<?xml version='1.0' encoding='utf-8'?>
<regulation prefix="Regulation" num=".02" citation="COMAR 36.01.02.02" title_num="36" subtitle_num="01" chapter_num="02" heading="Correction of Public Records.">
  <paragraph num="A.">
    <text>Scope. This regulation sets out procedures under which a person in interest may request the correction or amendment of a public record of the Agency pursuant to General Provisions Article, §4-502, Annotated Code of Maryland.</text>
  </paragraph>
  <paragraph num="B.">
    <text>Definitions. The definitions in Regulation .01 of this chapter also apply to this regulation.</text>
  </paragraph>
  <paragraph num="C.">
    <text>Who May Request. A person in interest may request that the Agency correct or amend any public record that the:</text>
    <paragraph num="(1)">
      <text>Agency keeps; and</text>
    </paragraph>
    <paragraph num="(2)">
      <text>Person in interest is authorized to inspect.</text>
    </paragraph>
  </paragraph>
  <paragraph num="D.">
    <text>Form and Contents of Request.</text>
    <paragraph num="(1)">
      <text>The request shall be:</text>
      <paragraph num="(a)">
        <text>In writing; and</text>
      </paragraph>
      <paragraph num="(b)">
        <text>Submitted to:</text>
        <paragraph num="(i)">
          <text>The custodian of the record; or</text>
        </paragraph>
        <paragraph num="(ii)">
          <text>If the custodian is unknown to the person in interest, to the Director.</text>
        </paragraph>
      </paragraph>
    </paragraph>
    <paragraph num="(2)">
      <text>The request shall:</text>
      <paragraph num="(a)">
        <text>Contain the name, address, and telephone number of the requestor;</text>
      </paragraph>
      <paragraph num="(b)">
        <text>Identify the public record sought to be corrected or amended;</text>
      </paragraph>
      <paragraph num="(c)">
        <text>Specify the precise correction or amendment sought;</text>
      </paragraph>
      <paragraph num="(d)">
        <text>State the reason for the correction or amendment; and</text>
      </paragraph>
      <paragraph num="(e)">
        <text>Include a statement that, to the best of the requestor’s belief, the public record is inaccurate or incomplete.</text>
      </paragraph>
    </paragraph>
  </paragraph>
  <paragraph num="E.">
    <text>Return of Nonconforming Request.</text>
    <paragraph num="(1)">
      <text>The Agency shall accept a request to correct or amend a public record when it is received if it reasonably complies with §§B and C of this regulation.</text>
    </paragraph>
    <paragraph num="(2)">
      <text>If the request does not reasonably comply with §§B and C of this regulation, the Agency shall return the request to the requestor with:</text>
      <paragraph num="(a)">
        <text>An explanation of the reason for the return; and</text>
      </paragraph>
      <paragraph num="(b)">
        <text>A statement that, on receipt of a request that reasonably complies with §§B and C of this regulation, the request will be accepted.</text>
      </paragraph>
    </paragraph>
  </paragraph>
  <paragraph num="F.">
    <text>Response to Request. Within 30 days after the Agency receives a request for correction or amendment that reasonably complies with §§C and D of this regulation, the custodian shall:</text>
    <paragraph num="(1)">
      <text>Make the requested correction or amendment and inform the requestor in writing of the action; or</text>
    </paragraph>
    <paragraph num="(2)">
      <text>Inform the requestor in writing that the Agency will not:</text>
      <paragraph num="(a)">
        <text>Make the requested correction or amendment, and the reason for the refusal; or</text>
      </paragraph>
      <paragraph num="(b)">
        <text>Act on the request because:</text>
        <paragraph num="(i)">
          <text>The requestor is not a person in interest;</text>
        </paragraph>
        <paragraph num="(ii)">
          <text>The requestor is not authorized to inspect the record;</text>
        </paragraph>
        <paragraph num="(iii)">
          <text>The record is correct as it stands; or</text>
        </paragraph>
        <paragraph num="(iv)">
          <text>Of any other reason authorized by law.</text>
        </paragraph>
      </paragraph>
    </paragraph>
  </paragraph>
  <paragraph num="G.">
    <text>Statement of Disagreement. If the Agency refuses to make a requested correction or amendment, a person in interest submit to with the Agency a concise, written statement that, in five pages or less, states the reasons for:</text>
    <paragraph num="(1)">
      <text>The requested correction or amendment; and</text>
    </paragraph>
    <paragraph num="(2)">
      <text>The person's disagreement with the refusal of the Agency to make the correction or amendment.</text>
    </paragraph>
  </paragraph>
  <paragraph num="H.">
    <text>Statement of Disagreement Provided Third Parties. If the Agency discloses to a third party information about which a statement of disagreement has been submitted under §H of this regulation, the Agency shall provide a copy of the statement submitted to the Agency by the person in interest.</text>
  </paragraph>
  <paragraph num="I.">
    <text>Administrative Review.</text>
    <paragraph num="(1)">
      <text>A person may seek administrative review under this regulation if the Agency:</text>
      <paragraph num="(a)">
        <text>Has refused the person's request to correct or amend a public record under §E of this regulation;</text>
      </paragraph>
      <paragraph num="(b)">
        <text>Has rejected the person's statement of disagreement under §F of this regulation; or</text>
      </paragraph>
      <paragraph num="(c)">
        <text>Has not provided a statement of disagreement to a third party under §G of this regulation.</text>
      </paragraph>
    </paragraph>
    <paragraph num="(2)">
      <text>A request for administrative review shall be submitted to the Director within 30 days after the requestor is advised of the Agency’s action.</text>
    </paragraph>
    <paragraph num="(3)">
      <text>The administrative review proceedings shall be conducted in accordance with State Government Article, Title 10, Subtitle 2, Annotated Code of Maryland, and the hearing regulations of the Agency.</text>
    </paragraph>
  </paragraph>
</regulation>