <paragraph num="A."> <text>Eligibility to Fundraise. After the last election in which the gubernatorial ticket candidate committee is eligible to receive a public contribution has occurred, an eligible gubernatorial ticket candidate committee may solicit and receive private contributions for the purpose of eliminating an outstanding obligation incurred during the election.</text> </paragraph> <paragraph num="B."> <text>Any invoice for services rendered or procured shall be submitted to the gubernatorial ticket candidate committee not later than 60 days after the election in which the gubernatorial ticket appeared on the ballot.</text> </paragraph> <paragraph num="C."> <text>Any private contributions raised in the subsequent election cycle shall:</text> <paragraph num="(1)"> <text>Count towards the qualifying threshold for the subsequent gubernatorial election;</text> </paragraph> <paragraph num="(2)"> <text>Count towards the contribution limit of the individual for that election cycle; and</text> </paragraph> <paragraph num="(3)"> <text>Be eligible for payment to satisfy outstanding obligations from the prior election.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 15-111(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2014 (41:23 Md. R. 1377)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> </annotations> </chapter> </subtitle> <subtitle num="15" heading="Precincts, Polling Places, and Facilities"> <chapter num="01" heading="Maps, Descriptions, and Directories"> <regulation prefix="Regulation" num=".01" heading="Maps and Descriptions."> <paragraph num="A."> <text>Boards to Prepare. Each local board shall prepare, or arrange for the preparation of, and make available to the public maps and descriptions that delineate all wards, precincts, and districts that are wholly or partly within its area.</text> </paragraph> <paragraph num="B."> <text>Required Clarity. Each map and description shall provide a delineation of boundaries that is:</text> <paragraph num="(1)"> <text>Clear and concise; and</text> </paragraph> <paragraph num="(2)"> <text>Easily understandable by members of the general public.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Directories."> <paragraph num="A."> <text>Boards to Prepare. Each local board shall prepare and make available to the public a directory of street addresses in its area.</text> </paragraph> <paragraph num="B."> <text>Format. The directory shall:</text> <paragraph num="(1)"> <text>List these addresses in alphanumerical order; and</text> </paragraph> <paragraph num="(2)"> <text>Identify for each listing the applicable:</text> <paragraph num="(a)"> <text>Ward,</text> </paragraph> <paragraph num="(b)"> <text>Precinct,</text> </paragraph> <paragraph num="(c)"> <text>Districts, and</text> </paragraph> <paragraph num="(d)"> <text>Postal ZIP code.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Update. The local board shall update street files as needed to reflect new or changed:</text> <paragraph num="(1)"> <text>Street addresses; or</text> </paragraph> <paragraph num="(2)"> <text>Wards, precincts, or districts.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Fees."> <paragraph num="A."> <text>Authorized. A local board may impose a fee for providing a map, description, or directory prepared under this chapter.</text> </paragraph> <paragraph num="B."> <text>Limitations. The fee charged under §A of this regulation may not exceed the cost to the county for producing that map, description, or directory.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Filing with Administrator."> <text>If requested by the State Administrator, a local board shall submit one copy of each map and description prepared under this chapter.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 2-303(g), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.04 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); adopted permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02C amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> </annotations> </chapter> <chapter num="02" heading="New or Changed Precincts"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies whenever a local board:</text> <paragraph num="A."> <text>Creates a new precinct; or</text> </paragraph> <paragraph num="B."> <text>Changes precinct boundaries.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Precinct To Lie Wholly within District."> <text>A precinct may not be created, and the boundaries of a precinct may not be changed, so as to cross any district boundary.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Resolution Required."> <paragraph num="A."> <text>In General. A local board may create a new precinct or change precinct boundaries only by adoption of a written resolution.</text> </paragraph> <paragraph num="B."> <text>Contents. The resolution under §A of this regulation shall:</text> <paragraph num="(1)"> <text>State the purpose of the change;</text> </paragraph> <paragraph num="(2)"> <text>Contain a written description of all precinct boundaries; and</text> </paragraph> <paragraph num="(3)"> <text>Be accompanied by a map of the area involved.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Filing with State Board. Within 5 days after a resolution is adopted, the election director shall notify the State Administrator in writing of the new precinct or changed precinct boundaries.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Election Register."> <text>The local board shall create a new election register for each affected precinct.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Notice to Voters."> <paragraph num="A."> <text>Notice Required.</text> <paragraph num="(1)"> <text>The local board shall notify all voters who are affected by the change.</text> </paragraph> <paragraph num="(2)"> <text>If a local board combines polling places for a special election, the local board shall provide notice of the polling place changes by mailing a specimen ballot as described in Election Law Article, §8-102, Annotated Code of Maryland to each voter who is affected by the change.</text> </paragraph> </paragraph> <paragraph num="B."> <text>How and When — General. Except as provided in §§C and D of this regulation, the local board shall mail this notice to the affected voters no later than 30 days after the change.</text> </paragraph> <paragraph num="C."> <text>How and When—Emergencies.</text> <paragraph num="(1)"> <text>If an emergency prevents compliance with §B of this regulation, the local board shall:</text> <paragraph num="(a)"> <text>Take whatever steps it considers reasonable to notify affected voters of the change; and</text> </paragraph> <paragraph num="(b)"> <text>Inform the State Administrator of the change and the steps being taken to notify voters.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>These steps under §C(1) of this regulation may include:</text> <paragraph num="(a)"> <text>Television, radio, and newspaper announcements and advertisements; and</text> </paragraph> <paragraph num="(b)"> <text>Postings on the Internet.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>How and When — Redistricting and Reapportionment. For changes due to redistricting or reapportionment, the local board shall mail this notice to the affected voters according to the schedule established by the State Administrator.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 2-303(g), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.05 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); adopted permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 repealed and new Regulation .01 adopted effective November 27, 2023 (50:23 Md. R. 1005)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective January 16, 2006 (33:1 Md. R. 42)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B, D amended effective August 19, 2013 (40:16 Md. R. 1347)</annotation> </annotations> </chapter> <chapter num="03" heading="Polling Places"> <regulation prefix="Regulation" num=".01" heading="Required Polling Place Plan."> <paragraph num="A."> <text>Requirements for Polling Place Plan. A local board shall include in the polling place plan:</text> <paragraph num="(1)"> <text>Evidence that the plan complies with Election Law Article, §10-101(a)(2), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>In a Statewide election except for the first election immediately following statewide redistricting based on the census, if the polling place plan proposes to reduce the number of separate buildings used as polling places below the total number of separate buildings used as polling places in the first statewide general election held after the most recent Statewide redistricting based on the census:</text> <paragraph num="(a)"> <text>The address and a description of the location of each affected polling place;</text> </paragraph> <paragraph num="(b)"> <text>An analysis of available suitable buildings within the precinct boundary, including the availability of parking and a determination regarding building compliance with the federal Americans with Disabilities Act;</text> </paragraph> <paragraph num="(c)"> <text>Of the voters who cast ballots in each affected precinct in the three most recent Statewide elections:</text> <paragraph num="(i)"> <text>The percentage who voted in person on election day;</text> </paragraph> <paragraph num="(ii)"> <text>The percentage who voted by mail;</text> </paragraph> <paragraph num="(iii)"> <text>The number who registered to vote on election day; and</text> </paragraph> <paragraph num="(iv)"> <text>The number who voted at an early voting center;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>Proximity of the proposed polling place to a dense concentration of voters in the affected precinct;</text> </paragraph> <paragraph num="(e)"> <text>The change in the number of registered voters in the affected precinct from the last Statewide election;</text> </paragraph> <paragraph num="(f)"> <text>The public transportation options that voters in each affected precinct could use to access the polling place that would serve the precinct under the plan; and</text> </paragraph> <paragraph num="(g)"> <text>An analysis of the impact on the ability of historically disenfranchised communities to cast a ballot, including demographic information of the voters in the affected precinct.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>In the first Statewide election held after a Statewide redistricting based on the census, if the polling place plan proposes to reduce the total number of separate buildings used as polling places below the total number of separate buildings used as polling places in the immediately preceding general election:</text> <paragraph num="(a)"> <text>The address and a description of the location of each affected polling place;</text> </paragraph> <paragraph num="(b)"> <text>An analysis of available suitable buildings within the precinct boundary, including the availability of parking and a determination regarding building compliance with the federal Americans with Disabilities Act;</text> </paragraph> <paragraph num="(c)"> <text>Of the voters who cast ballots in each affected precinct in the three most recent Statewide elections:</text> <paragraph num="(i)"> <text>The percentage who voted in person on election day;</text> </paragraph> <paragraph num="(ii)"> <text>The percentage who voted by mail;</text> </paragraph> <paragraph num="(iii)"> <text>The number who registered to vote on election day; and</text> </paragraph> <paragraph num="(iv)"> <text>The number who voted at an early voting center;</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>The proximity of the proposed polling place to a dense concentration of voters in the affected precinct;</text> </paragraph> <paragraph num="(e)"> <text>The change in the number of registered voters in the affected precinct from the last Statewide election;</text> </paragraph> <paragraph num="(f)"> <text>The public transportation options that voters in each affected precinct could use to access the polling place that would serve the precinct under the plan; and</text> </paragraph> <paragraph num="(g)"> <text>An analysis of the impact on the ability of historically disenfranchised communities to cast a ballot, including demographic information of the voters in the affected precinct.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Form for Polling Place Plan.</text> <paragraph num="(1)"> <text>The State Board shall:</text> <paragraph num="(a)"> <text>Prescribe a form for a local board to use to provide a proposed polling place plan; and</text> </paragraph> <paragraph num="(b)"> <text>Provide each local board with the form at least 9 months before a primary election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Contents of Form. The form shall include questions related to whether the proposed polling place plan meets the requirements in §A of this regulation.</text> </paragraph> <paragraph num="(3)"> <text>Form Submission. A local board shall submit the form at least 7 months before each Statewide primary election. Completion and submission of the form shall constitute fulfillment of a local board’s duty to submit a polling place plan pursuant to Election Law Article, §2-303.1(a), Annotated Code of Maryland.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Additional Information. For each polling place plan, a local board shall submit with the form required in §B of this regulation:</text> <paragraph num="(1)"> <text>A Polling Place Selection Form;</text> </paragraph> <paragraph num="(2)"> <text>The State of Maryland’s Accessibility Survey form for each polling place;</text> </paragraph> <paragraph num="(3)"> <text>Documentation of the local board’s approval of the polling place plan;</text> </paragraph> <paragraph num="(4)"> <text>A polling place diagram;</text> </paragraph> <paragraph num="(5)"> <text>Photographs of the interior and exterior of each polling place; and</text> </paragraph> <paragraph num="(6)"> <text>If required by §A(2) or (3) of this regulation, documentation to support the determination that all buildings that will no longer be used as polling places are no longer suitable to be used as polling places.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="New or Changed Polling Place."> <paragraph num="A."> <text>Board Action Required to Change the Location of a Polling Place. A local board may not vote to change the location of a polling place unless the local board first:</text> <paragraph num="(1)"> <text>Holds a meeting to discuss the proposed change; and</text> </paragraph> <paragraph num="(2)"> <text>Provides an opportunity for interested parties to testify on the proposed change at the meeting.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice of Proposed Changes.</text> <paragraph num="(1)"> <text>Each local board shall maintain a contact list of individuals and organizations who wish to be notified about local board meetings at which an election plan or any proposed changes to the locations of polling places will be discussed.</text> </paragraph> <paragraph num="(2)"> <text>Each local board shall make available in a conspicuous location on its website:</text> <paragraph num="(a)"> <text>Information about the contact list in §B(1) of this regulation, including:</text> <paragraph num="(i)"> <text>A statement that the purpose of the list is to provide notice about local board meetings where an election plan or proposed change to a location of a polling place will be considered, in fulfillment of this regulation and COMAR 33.01.08.04(a).</text> </paragraph> <paragraph num="(ii)"> <text>A statement that by signing up for the list the person will receive notice of any meeting where election plans or polling place changes are considered; and</text> </paragraph> <paragraph num="(iii)"> <text>How to register for the list.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>At least 14 days before a meeting where an election plan or polling place change will be discussed, the proposed election plan or written description of the proposed change in polling place.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At least 14 days before meeting to consider a change of a polling place, the local board shall provide written notice of the meeting to:</text> <paragraph num="(a)"> <text>Each individual and organization on the contact list; and</text> </paragraph> <paragraph num="(b)"> <text>The following elected officials who represent the precinct containing either the current polling place location or its proposed location:</text> <paragraph num="(i)"> <text>The Mayor;</text> </paragraph> <paragraph num="(ii)"> <text>County Executive;</text> </paragraph> <paragraph num="(iii)"> <text>County Commissioner;</text> </paragraph> <paragraph num="(iv)"> <text>County Council member;</text> </paragraph> <paragraph num="(v)"> <text>Each Municipal Council member; and</text> </paragraph> <paragraph num="(vi)"> <text>Member of the General Assembly.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Exception for Emergency Changes. The requirements of §§A and B of this regulation do not apply if a local board determines that an emergency exists that requires a change to the polling place location during the period beginning 21 days before election day through election day.</text> </paragraph> <paragraph num="D."> <text>Notice Required to Voters.</text> <paragraph num="(1)"> <text>Whenever a local board changes the location of a polling place, the local board shall notify all voters who are affected by the change.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §D(3)(b) of this regulation, the local board shall mail this notice to the affected voters before the next election.</text> </paragraph> <paragraph num="(3)"> <text>How and When — Emergencies.</text> <paragraph num="(a)"> <text>If an emergency prevents compliance with §B of this regulation, the local board shall:</text> <paragraph num="(i)"> <text>Take whatever steps it considers reasonable to notify affected voters of the change; and</text> </paragraph> <paragraph num="(ii)"> <text>Inform the State Administrator of the change and the steps being taken to notify voters.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>The notice required by this section:</text> <paragraph num="(i)"> <text>Shall include a prominent notice posted at the former polling place; and</text> </paragraph> <paragraph num="(ii)"> <text>May include television, radio, and newspaper announcements and advertisements and postings on the Internet.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Reassignments — Spouse or Helper of Elderly Voter or Voter with a Disability."> <paragraph num="A."> <text>Helper Defined. In this regulation, “helper” means an individual who regularly renders assistance to an elderly voter or voter with a disability.</text> </paragraph> <paragraph num="B."> <text>Right to Reassignment. A voter's spouse or helper may be reassigned to the voter’s polling place if the spouse or helper is registered to vote in the same county as the voter, and the voter's polling place will have available a ballot with the same content as the spouse's or helper’s ballot.</text> </paragraph> <paragraph num="C."> <text>Procedure. The request of a helper or spouse for reassignment:</text> <paragraph num="(1)"> <text>Shall be made on the form that the State Board prescribes; and</text> </paragraph> <paragraph num="(2)"> <text>May be made at any time before the close of registration or, if later, within 10 days after the elderly voter or voter with a disability receives notice of reassignment.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Issuance of Ballot. Any ballot issued to a spouse or helper under this regulation shall have the same content as the ballot used in the polling place originally assigned to the spouse or helper.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Reassignments — Religious Objections."> <paragraph num="A."> <text>In General. If entry into the polling place assigned to a voter conflicts with the voter's bona fide religious beliefs and practices, the voter may request a reassignment by the local board.</text> </paragraph> <paragraph num="B."> <text>Procedure. The request for reassignment:</text> <paragraph num="(1)"> <text>Shall be made on the form that the State Board prescribes; and</text> </paragraph> <paragraph num="(2)"> <text>May be made at any time before the close of registration.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Duties of Local Board. On receipt of the request, the local board shall either:</text> <paragraph num="(1)"> <text>Assign the voter to a polling place in the voter's county that does not conflict with the voter's bona fide religious beliefs and practices and has the same ballot content as the ballot for the polling place originally assigned to the voter; or</text> </paragraph> <paragraph num="(2)"> <text>Issue the voter an absentee ballot in accordance with procedures established under:</text> <paragraph num="(a)"> <text>Election Law Article, Annotated Code of Maryland; and</text> </paragraph> <paragraph num="(b)"> <text>This title.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Issuance of Ballot. Any ballot issued to a voter under this regulation shall have the same content as the ballot used in the polling place originally assigned to the voter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Reassignments — Other."> <text>A local board may develop and, with the approval of the State Board, adopt procedures that authorize other polling place reassignments for good cause.</text> </regulation> <regulation prefix="Regulation" num=".06" heading="Access to School Property."> <text>A voter who is required to register under Criminal Procedure Article, §11-704, Annotated Code of Maryland, is permitted to vote at a school on election day if the voter is properly registered to vote and the voter’s assigned polling place is at the school.</text> </regulation> <regulation prefix="Regulation" num=".07" heading="Polling Place — Alcoholic Beverage License."> <paragraph num="A."> <text>In General. A local board may use a building or part of a building that is owned, occupied, or partially occupied by an establishment that holds an alcoholic beverages license as a polling place.</text> </paragraph> <paragraph num="B."> <text>Selection Factors. A local board shall:</text> <paragraph num="(1)"> <text>Prioritize the placement of polling locations in buildings that are not owned, occupied, or partially occupied by an establishment that holds an alcoholic beverages license prior to the selection of a building; and</text> </paragraph> <paragraph num="(2)"> <text>Make and approve a written agreement with the facility to ensure that:</text> <paragraph num="(a)"> <text>Public activities involving businesses and alcoholic sales do not interfere with voting activities; and</text> </paragraph> <paragraph num="(b)"> <text>Alcoholic beverages are not sold or consumed within the electioneering boundaries.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Criminal Procedure Article, §11-722; Election Law Article, §§1-101, 2-102(b)(4), 2-202(b), 2-303.1 and 10-101; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.08 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); adopted permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective October 19, 2009 (36:21 Md. R. 1595); June 25, 2012 (39:12 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07C amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 repealed and new Regulation .01 adopted effective November 27, 2023 (50:23 Md. R. 1005)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 24, 2025 (52:23 Md. R. 1140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 repealed and new Regulation .02 adopted effective November 27, 2023 (50:23 Md. R. 1005)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 24, 2025 (52:23 Md. R. 1140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective March 31, 2025 (52:6 Md. R. 269)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B, D amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C, D amended effective December 12, 2022 (49:25 Md. R. 1053)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 repealed and new Regulation .07 adopted as an emergency provision effective July 18, 2022 (49:17 Md. R. 789); emergency expired December 1, 2022</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 repealed and new Regulation .07 adopted effective December 12, 2022 (49:25 Md. R. 1053)</annotation> </annotations> </chapter> <chapter num="04" heading="Warehouses"> <regulation prefix="Regulation" num=".01" heading="Secure Storage Required."> <text>When not being used for an election, all voting units, voting equipment, and other voting materials shall be maintained in a secure storage facility.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Ballot” has the meaning stated in COMAR 33.10.01.01</text> </paragraph> <paragraph num="(2)"> <text>“Equipment” means the voting and non-voting system equipment and electronic poll books.</text> </paragraph> <paragraph num="(3)"> <text>“Non-voting system equipment” means equipment used to conduct an election that is not included in the definition of “EVS voting solution” as defined in COMAR 33.10.01.01.</text> </paragraph> <paragraph num="(4)"> <text>“Voting location” has the meaning stated in COMAR 33.10.01.01.</text> </paragraph> <paragraph num="(5)"> <text>“Voting system equipment” means the EVS Voting solution as defined in COMAR 33.10.01.01.</text> </paragraph> <paragraph num="(6)"> <text>“Voting unit” has the meaning stated in COMAR 33.10.01.01.</text> </paragraph> <paragraph num="(7)"> <text>“Warehouse” means any facility, other than a voting location, where voting system equipment is under the direct control of the local board of elections and stored when not in use for an election.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Location of Warehouse."> <paragraph num="A."> <text>Except as provided in §B, a warehouse shall be attached or adjacent to the principal office of the local board of elections.</text> </paragraph> <paragraph num="B."> <text>Where the State Board determines no suitable location attached or adjacent to the principal office of the local board of elections exists, a warehouse may be located within a 5 — 10-mile radius of that principal office.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Telecommunications Required."> <text>All warehouses shall be supplied with telecommunication services.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Equipment Storing — In General."> <paragraph num="A."> <text>A local board shall:</text> <paragraph num="(1)"> <text>Ensure the availability of warehouse space; and</text> </paragraph> <paragraph num="(2)"> <text>Maintain direct control of a warehouse.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Equipment Generally. The voting system equipment stored in a warehouse shall be stored:</text> <paragraph num="(1)"> <text>In a secure manner that preserves any potential claims under any applicable warranties or insurance policies; and</text> </paragraph> <paragraph num="(2)"> <text>In compliance with:</text> <paragraph num="(a)"> <text>Manufacturer specifications;</text> </paragraph> <paragraph num="(b)"> <text>This title;</text> </paragraph> <paragraph num="(c)"> <text>Climate-controlled requirements of the manufacturer; and</text> </paragraph> <paragraph num="(d)"> <text>Any other legal requirements;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>To meet the manufacturer's environmental standards for storage of the equipment;</text> </paragraph> <paragraph num="(4)"> <text>To meet environmental standards necessary for storage of paper ballots without degradation; and</text> </paragraph> <paragraph num="(5)"> <text>So that authorized persons can comfortably conduct required pre-election and post-election testing and maintenance of voting equipment.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Insurance Coverage — General."> <paragraph num="A."> <text>Liability Insurance. Each local board or county government shall maintain liability insurance on the storage facility.</text> <paragraph num="(1)"> <text>Minimum Coverage. The minimum liability insurance coverage on the storage facility shall be:</text> <paragraph num="(a)"> <text>$1,000,000 per occurrence; and</text> </paragraph> <paragraph num="(b)"> <text>$2,000,000 in the aggregate.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The State Board and designated personnel shall be named as “additional insured” parties to the liability insurance policy.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Property Insurance. Each local board or county government shall maintain property insurance for equipment in the control of the local board.</text> <paragraph num="(1)"> <text>Minimum Coverage. The minimum property insurance coverage shall be the amount necessary to cover the total loss of all equipment in the control of the local board of elections.</text> </paragraph> <paragraph num="(2)"> <text>Determination of Coverage. Coverage shall be determined by the replacement values for the designated equipment.</text> </paragraph> <paragraph num="(3)"> <text>Loss Payees. The State of Maryland and the State Board of Elections shall be included as loss payees under the property insurance policy.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Premiums and Deductibles. A local board or county government shall be responsible for all premiums, deductibles, or retentions associated with any insurance obtained.</text> </paragraph> <paragraph num="D."> <text>Proof of Insurance. A local board shall provide proof to the State Board that it complied with §§A and B of this regulation for all times any voting system equipment is in the custody of the local board. The local board shall provide proof:</text> <paragraph num="(1)"> <text>At the beginning of each fiscal year, and</text> </paragraph> <paragraph num="(2)"> <text>In the form of a current certificate of insurance or similar documentation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Warehouse Size and Capacity Specifications."> <text>Determination of Size and Capacity Need. Beginning on July 1, 2025, the State Board on a biannual basis shall:</text> <paragraph num="A."> <text>Review and update the inventory of voting system equipment, and pollbook equipment, and voting supplies in the local board’s custody;</text> </paragraph> <paragraph num="B."> <text>Determine the square footage required for storage and workplace-related tasks of the voting system equipment; and</text> </paragraph> <paragraph num="C."> <text>Provide written notice to the local board of the warehouse of the square footage requirements within 30 days of the determination.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Security and Safety Specifications."> <paragraph num="A."> <text>Access Control. The warehouse shall be locked and adequately secured to prevent unauthorized access.</text> <paragraph num="(1)"> <text>Restricted Access. Access to the warehouse should be restricted to authorized personnel only.</text> </paragraph> <paragraph num="(2)"> <text>Access Control Measures. Access to the warehouse shall be regulated through appropriate measures, such as:</text> <paragraph num="(a)"> <text>Implementing badge systems to identify authorized personnel;</text> </paragraph> <paragraph num="(b)"> <text>Utilizing door entry access devices to restrict entry; and</text> </paragraph> <paragraph num="(c)"> <text>Recordkeeping practices.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Security Requirements.</text> <paragraph num="(1)"> <text>All warehouses must have a security system containing, at minimum:</text> <paragraph num="(a)"> <text>An alarm that is triggered by unauthorized entry or smoke within the premises; and</text> </paragraph> <paragraph num="(b)"> <text>Central monitoring for fire and unauthorized entry.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A warehouse shall have real-time video surveillance capabilities unless granted a waiver by the State Administrator.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Safety Inspections. Routine safety inspections shall be conducted to ensure the security and safety of the stored equipment. These inspections shall include assessments for:</text> <paragraph num="(1)"> <text>Pest infestation;</text> </paragraph> <paragraph num="(2)"> <text>Fire hazards;</text> </paragraph> <paragraph num="(3)"> <text>Water damage;</text> </paragraph> <paragraph num="(4)"> <text>Mold; and</text> </paragraph> <paragraph num="(5)"> <text>Any other potential safety concerns.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Occupancy and Control."> <paragraph num="A."> <text>Lessees. The local board and the local governmental entity are the only entities permitted to be named as lessees on any lease for a warehouse.</text> </paragraph> <paragraph num="B."> <text>Control of Warehouse. The warehouse in which the equipment is stored must always remain under the direct control of the local board.</text> </paragraph> <paragraph num="C."> <text>Limitation on Tenancy. No other parties, including sub-lessees, may be granted tenancy in the warehouse.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Reimbursement."> <paragraph num="A."> <text>Reimbursement Basis. The State Board shall reimburse the local board for 50 percent of the cost to store:</text> <paragraph num="(1)"> <text>Voting system equipment;</text> </paragraph> <paragraph num="(2)"> <text>Electronic pollbook equipment; and</text> </paragraph> <paragraph num="(3)"> <text>Ballots.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Calculation of Reimbursement Amount.</text> <paragraph num="(1)"> <text>The local board shall provide a per-square-foot rate to the State Board based on the terms of its lease.</text> </paragraph> <paragraph num="(2)"> <text>The State Board shall multiply the per-square-foot rate by the requisite square footage determined by COMAR 33.15.04.07.</text> </paragraph> <paragraph num="(3)"> <text>The total amount resulting from the calculation in §B(2) of this regulation shall be divided into two, determining the reimbursement amount owed by the State Board.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Disbursement of Reimbursement. State Board reimbursements may be issued as a credit on the local board’s quarterly billing or as a check sent to the local governing entity.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Notice of Damage."> <text>Within 24 hours of discovering damage to the office, warehouse, voting system equipment, or other materials used to conduct an election, the election director shall promptly send a written notification to:</text> <paragraph num="A."> <text>The State Administrator; and</text> </paragraph> <paragraph num="B."> <text>The local board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".12" heading="Temporary Waiver."> <paragraph num="A."> <text>State Board May Grant. On application by a local board, the State Board may grant a temporary waiver from one or more of the requirements of this chapter for good cause.</text> </paragraph> <paragraph num="B."> <text>Expiration. A temporary waiver granted under this chapter expires on the earlier of the:</text> <paragraph num="(1)"> <text>First anniversary of its issuance; or</text> </paragraph> <paragraph num="(2)"> <text>Date specified by the State Board.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Extension. If circumstances require an extension of the temporary waiver, the application for an extension shall:</text> <paragraph num="(1)"> <text>Specify all actions taken by the local board to correct the deficiency in question; and</text> </paragraph> <paragraph num="(2)"> <text>Explain why those actions were unavailing.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, Election Law Article, §§2-102(b)(4), 2-202(b), 2-206, 9-106(a), 11-308(a), and 11-303.2, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective July 1, 2000 (27:15 Md. R. 1398); adopted permanently effective October 16, 2000 (27:20 Md. R. 1844)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 repealed effective March 31, 2025 (52:6 Md. R. 268)</annotation> <annotation type="History" subtype="Administrative History">Regulations .02—.11 adopted effective March 31, 2025 (52:6 Md. R. 268)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 recodified to Regulation .12 effective March 31, 2025 (52:6 Md. R. 268)</annotation> </annotations> </chapter> <chapter num="05" heading="Office Facilities"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>Each local board office shall be sufficient to accommodate the local board's staff, equipment, and public visitors.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Specific Office Requirements."> <paragraph num="A."> <text>At the request of a local board, the State Administrator, with the approval of the State Board, shall establish specific office requirements for that local board.</text> </paragraph> <paragraph num="B."> <text>In establishing specific office requirements for a local board, the State Administrator shall take into consideration:</text> <paragraph num="(1)"> <text>The guidelines established by the Department of General Services and the Department of Budget and Management in the Facility Program Manual;</text> </paragraph> <paragraph num="(2)"> <text>Available county resources; and</text> </paragraph> <paragraph num="(3)"> <text>The administrative needs of the local board.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Equipment."> <paragraph num="A."> <text>Procedures.</text> <paragraph num="(1)"> <text>The State Administrator shall establish procedures for the storage and maintenance of computer equipment supplied to local boards by the State.</text> </paragraph> <paragraph num="(2)"> <text>The procedures shall include standards for maintaining computer equipment in an environment free from contamination and at a temperature appropriate to prevent the computer equipment from over-heating.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Each local board shall store and maintain State-supplied computer equipment in a manner consistent with the procedures established by the State Administrator.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 2-202(b), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2003 (30:23 Md. R. 1655)</annotation> </annotations> </chapter> </subtitle> <subtitle num="16" heading="Provisional Voting"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“HAVA” means the federal Help America Vote Act of 2002 (Public Law 107-252—October 29, 2002).</text> </paragraph> <paragraph num="(2)"> <text>“Provisional ballot application” means the application that a voter must complete in order to receive a provisional ballot.</text> </paragraph> <paragraph num="(3)"> <text>“Provisional ballot packet” means all of the documents necessary for a voter to apply for and vote a provisional ballot, including:</text> <paragraph num="(a)"> <text>A provisional ballot application; and</text> </paragraph> <paragraph num="(b)"> <text>A ballot.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Regular Ballot.</text> <paragraph num="(a)"> <text>“Regular ballot” means a ballot that is voted and counted at a polling place.</text> </paragraph> <paragraph num="(b)"> <text>“Regular ballot” does not include a provisional ballot.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>“Voter” means an individual who is eligible to receive a provisional ballot packet or applies for and casts a provisional ballot.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Procedures."> <paragraph num="A."> <text>Before each Statewide primary election, the State Board shall formally review and if necessary, revise these regulations for administering the provisional ballot process.</text> </paragraph> <paragraph num="B."> <text>The State Administrator may appoint a committee to review these regulations and make recommendations to the State Board for changes. The recommendations shall be considered by the State Board if they are received at least 6 months before a Statewide primary election.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-402, 9-403, 9-404, 9-406, and 11-303(c) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01, .02 adopted as an emergency provision effective July 3, 2002 (29:18 Md. R. 1441); adopted permanently effective October 14, 2002 (29:20 Md. R. 1596)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective November 24, 2003 (30:23 Md. R. 1655); October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective October 19, 2009 (36:21 Md. R. 1595)</annotation> </annotations> </chapter> <chapter num="02" heading="Provisional Voting Documents and Supplies"> <regulation prefix="Regulation" num=".01" heading="Provisional Ballot Application."> <paragraph num="A."> <text>Provisional Ballot Application. Except as required in Regulation .02 of this chapter, the provisional ballot application shall include:</text> <paragraph num="(1)"> <text>The written affirmation required by Election Law Article, §9-404(b), Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>The voter registration application;</text> </paragraph> <paragraph num="(3)"> <text>Instructions on:</text> <paragraph num="(a)"> <text>How to complete the provisional ballot application;</text> </paragraph> <paragraph num="(b)"> <text>How to mark and return the ballot;</text> </paragraph> <paragraph num="(c)"> <text>The free access system required by State and federal law and COMAR 33.16.07.04; and</text> </paragraph> <paragraph num="(d)"> <text>How the voter may access the free access system to determine whether the provisional ballot application was accepted and, if not, the reason why it was not accepted;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>An envelope that can be sealed; and</text> </paragraph> <paragraph num="(5)"> <text>A place to affix the applicant’s registration and oath document.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Use by Local Board. Each local board shall use the provisional ballot application prescribed by the State Board.</text> </paragraph> <paragraph num="C."> <text>Number of Provisional Ballot Applications. Each local board shall provide provisional ballot applications in an amount established by the State Administrator in consultation with the election director.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Extended Voting Hours Documents."> <paragraph num="A."> <text>Special Provisional Ballot Application. The special provisional ballot application for extended voting hours shall only require information sufficient to identify the voter.</text> </paragraph> <paragraph num="B."> <text>Use by Local Board. Each local board shall use the special provisional ballot application prescribed by the State Administrator.</text> </paragraph> <paragraph num="C."> <text>Instructions. The State Administrator shall provide a local board with instructions for election judges on the procedures for voting during extended voting hours.</text> </paragraph> <paragraph num="D."> <text>Number of Special Provisional Ballot Applications. Each local board shall provide special provisional ballot applications in an amount at least equal to the quantities specified by the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Provisional Ballots."> <text>The content of the provisional ballot shall:</text> <paragraph num="A."> <text>Be identical to the content of the ballot used in the precinct where the voter seeks to vote; and</text> </paragraph> <paragraph num="B."> <text>Contain in a clear space at the top the words “Official Ballot” printed in large letters.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Provisional Ballot Bag."> <text>The local board shall provide each precinct with the provisional ballot bag required by the State Board.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Other Supplies."> <paragraph num="A."> <text>A local board shall provide each precinct with a table, at least one chair and a privacy booth for voters who are issued a provisional ballot packet.</text> </paragraph> <paragraph num="B."> <text>A local board may also provide a voting booth with a privacy screen for voters who are issued a provisional ballot packet.</text> </paragraph> <paragraph num="C."> <text>A local board may combine the provisional voting station with the same day registration and address change station during early voting, and with the same day registration station on election day.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305(e), 3-306, 9-402, 9-403, 9-404, 9-406, and 11-303(c) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective July 3, 2002 (29:18 Md. R. 1441); adopted permanently effective October 14, 2002 (29:20 Md. R. 1596)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 repealed effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01 and .02 repealed under Chapter, Provisional Ballot Application and new Regulations .01—.05 adopted under Chapter, Provisional Voting Documents and Supplies effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective June 25, 2012 (39:12 Md. R. 746)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective August 22, 2011 (38:17 Md. R. 1014)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective February 29, 2016 (43:4 Md. R. 337)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective November 23, 2017 (44:23 Md. R. 1079)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A, C amended effective December 2, 2019 (46:24 Md. R. 1104)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06C amended effective December 2, 2019 (46:24 Md. R. 1104)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective January 8, 2024 (50:26 Md. R. 1132)</annotation> </annotations> </chapter> <chapter num="03" heading="Issuance of Provisional Ballot"> <regulation prefix="Regulation" num=".01" heading="In General."> <paragraph num="A."> <text>A voter shall be issued a provisional ballot packet if:</text> <paragraph num="(1)"> <text>The voter's name is not on the precinct register;</text> </paragraph> <paragraph num="(2)"> <text>The voter is required under COMAR 33.07.06 to provide personal identification information but is unable to present the required identification;</text> </paragraph> <paragraph num="(3)"> <text>The voter's registration status is pending because the voter's driver's license or full or partial social security number could not be verified or was not provided before the precinct register was created and, if the voter appeared to vote at an early voting center during early voting or at a polling place on election day, the voter did not provide the necessary information to complete the verification inquiry required by COMAR 33.05.04.05;</text> </paragraph> <paragraph num="(4)"> <text>The voter is not eligible to vote a regular ballot because:</text> <paragraph num="(a)"> <text>The precinct register indicates that the voter was issued an absentee ballot or already voted;</text> </paragraph> <paragraph num="(b)"> <text>In a primary election, the voter's party affiliation listed in the precinct register differs from the voter's stated affiliation;</text> </paragraph> <paragraph num="(c)"> <text>The voter indicates, by not signing the change of address affirmation, that the voter changed residence before the close of registration; or</text> </paragraph> <paragraph num="(d)"> <text>During early voting, an individual using the same day registration process:</text> <paragraph num="(i)"> <text>Was not a pre-qualified voter; or</text> </paragraph> <paragraph num="(ii)"> <text>Could not provide proof of residency in the county where the individual was attempting to vote;</text> </paragraph> </paragraph> </paragraph> <paragraph num="(5)"> <text>The voter's right to vote is challenged under Election Law Article, §10-312, Annotated Code of Maryland, and the voter was unable to provide one of the forms of identification listed in Election Law Article, §10-312, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(6)"> <text>The voter votes in an election as a result of a federal or State court order or any other order extending the time established for closing the polls.</text> </paragraph> </paragraph> <paragraph num="B."> <text>An election director may authorize the issuance of provisional ballot packets to ensure that voting continues if there is a technical or administrative issue causing delays in voting.</text> </paragraph> <paragraph num="C."> <text>A voter may receive a provisional ballot packet at an election office, a polling place, or an early voting center.</text> </paragraph> <paragraph num="D."> <text>A voter shall complete the provisional ballot application and vote the ballot while at the election office, polling place, or early voting center where the packet is received.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Before Election Day."> <paragraph num="A."> <text>At the Local Board Office.</text> <paragraph num="(1)"> <text>Except as provided in §B of this regulation, the election director may issue a provisional ballot packet to a voter beginning the day after the close of registration through and including election day if the voter is not or will not be eligible to vote a regular ballot in the precinct on election day.</text> </paragraph> <paragraph num="(2)"> <text>The election director may make a determination that the voter is not or will not be on the precinct register due to a clerical error. If there is a clerical error, the election director may correct the error and give the voter the option to:</text> <paragraph num="(a)"> <text>Vote by absentee ballot; or</text> </paragraph> <paragraph num="(b)"> <text>If the precinct register has not yet been created, go to the voter's precinct to vote a regular ballot on election day.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Absentee Ballot. If a voter who is required to provide personal identification information under HAVA or whose registration status is pending requests an absentee ballot, the return envelope shall clearly indicate that the absentee ballot is to be treated as a provisional ballot upon its return to the local board office.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Election Day — Responsibilities of Election Judges."> <paragraph num="A."> <text>The chief judges are responsible for and shall oversee provisional voting, including:</text> <paragraph num="(1)"> <text>Making sure that all voters who are not eligible to vote a regular ballot are offered a provisional ballot;</text> </paragraph> <paragraph num="(2)"> <text>Supervising the provisional voting area; and</text> </paragraph> <paragraph num="(3)"> <text>Ensuring the security of the provisional ballot bag and returning the ballot bag to the local board on election night.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The election judge assigned to provisional voting shall follow all provisional voting procedures established in the election judges' manual, including:</text> <paragraph num="(1)"> <text>Monitoring the provisional voting area and the security of the provisional ballot bag;</text> </paragraph> <paragraph num="(2)"> <text>Completing the election judge section of the provisional ballot application;</text> </paragraph> <paragraph num="(3)"> <text>Instructing voters on how to complete the provisional ballot application and where to deposit the completed provisional ballot packet; and</text> </paragraph> <paragraph num="(4)"> <text>Reviewing each voter's provisional ballot application to ensure that it is complete and signed.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Election Day — During Regular Voting Hours."> <text>The election judge shall issue a voter a provisional ballot packet if the voter is entitled to a provisional ballot packet under Regulation .01 of this chapter.</text> </regulation> <regulation prefix="Regulation" num=".05" heading="Election Day — During Extended Voting Hours."> <paragraph num="A."> <text>This regulation does not apply to voters who arrive at the polls before 8 p.m. but vote after 8 p.m. due to lines and normal election day delays.</text> </paragraph> <paragraph num="B."> <text>If a chief election judge receives notice from the election director that voting hours have been extended, the election judges shall issue all voters who arrive to vote after 8 p.m. and before the deadline established by the court order:</text> <paragraph num="(1)"> <text>The special provisional ballot application described in COMAR 33.16.02.02A, if the voter would have voted a regular ballot if the voter had arrived before 8 p.m.; or</text> </paragraph> <paragraph num="(2)"> <text>The provisional ballot application described in COMAR 33.16.02.01A, if the voter would have been required to vote a provisional ballot under this chapter.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305(e), 9-402, 9-403, 9-404, 9-406, and 11-303(c) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 adopted as an emergency provision effective July 3, 2002 (29:18 Md. R. 1441); adopted permanently effective October 14, 2002 (29:20 Md. R. 1596)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended and C adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.03 repealed and new Regulations .01—.05 adopted effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective February 29, 2016 (43:4 Md. R. 338); December 2, 2019 (46:24 Md. R. 1104); June 29, 2020 (47:13 Md. R. 644)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C, D amended effective April 15, 2024 (51:7 Md. R. 334)</annotation> </annotations> </chapter> <chapter num="04" heading="Pre-Canvass Procedures"> <regulation prefix="Regulation" num=".01" heading="Securing Ballots."> <text>Until the canvass begins, every provisional ballot returned by a voter shall:</text> <paragraph num="A."> <text>Remain sealed in the provisional ballot application envelope; and</text> </paragraph> <paragraph num="B."> <text>Be placed in a secure location to which the public does not have access.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Pre-Canvass Review."> <paragraph num="A."> <text>Before the Canvass.</text> <paragraph num="(1)"> <text>Complete Application.</text> <paragraph num="(a)"> <text>The election director shall review the provisional ballot application to determine if the application is complete.</text> </paragraph> <paragraph num="(b)"> <text>An application is complete if:</text> <paragraph num="(i)"> <text>The application is signed by the voter; and</text> </paragraph> <paragraph num="(ii)"> <text>There is sufficient information on the application for the election director to determine whether the voter is registered to vote.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>A special provisional ballot application for extended voting hours is complete if:</text> <paragraph num="(i)"> <text>The voter's name is printed on the envelope; and</text> </paragraph> <paragraph num="(ii)"> <text>The voter signed the oath printed on the envelope.</text> </paragraph> </paragraph> <paragraph num="(d)"> <text>A provisional ballot application used for the purpose of same day registration or address change during early voting or same day registration on election day is complete if:</text> <paragraph num="(i)"> <text>The registration and oath document is affixed to the provisional ballot application; and</text> </paragraph> <paragraph num="(ii)"> <text>The voter signed the registration and oath document.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(2)"> <text>The election director shall determine whether:</text> <paragraph num="(a)"> <text>The voter is a registered voter;</text> </paragraph> <paragraph num="(b)"> <text>For a primary election, the voter is affiliated with the political party the voter indicated on the provisional ballot application;</text> </paragraph> <paragraph num="(c)"> <text>The voter returned a voted absentee ballot or already voted in the election;</text> </paragraph> <paragraph num="(d)"> <text>The voter satisfied the verification or identification requirement as provided in §B of this regulation;</text> </paragraph> <paragraph num="(e)"> <text>The ballot cast by the voter is the correct ballot style for the voter based on the address listed on the provisional ballot application;</text> </paragraph> <paragraph num="(f)"> <text>The challenge to the voter’s identity was valid as provided in §D of this regulation;</text> </paragraph> <paragraph num="(g)"> <text>If the individual attempted to register and vote during early voting or on election day but was not a pre-qualified voter, the individual is eligible to register to vote and provided proof of residency as provided in §E of this regulation; and</text> </paragraph> <paragraph num="(h)"> <text>If the individual attempted to register and vote during early voting or on election day but did not provide proof of residency, the individual provided proof of residency as provided in §E of this regulation.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The election director shall complete the election director section of the provisional ballot application.</text> </paragraph> <paragraph num="(4)"> <text>The election director shall enter into the voter registration system all of the required information.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Satisfying the Verification Requirement.</text> <paragraph num="(1)"> <text>A voter whose registration status is pending satisfies the verification requirement if the voter:</text> <paragraph num="(a)"> <text>Provides personal identification information if the voter is pending because a previously submitted driver’s license or partial social security number could not be verified; or</text> </paragraph> <paragraph num="(b)"> <text>Provides an identification number and the number is verified under COMAR 33.05.04.04 or indicates that the voter does not have an identification number if the voter is pending because the voter had not previously provided a driver’s license or partial social security number.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Personal identification information or identification number shall be provided:</text> <paragraph num="(a)"> <text>To an election judge who will record on the provisional ballot application the type of personal identification information the voter provided;</text> </paragraph> <paragraph num="(b)"> <text>On the provisional ballot application where the personal identification number is requested; or</text> </paragraph> <paragraph num="(c)"> <text>To the local board before the start of the provisional ballot canvass.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Satisfying the Identification Requirement. A voter satisfies the identification requirement if the voter provides personal identification information to:</text> <paragraph num="(1)"> <text>An election judge who shall record on the provisional ballot application the type of personal identification information the voter provided; or</text> </paragraph> <paragraph num="(2)"> <text>The local board before the start of the provisional ballot canvass.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Verification of Challenge to Voter's Identity. To determine whether a challenge to a voter's identity is valid, the election director shall:</text> <paragraph num="(1)"> <text>Review the voter's signature on the affidavit and compare it to the signature on file with the local board or scanned into the voter registration system; and</text> </paragraph> <paragraph num="(2)"> <text>If, after reviewing the documents, the challenge is inconclusive, contact the voter and request personal identification information.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Satisfying the Proof of Residency Requirement. An individual satisfies the proof of residency requirement if the individual provides proof of residency to:</text> <paragraph num="(1)"> <text>An election judge who shall record the type of proof of residency information the individual provided; or</text> </paragraph> <paragraph num="(2)"> <text>The local board before the start of the provisional ballot canvass.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305, 3-306, 9-402, 9-403, 9-404, 9-406, and 11-303(c) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">COMAR Chapter 33.16.04 Canvass of Ballots — Procedures recodified to COMAR 33.16.05 and Regulations .01 and .02 adopted under new COMAR Chapter 33.16.04 Pre-Canvass Procedures effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective February 29, 2016 (43:4 Md. R. 338); December 2, 2019 (46:24 Md. R. 1104); July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, B amended effective November 23, 2017 (44:23 Md. R. 1079)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E adopted effective February 29, 2016 (43:4 Md. R. 338)</annotation> </annotations> </chapter> <chapter num="05" heading="Canvass of Ballots — Procedures"> <regulation prefix="Regulation" num=".01" heading="Conduct Generally."> <text>The local board's review, inspection, and tabulation of provisional ballots shall:</text> <paragraph num="A."> <text>Begin as provided in Regulation .03 of this chapter;</text> </paragraph> <paragraph num="B."> <text>Be conducted separately from the review, inspection, and tabulation of polling place ballots;</text> </paragraph> <paragraph num="C."> <text>Be conducted in a public session; and</text> </paragraph> <paragraph num="D."> <text>Otherwise be conducted in the same manner as for polling place ballots, insofar as those procedures are appropriate.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Start of Canvass."> <paragraph num="A."> <text>When Required.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, the local board shall start to canvass the provisional ballots at 10 a.m. on the second Wednesday after an election.</text> </paragraph> <paragraph num="(2)"> <text>If the start of a provisional canvass falls on a legal holiday, the board shall convene the provisional canvass on the next regular business day.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Opening Ballots. The provisional ballot application envelopes and any absentee ballots being canvassed as provisional ballots may not be opened until the start of the canvass.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Disposition of Provisional Ballot Application."> <paragraph num="A."> <text>Election Director Recommendation. The election director shall:</text> <paragraph num="(1)"> <text>Present the provisional ballot applications to the local board; and</text> </paragraph> <paragraph num="(2)"> <text>Based on the pre-canvass review of the applications, make recommendations to the local board as to whether the provisional ballot applications should be accepted or rejected.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Votes Required. The local board shall reject a provisional ballot application only by unanimous vote and as provided in this chapter.</text> </paragraph> <paragraph num="C."> <text>Acceptance of Provisional Ballot Application. The local board shall accept a provisional ballot application only if:</text> <paragraph num="(1)"> <text>The voter is registered to vote, including a voter whose registration status was pending in the precinct register but who satisfied the verification requirement before the start of the provisional canvass;</text> </paragraph> <paragraph num="(2)"> <text>The voter signed the provisional ballot application;</text> </paragraph> <paragraph num="(3)"> <text>A voter who was required under COMAR 33.07.06 to provide personal identification information satisfied the identification requirement before the start of the provisional canvass;</text> </paragraph> <paragraph num="(4)"> <text>In a primary election:</text> <paragraph num="(a)"> <text>The party affiliation indicated by the voter on the provisional ballot application is the party affiliation of the voter’s record; or</text> </paragraph> <paragraph num="(b)"> <text>The party affiliation indicated by the voter on the provisional ballot application is not the party affiliation of the voter’s record and the ballot has a nonpartisan Board of Education contest.</text> </paragraph> </paragraph> <paragraph num="(5)"> <text>The voter voted a provisional ballot because the precinct register indicated that the voter had been issued an absentee ballot or already voted and the voter did not return a voted absentee ballot or voted again in the election;</text> </paragraph> <paragraph num="(6)"> <text>The voter voted a provisional ballot during extended voting hours and the local board has received confirmation from the State Administrator that the order extending voting hours has not been invalidated;</text> </paragraph> <paragraph num="(7)"> <text>The voter voted a provisional ballot because the voter’s identity was challenged and the local board, after reviewing the affidavits and any other relevant information, has denied the challenge; and</text> </paragraph> <paragraph num="(8)"> <text>An individual who was not a pre-qualified voter during early voting or on election day was determined to be eligible to vote and satisfied the proof of residency requirement under COMAR 33.16.04.02E.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Full or Partial Count of Provisional Ballot. If the local board accepts the provisional ballot application, the local board shall count:</text> <paragraph num="(1)"> <text>The entire provisional ballot if the ballot is the correct ballot style for the voter based on the address and party on the provisional ballot application; or</text> </paragraph> <paragraph num="(2)"> <text>Only votes for the specific contests for which the voter is entitled to vote based on the address and party on the provisional ballot application, if the ballot is not the correct ballot style for the voter based on the address on the provisional ballot application.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Rejection of Provisional Ballot Application. If the local board does not accept the provisional ballot application as provided in §§B and C of this regulation, the local board shall reject the provisional ballot application.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Record of Disposition."> <paragraph num="A."> <text>The local board or the election director shall record on the provisional ballot application whether the provisional ballot application was accepted, either in full or in part, or rejected and, if rejected, the reason why the application was rejected.</text> </paragraph> <paragraph num="B."> <text>This record shall furnish the basis for the information provided through the free access system required by COMAR 33.16.07.04.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Opening and Ballot Tabulation."> <paragraph num="A."> <text>If the local board rejects a provisional ballot application, the provisional ballot application envelope shall remain sealed.</text> </paragraph> <paragraph num="B."> <text>If the local board accepts a provisional ballot application or an absentee ballot being canvassed as a provisional ballot, the ballot shall be removed from the envelope consistent with COMAR 33.11.04.05 with special consideration given to the fact that the voter's personal identification information may be contained inside the envelope with the ballot.</text> </paragraph> <paragraph num="C."> <text>If the local board has determined under Regulation .03D of this chapter that, based on the address the voter provided on the provisional ballot application, only votes for specific contests should be counted, the local board shall form a bipartisan team and use the voter's provisional ballot to duplicate the votes for those contests for which the voter is entitled to vote.</text> </paragraph> <paragraph num="D."> <text>Absentee Ballots. An absentee ballot being canvassed as a provisional ballot may not be opened until the start of the provisional ballot canvass.</text> </paragraph> <paragraph num="E."> <text>The provisional ballots shall be tabulated after they are removed from the ballot envelopes, without unreasonable delay.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Reporting Results."> <text>The unofficial results of the provisional ballot canvass shall be released when the tabulation is completed.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305(e), 3-306, 9-402, 9-403, 9-404, 9-406, and 11-303(c) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective July 3, 2002 (29:18 Md. R. 1441); adopted permanently effective October 14, 2002 (29:20 Md. R. 1596)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 repealed and new Regulation .06 adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulations .05—.07 recodified to Regulations .06—.08 and new Regulation .05 adopted as an emergency provision effective August 25, 2006 (33:19 Md. R. 1556)</annotation> <annotation type="History" subtype="Administrative History">Regulations .05—.07 recodified to Regulations .06—.08 and new Regulation .05 adopted as an emergency provision effective August 25, 2006 (33:19 Md. R. 1556); superseded effective September 13, 2006 (33:21 Md. R. 1672); emergency status expired January 31, 2007</annotation> <annotation type="History" subtype="Administrative History">Regulations .05—.07 recodified to Regulations .06—.08 and new Regulation .05 adopted effective November 19, 2007 (34:23 Md. R. 2027)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised and recodified from COMAR 33.16.04 effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective August 19, 2013 (40:16 Md. R. 1347)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective June 25, 2012 (39:12 Md. R. 746); February 29, 2016 (43:4 Md. R. 338); November 23, 2017 (44:23 Md. R. 1079); December 2, 2019 (46:24 Md. R. 1104); March 2, 2026 (53:4 Md. R. 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03D amended effective March 2, 2026 (53:4 Md. R. 186)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective November 23, 2017 (44:23 Md. R. 1079); July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective June 25, 2012 (39:12 Md. R. 746)</annotation> </annotations> </chapter> <chapter num="06" heading="Canvass of Ballots — Rejecting Ballots"> <regulation prefix="Regulation" num=".01" heading="Unanimous Vote Required."> <text>A provisional ballot or a vote on a provisional ballot may not be rejected except by unanimous vote of the local board.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Voter Intent."> <paragraph num="A."> <text>This regulation applies whenever a ballot is not marked specifically in accordance with the instructions provided to the voter. For example, where the instructions call for:</text> <paragraph num="(1)"> <text>Marking a choice with an “x” in a box, and the voter uses a checkmark; or</text> </paragraph> <paragraph num="(2)"> <text>Filling in a circle, but the voter marks the choice with an asterisk.</text> </paragraph> </paragraph> <paragraph num="B."> <text>In the situations described in §A of this regulation, the local board shall:</text> <paragraph num="(1)"> <text>Follow the standards established in COMAR 33.08.02; and</text> </paragraph> <paragraph num="(2)"> <text>Appropriately mark or duplicate the ballot for tabulating acceptability.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Ballot Rejection — Basic Grounds."> <paragraph num="A."> <text>The local board shall reject a provisional ballot if:</text> <paragraph num="(1)"> <text>The local board determines that the ballot was intentionally marked with an identifying mark that is clearly evident and placed on the ballot for the purpose of identifying the ballot; or</text> </paragraph> <paragraph num="(2)"> <text>The ballot envelope was unsealed and there is some indication that the integrity of the electoral process has been compromised.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local board may not reject a provisional ballot solely because the voter included personal identification information in the envelope with the ballot.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Ballot Rejection — Multiple Ballots from the Same Individual."> <paragraph num="A."> <text>If a local board receives multiple provisional ballots from the same voter, the local board shall canvass them as follows:</text> <paragraph num="(1)"> <text>If a single provisional ballot application envelope contains more than one voted ballot from the same individual for the same election, all ballots from that individual shall be rejected; and</text> </paragraph> <paragraph num="(2)"> <text>If more than one provisional ballot is received from the same individual in different provisional ballot applications, the local board shall:</text> <paragraph num="(a)"> <text>Count the first provisional ballot cast by the voter that is legally sufficient and acceptable in full;</text> </paragraph> <paragraph num="(b)"> <text>If no provisional ballots are acceptable in full, count the first provisional ballot cast by the voter that is legally sufficient and accept in part; or</text> </paragraph> <paragraph num="(c)"> <text>Reject all ballots if none of the voter’s provisional ballots are legally sufficient.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>If an absentee ballot and provisional ballot are received from the same individual:</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, the local board shall count the first ballot the voter cast if the ballot is legally sufficient and reject any other ballot.</text> </paragraph> <paragraph num="(2)"> <text>If the local board receives an absentee ballot after a provisional ballot from the same voter has been counted, the local board shall reject the absentee ballot.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The local board shall reject a provisional ballot that is received from an individual who cast a ballot in a polling place on election day.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Vote or Contest Rejection."> <paragraph num="A."> <text>Person No Longer a Candidate. If a provisional ballot is voted for an individual who has ceased to be a candidate, the vote for that individual may not be counted but does not invalidate the rest of the ballot.</text> </paragraph> <paragraph num="B."> <text>Damaged or Marked Ballot. If a provisional ballot is damaged or otherwise marked so that the local board cannot determine the voter's intent in a specific contest, the local board shall reject only that contest on the ballot.</text> </paragraph> <paragraph num="C."> <text>Erasures or Alterations. If a provisional ballot has erasures or has been altered or repaired:</text> <paragraph num="(1)"> <text>For all contests where the voter's intent is clear, the local board shall process the ballot or, if necessary, have it duplicated and processed; or</text> </paragraph> <paragraph num="(2)"> <text>For any contest where the local board cannot determine the voter's intent, the local board shall reject that contest on the ballot.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-402, 9-403, 9-404, 9-406, 11-303(c) and (e), and 11-303.2, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date:</annotation> <annotation type="History" subtype="Administrative History">Regulations .01—.06 adopted as an emergency provision effective July 3, 2002 (29:18 Md. R. 1441); adopted permanently effective October 14, 2002 (29:20 Md. R. 1596)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended as an emergency provision effective June 2, 2006 (33:13 Md. R. 1062); amended permanently effective August 14, 2006 (33:16 Md. R. 1366)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 repealed and new Regulation .06 adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulation .07 adopted effective November 24, 2003 (30:23 Md. R. 1655)</annotation> <annotation type="History" subtype="Administrative History">Regulations .05—.07 recodified to Regulations .06—.08 and new Regulation .05 adopted as an emergency provision effective August 25, 2006 (33:19 Md. R. 1556)</annotation> <annotation type="History" subtype="Administrative History">Regulations .05—.07 recodified to Regulations .06—.08 and new Regulation .05 adopted as an emergency provision effective August 25, 2006 (33:19 Md. R. 1556); superseded effective September 13, 2006 (33:21 Md. R. 1672); emergency status expired January 31, 2007</annotation> <annotation type="History" subtype="Administrative History">Regulations .05—.07 recodified to Regulations .06—.08 and new Regulation .05 adopted effective November 19, 2007 (34:23 Md. R. 2027)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised and recodified from COMAR 33.16.05 effective October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04A amended effective April 15, 2024 (51:7 Md. R. 335)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended as an emergency provision effective October 13, 2020 (47:23 Md. R. 976); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended as an emergency provision effective July 18, 2022 (49:17 Md. R. 788); emergency provision expired December 1, 2022</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B amended effective December 12, 2022 (49:25 Md. R. 1052); April 15, 2024 (51:7 Md. R. 335)</annotation> </annotations> </chapter> <chapter num="07" heading="Post-Election Procedures"> <regulation prefix="Regulation" num=".01" heading="Storage of Materials."> <paragraph num="A."> <text>A provisional ballot application submitted to a local board shall be retained for at least 22 months after the election.</text> </paragraph> <paragraph num="B."> <text>If a provisional ballot application was rejected, the ballot shall remain sealed inside the provisional ballot application envelope or in any other form in which it was received from the voter.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Public Information."> <paragraph num="A."> <text>Access to Provisional Ballot Applications.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, public access to provisional ballot applications prior to the completion of the canvass is prohibited.</text> </paragraph> <paragraph num="(2)"> <text>Members of the public attending a canvass shall be provided visual access to the provisional ballot applications presented at that canvass.</text> </paragraph> <paragraph num="(3)"> <text>After the canvass, access to provisional ballot applications for inspection purposes is permitted.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Upon request, the State Administrator may provide a list of registered voters who were checked in to vote as provisional voters.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Post-Election Correspondence."> <text>The election director shall send:</text> <paragraph num="A."> <text>A letter requesting personal identification information from each voter whose provisional ballot application was rejected because the voter failed to provide the required personal identification information; and</text> </paragraph> <paragraph num="B."> <text>The appropriate letter to each voter whose provisional ballot application was rejected because the voter's registration status was pending because:</text> <paragraph num="(1)"> <text>The voter's driver's license or full or partial social security number could not be verified under COMAR 33.05.04.04; or</text> </paragraph> <paragraph num="(2)"> <text>The voter did not provide personal identification information.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Free Access System for Determining Whether an Application Was Accepted."> <paragraph num="A."> <text>In accordance with State and federal law, the State Board shall establish a free access system that any individual who casts a provisional ballot may access to determine whether a provisional ballot application was accepted and, if not, why the application was not accepted.</text> </paragraph> <paragraph num="B."> <text>Information for Free Access System.</text> <paragraph num="(1)"> <text>Each election director shall use the Statewide voter registration system to enter all provisional voting information, including information about a provisional ballot voted by a non-registered voter.</text> </paragraph> <paragraph num="(2)"> <text>The State Board shall use the provisional voting information in the Statewide voter registration system for the free access system.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The free access system shall be accessible online through the State Board's website and by calling the State Board's toll-free telephone number.</text> </paragraph> <paragraph num="D."> <text>A provisional voter shall be required to provide the voter's name and date of birth to be able to access information about the voter's provisional ballot.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Administrative Complaint Procedures."> <text>Any person who asserts that a State or local election official has violated provisions of law or of this subtitle relating to provisional ballots may file an administrative complaint under COMAR 33.01.05.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-402, 9-403, 9-404, 9-406, and 11-303(c) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: October 19, 2009 (36:21 Md. R. 1595)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective June 17, 2019 (46:12 Md. R. 548)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective November 23, 2017 (44:23 Md. R. 1079)</annotation> </annotations> </chapter> </subtitle> <subtitle num="17" heading="Early Voting"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Early voting center” means a voting location in a county that is selected pursuant to COMAR 33.17.02 at which a voter may vote during the early voting period established by Election Law Article, §10-301.1(d), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Optical scan voting unit” includes the ballot box that is affixed to the optical scan voting unit.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Applicability to Elections."> <paragraph num="A."> <text>Early voting is applicable for the following regularly scheduled elections:</text> <paragraph num="(1)"> <text>Presidential primary and general elections; and</text> </paragraph> <paragraph num="(2)"> <text>Gubernatorial primary and general elections.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Early voting is not applicable for special primary and general elections, unless the special election is conducted by mail.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-102(i), 9-503, 10-301.1, and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 19, 2010 (37: 8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A amended effective June 29, 2020 (47:13 Md. R. 644)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective June 3, 2019 (46:11 Md. R. 517)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended as an emergency provision effective December 31, 2019 (47:2 Md. R. 61); emergency expired effective May 5, 2020</annotation> </annotations> </chapter> <chapter num="02" heading="Early Voting Centers"> <regulation prefix="Regulation" num=".01" heading="Number of Early Voting Centers."> <paragraph num="A."> <text>Date to Determine Number of Registered Voters.</text> <paragraph num="(1)"> <text>The State Administrator shall determine the number of registered voters in each county as of 5 p.m. on the Tuesday that is 8 months before the primary election.</text> </paragraph> <paragraph num="(2)"> <text>For purposes of making this determination, the State Administrator shall include only active voters.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Determination of Early Voting Centers. Within 5 days of the determination in §A of this regulation, the State Administrator shall provide each local board with the number of early voting centers, as required under Election Law Article, §10-301.1, Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Selecting Early Voting Centers."> <paragraph num="A."> <text>Factors for Location of Early Voting Centers. A local board shall [consider] use the following factors when determining the location of an early voting center:</text> <paragraph num="(1)"> <text>Accessibility of the early voting center to historically disenfranchised communities, including cultural groups, ethnic groups, and minority groups;</text> </paragraph> <paragraph num="(2)"> <text>Proximity of the early voting center to dense concentrations of voters such that:</text> <paragraph num="(a)"> <text>If a county is required by Regulation .01 of this chapter to have one or two early voting centers, 50 percent of the registered voters in the county live within 10 miles of a proposed early voting center; or</text> </paragraph> <paragraph num="(b)"> <text>If a county is required by Regulation .01 of this chapter to have three or more early voting centers, 80 percent of the registered voters live within 5 miles of a proposed early voting centers;</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Accessibility of the early voting center by public transportation;</text> </paragraph> <paragraph num="(4)"> <text>If a county is required by Regulation .01 of this chapter to have four or more early voting centers, ensuring equitable geographic distribution of early voting centers throughout the county;</text> </paragraph> <paragraph num="(5)"> <text>Use of community centers and public gathering places as locations for early voting centers;</text> </paragraph> <paragraph num="(6)"> <text>Whether the early voting center can accommodate long lines of voters, including taking into consideration how voters waiting in line are protected against inclement weather; and</text> </paragraph> <paragraph num="(7)"> <text>Whether the early voting center has parking facilities sufficient for early voting, taking into consideration the normal business activities of the proposed early voting center.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Requirements for Early Voting Centers. A local board shall propose early voting center locations that:</text> <paragraph num="(1)"> <text>Allow a local board to install the required telecommunication needs;</text> </paragraph> <paragraph num="(2)"> <text>Are of sufficient size and layout to conduct early voting, including adequate access to electricity;</text> </paragraph> <paragraph num="(3)"> <text>Are accessible or can be made accessible for voters with disabilities;</text> </paragraph> <paragraph num="(4)"> <text>Can store voting equipment and supplies in a secure location during non-early voting hours;</text> </paragraph> <paragraph num="(5)"> <text>Have sufficient and reliable heating and air-conditioning capabilities; and</text> </paragraph> <paragraph num="(6)"> <text>Can accommodate a no electioneering zone as required by Election Law Article, §16-206, Annotated Code of Maryland, exit polling as required by COMAR 33.07.08, and electioneering outside of the no-electioneering zone.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Form for Proposed Early Voting Center.</text> <paragraph num="(1)"> <text>The State Board shall:</text> <paragraph num="(a)"> <text>Prescribe a form for a local board to use to provide information about a proposed early voting center; and</text> </paragraph> <paragraph num="(b)"> <text>Provide each local board with the form at least 9 months before a primary election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Form Submission for Early Voting Center.</text> <paragraph num="(a)"> <text>At least 7 months before a primary election, a local board shall submit a form for each proposed early voting center.</text> </paragraph> <paragraph num="(b)"> <text>If a local board is required to have more than one early voting center, the local board shall:</text> <paragraph num="(i)"> <text>Complete a form for each proposed early voting center; and</text> </paragraph> <paragraph num="(ii)"> <text>Submit the forms for each proposed early voting centers at the same time.</text> </paragraph> </paragraph> <paragraph num="(c)"> <text>A local board shall submit early voting center proposal forms together with all other information required for the election plan in COMAR 33.01.08.01.</text> </paragraph> </paragraph> </paragraph> <paragraph num="D."> <text>Contents of Form. The form shall include questions related to whether the proposed early voting center meets the factors and requirements defined in §§A and B of this regulation.</text> </paragraph> <paragraph num="E."> <text>Additional Information. For each proposed early voting center, a local board shall submit with the form required in §C of this regulation:</text> <paragraph num="(1)"> <text>A diagram of the facility, including the proposed layout of the voting equipment and electrical and telecommunications connections in the voting area and the proposed locations of the election judges;</text> </paragraph> <paragraph num="(2)"> <text>The State of Maryland's Accessibility Survey form;</text> </paragraph> <paragraph num="(3)"> <text>Digital photographs of the outside of and entrance to the proposed early voting center; and</text> </paragraph> <paragraph num="(4)"> <text>The security plan required by Regulation .04 of this chapter.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Inability to Identify Proposed Early Voting Center. If the proposed early voting center does not meet all of the criteria listed on the form required in §C of this regulation, a local board shall provide on the form:</text> <paragraph num="(1)"> <text>A list of other facilities that were considered, and why those facilities are not being proposed as early voting centers; and</text> </paragraph> <paragraph num="(2)"> <text>A description of the factors that mitigate the fact that the proposed early voting center does not meet all of the criteria listed on the form required in §C of this regulation.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Use of Local Board Office. If a local board proposes to use the offices of the local board as an early voting center, the local board shall:</text> <paragraph num="(1)"> <text>Have a clearly marked space for early voting that is distinct and separate from absentee voting that occurs at the office; and</text> </paragraph> <paragraph num="(2)"> <text>Post signs and include in all election-specific materials the business hours of the local board and the early voting hours.</text> </paragraph> </paragraph> <paragraph num="H."> <text>Optional Early Voting Centers.</text> <paragraph num="(1)"> <text>In addition to the early voting centers required in this subsection, each county may establish one additional early voting center if:</text> <paragraph num="(a)"> <text>First, the local board and the governing body of the county agree to establish an additional early voting center; and</text> </paragraph> <paragraph num="(b)"> <text>Then, the State Board approves the establishment of the additional early voting center.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In approving an additional early voting center, the governing body of the county must acknowledge the following in writing:</text> <paragraph num="(a)"> <text>The approval of the additional center is for the next Statewide election cycle, unless the governing body specifies approval for all future elections; and</text> </paragraph> <paragraph num="(b)"> <text>Once approved for the next Statewide election cycle, that approval cannot be rescinded.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>In approving an additional early voting center, the State Board shall consider the requirements of §B of this regulation, but need not consider the factors in §A of this regulation.</text> </paragraph> </paragraph> <paragraph num="I."> <text>Use of a Public Building. If a local board proposes to use a public building as an early voting center, the local board shall give written notice of intent to the public official with responsibility for the public building.</text> </paragraph> <paragraph num="J."> <text>Alternate Early Voting Centers.</text> <paragraph num="(1)"> <text>A local board shall identify an alternate early voting center for use if an approved early voting center becomes unavailable.</text> </paragraph> <paragraph num="(2)"> <text>A local board shall give preference to the offices of the local board or a government facility when considering the location of an alternate early voting center.</text> </paragraph> <paragraph num="(3)"> <text>A local board shall identify:</text> <paragraph num="(a)"> <text>One alternate early voting center if the local board is required to establish one, two, or three early voting centers; or</text> </paragraph> <paragraph num="(b)"> <text>Two alternate early voting centers if the local board is required to establish four or more early voting centers.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>A local board shall:</text> <paragraph num="(a)"> <text>At least 3 months before a primary election, complete and submit to the State Administrator the form required by §C of this regulation for each proposed alternate early voting center; and</text> </paragraph> <paragraph num="(b)"> <text>Upon approval by the State Administrator of the alternate early voting center:</text> <paragraph num="(i)"> <text>Submit the form to the appropriate local government agencies; and</text> </paragraph> <paragraph num="(ii)"> <text>Include in its disaster recovery plan the name, address, and contact information for each alternate early voting center, a plan for notifying the public if the alternate center is needed, and a plan for transitioning operations to an alternate center.</text> </paragraph> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Agreement for Early Voting Center."> <paragraph num="A."> <text>Agreement Required. A local board shall enter into a legally binding agreement with an authorized representative of the facility where early voting will be conducted.</text> </paragraph> <paragraph num="B."> <text>Required Provisions. The agreement shall contain the following provisions:</text> <paragraph num="(1)"> <text>The dates and times when a local board requires access to the facility;</text> </paragraph> <paragraph num="(2)"> <text>The amount of compensation, if any, a local board is required to pay to use the facility as an early voting center;</text> </paragraph> <paragraph num="(3)"> <text>Authorization to install and test equipment and telecommunications connections before early voting, and remove equipment and connections after early voting;</text> </paragraph> <paragraph num="(4)"> <text>Authorization to install temporary measures to improve access to the early voting center for voters with disabilities;</text> </paragraph> <paragraph num="(5)"> <text>Require the facility to provide a local board with its policies and procedures for inclement weather and other emergency situations;</text> </paragraph> <paragraph num="(6)"> <text>Whether the facility or the local board is responsible for providing appropriate services in case of inclement weather or other emergency situations;</text> </paragraph> <paragraph num="(7)"> <text>If agreed to by the facility's authorized representative, a copy of the facility's disaster recovery plan;</text> </paragraph> <paragraph num="(8)"> <text>Authorization to establish a no electioneering zone during early voting; and</text> </paragraph> <paragraph num="(9)"> <text>Authorization to allow exit polling within the no electioneering zone.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Filing with State Administrator. Within 30 days of executing the agreement, a local board shall file a copy of the signed agreement with the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Security Plans for Early Voting Center."> <paragraph num="A."> <text>Security Plan Required. With the form required by Regulation .02C of this chapter, an election director shall submit an early voting security plan for approval to the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Contents of Plan.</text> <paragraph num="(1)"> <text>The early voting security plan shall describe in detail how a local board will keep voting equipment, electronic pollbooks, ballots, and other election equipment and supplies secure during early voting and non-early voting hours.</text> </paragraph> <paragraph num="(2)"> <text>The plan shall include:</text> <paragraph num="(a)"> <text>A description of each entrance, including windows, to the area where equipment and supplies will be secured during non-early voting hours and how the entrance is secured;</text> </paragraph> <paragraph num="(b)"> <text>The names and titles of all individuals who have a key or keys to the room where equipment and supplies will be secured during non-early voting hours;</text> </paragraph> <paragraph num="(c)"> <text>A description of existing building security, such as alarms and closed circuit or Internet accessible cameras, and armed and unarmed guards at the facility; and</text> </paragraph> <paragraph num="(d)"> <text>Any additional security measures that will be taken during early voting and non-early voting hours.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At the request of the State Administrator or when it is considered necessary, an election director shall:</text> <paragraph num="(a)"> <text>Review and update the early voting security plan; and</text> </paragraph> <paragraph num="(b)"> <text>If updated, within 2 days of updating the plan, submit a copy of the updated plan to the State Administrator.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Review and Acceptance of Plan.</text> <paragraph num="(1)"> <text>The State Administrator shall review a local board's early voting security plan and may require a local board to make changes to the plan, including implementing additional security measures.</text> </paragraph> <paragraph num="(2)"> <text>Within 30 days of receipt of an early voting security plan, the State Administrator shall review and provide feedback to a local board.</text> </paragraph> <paragraph num="(3)"> <text>A local board shall update its plan according to the feedback provided the State Administrator.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 10-301.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: January 14, 2010 (37: 1 Md. R. 17)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective August 22, 2011 (38:17 Md. R. 1015)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective April 4, 2022 (49:7 Md. R. 469); July 10, 2023 (50:13 Md. R. 514); November 24, 2025 (52:23 Md. R. 1140)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02A, F amended as an emergency provision effective September 25, 2020 (47:22 Md. R. 934); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .02G amended effective May 31, 2010 (37:11 Md. R. 768)</annotation> <annotation type="History" subtype="Administrative History">Regulation 04A, C amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> </annotations> </chapter> <chapter num="03" heading="Public Notice of Early Voting"> <regulation prefix="Regulation" num=".01" heading="Public Education Plan."> <paragraph num="A."> <text>Plan Development.</text> <paragraph num="(1)"> <text>State Administrator to Develop. The State Administrator shall develop a public education plan to educate voters about early voting.</text> </paragraph> <paragraph num="(2)"> <text>Minimum Components. The plan shall include:</text> <paragraph num="(a)"> <text>A preelection mailing that:</text> <paragraph num="(i)"> <text>Is sent to all active, registered voters at least one week before early voting starts; and</text> </paragraph> <paragraph num="(ii)"> <text>Includes the date and time for early voting and the locations of the early voting centers;</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>Public service announcements;</text> </paragraph> <paragraph num="(c)"> <text>Promotional materials; and</text> </paragraph> <paragraph num="(d)"> <text>Text for websites providing:</text> <paragraph num="(i)"> <text>The dates and times of early voting;</text> </paragraph> <paragraph num="(ii)"> <text>The locations of the early voting centers; and</text> </paragraph> <paragraph num="(iii)"> <text>If possible, maps and photographs of the early voting centers.</text> </paragraph> </paragraph> </paragraph> <paragraph num="(3)"> <text>Initial Implementation. The State Administrator shall specify in the public education plan:</text> <paragraph num="(a)"> <text>Those components that are required for each early voting period; and</text> </paragraph> <paragraph num="(b)"> <text>Those components that are required only during the initial implementation of early voting.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Local Board to Implement Administrator's Plan. The local board shall implement and fund the public education plan developed by the State Administrator.</text> </paragraph> <paragraph num="C."> <text>Reports. The election director shall:</text> <paragraph num="(1)"> <text>When requested by the State Administrator, report in writing to the State Administrator on the conduct of the public education plan; and</text> </paragraph> <paragraph num="(2)"> <text>Starting 3 months before each early voting period, report at each meeting of the local board the status of the implementation of the plan required under §B of this regulation.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Article, §§2-102(b)(4), 7-105, and 10-301.1(h), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 22, 2010 (37: 4 Md. R. 343)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective September 16, 2013 (40:18 Md. R. 1480)</annotation> </annotations> </chapter> <chapter num="04" heading="Early Voting Center Equipment and Materials"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following term has the meaning indicated.</text> </paragraph> <paragraph num="B."> <text>Term Defined. Estimated Daily Turnout.</text> <paragraph num="(1)"> <text>“Estimated daily turnout” means the number of registered voters estimated to vote daily at each early voting center.</text> </paragraph> <paragraph num="(2)"> <text>“Estimated daily turnout” is determined using the worksheet attached to the form required by COMAR 33.17.02.02.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Preparing the Early Voting Center."> <paragraph num="A."> <text>For the purpose of networking the electronic pollbooks, each early voting center shall have a broadband network connection that:</text> <paragraph num="(1)"> <text>Is used only for early voting; and</text> </paragraph> <paragraph num="(2)"> <text>Meets the requirements established by the State Administrator.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The network connection at each early voting center shall be tested in accordance with instructions issued by the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Allocation of Equipment and Supplies."> <paragraph num="A."> <text>Voting Equipment.</text> <paragraph num="(1)"> <text>The State Administrator, in consultation with the local boards, shall determine the number of voting units and electronic pollbooks assigned to each precinct.</text> </paragraph> <paragraph num="(2)"> <text>For purposes of determining the number of voting units and electronic pollbooks under §A(1) of this regulation, the State Administrator shall consider:</text> <paragraph num="(a)"> <text>The estimated daily turnout by each early voting center;</text> </paragraph> <paragraph num="(b)"> <text>The estimated turnout for election day and absentee voting;</text> </paragraph> <paragraph num="(c)"> <text>Historical turnout during early voting;</text> </paragraph> <paragraph num="(d)"> <text>The length of the ballot; and</text> </paragraph> <paragraph num="(e)"> <text>Any other factor deemed to impact turnout and the length of time to vote.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Other Supplies.</text> <paragraph num="(1)"> <text>A local board shall provide each early voting center with provisional ballot applications in an amount established by the State Administrator.</text> </paragraph> <paragraph num="(2)"> <text>A local board shall deploy any other supplies required by the State Administrator.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Delivery to and Return from Early Voting Center."> <paragraph num="A."> <text>Board to Develop. The local board shall develop and, with the approval of the State Administrator, adopt a written plan for the prompt and secure delivery of voting units and other election equipment and materials to and from each early voting center.</text> </paragraph> <paragraph num="B."> <text>Inclusions. The plan shall specify the methods of, and time frames for, these deliveries and returns.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Early Voting Center Readiness and Set-Up."> <paragraph num="A."> <text>The local board shall prepare and set up each early voting centers as required by:</text> <paragraph num="(1)"> <text>The election judges' instructions; and</text> </paragraph> <paragraph num="(2)"> <text>All directives of the State Board or State Administrator.</text> </paragraph> </paragraph> <paragraph num="B."> <text>The local board may use election judges or other assigned personnel to assist with the preparation and set-up of each early voting center.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Information for Voters at Early Voting Centers."> <paragraph num="A."> <text>Except as provided in §B of this regulation, a local board shall post at each early voting center:</text> <paragraph num="(1)"> <text>The information required by Election Law Article, §10-306, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(2)"> <text>The number of voters who have voted as specified in the election judges' manual;</text> </paragraph> <paragraph num="(3)"> <text>A sign, prescribed by the State Administrator, informing voters that:</text> <paragraph num="(a)"> <text>Absentee ballots cannot be issued at an early voting center; and</text> </paragraph> <paragraph num="(b)"> <text>A voter may not leave with a ballot issued at an early voting center; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>Any other sign required by the State Administrator.</text> </paragraph> </paragraph> <paragraph num="B."> <text>If a county has five or more different ballot styles in an election, posting a list of candidates and ballot questions for that election satisfies the requirement to post a specimen ballot in Election Law Article, §10-306, Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 10-301.1(h), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 22, 2010 (37:4 Md. R. 343)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective October 18, 2010 (37:21 Md. R. 1439)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective June 28, 2010 (37:13 Md. R. 853); October 18, 2010 (37:21 Md. R. 1439); August 4, 2014 (41:15 Md. R. 893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective December 13, 2021 (48:25 Md. R. 1081)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective August 22, 2011 (38:17 Md. R. 1015)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 adopted effective April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06A amended effective December 13, 2021 (48:25 Md. R. 1081); October 2, 2023 (50:19 Md. R. 854)</annotation> </annotations> </chapter> <chapter num="05" heading="Election Judges"> <regulation prefix="Regulation" num=".01" heading="Local Board Employees."> <paragraph num="A."> <text>If a local board appoints an employee to serve as an election judge, the employee may not perform any duties other than those of an election judge.</text> </paragraph> <paragraph num="B."> <text>At least one employee or board member of a local board shall be present at an early voting center for the following activities:</text> <paragraph num="(1)"> <text>Setting up the early voting center each day of early voting; and</text> </paragraph> <paragraph num="(2)"> <text>Closing down the early voting center each day of early voting.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Applicability.</text> <paragraph num="(1)"> <text>Except as provided in §C(2) of this regulation, all federal and State laws, regulations, and procedures that apply to voting during early voting and on election day apply to voting at a voting center.</text> </paragraph> <paragraph num="(2)"> <text>An employee or board member of a local board shall:</text> <paragraph num="(a)"> <text>Be present at an early voting center to open and close an early voting center on the first day of early voting;</text> </paragraph> <paragraph num="(b)"> <text>Be present at an early voting center to close an early voting center on the last day of early voting; and</text> </paragraph> <paragraph num="(c)"> <text>Provide remote support to open or close an early voting center on the other days of early voting if the local board does not have an employee or board member present.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Number of Election Judges."> <text>For each early voting center, a local board shall appoint the following:</text> <paragraph num="A."> <text>Two election judges of different party affiliations to serve as chief judges;</text> </paragraph> <paragraph num="B."> <text>At least one election judge to facilitate provisional voting;</text> </paragraph> <paragraph num="C."> <text>One election judge for each electronic pollbook;</text> </paragraph> <paragraph num="D."> <text>At least two election judges to facilitate voting at the voting booths and ballot marking devices; and</text> </paragraph> <paragraph num="E."> <text>One technical judge, unless the local board assigns an individual who is not an election judge to provide any necessary technical support.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Training of Election Judges."> <paragraph num="A."> <text>Required Materials. The State Administrator shall develop and issue for the local boards:</text> <paragraph num="(1)"> <text>A judges' manual that includes all information necessary to conduct early voting; and</text> </paragraph> <paragraph num="(2)"> <text>Instruction sheets summarizing certain early voting procedures.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Development of Manual. The State Administrator shall comply with the process established in COMAR 33.02.03 for developing the judges' manual.</text> </paragraph> <paragraph num="C."> <text>Use of Training Materials. Each local board shall use the manual and instruction sheets, or electronic copies of them, approved by the State Administrator for early voting.</text> </paragraph> <paragraph num="D."> <text>Judges Training Program.</text> <paragraph num="(1)"> <text>For an election judge who serves during early voting, each election director shall conduct training in accordance with COMAR 33.02.03.04. and include instruction necessary to conduct early voting.</text> </paragraph> <paragraph num="(2)"> <text>Requirements for Training Program Completion.</text> <paragraph num="(a)"> <text>Each election judge shall complete the required training program.</text> </paragraph> <paragraph num="(b)"> <text>An election director may require an election judge to attend additional classes.</text> </paragraph> <paragraph num="(c)"> <text>Unless appointed under emergency circumstances, an individual may not serve as an election judge unless the individual completes the required training program.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>Requirements for Training Compensation.</text> <paragraph num="(a)"> <text>A local board shall pay at least $50 to an election judge who completes the training program, with the following stipulations:</text> <paragraph num="(i)"> <text>Attendance at additional classes to train on the conduct of early voting does not entitle an election judge to further compensation.</text> </paragraph> <paragraph num="(ii)"> <text>If the training program includes a training class that is offered through virtual instruction or online delivery and a hands-on practice session, the election judge shall complete the hands-on practice session to be entitled to compensation.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>An election judge who is required to complete a training program prior to both a primary and general election is entitled to compensation for each training program.</text> </paragraph> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 9-102(i), 10-206(g), 10-301.1(h), and 12-106(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 22, 2010 (37:4 Md. R. 343)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C adopted as an emergency provision effective September 4, 2020 (47:20 Md. R. 873); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C adopted effective January 13, 2022 (49:1 Md. R. 16)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective October 18, 2010 (37:21 Md. R. 1439)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective June 3, 2019 (46:11 Md. R. 517)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03E adopted effective June 28, 2010 (37:13 Md. R. 853)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective October 2, 2023 (50:19 Md. R. 854)</annotation> </annotations> </chapter> <chapter num="06" heading="Early Voting Activities"> <regulation prefix="Regulation" num=".01" heading="Officials' Duties Generally."> <paragraph num="A."> <text>In General. All local boards, their members, attorneys, election directors, staff members, election judges, and other assigned personnel shall faithfully and diligently perform all of the functions and duties that are assigned to them, collectively or categorically, by federal or State law or regulation, or by any manual, procedure, guideline, directive, or other instruction issued under federal or State law or regulation.</text> </paragraph> <paragraph num="B."> <text>Local Board Members.</text> <paragraph num="(1)"> <text>Oath or Affirmation.</text> <paragraph num="(a)"> <text>Each local board member shall, before the start of early voting, take and subscribe the following oath or affirmation: I . . . . . . . . , do swear, (or affirm as the case may be,) that I will support the Constitution of the United States; and that I will be faithful and bear true allegiance to the State of Maryland, and support the Constitution and Laws thereof; and that I will, to the best of my skill and judgment, diligently and faithfully, without partiality or prejudice, execute the office of Board of Canvassers, according to the Constitution and Laws of this State.</text> </paragraph> <paragraph num="(b)"> <text>The oath or affirmation shall be administered and recorded by the clerk of the circuit court.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Throughout early voting, local board members shall be at the board office or immediately available by telephone.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Board Counsel.</text> <paragraph num="(1)"> <text>Oath or Affirmation.</text> <paragraph num="(a)"> <text>Each local board counsel shall, before the start of early voting, take and subscribe the following oath or affirmation: I . . . . . . . . , do swear, (or affirm as the case may be,) that I will support the Constitution of the United States; and that I will be faithful and bear true allegiance to the State of Maryland, and support the Constitution and Laws thereof; and that I will, to the best of my skill and judgment, diligently and faithfully, without partiality or prejudice, serve as counsel to the . . . . . Board of Canvassers, according to the Constitution and Laws of this State.</text> </paragraph> <paragraph num="(b)"> <text>The clerk of the circuit court or chairman of the local board shall administer the oath or affirmation to the local board counsel.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Throughout early voting, the local board counsel shall be at the board office or immediately available by telephone.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Office Hours. During early voting, the local board office shall be open to the public during its regularly scheduled business hours and all early voting hours.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Communications During Early Voting."> <paragraph num="A."> <text>Between Office and Early Voting Centers. The local board shall ensure that, throughout early voting, each early voting center is equipped with the ability to communicate directly with the local board office.</text> </paragraph> <paragraph num="B."> <text>Communications Log.</text> <paragraph num="(1)"> <text>Each local board shall maintain an early voting communications log.</text> </paragraph> <paragraph num="(2)"> <text>The communications log shall contain the information listed in COMAR 33.07.03.02C.</text> </paragraph> <paragraph num="(3)"> <text>If requested by the State Administrator, the election director shall submit, within the time the State Administrator requests, a copy of the communications log.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Early Voting Center Evaluation Program."> <paragraph num="A."> <text>Establishment Required. Each election director shall develop and, with the approval of the State Administrator, establish and implement an early voting center evaluation program using the early voting center evaluation form issued by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Elements.</text> <paragraph num="(1)"> <text>The program shall provide for at least two unannounced visits to each early voting center to assess the election judges' compliance with applicable procedures and their general performance.</text> </paragraph> <paragraph num="(2)"> <text>Board members, staff members, independent contractors, or volunteers may be used to make these visits and assessments, as long as they have been properly trained in the early voting procedures outlined in the election judges' manual and supplement.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Reports to Administrator.</text> <paragraph num="(1)"> <text>If requested by the State Administrator, the election director shall submit a report of the results of that election's evaluation.</text> </paragraph> <paragraph num="(2)"> <text>The report shall be submitted within the time and in the form that the State Administrator requests.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Order and Decorum."> <paragraph num="A."> <text>Media.</text> <paragraph num="(1)"> <text>Presence Allowed. Representatives of print or electronic media are permitted in an early voting center as long as their activities do not:</text> <paragraph num="(a)"> <text>Cause disruption;</text> </paragraph> <paragraph num="(b)"> <text>Infringe on voter privacy;</text> </paragraph> <paragraph num="(c)"> <text>Inhibit election judges from performing their duties; or</text> </paragraph> <paragraph num="(d)"> <text>Otherwise interfere with the orderly conduct of the election.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Notice Requested.</text> <paragraph num="(a)"> <text>Media organizations are requested to provide the State Administrator or the election director with a list of those early voting centers that they intend to cover, so that the election judges can be informed.</text> </paragraph> <paragraph num="(b)"> <text>Failure to provide this information, however, does not in any way diminish or otherwise affect the rights granted by this regulation.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Cell Phones, Pagers, Cameras, etc.</text> <paragraph num="(1)"> <text>In General. Except as specified in §B(2) of this regulation, electronic communication devices may not be used in an early voting center. Prohibited devices include:</text> <paragraph num="(a)"> <text>Cameras;</text> </paragraph> <paragraph num="(b)"> <text>Cellular telephones;</text> </paragraph> <paragraph num="(c)"> <text>Pagers; or</text> </paragraph> <paragraph num="(d)"> <text>Computer equipment.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>Exceptions. This regulation does not apply to the use of:</text> <paragraph num="(a)"> <text>Cameras by media representatives; or</text> </paragraph> <paragraph num="(b)"> <text>Cellular telephones, pagers, or computer equipment by election officials or law enforcement officers, when acting in their official capabilities.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Ballots — In General."> <paragraph num="A."> <text>Absentee Ballots. During early voting, a local board shall:</text> <paragraph num="(1)"> <text>Issue and receive absentee ballots at the local board office pursuant to COMAR 33.11; and</text> </paragraph> <paragraph num="(2)"> <text>Ensure that absentee ballots are not issued at an early voting center.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Provisional Ballots.</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, the local board shall ensure that a voter receives the ballot style for the voter's current residence.</text> </paragraph> <paragraph num="(2)"> <text>If the voter moved after the close of voter registration, the voter may receive the ballot style for the address listed in the statewide voter registration list.</text> </paragraph> <paragraph num="(3)"> <text>The local board shall ensure that a voter does not remove a provisional ballot issued at an early voting center.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Special Assistance."> <paragraph num="A."> <text>Inability to Sign.</text> <paragraph num="(1)"> <text>Subject to the requirements of §A(2) of this regulation:</text> <paragraph num="(a)"> <text>If a voter is unable to sign a form used at an early voting center, an “X” or similar mark shall be accepted as that individual's signature; and</text> </paragraph> <paragraph num="(b)"> <text>If a voter is unable to make a mark, the requirement for a signature is met by the execution of the endorsement described in §A(2) of this regulation.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>In either of the situations described in §A(1) of this regulation, the election judge checking in or otherwise assisting the voter shall sign and date, on the back of the form, an endorsement indicating that the voter was:</text> <paragraph num="(a)"> <text>Unable to sign the voter's name; and</text> </paragraph> <paragraph num="(b)"> <text>If the voter was unable to sign the voter authority card, found qualified to vote by that election judge.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Assistance Needed to Cast Ballot.</text> <paragraph num="(1)"> <text>This section applies when, because of a physical disability or an inability to read or write English, a voter requests assistance in marking or casting the ballot or in filling out a provisional ballot application.</text> </paragraph> <paragraph num="(2)"> <text>Selection of Individual to Assist.</text> <paragraph num="(a)"> <text>As provided in Election Law Article, Annotated Code of Maryland, the voter may select anyone to assist the voter, except:</text> <paragraph num="(i)"> <text>The voter's employer;</text> </paragraph> <paragraph num="(ii)"> <text>The voter's union representative;</text> </paragraph> <paragraph num="(iii)"> <text>An officer or agent of the voter's employer or union;</text> </paragraph> <paragraph num="(iv)"> <text>For a voter casting a provisional ballot, a candidate who is on the voter's ballot; or</text> </paragraph> <paragraph num="(v)"> <text>A challenger or watcher who has been designated as such for this election.</text> </paragraph> </paragraph> <paragraph num="(b)"> <text>If the voter declines to select an individual to assist the voter, two election judges representing different political parties shall assist the voter.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The election judges or person assisting the voter shall complete the Voter Assistance Form and the information required by COMAR 33.07.05.</text> </paragraph> <paragraph num="(4)"> <text>Assistance provided under this regulation shall be limited to:</text> <paragraph num="(a)"> <text>Reading the instructions or the content of the ballot or the application form to the voter; and</text> </paragraph> <paragraph num="(b)"> <text>As directed by the voter, marking or casting the ballot, operating the voting unit, or completing a provisional ballot.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Name Not on Election Register.</text> <paragraph num="(1)"> <text>If a voter's name does not appear in the election register, the election judges shall follow the procedures specified in the election judges' manual.</text> </paragraph> <paragraph num="(2)"> <text>When providing instruction to election judges, the election director shall comply with the procedures required by COMAR 33.07.05.03B.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Powers of Attorney. The right to vote may not be delegated to any other person, whether by power of attorney or otherwise.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Identification Requirements."> <paragraph num="A."> <text>Scope. This regulation applies only to an individual who:</text> <paragraph num="(1)"> <text>Registered to vote in Maryland after January 1, 2003;</text> </paragraph> <paragraph num="(2)"> <text>Submitted the voter registration application by mail or is required to provide personal identification information to complete a verification inquiry under COMAR 33.05.04.04;</text> </paragraph> <paragraph num="(3)"> <text>Is voting in Maryland for the first time after January 1, 2004; and</text> </paragraph> <paragraph num="(4)"> <text>Is voting in person at an early voting center.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Definitions. In this regulation, the following terms have the meanings indicated:</text> <paragraph num="(1)"> <text>“MVA” means the Motor Vehicle Administration.</text> </paragraph> <paragraph num="(2)"> <text>“VRA” means voter registration application.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Identification Required. Except as provided in §D of this regulation, an individual covered by this regulation shall present personal identification information on the request of an election judge.</text> </paragraph> <paragraph num="D."> <text>Requirement Satisfied. Personal identification information is not required at the time of voting if:</text> <paragraph num="(1)"> <text>The State Board has matched with an existing State identification record the individual's name, date of birth, and the MVA identification number or at least the last four digits of the Social Security number provided by the individual on or with the VRA; or</text> </paragraph> <paragraph num="(2)"> <text>The individual has previously submitted to the local board a copy of personal identification information.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Issuance of Provisional Ballot. If an individual covered by this regulation does not present the required personal identification information, an election judge shall offer the individual a provisional ballot application and, upon completing the application, the individual shall be issued a provisional ballot under COMAR 33.16.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Challengers and Watchers."> <paragraph num="A."> <text>Designating Entities. The procedures specified in COMAR 33.07.07.01 apply to designating entities appointing challengers or watchers for early voting.</text> </paragraph> <paragraph num="B."> <text>Permissive Activities of Accredited Challengers or Watchers . An accredited challenger or watcher may perform the activities defined in Election Law Article, §10-311(b), Annotated Code of Maryland, and COMAR 33.07.07.02.</text> </paragraph> <paragraph num="C."> <text>Prohibited Acts of Challengers or Watchers. The prohibited acts and removal process specified in COMAR 33.07.07.03 apply during early voting.</text> </paragraph> <paragraph num="D."> <text>Election Judges. The requirements for election judges specified in COMAR 33.07.07.04 apply during early voting.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Challenging Voters."> <paragraph num="A."> <text>The process specified in COMAR 33.07.08 for challenging voters applies during early voting.</text> </paragraph> <paragraph num="B."> <text>Grounds for Challenge. A challenger may challenge an individual's right to vote only if the challenger has a reasonable basis for asserting that the individual seeking to vote is not the registered voter that the individual claims to be.</text> </paragraph> <paragraph num="C."> <text>Challenge Record.</text> <paragraph num="(1)"> <text>In General. If a challenge is made to a voter's identity and the challenged individual does not present any of the forms of identification specified in Election Law Article, §10-312(a)(2), Annotated Code of Maryland, the Chief Judge or Chief Judges shall record the proceedings on an identity challenge record, in the form that the State Administrator prescribes.</text> </paragraph> <paragraph num="(2)"> <text>Contents. The form shall contain appropriate places for:</text> <paragraph num="(a)"> <text>The challenger and the challenged voter to sign an oath or affirmation, under penalties of perjury, that the individual's responses and statements will be the truth;</text> </paragraph> <paragraph num="(b)"> <text>The signature of the Chief Judge who administered each oath; and</text> </paragraph> <paragraph num="(c)"> <text>The reason given for the challenge.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Electioneering."> <paragraph num="A."> <text>Electioneering — Election Offices. Electioneering is prohibited within the offices of a local board or the State Board on each day of early voting.</text> </paragraph> <paragraph num="B."> <text>Clothing, Buttons, etc., in an Early Voting Center.</text> <paragraph num="(1)"> <text>In General. Except as specified in §B(2) of this regulation, an individual, including any candidate, watcher, or challenger, may not enter the No Electioneering Zone outside an early voting center while visibly wearing or carrying any clothing, button, sticker, sign, or other paraphernalia that indicates support or opposition to a candidate, question, or contest.</text> </paragraph> <paragraph num="(2)"> <text>Exception. This regulation does not apply to clothing, buttons, or stickers worn by a voter who, without lingering, enters the early voting center, votes, and then leaves.</text> </paragraph> </paragraph> <paragraph num="C."> <text>No Electioneering Zone.</text> <paragraph num="(1)"> <text>Except as provided in §C(2) of this regulation, a No Electioneering Zone for an early voting center is established in accordance with COMAR 33.07.09.01 and Election Law Article, §16-206(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>If an early voting center is located in a multiuse facility, the No Electioneering Zone is 100 feet from the entrance closest to the space in which early voting is being conducted.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".11" heading="Exit Polling."> <paragraph num="A."> <text>In General. Exit polling, whether by questionnaire or interview, is permitted within the No Electioneering Zone outside an early voting center, subject to the conditions specified in §B of this regulation.</text> </paragraph> <paragraph num="B."> <text>Conditions. A pollster:</text> <paragraph num="(1)"> <text>May not enter the voting room;</text> </paragraph> <paragraph num="(2)"> <text>May not ask questions of a voter until the voter has left the voting room;</text> </paragraph> <paragraph num="(3)"> <text>Shall inform each voter being polled that the voter's participation is voluntary; and</text> </paragraph> <paragraph num="(4)"> <text>May not electioneer.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice Requested.</text> <paragraph num="(1)"> <text>Polling organizations are requested to provide the State Administrator or the election director with a list of those polling places that they intend to cover, so that the election judges can be informed.</text> </paragraph> <paragraph num="(2)"> <text>Failure to provide this information, however, does not in any way diminish or otherwise affect the rights granted by this regulation.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 9-406, and 10-301.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 19, 2010 (37:8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05 amended effective September 6, 2010 (37:18 Md. R. 1216)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06B amended effective September 6, 2010 (37:18 Md. R. 1215)</annotation> <annotation type="History" subtype="Administrative History">Chapter revised effective March 19, 2012 (39:5 Md. R. 384)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended as an emergency provision effective October 27, 2020 (47:24 Md. R. 1033); emergency provision expired December 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .05A amended effective February 8, 2021 (48:3 Md. R. 94)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05B amended effective January 6, 2025 (51:26 Md. R. 1187)</annotation> <annotation type="History" subtype="Administrative History">Regulation .10B, C amended effective April 15, 2024 (51:7 Md. R. 334)</annotation> </annotations> </chapter> <chapter num="07" heading="Non-Voting Hours Procedures"> <regulation prefix="Regulation" num=".01" heading="Voting Equipment Supplies."> <text>At the end of each night of early voting, the local board shall ensure that:</text> <paragraph num="A."> <text>The election judges have closed all equipment in accordance with the procedures in the election judges' manual;</text> </paragraph> <paragraph num="B."> <text>All equipment, unvoted ballots, and supplies are secured in accordance with the security plan required by COMAR 33.17.02.04;</text> </paragraph> <paragraph num="C."> <text>The following supplies are returned to the local board office:</text> <paragraph num="(1)"> <text>The sealed provisional ballot bag with completed provisional ballot applications and voted provisional ballots; and</text> </paragraph> <paragraph num="(2)"> <text>All signed voter authority cards;</text> </paragraph> </paragraph> <paragraph num="D."> <text>Ballot and other reconciliation procedures specified in the election judges' manual are performed; and</text> </paragraph> <paragraph num="E."> <text>Any other procedure required by the State Administrator is performed.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Early Voting Center."> <text>At the end of each night of early voting, the local board shall ensure that the room in which early voting is conducted and any designated storage areas are secured in accordance with the security plan required by COMAR 33.17.02.04.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Processing and Storing Ballots."> <paragraph num="A."> <text>In accordance with COMAR 33.16, the local board may process provisional ballot applications received during the early voting period.</text> </paragraph> <paragraph num="B."> <text>The local board shall maintain ballots voted during early voting:</text> <paragraph num="(1)"> <text>Grouped by batch number; and</text> </paragraph> <paragraph num="(2)"> <text>Separate from ballots voted on election day, absentee ballots, and provisional ballots.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Post-Early Voting Activities."> <paragraph num="A."> <text>Return of Equipment. On the last day of early voting, a local board shall transport all voting units used during early voting to the local board facility for secure storage.</text> </paragraph> <paragraph num="B."> <text>Generating Early Voting Results. On election day and in accordance with the security plan established by the State Administrator under §D of this regulation, each local board shall:</text> <paragraph num="(1)"> <text>Beginning no earlier than 9 a.m., print a totals report for each unit used during early voting and aggregate the early voting results;</text> </paragraph> <paragraph num="(2)"> <text>Except as described in §C of this regulation, allow individuals to observe the process described in §B(1) of this regulation;</text> </paragraph> <paragraph num="(3)"> <text>Report the early voting results to the State Board by 7 p.m.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Observation — Exception. A local board is not required to allow for observation if prohibiting public observation is necessary to ensure:</text> <paragraph num="(1)"> <text>The integrity or accuracy of the canvass; or</text> </paragraph> <paragraph num="(2)"> <text>That the canvass is not impeded.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Security Plan. The State Administrator shall develop a security plan that provides procedures that will be taken to ensure that election results will not be released to the public prior to the end of the election.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 10-301.1, 11-301, and 11-309, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: April 19, 2010 (37: 8 Md. R. 624)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective October 2, 2023 (50:19 Md. R. 854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective September 6, 2010 (37:18 Md. R. 1216)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D amended effective October 2, 2023 (50:19 Md. R. 854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03B amended effective April 27, 2026 (53:8 Md. R. 356)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective September 6, 2010 (37:18 Md. R. 1216); February 29, 2016 (43:4 Md. R. 338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04B, C amended effective August 22, 2011 (38:17 Md. R. 1015)</annotation> </annotations> </chapter> <chapter num="08" heading="Appeals Process for Public Buildings"> <regulation prefix="Regulation" num=".01" heading="Purpose."> <text>The purpose of this chapter is to provide a uniform procedure for a public building to appeal its selection as an early voting center by a local board of election, pursuant to Election Law Article, §10-301.1, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Public Building Defined."> <text>“Public building” means a building, structure, or improved area that is:</text> <paragraph num="A."> <text>Owned by the State or any political subdivision of the State; or</text> </paragraph> <paragraph num="B."> <text>Leased by the State or a political subdivision of the State.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Who May File."> <text>A public official responsible for the public building that has been selected to be used as an early voting center by a local board may file an appeal under this chapter.</text> </regulation> <regulation prefix="Regulation" num=".04" heading="Form of Appeal."> <paragraph num="A."> <text>Writing and Notarization. An appeal shall be in writing, signed and sworn by the public official responsible for the public building, and notarized.</text> <paragraph num="(1)"> <text>The appeal shall provide the following information:</text> <paragraph num="(a)"> <text>Reason use of the public building is a hardship;</text> </paragraph> <paragraph num="(b)"> <text>Who the hardship affects;</text> </paragraph> <paragraph num="(c)"> <text>Any violations of law that would arise by using the public building as an early voting center; and</text> </paragraph> <paragraph num="(d)"> <text>Any other information pertinent to the designation of the public building as an early voting center or the hardship.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The appeal must be in writing and bear the original signature of the public official.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Prescribed or Other Form. The public official may use:</text> <paragraph num="(1)"> <text>The form prescribed by the State Board, which is available from the State or from any local board, or which may be downloaded from the State Board website; or</text> </paragraph> <paragraph num="(2)"> <text>Any other form satisfying the requirements of §A of this regulation.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Place and Time for Filing; Copy for State Board."> <paragraph num="A."> <text>Place for Filing. An appeal shall be filed with the local board that selected the public building or use as an early voting center.</text> </paragraph> <paragraph num="B."> <text>Time for Filing. An appeal shall be filed within 15 days after the local board gives written notice of intent indicating that the public building will be used as an early voting center.</text> </paragraph> <paragraph num="C."> <text>Copy for State Board. The public official shall mail or deliver a copy of the appeal to the State Board, to the attention of the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Opportunity to Be Heard by Local Board of Elections."> <paragraph num="A."> <text>General Requirements.</text> <paragraph num="(1)"> <text>If a local board issues a written notice of intent to the public building indicating that the public building will be used as an early voting center, the local board shall offer the public official the opportunity to appear before the local board to show cause why the public building should not be used for early voting.</text> </paragraph> <paragraph num="(2)"> <text>The opportunity to be heard shall be afforded the public official no more than 15 days after the request is made under Regulation .04 of this chapter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Notice Requirements. The notice requirements for the opportunity to be heard are as follows:</text> <paragraph num="(1)"> <text>The local board shall provide at least 72 hours notice of the board meeting where the public official will be given the opportunity to be heard.</text> </paragraph> <paragraph num="(2)"> <text>The public official shall confirm attendance at the board meeting 24 hours in advance of the meeting.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Format of the Meeting.</text> <paragraph num="(1)"> <text>The members of the local board may be recognized by the presiding member to ask questions of either party appearing before the local board.</text> </paragraph> <paragraph num="(2)"> <text>The public official may:</text> <paragraph num="(a)"> <text>Present witnesses;</text> </paragraph> <paragraph num="(b)"> <text>Submit evidence; and</text> </paragraph> <paragraph num="(c)"> <text>Respond to questions from members and the presiding member of the local board.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The local board shall determine the amount of time the public official has to be heard, and present evidence and witnesses.</text> </paragraph> <paragraph num="(4)"> <text>The opportunity to be heard shall be offered in person or virtually.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="Decision by Local Board of Elections."> <paragraph num="A."> <text>Final Determination.</text> <paragraph num="(1)"> <text>If there has been no information provided under Regulation .06 of this chapter, the local board shall review the record and determine whether the decision to use the public building as an early voting center should be upheld.</text> </paragraph> <paragraph num="(2)"> <text>After an opportunity to be heard is provided under Regulation .06 of this chapter, the local board shall determine whether use of the public building would constitute an undue burden on the public building.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Form of Determination.</text> <paragraph num="(1)"> <text>The local board shall provide written notice of its decision under §A of this regulation within 3 days of the opportunity to be heard.</text> </paragraph> <paragraph num="(2)"> <text>The local board shall explain in the written decision the reasons for the determination.</text> </paragraph> <paragraph num="(3)"> <text>The local board shall include information about the public official’s ability to appeal to the State Board.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice of Determination. The final determination of the local board shall be:</text> <paragraph num="(1)"> <text>Mailed to the public official, the State Board, and any other interested person who has asked in writing to be advised of the final determination;</text> </paragraph> <paragraph num="(2)"> <text>Published on the State Board website; and</text> </paragraph> <paragraph num="(3)"> <text>Made available on request to any interested person.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".08" heading="Appeal to the State Board of Elections."> <paragraph num="A."> <text>Place for Filing.</text> <paragraph num="(1)"> <text>If a local board denies an appeal by a public official under Regulation .07 of this chapter, the public official may appeal the decision to the State Board.</text> </paragraph> <paragraph num="(2)"> <text>A complaint shall be filed with the State Board to the attention of the State Administrator.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Contents of Filing: The appeal shall provide the following information:</text> <paragraph num="(1)"> <text>Reason use of the public building is a hardship;</text> <paragraph num="(a)"> <text>Who the hardship affects;</text> </paragraph> <paragraph num="(b)"> <text>Any violations of law that would arise by using the public building as an early voting center; and</text> </paragraph> <paragraph num="(c)"> <text>Any other information pertinent to the designation of the public building as an early voting center or the hardship.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>How the local board abused its discretion in selecting the public building for use as an early voting center.</text> <paragraph num="(a)"> <text>Request an absentee ballot for a special election; and</text> </paragraph> <paragraph num="(b)"> <text>Return an absentee ballot by mail in a timely manner.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Prescribed or Other Form. The public official may use:</text> <paragraph num="(1)"> <text>The form prescribed by the State Board, which is available from the State or from any local board, or which may be downloaded from the State Board website; or</text> </paragraph> <paragraph num="(2)"> <text>Any other form satisfying the requirements of §A of this regulation.</text> </paragraph> <paragraph num="(3)"> <text>The appeal must be in writing, signed and sworn by the public official responsible for the public building, and notarized.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Time for Filing. A complaint shall be filed within 5 days after the local board gives notice that appeal has been denied.</text> </paragraph> <paragraph num="E."> <text>Copy for Local Board. The public official shall mail or deliver a copy of the complaint to the local board, to the attention of the election director.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".09" heading="Opportunity to be Heard by the State Board of Elections."> <paragraph num="A."> <text>If the public official appeals an adverse decision by the local board, the State Board shall offer the public official the opportunity to appear before the Board to show cause why the public building should not be used for early voting.</text> </paragraph> <paragraph num="B."> <text>Notice Requirements. The notice requirements for the opportunity to be heard are as follows:</text> <paragraph num="(1)"> <text>The State Board shall provide the local board and public official at least 72 hours notice of the board meeting where the public official will be given the opportunity to be heard.</text> </paragraph> <paragraph num="(2)"> <text>The public official and local board shall confirm attendance at the board meeting 24 hours in advance of the meeting.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The members of the State Board may be recognized by the presiding member to ask questions of either party appearing before the State Board.</text> </paragraph> <paragraph num="D."> <text>If a public official or local board chooses not to attend in person, the opportunity to submit a written response shall be provided by the State Board.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".10" heading="Decision by State Board of Elections."> <paragraph num="A."> <text>Final Determination.</text> <paragraph num="(1)"> <text>If there has been no information provided under Regulation .09 of this chapter, the State Board shall review the record and determine whether the decision to use the public building as an early voting center should be upheld.</text> </paragraph> <paragraph num="(2)"> <text>After an opportunity to be heard is provided under Regulation .09 of this chapter, the State Board shall determine whether the local board abused its discretion in determining that the use of the public building would not constitute an undue burden.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Form of Determination.</text> <paragraph num="(1)"> <text>The State Board shall provide written notice of its decision under §A of this regulation within 3 days of the opportunity to be heard.</text> </paragraph> <paragraph num="(2)"> <text>The State Board shall explain in a written decision the reasons for the determination.</text> </paragraph> <paragraph num="(3)"> <text>The State Board shall include that the decision is final.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Notice of Determination. The final determination of the State Board shall be:</text> <paragraph num="(1)"> <text>Mailed to the public official, the local board, and any other interested person who has asked in writing to be advised of the final determination;</text> </paragraph> <paragraph num="(2)"> <text>Published on the State Board website; and</text> </paragraph> <paragraph num="(3)"> <text>Made available on request to any interested person.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), and 10-301.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 29, 2025 (52:19 Md. R. 957)</annotation> </annotations> </chapter> </subtitle> <subtitle num="18" heading="Violations"> <chapter num="01" heading="Civil Penalties"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the violations set forth in Election Law Article, §13-604.1, Annotated Code of Maryland.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Civil Penalties."> <text>1st Offense 2nd Offense 3rd and Subsequent Offenses A. Disbursement made by unauthorized individual (1) If made by a person other than the responsible officers or candidate $500 $1,000 $1,000 (2) If made by a candidate $1,000 $1,000 $1,000 (3) If made by the chairman and not in accordance with Election Law Article, §13-218(d), Annotated Code of Maryland $500 $1,000 $1,000 B. Failure to maintain a campaign bank account (1) No bank account $100 $500 $1,000 (2) Used personal or other account controlled by the responsible officers or candidate $1,000 $1,000 $1,000 C. Disbursement by unauthorized methods (1) Credit card disbursement $200 $1,000 $1,000 (2) Cash disbursement greater than $25 $200 $1,000 $1,000 (3) Non-check disbursement for walk-around services $200 $500 $1,000 D. Failure to maintain account books and records (1) Loan documents $500 $1,000 $1,000 (2) Bank records $1,000 $1,000 $1,000 (3) Expenditure records $200 $500 $1,000 (4) Campaign contribution records or receipts $200 $500 $1,000 (5) Records for lump sum entries $200 $500 $1,000 E. Failure to report contribution(s) on a campaign finance report (1) Less than 10 contributions $50 $350 $1,000 (2) Between 10 and 20 contributions $150 $600 $1,000 (3) More than 20 contributions $600 $1,000 $1,000 (4) Knowingly and willfully failed to disclose a contribution $1,000 $1,000 $1,000 F. Failure to report expenditure(s) on a campaign finance report (1) Less than 10 expenditures $50 $350 $1,000 (2) Between 10 and 20 expenditures $150 $600 $1,000 (3) More than 20 expenditures $600 $1,000 $1,000 (4) Knowingly and willfully failed to disclose a expenditure $1,000 $1,000 $1,000 G. Failure to include authority line or authority line is insufficient (1) No Authority Line $250 $1,000 $1,000 (2) Present but missing one or more requirements $50 $300 $750 H. Failure to retain a copy of campaign material $500 $1,000 $1,000 I. Failure to receive affirmative consent by the contributor or donor for a recurring contribution or donation $500 $1,000 $1,000 J. Failure to report contribution(s) on a statement required under Election Law Article, §14-1014, or General Provisions Article, §5-716, Annotated Code of Maryland (1) Less than 10 contributions $50 $350 $1000 (2) Between 10 and 20 contributions $150 $600 $1000 (3) More than 20 contributions $600 $1000 $1000 (4) Knowingly and willfully failed to disclose a contribution $1000 $1000 $1000 K. Failure to make a monetary contribution or donation in United States currency in violation of Election Law Article, §13-238, Annotated Code of Maryland $750 $1000 $1000 L. Failure to make a monetary disbursement or expenditure in United States currency in violation of Election Law Article, §13-250, Annotated Code of Maryland $750 $1000 $1000</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Additional Violation."> <paragraph num="A."> <text>A campaign finance entity may not receive a contribution from an anonymous source.</text> </paragraph> <paragraph num="B."> <text>The State Board of Elections shall deem a contribution as from an anonymous source if the campaign finance entity fails to maintain contribution records under Regulation .02D(4) or (5) of this chapter.</text> </paragraph> <paragraph num="C."> <text>Pursuant to Election Law Article, §13-239, Annotated Code of Maryland, the campaign finance entity may not use the contribution from an anonymous source for any purpose and shall remit the contribution to the Fair Campaign Financing Fund.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Civil Citation."> <paragraph num="A."> <text>The assessed civil penalty shall be included in the civil citation issued by the State Board in accordance with Election Law Article, §13-604.1(i), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>The civil penalty issued under Regulation .02D(4) or (5) of this chapter shall include:</text> <paragraph num="(1)"> <text>The civil citation; and</text> </paragraph> <paragraph num="(2)"> <text>Remittance of the contribution to the Fair Campaign Financing Fund.</text> </paragraph> </paragraph> <paragraph num="C."> <text>The civil citation issued in accordance with Election Law Article, §13-604.1(i), Annotated Code of Maryland may not include a civil penalty greater than $500 for each violation.</text> </paragraph> <paragraph num="D."> <text>The State Board shall issue a civil citation seeking a civil penalty for violations pursuant to Election Law Article, §13-235, Annotated Code of Maryland.</text> </paragraph> <paragraph num="E."> <text>The State Board shall permit a reduction in the assessment of a civil penalty without the issuance of a civil citation if the candidate or political committee voluntarily reports or agrees to the violation.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Payment."> <paragraph num="A."> <text>Except as provided in §B of this regulation, a civil penalty imposed under Regulation .02 of this chapter shall be paid by the campaign finance entity that received the civil citation.</text> </paragraph> <paragraph num="B."> <text>If the campaign finance entity has insufficient funds to pay the full amount of the civil penalty, the remaining balance is the joint and several liability of the responsible officers.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 13-235, 13-238, 13-239, 13-250, and 13-604.1, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 4, 2014 (41:15 Md. R. 893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective May 29, 2023 (50:10 Md. R. 407)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02K, L adopted effective December 25, 2023 (50:25 Md. R. 1090)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03C amended effective February 29, 2016 (43:4 Md. R. 338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04 amended effective February 29, 2016 (43:4 Md. R. 338)</annotation> </annotations> </chapter> <chapter num="02" heading="Prohibited Acts"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this chapter, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Deep fake” has the meaning stated in COMAR 33.13.07.02H(1).</text> </paragraph> <paragraph num="(2)"> <text>“Political convention” means the act of a political party or central committee of the political party to select, nominate, or elect:</text> <paragraph num="(a)"> <text>A replacement candidate to the ballot pursuant to Election Law Article, Title 5, Subtitles 9 and 10, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>A member to the central committee;</text> </paragraph> <paragraph num="(c)"> <text>A person for appointment to fill a vacancy in accordance with Article III, Section 13, of the Maryland Constitution; or</text> </paragraph> <paragraph num="(d)"> <text>A candidate for the general election.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Prohibited Acts."> <paragraph num="A."> <text>A person may not directly or indirectly give, offer, or promise money, aid, a gift, an advantage, a preferment, an emolument, or any other valuable thing to another person for the purpose of inducing or procuring that person to vote or refrain from voting for or against:</text> <paragraph num="(1)"> <text>An individual, question, or measure at an election or political convention; or</text> </paragraph> <paragraph num="(2)"> <text>The election of an officer by the General Assembly.</text> </paragraph> </paragraph> <paragraph num="B."> <text>A person may not directly or indirectly receive, accept, request, or solicit money, aid, a gift, an advantage, a preferment, an emolument, or any other valuable thing from another person for the purpose of inducing or procuring a third person to vote or refrain from voting for or against an individual, question, or measure at an election or political convention.</text> </paragraph> <paragraph num="C."> <text>A person may not vote or refrain from voting for or against an individual, question, or measure at an election or a political convention, in consideration of money, aid, a gift, an advantage, a preferment, an emolument, or any other valuable thing paid, received, accepted, or promised to the advantage of that person or of another person.</text> </paragraph> <paragraph num="D."> <text>A person may not directly or indirectly give a contribution or contributions to a political committee in a name other than the person’s name.</text> </paragraph> <paragraph num="E."> <text>Deep Fake. A person may not willfully or knowingly influence or attempt to influence a voter’s decision to go to the polls or to cast a vote by publishing, distributing, or disseminating material constituting or containing a deep fake within 90 days before an election without meeting the same requirements imposed on political committees under COMAR 33.13.07.02H.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Penalty."> <text>A person who violates this section is guilty of a misdemeanor and on conviction is:</text> <paragraph num="A."> <text>Subject to a fine not exceeding $1,000 or imprisonment not exceeding 1 year or both; and</text> </paragraph> <paragraph num="B."> <text>Ineligible to hold any public or party office for 4 years after the date of the offense.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 13-602, and 16-201(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective July 11, 2022 (49:14 Md. R. 705)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02E adopted effective July 11, 2022 (49:14 Md. R. 705)</annotation> </annotations> </chapter> </subtitle> <subtitle num="19" heading="Same Day Registration and Address Changes"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Applicability to Elections."> <paragraph num="A."> <text>Same day registration is available during early voting and election day for the following regularly scheduled elections:</text> <paragraph num="(1)"> <text>Presidential primary and general elections; and</text> </paragraph> <paragraph num="(2)"> <text>Gubernatorial primary and general elections.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Same day address change is available during early voting for the following regularly scheduled elections:</text> <paragraph num="(1)"> <text>Presidential primary and general elections; and</text> </paragraph> <paragraph num="(2)"> <text>Gubernatorial primary and general elections.</text> </paragraph> </paragraph> <paragraph num="C."> <text>For special primary and general elections:</text> <paragraph num="(1)"> <text>Same day registration is available on election day; and</text> </paragraph> <paragraph num="(2)"> <text>Same day registration and address change is available during early voting if the special election is conducted by mail under Election Law Article, Title 9, Subtitle 5, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Prohibited Changes."> <text>Same day party affiliation changes are not permitted during early voting or on election day.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305(e), 3-306(a), (d), and (e), and 9-507, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 338)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 18, 2019 (46:23 Md. R. 1068)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended as an emergency provision effective December 30, 2019 (47:2 Md. R. 61); emergency expired effective May 5, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C amended effective June 29, 2020 (47:13 Md. R. 644); October 2, 2023 (50:19 Md. R. 854)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01D adopted as an emergency provision effective February 12, 2020 (47:6 Md. R. 339); emergency expired effective May 5, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 18, 2019 (46:23 Md. R. 1068)</annotation> </annotations> </chapter> <chapter num="02" heading="Public Notice"> <regulation prefix="Regulation" num=".01" heading="Minimum Requirements."> <paragraph num="A."> <text>State Board. After the close of registration for each election, but prior to election day, the State Administrator shall take appropriate measures to notify each pre-qualified voter how to find the individual’s correct polling place.</text> </paragraph> <paragraph num="B."> <text>Local Board. A local board shall include in each specimen ballot information about how a voter can change the voter’s address during early voting.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305(d) and (e), and 3-306(d) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 339)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended as an emergency provision effective April 15, 2020 (47:10 Md. R. 514); emergency provision expired July 31, 2020</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective March 23, 2020 (47:6 Md. R. 343)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended as an emergency provision effective August 20, 2020 (47:19 Md. R. 848); adopted permanently effective December 28, 2020 (47:26 Md. R. 1108)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A amended effective October 2, 2023 (50:19 Md. R. 854); April 27, 2026 (53:8 Md. R. 356)</annotation> </annotations> </chapter> <chapter num="03" heading="Election Judges"> <regulation prefix="Regulation" num=".01" heading="In General."> <paragraph num="A."> <text>Number of Election Judges — Early Voting. For each early voting center, a local board shall designate:</text> <paragraph num="(1)"> <text>One election judge who will be primarily responsible for same day registration and address changes;</text> </paragraph> <paragraph num="(2)"> <text>One election judge who will serve as a back-up to the primary election judge; and</text> </paragraph> <paragraph num="(3)"> <text>Except as provided in §D of this regulation, one election judge who greets voters as they arrive and directs them to the appropriate check-in line.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Number of Election Judges — Election Day.</text> <paragraph num="(1)"> <text>For each polling place, a local board shall designate:</text> <paragraph num="(a)"> <text>One election judge who will be primarily responsible for same day registration; and</text> </paragraph> <paragraph num="(b)"> <text>One election judge who will serve as a back-up to the primary election judge.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>A local board may assign the same day registration duties to an election judge already assigned to that precinct or appoint an election judge whose sole duties are to facilitate the same day registration process.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Party Affiliation. To the extent practicable, the primary and back-up election judges shall be of different political parties.</text> </paragraph> <paragraph num="D."> <text>Exception.</text> <paragraph num="(1)"> <text>If a local board does not believe that the election judge described in §A(3) of this regulation is necessary at an early voting center, the local board may request that the State Administrator exempt the local board from designating an election judge for this purpose.</text> </paragraph> <paragraph num="(2)"> <text>A local board shall submit the request no later than 3 months before an election.</text> </paragraph> <paragraph num="(3)"> <text>The State Administrator shall respond to the request within 5 business days of receipt.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Local Board Employees."> <text>If a local board appoints an employee to serve as the primary or back-up election judge for same day registration and address changes, the employee may not perform any duties other than those of an election judge.</text> </regulation> <regulation prefix="Regulation" num=".03" heading="Duties of Election Judges."> <paragraph num="A."> <text>Required Duties. Election judges assigned to same day registration and address changes shall perform the tasks identified in the judges’ manual or supplement required in Regulation .04 of this chapter.</text> </paragraph> <paragraph num="B."> <text>Other Duties. The election judges assigned as the primary and back-up election judges may also serve as the election judge facilitating provisional voting.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Training of Election Judges."> <paragraph num="A."> <text>Required Materials. The State Administrator shall develop and issue for the local boards:</text> <paragraph num="(1)"> <text>A judges’ manual or supplement for same day registration and address changes;</text> </paragraph> <paragraph num="(2)"> <text>Instruction sheets summarizing procedures for same day registration and address changes; and</text> </paragraph> <paragraph num="(3)"> <text>A curriculum for training election judges assigned to same day registration and address changes.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Development of Manual. The State Administrator shall comply with the process established in COMAR 33.02.03 for developing the judges’ manual or supplement for same day registration and address changes.</text> </paragraph> <paragraph num="C."> <text>Use of Training Materials. Each local board shall use the manual or supplement, instruction sheets, and curriculum approved by the State Administrator.</text> </paragraph> <paragraph num="D."> <text>Judges’ Training Session. Each election director shall:</text> <paragraph num="(1)"> <text>Prepare and conduct training classes for election judges in accordance with COMAR 33.02.03.04; and</text> </paragraph> <paragraph num="(2)"> <text>Conduct separate training classes for election judges assigned to same day registration and address changes.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Attendance Mandatory. The provisions of COMAR 33.17.05.03E apply to election judges assigned to same day registration and address changes.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305(e), and 3-306(a), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 339)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 18, 2019 (46:23 Md. R. 1068)</annotation> </annotations> </chapter> <chapter num="04" heading="Processing New Registrants and Address Changes"> <regulation prefix="Regulation" num=".01" heading="Same Day Registration."> <paragraph num="A."> <text>Issuance of Regular Ballot — Early Voting. An election judge at an early voting center shall issue an individual a regular ballot if the individual:</text> <paragraph num="(1)"> <text>Is a pre-qualified voter; and</text> </paragraph> <paragraph num="(2)"> <text>Provides proof of residency in the county where the individual is attempting to register and vote.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Issuance of Provisional Ballot — Early Voting. An election judge at an early voting center shall issue an individual a provisional ballot if the individual:</text> <paragraph num="(1)"> <text>Is not a pre-qualified voter; or</text> </paragraph> <paragraph num="(2)"> <text>Is a pre-qualified voter but cannot provide proof of residency in the county where the individual is attempting to register and vote.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Issuance of Regular Ballot — Election Day. An election judge at a polling place shall issue an individual a regular ballot if the individual:</text> <paragraph num="(1)"> <text>Is a pre-qualified voter; and</text> </paragraph> <paragraph num="(2)"> <text>Provides proof of residency in the precinct where the polling place is located.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Issuance of Provisional Ballot — Election Day. An election judge at a polling place shall issue an individual a provisional ballot if the individual:</text> <paragraph num="(1)"> <text>Is not a pre-qualified voter; or</text> </paragraph> <paragraph num="(2)"> <text>Is a pre-qualified voter but cannot provide proof of residency in the precinct where the individual is attempting to register and vote.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Same Day Address Changes."> <paragraph num="A."> <text>Issuance of Regular Ballot. During early voting, an election judge shall issue a voter a regular ballot if the election judge determines that the voter lives in the county where the voter is attempting to vote.</text> </paragraph> <paragraph num="B."> <text>Address changes are not permitted on election day.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Responsibility of Election Judges."> <text>The election judges assigned to same day registration and address changes shall:</text> <paragraph num="A."> <text>Ensure that all individuals who are not eligible to vote a regular ballot are offered a provisional ballot; and</text> </paragraph> <paragraph num="B."> <text>Ensure that each individual is issued the appropriate ballot.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 2-202(b), 3-305(e), and 3-306(a) and (e), Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 339)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective November 18, 2019 (46:23 Md. R. 1068)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective November 18, 2019 (46:23 Md. R. 1068); March 23, 2020 (47:6 Md. R. 343)</annotation> </annotations> </chapter> </subtitle> <subtitle num="20" heading="Disclosure by Persons Doing Public Business"> <chapter num="01" heading="Definitions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Applicable contribution” has the meaning stated in Election Law Article, §14-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>“Award” means the written notification by a governmental entity announcing that the governmental entity intends to enter into a contract for a procurement.</text> </paragraph> <paragraph num="(3)"> <text>“Contract” has the meaning stated in Election Law Article, §14-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Doing public business” has the meaning stated in Election Law Article, §14-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(5)"> <text>“Donation” has the meaning stated in Election Law Article, §13-306 or 13-307, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(6)"> <text>“Governmental entity” has the meaning stated in Election Law Article, §14-101, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(7)"> <text>“Independent expenditure entity” means a person required to file an:</text> <paragraph num="(a)"> <text>Independent expenditure report; or</text> </paragraph> <paragraph num="(b)"> <text>Electioneering Communication report.</text> </paragraph> </paragraph> <paragraph num="(8)"> <text>“Political committee affiliated with a candidate” means:</text> <paragraph num="(a)"> <text>An authorized candidate campaign committee of the candidate;</text> </paragraph> <paragraph num="(b)"> <text>A slate of which a candidate is a member;</text> </paragraph> <paragraph num="(c)"> <text>A legislative party caucus committee, excluding the administrative account;</text> </paragraph> <paragraph num="(d)"> <text>A political party central committee, except for the administrative account, if the contributor knows that the contribution will be used for a coordinated expenditure for the candidate subject to the contribution limits pursuant to Election Law Article, §13-226(c), Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(e)"> <text>A political action committee whose major purpose is to support or oppose an identified candidate.</text> </paragraph> </paragraph> <paragraph num="(9)"> <text>“Statement of contributions” means a report that:</text> <paragraph num="(a)"> <text>Is authorized or required under Election Law Article, Title 14, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(b)"> <text>Relates to the campaign finance activity of the person doing public business; and</text> </paragraph> <paragraph num="(c)"> <text>Is filed or submitted on a form prescribed by the State Board.</text> </paragraph> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Effective Date."> <text>This subtitle is effective January 1, 2015.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4) and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 4, 2014 (41:15 Md. R. 893)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01B amended effective February 29, 2016 (43:4 Md. R. 339); September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> <chapter num="02" heading="Statement of Contributions Requirements"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to all statements of contributions required by Election Law Article, §14-104, Annotated Code of Maryland, to be filed with the State Board.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Registration."> <paragraph num="A."> <text>In General. A person doing public business shall file the registration statement required under §B of this regulation with the State Board within 15 business days after the award of a contract by a governmental entity.</text> </paragraph> <paragraph num="B."> <text>Statement Requirements. Except as provided in §D of this regulation, the registration statement shall include the following information:</text> <paragraph num="(1)"> <text>The identity of the person doing public business;</text> </paragraph> <paragraph num="(2)"> <text>The business address of the person doing public business;</text> </paragraph> <paragraph num="(3)"> <text>The name, mailing address, and email address of:</text> <paragraph num="(a)"> <text>The chief executive officer of the business entity or any person exercising direction or control over the activities of the person doing public business; and</text> </paragraph> <paragraph num="(b)"> <text>An individual designated as the treasurer or responsible officer authorized to act on behalf of the person doing public business and to file statements of contributions pursuant to Election Law Article, §14-104, Annotated Code of Maryland;</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The level of government that awarded the contract, whether municipal, county, or state;</text> </paragraph> <paragraph num="(5)"> <text>The name of the governmental entity that awarded the contract;</text> </paragraph> <paragraph num="(6)"> <text>The name and relationship of any business entity or person attributed to or affiliated with the person filing the registration notice that was awarded a contract by a governmental entity; and</text> </paragraph> <paragraph num="(7)"> <text>The base amount of the consideration to be received by the person doing public business from the governmental entity for the contract.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Electronic Filing. The registration notice shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="D."> <text>Omission of Contract. The registration statement may omit:</text> <paragraph num="(1)"> <text>Contract information if the State Board has approved the person’s request to waive the requirement to disclose the contract; or</text> </paragraph> <paragraph num="(2)"> <text>The base amount of the consideration to be received for the performance of the contract if the person doing public business files, for the entire period of performance of the contract, an affidavit of limited applicable contributions under COMAR 33.20.04.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Initial Report. A person doing public business shall file the initial statement of contributions within 15 business days of filing the registration statement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Required Contents for a Statement of Contributions."> <text>The statement of contributions filed by the person doing public business shall include:</text> <paragraph num="A."> <text>The name of the candidate to whom the applicable contribution was made or who benefited from the applicable contribution;</text> </paragraph> <paragraph num="B."> <text>The name of the political committee affiliated with the candidate or the independent expenditure entity that received the applicable contribution;</text> </paragraph> <paragraph num="C."> <text>If known, the elective office sought by the candidate, or if not known, the elective office held by the candidate;</text> </paragraph> <paragraph num="D."> <text>The aggregate applicable contributions attributed to the filer during the reporting period;</text> </paragraph> <paragraph num="E."> <text>The aggregate applicable contributions to date attributed to the filer during the election cycle in which the applicable contribution was made;</text> </paragraph> <paragraph num="F."> <text>If the applicable contribution was made by a person other than the filer but attributed to the filer, the filer must provide:</text> <paragraph num="(1)"> <text>The name and address of:</text> <paragraph num="(a)"> <text>The individual who made the applicable contribution; or</text> </paragraph> <paragraph num="(b)"> <text>The organization, business entity, union, or other legal entity that made the applicable contribution;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The amount of the applicable contribution;</text> </paragraph> <paragraph num="(3)"> <text>The date the applicable contribution was made; and</text> </paragraph> <paragraph num="(4)"> <text>The relationship between the contributor and the filer:</text> <paragraph num="(a)"> <text>If a business entity, whether the contributor is a subsidiary; or</text> </paragraph> <paragraph num="(b)"> <text>If an individual, the name of the contributor’s employer, position, and title;</text> </paragraph> </paragraph> </paragraph> <paragraph num="G."> <text>The transaction method of the applicable contribution and any other information on the transaction method required by the State Administrator;</text> </paragraph> <paragraph num="H."> <text>The aggregate amount or value, to date, of applicable contributions made to or for the benefit of each candidate from the contributor for the election cycle in which the statement of contributions is filed;</text> </paragraph> <paragraph num="I."> <text>Unless already provided on the registration statement or exempt under COMAR 33.20.07:</text> <paragraph num="(1)"> <text>The nature and amount of the contract awarded;</text> </paragraph> <paragraph num="(2)"> <text>The name of the governmental entity that awarded the contract; and</text> </paragraph> <paragraph num="(3)"> <text>The name of the business entity or person awarded the contract, if different from the filer; and</text> </paragraph> </paragraph> <paragraph num="J."> <text>If an in-kind applicable contribution, the fair market value of the applicable contribution.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Filing Requirements."> <paragraph num="A."> <text>Filing Method. A statement of contribution shall be filed electronically by means of the browser-based software provided by the State Administrator.</text> </paragraph> <paragraph num="B."> <text>Additional Filing Requirements.</text> <paragraph num="(1)"> <text>Statements of contributions shall include, in a format approved by the State Administrator, an attestation by the filer, under penalties of perjury, that the contents of the electronic filing are a complete and accurate statement of contributions made and contracts awarded by governmental entities.</text> </paragraph> <paragraph num="(2)"> <text>If applicable, statements of contributions shall identify the chief executive officer of the business entity.</text> </paragraph> <paragraph num="(3)"> <text>Statements of contributions filed electronically shall include all other information or materials required by the State Administrator.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 14-104, and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: August 4, 2014 (41:15 Md. R. 894)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective September 12, 2016 (43:18 Md. R. 1018)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03 amended effective September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> <chapter num="03" heading="Electronic Signature Requirements"> <regulation prefix="Regulation" num=".01" heading="Electronic Signature."> <text>For each electronically filed disclosure statement, the filer shall include an electronic signature on the statement of contribution.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Acceptance of Electronic Signature."> <text>A filer shall use any State Board approved password generated by the person doing public business after the person or business entity has registered with the State Board.</text> </regulation> <annotations> <annotation type="Authority">Commercial Law Article, §21-117(a); Election Law Article, §§2-102(b)(4) and 14-109; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: November 24, 2014 (41:23 Md. R. 1377)</annotation> </annotations> </chapter> <chapter num="04" heading="Affidavit of Limited Applicable Contribution"> <regulation prefix="Regulation" num=".01" heading="Scope."> <text>This chapter applies to the affidavit that, under Election Law Article, §14-104(c)(3), Annotated Code of Maryland, a person doing public business may file in lieu of a statement of contributions.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Required Contents."> <text>The affidavit shall include:</text> <paragraph num="A."> <text>The name of the person doing public business;</text> </paragraph> <paragraph num="B."> <text>The name of the governmental entity that the person does public business with;</text> </paragraph> <paragraph num="C."> <text>A statement, under penalty of perjury, that the person doing public business has not:</text> <paragraph num="(1)"> <text>Made applicable contributions in the cumulative amount of $500 or more to a candidate or for the benefit of a nonfederal candidate during a reporting period; and</text> </paragraph> <paragraph num="(2)"> <text>Completed the performance of work on the contract with the governmental entity; and</text> </paragraph> </paragraph> <paragraph num="D."> <text>An acknowledgment that the person doing public business is required to either file the next scheduled statement of contributions or file a new affidavit in lieu of that statement.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Filing."> <text>The person doing public business shall:</text> <paragraph num="A."> <text>Complete the affidavit using the Internet form provided by the State Board; and</text> </paragraph> <paragraph num="B."> <text>Sign and submit the affidavit using the electronic signature password issued by the State Board.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 14-104, and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 339)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 amended effective September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> <chapter num="05" heading="Determination of the Filer"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>A person doing public business must file a registration notice and statement of contributions with the State Board.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Contract Determination."> <paragraph num="A."> <text>Length of Contract. A person is considered doing public business when the total consideration of the contract is $200,000 or more for the entire period of performance required under the contract.</text> </paragraph> <paragraph num="B."> <text>Option Year Renewal. For the purposes of Election Law Article, Title 14, Annotated Code of Maryland, an option year renewal contract is considered a new contract.</text> </paragraph> <paragraph num="C."> <text>Contract Modifications. If the contract is modified or any additional funds are appropriated increasing the amount of the contract to $200,000 or more for the remainder of the period of performance, the person is considered doing public business and shall file a registration notice at the time of the modification or additional funds were approved.</text> </paragraph> <paragraph num="D."> <text>Acquisition, Merger, or Change in Ownership.</text> <paragraph num="(1)"> <text>If a business entity acquires, merges with, or changes ownership or control over another business entity, the controlling business entity is considered the filer for purposes of Election Law Article, Title 14, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §D(3) of this regulation, prior contracts made by the acquired, merged, or newly owned or controlled business entity may not be retroactively attributed to the filer.</text> </paragraph> <paragraph num="(3)"> <text>Contracts made by the acquired, merged, or newly owned or controlled business entity during a reporting period or existing contracts where the period of performance remains uncompleted will be attributed to the filer.</text> </paragraph> </paragraph> <paragraph num="E."> <text>Subsidiary Ownership. If a business entity is a subsidiary of 30 percent or more of another business entity, the immediate parent of the business entity with a contract with a governmental entity is considered the person doing public business.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Standard for Ownership or Control."> <paragraph num="A."> <text>Ownership. For purposes of Election Law Article, §14-105(e), Annotated Code of Maryland, a business entity shall be considered a subsidiary of the person doing public business if owned or controlled by at least 30 percent by the person doing public business of the same individuals or business entities if:</text> <paragraph num="(1)"> <text>30 percent or more of the beneficial ownership or equity of each entity is held by the same person or group of persons; or</text> </paragraph> <paragraph num="(2)"> <text>30 percent or more of the voting shares or rights, membership, or partnership interests with voting or governing authority, control rights, trust control, or other form of governance or rights authority in each entity is directly or indirectly held or controlled by the same person or group of persons.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Control. A person or group of persons is deemed to have direct or indirect control of one or more business entities if the person or group of persons is authorized to make decisions regarding:</text> <paragraph num="(1)"> <text>Direction and amount of contributions, political spending, or any other political activity on behalf of the business entities; or</text> </paragraph> <paragraph num="(2)"> <text>Responsibility for day-to-day operation of the business entity or entities.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 14-105, and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 340)</annotation> </annotations> </chapter> <chapter num="06" heading="Contributions"> <regulation prefix="Regulation" num=".01" heading="Contributions."> <paragraph num="A."> <text>Attributed Contributions. Any contribution or donation, regardless of the amount, that is made to a political committee or independent expenditure entity by an officer, director, or partner of a business entity doing public business shall be attributed to the business entity for reporting purposes under Election Law Article, Title 14, Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Contributions by Other Persons. Any contribution or donation, regardless of the amount, to a political committee or independent expenditure entity that is made at the suggestion or direction of the business entity, or an officer, director, or partner of the business entity by an employee, agent or other affiliated person of the business entity shall be attributed to the business entity for reporting purposes under Election Law Article, Title 14, Annotated Code of Maryland.</text> </paragraph> <paragraph num="C."> <text>Subsidiary. Any contribution or donation made to a political committee or independent expenditure entity by a subsidiary of the filer shall be attributed to the filer.</text> </paragraph> <paragraph num="D."> <text>Attributed Contributions for Subsidiary. Any contribution or donation, regardless of the amount, that is made to a political committee or independent expenditure entity by an officer, director, or partner of a subsidiary of the filer shall be attributed to the filer for reporting purposes under Election Law Article, Title 14, Annotated Code of Maryland.</text> </paragraph> <paragraph num="E."> <text>Other Employees of the Subsidiary. Any contribution or donation made by an employee, agent, or other affiliated person of the subsidiary, regardless of the amount, to a political committee or independent expenditure entity is attributed to the filer for reporting purposes under Election Law Article, Title 14, Annotated Code of Maryland, if made at the suggestion of:</text> <paragraph num="(1)"> <text>The filer, including officers, directors, or partners of the filer;</text> </paragraph> <paragraph num="(2)"> <text>The subsidiary of the filer; or</text> </paragraph> <paragraph num="(3)"> <text>The officer, director, or partner of a subsidiary of the filer.</text> </paragraph> </paragraph> <paragraph num="F."> <text>Acquisition, Merger, or Change in Ownership. If a business entity acquires, merges with, or changes ownership or control over another business entity:</text> <paragraph num="(1)"> <text>Contributions made prior to the acquisition or merger by the acquired, merged, or newly owned or controlled business entity, including by its officers, directors, and partners, will not be attributed to the filer; and</text> </paragraph> <paragraph num="(2)"> <text>Contributions made during the reporting period by the acquired, merged, or newly owned or controlled business entity, including by its officers, directors, or partners, will be attributed to and reported by the filer.</text> </paragraph> </paragraph> <paragraph num="G."> <text>Contributions Made at the Suggestion or Direction of Directors, Partners, or Officers of a Business Entity. An act or communication by a director, a partner or an officer of the business entity to an employee, agent, or other affiliated person of the business entity that a reasonable person would understand to be a solicitation or request for a contribution to a political committee affiliated with a candidate or a donation to an independent expenditure entity shall be considered a suggestion for a contribution or donation, and any contribution or donation that results from the suggestion must be reported by the filer.</text> </paragraph> <paragraph num="H."> <text>Email Solicitation. An officer, director, or partner of a business entity doing public business who initiates, or forwards to an employee, agent or other affiliated person of the business entity, an email solicitation or similar request for a contribution to a political committee affiliated with a candidate or a donation to an independent expenditure entity shall be considered to have made a suggestion for a contribution or donation and any contribution or donation that results from the suggestion must be reported by the filer.</text> </paragraph> <paragraph num="I."> <text>Endorsements. Acts or communications by officers, directors, or partners of a business entity that endorse a candidate, display public support for a candidacy, or express public support through social media are not, by themselves, suggestions for contributions or donations to a candidate that are attributable to the business entity.</text> </paragraph> <paragraph num="J."> <text>Political Action Committee Contributions. A contribution or donation made by a political action committee sponsored by or identified with the person doing public business shall be considered as made at the direction of the business entity.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Report to Chief Executive Officer or Designee."> <paragraph num="A."> <text>Notice to Employees.</text> <paragraph num="(1)"> <text>Except as provided for in §C of this regulation, the chief executive officer or a designee of the chief executive officer of a business entity doing public business shall notify the persons covered under Regulation .01 of this chapter that contributions and donations made from the persons covered must be reported to the chief executive officer or the designee of the chief executive officer no later than 5 business days after the last day of the reporting period.</text> </paragraph> <paragraph num="(2)"> <text>A business entity that requires the persons covered under this chapter to preclear their contributions through a legal or compliance department shall be deemed to satisfy the notice requirement if the preclearance policy is:</text> <paragraph num="(a)"> <text>In writing; and</text> </paragraph> <paragraph num="(b)"> <text>Annually reviewed by the covered employees.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Report. The persons covered under Regulation .01 of this chapter shall report to the chief executive officer or a designee of the chief executive officer of the business entity doing public business any contributions and donations made during the reporting period.</text> </paragraph> <paragraph num="C."> <text>Exemption from Notification.</text> <paragraph num="(1)"> <text>The chief executive officer, or the officer’s designee, is not required to notify officers, directors, partners, or employees of a subsidiary that does not itself do public business if the business entity doing public business has a written and well publicized policy prohibiting officers, directors, or partners from making contributions or donations for State elections.</text> </paragraph> <paragraph num="(2)"> <text>The policy must be:</text> <paragraph num="(a)"> <text>In writing; and</text> </paragraph> <paragraph num="(b)"> <text>Annually reviewed by the covered employees.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>The business entity shall provide the State Board a copy of the:</text> <paragraph num="(a)"> <text>Written policy;</text> </paragraph> <paragraph num="(b)"> <text>The subsidiaries to which the policy applies;</text> </paragraph> <paragraph num="(c)"> <text>A description of how the policy is delivered to the covered employees subject to the policy; and</text> </paragraph> <paragraph num="(d)"> <text>A statement that the business entity is not aware of any violations of the policy.</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The policy must be submitted to the State Board annually, no later than the due date for the first semi-annual statement of contributions filing of that year by the person doing public business.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 14-105, and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 12, 2016 (43:18 Md. R. 1018)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01J adopted effective March 27, 2017 (44:6 Md. R. 329)</annotation> </annotations> </chapter> <chapter num="07" heading="Waivers"> <regulation prefix="Regulation" num=".01" heading="Waiver Request — Late Filing Fees."> <paragraph num="A."> <text>Availability. A person doing public business may request a waiver of the fees for the late filing of the statement of contributions or affidavit of limited applicable contributions.</text> </paragraph> <paragraph num="B."> <text>Requirements.</text> <paragraph num="(1)"> <text>A request to waive the late fees shall be made in writing and filed with the State Administrator.</text> </paragraph> <paragraph num="(2)"> <text>The request shall include:</text> <paragraph num="(a)"> <text>The name, address, and telephone number of the person doing public business;</text> </paragraph> <paragraph num="(b)"> <text>A detailed statement of the facts underlying or circumstances surrounding why the person doing public business failed to timely file a statement of contributions; and</text> </paragraph> <paragraph num="(c)"> <text>A history of past compliance activity regarding the filing of the statement of contributions.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Consideration and Determination.</text> <paragraph num="(1)"> <text>With approval of the State Board, the State Administrator may waive the late filing fee for just cause.</text> </paragraph> <paragraph num="(2)"> <text>The State Administrator may reject a waiver request without notice or hearing.</text> </paragraph> <paragraph num="(3)"> <text>The decision of the State Administrator on the waiver request shall be in writing.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Waiver — Initial Statement of Contributions."> <paragraph num="A."> <text>Availability. A person doing public business is not required to file an initial statement of contributions if the person doing public business has previously filed statements of contributions covering the transaction period of the initial statement of contributions for that level of government.</text> </paragraph> <paragraph num="B."> <text>Updates. The person doing public business shall update the registration statement with any new contracts within 30 business days of the date of the award for that contract.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Waiver Request — Contract Disclosure."> <paragraph num="A."> <text>Availability. A person doing public business may request a waiver of the requirement to file contract information.</text> </paragraph> <paragraph num="B."> <text>Requirements.</text> <paragraph num="(1)"> <text>A request to waive the requirement to disclose contract information shall be made in writing and filed with the State Administrator.</text> </paragraph> <paragraph num="(2)"> <text>The request shall include:</text> <paragraph num="(a)"> <text>The name, address, and telephone number of the person doing public business;</text> </paragraph> <paragraph num="(b)"> <text>A detailed statement of the facts underlying or circumstances surrounding why the person doing public business should not disclose contract information;</text> </paragraph> <paragraph num="(c)"> <text>Whether the contract information is subject to any exemption under the Public Information Act;</text> </paragraph> <paragraph num="(d)"> <text>Whether the contract with the governmental entity is with a subsidiary of the person doing public business and the percentage of ownership or control that the requestor has over the business entity with the contract; and</text> </paragraph> <paragraph num="(e)"> <text>A statement certifying that the requestor has done public business during the reporting period.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Consideration and Determination.</text> <paragraph num="(1)"> <text>With approval of the State Board, the State Administrator may waive the contract disclosure requirement for just cause.</text> </paragraph> <paragraph num="(2)"> <text>The State Administrator may reject a waiver request without notice or hearing.</text> </paragraph> <paragraph num="(3)"> <text>The decision of the State Administrator on the waiver request shall be in writing.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Duration. If the State Board approves the waiver request, the waiver shall be valid for 1 calendar year.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 14-104(c)(2) and (3), and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 repealed and new Regulation .02 adopted effective September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> <chapter num="08" heading="Sanctions"> <regulation prefix="Regulation" num=".01" heading="Penalties."> <paragraph num="A."> <text>Late Filing Fee Penalty. Except as provided in §B of this regulation, the State Board shall assess a late filing fee for a failure to file the statement of contributions required under Election Law Article, §14-104, Annotated Code of Maryland, in the same method and manner as prescribed by Election Law Article, §13-331(b), Annotated Code of Maryland.</text> </paragraph> <paragraph num="B."> <text>Maximum Fee. The maximum fee assessed under §A of this regulation is $1,000.</text> </paragraph> <paragraph num="C."> <text>Retention Penalty. An officer or partner of a business entity doing public business who knowingly and willfully fails to retain records required under Election Law Article, §14-105(g), Annotated Code of Maryland may be subject to a fine not exceeding $1,000, or imprisonment not exceeding 1 year, or both.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Referral for Prosecution."> <paragraph num="A."> <text>Show Cause Notice. If the State Board determines that there has been, for more than 30 days, a failure to file a statement of contributions by a person doing public business or that the statement of contributions does not include the information required by Election Law Article, §14-104, Annotated Code of Maryland, the State Board shall issue a notice prescribed in §B of this regulation to the person doing public business.</text> </paragraph> <paragraph num="B."> <text>Contents of the Notice. The notice shall demand that, within 30 days after its issuance of the notice:</text> <paragraph num="(1)"> <text>The failure to file must be rectified and any late filing fee due be paid; or</text> </paragraph> <paragraph num="(2)"> <text>The person doing public business shall show cause why the State Board should not ask the appropriate prosecuting authority to prosecute the person doing public business for a failure to file.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Delivery. The notice shall be provided:</text> <paragraph num="(1)"> <text>By first-class mail; and</text> </paragraph> <paragraph num="(2)"> <text>To the officer authorized by the person to file the statement of contributions.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Central Collection. In its discretion, the appropriate prosecuting authority may refer the matter for action to the Central Collection Unit within the Department of Budget and Management.</text> </paragraph> <paragraph num="E."> <text>Penalty. A person doing public business who fails, without cause, to file a statement of contributions and pay the late fee within 30 days after the issuance of the notice prescribed in §B is guilty of a misdemeanor and on conviction subject to the penalties prescribed in of the Election Law Article, §14-107, Annotated Code of Maryland.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 14-107, and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: February 29, 2016 (43:4 Md. R. 340)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 amended effective February 12, 2018 (45:3 Md. R. 159)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01A, B amended effective July 11, 2022 (49:14 Md. R. 705)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01C adopted effective September 12, 2016 (43:18 Md. R. 1018)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02 adopted effective February 12, 2018 (45:3 Md. R. 159)</annotation> </annotations> </chapter> <chapter num="09" heading="Retention"> <regulation prefix="Regulation" num=".01" heading="Records."> <paragraph num="A."> <text>Records Retained. The person doing public business who has filed a registration statement shall maintain detailed and accurate records of:</text> <paragraph num="(1)"> <text>All contracts awarded by governmental entities to the person or attributed to the person that caused the person to be doing public business;</text> </paragraph> <paragraph num="(2)"> <text>Applicable contributions made by or attributed to the person, including related notifications and policy documents; and</text> </paragraph> <paragraph num="(3)"> <text>All statements of contributions filed by the person doing public business.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Length of Retention. The records shall be retained until the earlier of:</text> <paragraph num="(1)"> <text>10 years after the creation of the record; or</text> </paragraph> <paragraph num="(2)"> <text>4 years after the performance is completed on the last contract that causes the person to be doing public business.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Audit. The State Board, at its discretion, may audit the records retained by the person doing public business.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102(b)(4), 14-105, and 14-109, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> </subtitle> <subtitle num="21" heading="Special Elections by Mail"> <chapter num="01" heading="Definitions; General Provisions"> <regulation prefix="Regulation" num=".01" heading="Definitions."> <paragraph num="A."> <text>In this subtitle, the following terms have the meanings indicated.</text> </paragraph> <paragraph num="B."> <text>Terms Defined.</text> <paragraph num="(1)"> <text>“Absent uniformed services voter” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> <paragraph num="(2)"> <text>“Address of record” means the address where the vote-by-mail ballot is sent, as follows:</text> <paragraph num="(a)"> <text>If the voter has a mailing address in the statewide voter registration system, the address of record is the voter’s mailing address.</text> </paragraph> <paragraph num="(b)"> <text>If the voter does not have a mailing address in the statewide voter registration system, the address of record is the voter’s residential address.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>“Local special election” has the meaning stated in Election Law Article, §9-501, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(4)"> <text>“Overseas voter” has the meaning stated in 42 U.S.C. §1973ff-6.</text> </paragraph> <paragraph num="(5)"> <text>Regular Ballot.</text> <paragraph num="(a)"> <text>“Regular ballot” means a ballot that is voted and counted at a voting center.</text> </paragraph> <paragraph num="(b)"> <text>“Regular ballot” does not include a provisional ballot.</text> </paragraph> </paragraph> <paragraph num="(6)"> <text>“Request for vote-by-mail ballot” means the form used to request a vote-by-mail ballot be sent to an address other than the address of record or by electronic transmission.</text> </paragraph> <paragraph num="(7)"> <text>“Vote-by-mail ballot” means a ballot required by Election Law Article, §9-502, Annotated Code of Maryland.</text> </paragraph> <paragraph num="(8)"> <text>“Voter” means a registered voter who is eligible to vote in the special election.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Scope."> <paragraph num="A."> <text>Applicability. This subtitle applies if a special election by mail is directed by:</text> <paragraph num="(1)"> <text>The Governor in the proclamation issued under Election Law Article, §8-710, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(2)"> <text>A county council or board of county commissioners by resolution under the applicable local law.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Conduct of Election.</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, a local board shall conduct a special election by mail in accordance with all applicable federal and State election laws and regulations.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in COMAR 33.19.01.01C, a local board may not offer voter registration or address changes after the deadline established in the proclamation or resolution.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Notice."> <paragraph num="A."> <text>Required Notice. The local board shall provide notice of the special election by:</text> <paragraph num="(1)"> <text>Publishing or disseminating the notice by mass communication no later than 2 calendar weeks before the special election;</text> </paragraph> <paragraph num="(2)"> <text>Posting information on the local board’s website and social media outlets; and</text> </paragraph> <paragraph num="(3)"> <text>Issuing a media and press release.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Additional Notice. The State Administrator may require the local board to provide additional notice if a local board is conducting its first special election by mail.</text> </paragraph> <paragraph num="C."> <text>Contents of Notice. The notice shall include information about how a voter can vote by mail and the locations, days, and hours for voting in person.</text> </paragraph> <paragraph num="D."> <text>Specimen Ballot. The local board is not required to mail specimen ballots.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-501, and 9-506, Annotated Code of Maryland; 42 U.S.C. §1973ff-6</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1229)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> </annotations> </chapter> <chapter num="02" heading="Request for Vote-by-Mail Ballot"> <regulation prefix="Regulation" num=".01" heading="In General."> <paragraph num="A."> <text>No Request Required. Except as provided in §B of this regulation, a voter is not required to submit a request for a vote-by-mail ballot to receive a vote-by-mail ballot.</text> </paragraph> <paragraph num="B."> <text>When Request Required — In General. Except as provided in §C of this regulation, a voter shall submit a request for a vote-by-mail ballot if the voter wants to receive the ballot:</text> <paragraph num="(1)"> <text>At an address other than the voter’s address of record; or</text> </paragraph> <paragraph num="(2)"> <text>Via electronic transmission as defined in COMAR 33.11.01.01B(3).</text> </paragraph> </paragraph> <paragraph num="C."> <text>When Request Required — Exception. If an absent uniformed services voter or an overseas voter previously submitted an absentee ballot application in the same calendar year as the special election and requested that the absentee ballot be sent to an address other than the voter’s address of record or sent via electronic transmission, the absent uniformed services voter or overseas voter is not required to submit a request for a vote-by-mail ballot.</text> </paragraph> <paragraph num="D."> <text>Additional Request Methods. A voter may submit an informal written request for a vote-by-mail ballot as long as the request meets the requirements of COMAR 33.11.02.03.</text> </paragraph> <paragraph num="E."> <text>In-Person Request. A local board may accept from a voter or a voter’s agent an in-person request for a vote-by-mail ballot.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Request Deadline."> <text>If a voter submits a request for a vote-by-mail ballot under Regulation .01B, a voter shall submit the request:</text> <paragraph num="A."> <text>On or before 8 p.m. on the Tuesday before the special election if the voter wants the vote-by-mail ballot by mail or fax; or</text> </paragraph> <paragraph num="B."> <text>On or before 11:59:59 p.m. on the Tuesday before the special election if the voter wants the vote-by-mail ballot by Internet.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-501, 9-502, and 9-506, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1229)</annotation> </annotations> </chapter> <chapter num="03" heading="Issuance and Return"> <regulation prefix="Regulation" num=".01" heading="Ballot Instructions."> <paragraph num="A."> <text>Instructions Required. Instructions for marking and returning the ballots shall accompany the vote-by-mail ballots.</text> </paragraph> <paragraph num="B."> <text>Form and Content. The State Board shall prescribe the form and content of the instructions.</text> </paragraph> <paragraph num="C."> <text>Required Information. The State designated means of electronic communication shall be included in the instructions.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Envelopes."> <paragraph num="A."> <text>Outgoing Envelopes. Vote-by-mail ballots shall be enclosed in specially printed envelopes.</text> </paragraph> <paragraph num="B."> <text>Return Envelopes.</text> <paragraph num="(1)"> <text>If a vote-by-mail ballot is sent by mail, the mailing shall include a return envelope for the voter to use to return the voted ballot.</text> </paragraph> <paragraph num="(2)"> <text>If a vote-by-mail ballot is sent by electronic transmission, the transmission shall include an envelope template showing the voter how to address the return envelope.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Form and Content. The State Board shall prescribe the form and content of the envelopes.</text> </paragraph> <paragraph num="D."> <text>Postage Paid. If a vote-by-mail ballot is sent by mail, the return envelope shall include prepaid postage.</text> </paragraph> <paragraph num="E."> <text>Request for Personal Identification Information on Return Envelope. If an individual is required to show personal identification information under COMAR 33.11.02.07, the mailing shall clearly indicate that personal identification information is required.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Issuance of Ballots."> <paragraph num="A."> <text>Issued to Voter.</text> <paragraph num="(1)"> <text>A local board shall issue a vote-by-mail ballot to a voter or a voter’s agent.</text> </paragraph> <paragraph num="(2)"> <text>If an absent uniformed services voter or an overseas voter is not required to submit an application for a vote-by-mail ballot under COMAR 33.21.02.01C, a local board shall issue a vote-by-mail ballot via the delivery method on file for that voter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Replacement Vote-by-Mail Ballots.</text> <paragraph num="(1)"> <text>A local board shall issue to a voter or voter’s agent a replacement vote-by-mail ballot if the election director has reasonable grounds to believe that the previously issued ballot is lost, destroyed, spoiled, or not received.</text> </paragraph> <paragraph num="(2)"> <text>If a voter or the voter’s agent submits a request for a vote-by-mail ballot after the local board mailed the voter a vote-by-mail ballot, the election director shall void the first ballot and issue the voter a second ballot.</text> </paragraph> <paragraph num="(3)"> <text>If a voter or voter’s agent requests in person a replacement vote-by-mail ballot, the voter or the voter’s agent shall complete and submit to the local board the designated form.</text> </paragraph> <paragraph num="(4)"> <text>A local board may not issue more than three ballots to a voter.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Transmission of Ballots."> <paragraph num="A."> <text>Method of Transmission.</text> <paragraph num="(1)"> <text>Except as provided in §A(2) of this regulation, the local board shall mail by nonforwardable mail a vote-by-mail ballot to each voter.</text> </paragraph> <paragraph num="(2)"> <text>If a voter submits a timely request for vote-by-mail ballot and requests that the ballot be transmitted by other means, the local board shall transmit the ballot by the method requested by the voter.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Address Where Ballot Mailed.</text> <paragraph num="(1)"> <text>Except as provided in §B(2) of this regulation, the local board shall mail the vote-by-mail ballot to the voter’s address of record in the Statewide voter registration system.</text> </paragraph> <paragraph num="(2)"> <text>If the voter submitted a request for a vote-by-mail ballot and provided another address, the local board shall mail the ballot to the address on the request.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Mailing Deadline. A local board shall mail vote-by-mail ballots:</text> <paragraph num="(1)"> <text>To absent uniformed services voters and overseas voters, at least 45 days before the day of the special election; and</text> </paragraph> <paragraph num="(2)"> <text>To all other voters, at least 30 days before the day of the special election.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Return of Ballot."> <paragraph num="A."> <text>Date Stamp Return Envelope. Whenever a vote-by-mail ballot is received by a local board office, the election director shall stamp the return envelope with the date received.</text> </paragraph> <paragraph num="B."> <text>Ballots Returned Without Return Envelope. If a vote-by-mail ballot is returned in an envelope other than the envelope provided by the local board and the envelope was opened during the normal process of opening mail, the election director shall immediately:</text> <paragraph num="(1)"> <text>Tape the envelope closed;</text> </paragraph> <paragraph num="(2)"> <text>Initial the tape and write “Vote-by-Mail” on the envelope; and</text> </paragraph> <paragraph num="(3)"> <text>Stamp the envelope with the date received.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Ballots Returned to Wrong Election Office.</text> <paragraph num="(1)"> <text>If a vote-by-mail ballot is received by the wrong election office, that office shall immediately:</text> <paragraph num="(a)"> <text>Stamp the envelope with the date received; and</text> </paragraph> <paragraph num="(b)"> <text>Send the ballot to the appropriate local board office, with the ballot envelope unopened and, except for the date stamp, unmarked and unchanged in any way.</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The date stamped on the envelope under §C(1)(a) of this regulation is the official date of receipt of that ballot.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Ballots in Return Envelope with Request for Personal Identification Information. A return envelope marked with a request for personal identification information shall be considered a provisional ballot and canvassed under COMAR 33.16.05.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Securing the Ballots."> <text>Until the canvass begins, every vote-by-mail ballot shall:</text> <paragraph num="A."> <text>Remain sealed in:</text> <paragraph num="(1)"> <text>The security envelope for Federal Write-In Absentee Ballots; or</text> </paragraph> <paragraph num="(2)"> <text>The return envelope for all other ballots; and</text> </paragraph> </paragraph> <paragraph num="B."> <text>Be stored in a secure location to which the public does not have access.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".07" heading="When Ballots Are Timely."> <paragraph num="A."> <text>Definition.</text> <paragraph num="(1)"> <text>In this regulation, the following term has the meaning indicated.</text> </paragraph> <paragraph num="(2)"> <text>Defined Term — United States.</text> <paragraph num="(a)"> <text>“United States” means the several states, the District of Columbia, the Commonwealth of Puerto Rico, and the Virgin Islands.</text> </paragraph> <paragraph num="(b)"> <text>“United States” does not include American Samoa, the Canal Zone, Guam, the Trust Territory of the Pacific Islands, any other territory or possession of the United States, an Army Post Office address, or a Fleet Post Office address.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>In General. A vote-by-mail ballot is considered to have been timely received only if:</text> <paragraph num="(1)"> <text>The ballot is received by the local board office or at a voting center on or before 8 p.m. on the day of a special election; or</text> </paragraph> <paragraph num="(2)"> <text>The ballot:</text> <paragraph num="(a)"> <text>Is received by the local board office from the United States Postal Service or a private mail carrier on or before 10 a.m. on the second Friday after a special election; and</text> </paragraph> <paragraph num="(b)"> <text>Was mailed on or before the day of the special election, as verified:</text> <paragraph num="(i)"> <text>By a postmark of the United States Postal Service, an Army Post Office, a Fleet Post Office, or the postal service of any other country; or</text> </paragraph> <paragraph num="(ii)"> <text>By the voter’s affidavit that the ballot was completed and mailed on or before the day of the special election, if the return envelope does not contain a postmark or the postmark is illegible.</text> </paragraph> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Untimely Ballots. A vote-by-mail ballot that is not timely received as provided in this regulation may not be counted.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-501, 9-502, and 9-504—9-506, Annotated Code of Maryland; 42 U.S.C. §1973ff-1</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1230)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02D amended effective July 10, 2023 (50:13 Md. R. 514); January 8, 2024 (50:26 Md. R. 1132)</annotation> <annotation type="History" subtype="Administrative History">Regulation .03A amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> <annotation type="History" subtype="Administrative History">Regulation .04C amended effective March 2, 2026 (53:4 Md. R. 186)</annotation> </annotations> </chapter> <chapter num="04" heading="Voting Centers"> <regulation prefix="Regulation" num=".01" heading="In General."> <paragraph num="A."> <text>Number of Voting Centers. The local board shall establish at least one voting center for a special election.</text> </paragraph> <paragraph num="B."> <text>Location.</text> <paragraph num="(1)"> <text>A voting center shall be located at the local board office or another location within the constituency where the special election is being held.</text> </paragraph> <paragraph num="(2)"> <text>The public official responsible for the use of any public building requested by the local board for a voting center shall make available to the local board, without charge, the space that is needed in the building for the proper conduct of an election.</text> </paragraph> <paragraph num="(3)"> <text>Light, heat, and custodial and janitorial services for the space shall be provided to the local board without charge.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Days and Hours. Except as provided in the proclamation issued by the Governor directing that the special election be conducted by mail or Regulation .02 of this chapter, a voting center shall be open for voting each day beginning 6 days before the day of a special election through the day of the special election during the hours between:</text> <paragraph num="(1)"> <text>10 a.m. and 8 p.m., Monday through Saturday; and</text> </paragraph> <paragraph num="(2)"> <text>12 noon and 6 p.m. on Sunday.</text> </paragraph> </paragraph> <paragraph num="D."> <text>Applicability. All federal and State laws, regulations, and procedures that apply to voting during early voting and on election day apply to voting at a voting center.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Montgomery County Requirements."> <paragraph num="A."> <text>Applicability. This regulation only applies to a local special election in Montgomery County.</text> </paragraph> <paragraph num="B."> <text>Location of Voting Centers. The local board shall establish:</text> <paragraph num="(1)"> <text>For a special election held in a single county council district, at least one voting center in the county council district where the special election is being held; or</text> </paragraph> <paragraph num="(2)"> <text>For a countywide special election, at least one voting center shall be established in each county council district.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Voting Times. A voting center shall be open the days and hours that the county council specified in the resolution issued under Election Law Article, §9-501(d)(2), Annotated Code of Maryland.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Minimum Requirements."> <paragraph num="A."> <text>Minimum Requirements. A local board shall ensure that each voting center:</text> <paragraph num="(1)"> <text>Has the Statewide voting system for polling place voting, including an accessible device for voters with disabilities;</text> </paragraph> <paragraph num="(2)"> <text>Provides for provisional voting in accordance with Election Law Article, Subtitle 4, Annotated Code of Maryland;</text> </paragraph> <paragraph num="(3)"> <text>Has the minimum amount of voting equipment as provided in Regulation .06 of this chapter; and</text> </paragraph> <paragraph num="(4)"> <text>Satisfies the requirements of Election Law Article, §10-101, Annotated Code of Maryland, and accommodates the technical requirements to conduct an election.</text> </paragraph> </paragraph> <paragraph num="B."> <text>Local Board Office. If a local board office is a voting center, the local board office shall be:</text> <paragraph num="(1)"> <text>Located in the district where the special election is being held;</text> </paragraph> <paragraph num="(2)"> <text>Accessible for voters with disabilities; and</text> </paragraph> <paragraph num="(3)"> <text>Satisfy the requirements of Election Law Article, §10-101, Annotated Code of Maryland.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".04" heading="Selecting Voting Centers."> <paragraph num="A."> <text>Form for Proposed Voting Centers.</text> <paragraph num="(1)"> <text>The State Board shall prescribe a form for a local board to use to provide information about a proposed voting center.</text> </paragraph> <paragraph num="(2)"> <text>Except as provided in §A(3) of this regulation, the local board shall use the form prescribed by the State Board.</text> </paragraph> <paragraph num="(3)"> <text>If the local board intends to use:</text> <paragraph num="(a)"> <text>The local board’s office as the voting center for any special election, the local board shall certify that the local board office complies with Election Law Article, §10-101, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(b)"> <text>A voting center approved under COMAR 33.17.02.02F, the local board shall provide the State Administrator with the name and address of the approved voting center the local board intends to use as a voting center for the special election.</text> </paragraph> </paragraph> </paragraph> <paragraph num="B."> <text>Form Submission for Proposed Voting Centers. At least 45 days before a special election, the local board shall submit to the State Administrator:</text> <paragraph num="(1)"> <text>A form for each proposed voting center;</text> </paragraph> <paragraph num="(2)"> <text>A certification that the local board’s office complies with Election Law Article, §10-101, Annotated Code of Maryland; or</text> </paragraph> <paragraph num="(3)"> <text>The name and address of the approved voting center that the local board is proposing to use as the voting center for the special election.</text> </paragraph> </paragraph> <paragraph num="C."> <text>State Administrator Approval.</text> <paragraph num="(1)"> <text>Upon receipt of a form for a proposed voting center, the State Administrator shall review the form or certification and determine whether the proposed voting center is sufficient.</text> </paragraph> <paragraph num="(2)"> <text>Within 3 business days of receiving the form, the State Administrator shall notify the local board of the State Administrator’s decision.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".05" heading="Security Plan for Voting Center."> <paragraph num="A."> <text>Security Plan Required. For the proposed voting center, an election director shall submit to the State Administrator a security plan for approval.</text> </paragraph> <paragraph num="B."> <text>Contents of Plan.</text> <paragraph num="(1)"> <text>The security plan shall describe in detail how a local board will keep voting equipment, electronic pollbooks, ballots, and other election equipment and supplies secure during voting and nonvoting hours.</text> </paragraph> <paragraph num="(2)"> <text>The plan shall include:</text> <paragraph num="(a)"> <text>A description of each entrance, including windows, to the area where equipment and supplies will be secured during nonvoting hours and how the entrance is secured;</text> </paragraph> <paragraph num="(b)"> <text>The names and titles of all individuals who have a key or keys to the room where equipment and supplies will be secured during nonvoting hours;</text> </paragraph> <paragraph num="(c)"> <text>A description of existing building security, such as alarms and closed circuit or Internet accessible cameras, and armed and unarmed guards at the facility; and</text> </paragraph> <paragraph num="(d)"> <text>Any additional security measures that will be taken during voting and nonvoting hours.</text> </paragraph> </paragraph> <paragraph num="(3)"> <text>At the request of the State Administrator or when it is considered necessary, an election director shall:</text> <paragraph num="(a)"> <text>Review and update the security plan; and</text> </paragraph> <paragraph num="(b)"> <text>If updated, submit within 2 days of updating the plan a copy of the updated plan to the State Administrator.</text> </paragraph> </paragraph> </paragraph> <paragraph num="C."> <text>Review and Acceptance of Plan.</text> <paragraph num="(1)"> <text>The State Administrator shall review a local board’s security plan and may require a local board to make changes to the plan, including implementing additional security measures.</text> </paragraph> <paragraph num="(2)"> <text>Within 3 days of receiving the security plan, the State Administrator shall provide to the local board any feedback.</text> </paragraph> <paragraph num="(3)"> <text>A local board shall update its plan according to the feedback provided by the State Administrator.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".06" heading="Allocation of Equipment, Personnel, and Supplies."> <paragraph num="A."> <text>Submission of Allocation Plan. The local board shall work with the State Administrator to develop a plan for the allocation of equipment, personnel, and supplies.</text> </paragraph> <paragraph num="B."> <text>Plan Requirements. The plan shall include the proposed number of:</text> <paragraph num="(1)"> <text>Voting units, including accessible voting devices;</text> </paragraph> <paragraph num="(2)"> <text>Electronic pollbooks;</text> </paragraph> <paragraph num="(3)"> <text>Election judges; and</text> </paragraph> <paragraph num="(4)"> <text>Provisional ballot applications</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-501, 9-503, and 9-506, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1230)</annotation> <annotation type="History" subtype="Administrative History">Regulation .06 amended effective July 10, 2023 (50:13 Md. R. 514)</annotation> </annotations> </chapter> <chapter num="05" heading="Election Judges"> <regulation prefix="Regulation" num=".01" heading="Local Board Employees."> <paragraph num="A."> <text>A local board may appoint an employee to serve as an election judge, if the employee’s primary responsibilities during the special election are the duties of an election judge.</text> </paragraph> <paragraph num="B."> <text>If a local board appoints an employee to serve as an election judge, the local board shall include this information in the plan required by COMAR 33.21.04.06.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Number of Election Judges."> <paragraph num="A."> <text>Each voting center shall have at least two election judges of different political party affiliations to serve as chief judges.</text> </paragraph> <paragraph num="B."> <text>Each voting center shall have at least four election judges.</text> </paragraph> <paragraph num="C."> <text>For each voting center, the local board shall appoint the number of election judges provided in the plan submitted under COMAR 33.21.04.06 and approved by the State Administrator.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Training of Election Judges."> <paragraph num="A."> <text>Development of Training Materials. The State Administrator shall develop an election judges’ manual, forms, and training materials.</text> </paragraph> <paragraph num="B."> <text>Schedule and Materials. No later than 30 days before a special election, the local board shall submit to the State Administrator the:</text> <paragraph num="(1)"> <text>Schedule for training election judges;</text> </paragraph> <paragraph num="(2)"> <text>Election judges’ manual and forms; and</text> </paragraph> <paragraph num="(3)"> <text>Training materials.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Training Classes. Each election director shall prepare and conduct training classes for election judges in accordance with COMAR 33.02.03.04.</text> </paragraph> <paragraph num="D."> <text>Attendance Mandatory.</text> <paragraph num="(1)"> <text>Each election judge shall attend one training class.</text> </paragraph> <paragraph num="(2)"> <text>An election director may require an election judge to receive supplemental training.</text> </paragraph> <paragraph num="(3)"> <text>Except as provided in §D(5) of this regulation, if an election judge serves as assigned, the election judge is entitled to compensation of at least $20 for each required class the election judge attends.</text> </paragraph> <paragraph num="(4)"> <text>Unless appointed under emergency circumstances, an individual may not serve as an election judge unless the individual has attended the required class.</text> </paragraph> <paragraph num="(5)"> <text>If a local board appoints an employee to serve as an election judge, the employee may not receive compensation as an election judge.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-501, 9-503, 9-506, 10-201, and 10-206, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1230)</annotation> <annotation type="History" subtype="Administrative History">Regulation .05C adopted as an emergency provision effective May 11, 2020 (47:12 Md. R. 593); emergency provision expired July 31, 2020</annotation> </annotations> </chapter> <chapter num="06" heading="Voting Center Procedures"> <regulation prefix="Regulation" num=".01" heading="Voting Center Evaluation Program."> <text>The early voting center evaluation program required by COMAR 33.17.06.03 applies to voting centers.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-503, and 9-506, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1230)</annotation> <annotation type="History" subtype="Administrative History">Regulation .01 repealed as an emergency provision effective May 1, 2020 (47:11 Md. R. 559); emergency provision expired effective July 31, 2020</annotation> </annotations> </chapter> <chapter num="07" heading="Canvassing"> <regulation prefix="Regulation" num=".01" heading="In General."> <text>The procedures specified in COMAR 33.08.01—.05 and 33.11.04—.06 apply to canvassing vote-by-mail ballots.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Ballot Rejection."> <paragraph num="A."> <text>In General. The ballot rejection reasons specified in COMAR 33.11.05.03—.07 apply to canvassing vote-by-mail ballots.</text> </paragraph> <paragraph num="B."> <text>Ballot Rejection — Multiple Ballots from the Same Individual.</text> <paragraph num="(1)"> <text>With the exception of §B(2) of this regulation, the local board shall follow procedures specified in COMAR 33.11.05 and 33.16.06 to canvassing of provisional and absentee ballots, when determining whether to reject a ballot.</text> </paragraph> <paragraph num="(2)"> <text>The local board shall reject a vote-by-mail ballot if the voter cast a ballot in a voting center.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Report of Votes Cast."> <text>The State Administrator shall define the reporting requirements for a special election conducted by mail.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-501, 9-502, 9-506, and 11-302, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1230)</annotation> <annotation type="History" subtype="Administrative History">Regulation .02B amended effective March 31, 2025 (52:6 Md. R. 268)</annotation> </annotations> </chapter> <chapter num="08" heading="Post-Election Activities"> <regulation prefix="Regulation" num=".01" heading="Post-Election Verification and Audit."> <paragraph num="A."> <text>Purpose. The purpose of the post-election verification and audit program is to:</text> <paragraph num="(1)"> <text>Demonstrate and confirm the accuracy of the voting system’s tabulation logic;</text> </paragraph> <paragraph num="(2)"> <text>Ensure that each accepted vote-by-mail ballot and provisional ballot met the acceptance criteria and conversely that rejected ballots did not meet the criteria; and</text> </paragraph> <paragraph num="(3)"> <text>Confirm that the number of ballots cast in a voting center equals the number of voters who checked in to vote at the voting center;</text> </paragraph> </paragraph> <paragraph num="B."> <text>Verification and Audit Program.</text> <paragraph num="(1)"> <text>The State Administrator shall establish a post-election verification and audit program for special elections conducted by mail.</text> </paragraph> <paragraph num="(2)"> <text>A local board shall perform the post-election verification and audit developed by the State Administrator.</text> </paragraph> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Release of Voting System."> <text>Once secured, as required by COMAR 33.10, no part of the voting system may be released except:</text> <paragraph num="A."> <text>As specifically authorized by law; or</text> </paragraph> <paragraph num="B."> <text>On the written authorization of the:</text> <paragraph num="(1)"> <text>State Administrator for State contests; or</text> </paragraph> <paragraph num="(2)"> <text>Election Director for county contests.</text> </paragraph> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §§2-102, 9-403, 9-501, 9-506, 11-201, and 11-302, Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 28, 2015 (42:19 Md. R. 1230)</annotation> </annotations> </chapter> </subtitle> <subtitle num="22" heading="Disclosure by Person Employing a Lobbyist"> <chapter num="01" heading="Statement of Contributions"> <regulation prefix="Regulation" num=".01" heading="Registration."> <paragraph num="A."> <text>In General. A person employing a lobbyist and making an applicable contribution shall file with the State Board no later than the last day of the reporting period the registration statement required under §B of this regulation.</text> </paragraph> <paragraph num="B."> <text>Notice Requirements. The registration statement shall include:</text> <paragraph num="(1)"> <text>The identity of the person employing the lobbyist;</text> </paragraph> <paragraph num="(2)"> <text>The business address of the person employing the lobbyist;</text> </paragraph> <paragraph num="(3)"> <text>The name, mailing address, and email address of:</text> <paragraph num="(a)"> <text>The principal officer of the business entity employing a lobbyist; and</text> </paragraph> <paragraph num="(b)"> <text>An individual designated as the filer for the person employing a lobbyist; and</text> </paragraph> </paragraph> <paragraph num="(4)"> <text>The name and address of the lobbyist.</text> </paragraph> </paragraph> <paragraph num="C."> <text>Report. After filing the registration statement, a person employing a lobbyist shall file a statement of contributions.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".02" heading="Required Contents for Statement of Contributions."> <text>The statement of contributions filed by the person employing a lobbyist and making an applicable contribution shall include:</text> <paragraph num="A."> <text>The name of the candidate to whom the applicable contribution was made or who benefited from the applicable contribution;</text> </paragraph> <paragraph num="B."> <text>The name of the political committee affiliated with the candidate or the independent expenditure entity that received the applicable contribution;</text> </paragraph> <paragraph num="C."> <text>If known, the elective office sought by the candidate, or if not known, the elective office held by the candidate;</text> </paragraph> <paragraph num="D."> <text>The aggregate applicable contributions attributed to the filer during the reporting period;</text> </paragraph> <paragraph num="E."> <text>The aggregate applicable contributions to date attributed to the filer during the election cycle in which the applicable contribution was made;</text> </paragraph> <paragraph num="F."> <text>If the applicable contribution was made by a person other than the filer but attributed to the filer, the filer must provide:</text> <paragraph num="(1)"> <text>The name and address of:</text> <paragraph num="(a)"> <text>The individual who made the applicable contribution; or</text> </paragraph> <paragraph num="(b)"> <text>The organization, business entity, union, or other legal entity that made the applicable contribution;</text> </paragraph> </paragraph> <paragraph num="(2)"> <text>The amount of the applicable contribution; and</text> </paragraph> <paragraph num="(3)"> <text>The date the applicable contribution was made;</text> </paragraph> </paragraph> <paragraph num="G."> <text>The transaction method of the applicable contribution and any other information on the transaction method required by the State Administrator; and</text> </paragraph> <paragraph num="H."> <text>The aggregate amount or value to date of applicable contributions made to or for the benefit of each candidate from the contributor for the election cycle in which the statement of contributions is filed.</text> </paragraph> </regulation> <regulation prefix="Regulation" num=".03" heading="Final Report."> <paragraph num="A."> <text>Closeout Report Required. Once a person employing a lobbyist registers with the State Board under Regulation .01 of this chapter, the person shall file a closeout statement of contributions to cease future reporting obligations.</text> </paragraph> <paragraph num="B."> <text>Additional Reports. Failure to file a closeout statement of contributions will require the person employing a lobbyist to file subsequent statements of contributions.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4); General Provisions Article, §5-716; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> <chapter num="02" heading="Penalties"> <regulation prefix="Regulation" num=".01" heading="Late Filing Fee."> <paragraph num="A."> <text>Late Fee Penalty. The State Board shall assess a late filing fee of $10 for each day or part of a day that the statement of contributions is overdue.</text> </paragraph> <paragraph num="B."> <text>Maximum Fee. The maximum fee assessed under §A of this regulation is $500.</text> </paragraph> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4); General Provisions Article, §5-716; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> <chapter num="03" heading="Electronic Signature Requirements"> <regulation prefix="Regulation" num=".01" heading="Electronic Signature."> <text>For each electronically filed statement of contribution, the filer shall include an electronic signature submitted under the penalty of perjury.</text> </regulation> <regulation prefix="Regulation" num=".02" heading="Acceptance of Electronic Signature."> <text>After the person employing a lobbyist has registered with the State Board, the person shall use any State Board approved password generated by the person for filing statements of contributions.</text> </regulation> <annotations> <annotation type="Authority">Election Law Article, §2-102(b)(4); General Provisions Article, §5-716; Annotated Code of Maryland</annotation> <annotation type="History" subtype="Administrative History">Effective date: September 12, 2016 (43:18 Md. R. 1018)</annotation> </annotations> </chapter> </subtitle>