Chapter 14. Maryland EXCELS
Regulation .01 Scope.LinkCopy Citation
This chapter governs the operation of the Maryland EXCELS program and sets forth the:
A.
Requirements for participation in the program; into the program;
B.
Process for application into the program;
C.
Basis and procedure for making determinations and awards; and
D.
Penalties for providing false information in connection with applying for program participation or obtaining an award under the program.
Regulation .02 Definitions.LinkCopy Citation
A.
In this chapter, the following terms have the meanings indicated.
B.
Terms Defined.
(1)
“Acceptance” means the date on which a child care provider’s application for participation in Maryland EXCELS has been accepted.
(2)
“Annual update” means the information required to renew a Maryland EXCELS quality rating.
(3)
“Child care center” means a child care program that is operated pursuant to COMAR 13A.16 or by any branch of the military under applicable military child care regulations.
(4)
“Early care and education (ECE) program” means a:
(a)
Family child care home;
(b)
Large family child care home;
(c)
Child care center, including a center approved to serve only school-aged children; or
(d)
Public prekindergarten program operated by a local education agency.
(5)
“EXCELS public portal” means the Internet site, located at www.marylandexcels.org, established to help manage the operations of Maryland EXCELS.
(6)
“Family child care home” means a child care program that is operated pursuant to COMAR 13A.15 or by any branch of the military under applicable military child care regulations.
(7)
“Large family child care home” means a child care program that is operated pursuant to COMAR 13A.18 or by any branch of the military under applicable military child care regulations.
(8)
“Letter of compliance facility” means a child care program that is operated pursuant to COMAR 13A.17
(9)
“License enforcement action” means a suspension, emergency suspension, or revocation action taken by the Office against the registration or license of an ECE program that operates pursuant to COMAR 13A.15, COMAR 13A.16, COMAR 13A.17, or COMAR 13A.18.
(10)
“Local education agency (LEA)” means the governing school board of one of Maryland’s 24 local jurisdictions.
(11)
“Maryland EXCELS” means the State’s tiered quality rating and improvement system for early care and education programs.
(12)
“Maryland EXCELS Advisory Committee” means the group of individuals designated by the Office to conduct a review of decisions made by the Office regarding ECE program quality ratings.
(13)
“Office” means the Office of Child Care, which is housed within the Maryland State Department of Education and is responsible for administering Maryland EXCELS.
(14)
“Participation” means a status indicating that an ECE program’s application to participate in Maryland EXCELS has been accepted and access to the Maryland EXCELS public portal has been granted.
(15)
“Published” means a Maryland EXCELS status indicating that the ECE program has:
(a)
Met the Maryland EXCELS requirements for a specified quality rating; and
(b)
Requested the Office to publish the program’s quality rating as published on the Maryland EXCELS public portal for public viewing.
(16)
“Quality rating” means a determination, represented by a number from 1 through 5, that a participating program has met the criteria applicable to a particular set of Maryland EXCELS standards.
(17)
“Rating cycle” means the 12-month time period when a published quality rating is valid.
(18)
“Standards” means the quality rating criteria published on the EXCELS public portal that comprise the five quality rating content areas of Maryland EXCELS, which are:
(a)
Licensing and Compliance;
(b)
Staff Qualifications and Professional Development;
(c)
Accreditation and Rating Scales;
(d)
Developmentally Appropriate Learning and Practice; and
(e)
Administrative Policies and Practices.
(19)
“Substantial compliance” means that a licensed child care provider has no more than one licensing inspection in the previous 12 months with a finding of noncompliance with applicable child care regulations governing:
(a)
Injurious treatment;
(b)
Child protection;
(c)
Child supervision; or
(d)
Child capacity.
(20)
“Tiered quality rating and improvement system (TQRIS)” means a system that awards ratings based on meeting increasingly higher criteria of program quality and performance.
(21)
“Tiered reimbursement” means a differential child care subsidy payment that is made to a licensed child care program according to the program’s quality rating and the ages of the children served by the program.
Regulation .03 Eligibility Requirements.LinkCopy Citation
A.
Eligibility to participate in Maryland EXCELS is limited to a currently operating ECE program, as defined at Regulation .02B(4) of this chapter.
B.
The Office shall accept an application to participate in Maryland EXCELS only from an eligible program.
Regulation .04 Application Process.LinkCopy Citation
A.
An ECE program shall apply to participate in Maryland EXCELS through the EXCELS public portal.
B.
To apply for participation in Maryland EXCELS, an ECE program shall:
(1)
Create a user name and password in the EXCELS public portal; and
(2)
Submit a complete application that includes:
(a)
Verification of the program’s license, registration, or approval to operate;
(b)
Documentation of the program’s:
(i)
Name;
(ii)
Full street address and, if different, full mailing address;
(iii)
Days and hours of operation;
(iv)
Child care staffing level;
(v)
Current child enrollment;
(vi)
Primary contact name and email address; and
(vii)
Other information that may be required by the Office.
C.
The Office shall inform the applicant by email of acceptance into Maryland EXCELS within 30 calendar days from the date that a complete application was received by the Office through the EXCELS public portal.
D.
Rejected Application.
(1)
If the Office rejects an application, the Office shall notify the applicant by email within 30 calendar days from the date the application was received by the Office through the EXCELS public portal.
(2)
Notification of rejection shall include the:
(a)
Reason for the rejection; and
(b)
Action that the applicant may take in order for the application to be accepted.
Regulation .05 Publication.LinkCopy Citation
A.
Based upon the information provided by the ECE program, the Office shall determine the program’s quality rating level.
B.
A quality rating is achieved by meeting all criteria that apply to one of five levels established by the set of standards applicable to the type of ECE program.
C.
Standards.
(1)
Family child care standards apply to family child care homes and large family child care homes.
(2)
Child care center standards apply to:
(a)
Child care centers, except as set forth at §C(3) of this regulation;
(b)
Head Start programs, whether licensed by the Office or operated by local education agencies;
(c)
Nonpublic nursery schools; and
(d)
Letter of compliance facilities.
(3)
School-age only standards apply to child care centers operating pursuant to COMAR 13A.16 that are approved by the Office to provide child care services only to school-age children.
(4)
Public prekindergarten standards apply to public prekindergarten programs operated by local education agencies.
D.
Quality Rating Review.
(1)
An ECE program may request a review of a decision by the Office to remove, reduce, or deny the program’s quality rating.
(2)
A request for a review shall be submitted to the Office in writing within 30 calendar days after the date of the removal, reduction, or denial of a quality rating.
(3)
The Maryland EXCELS Advisory Committee shall:
(a)
Have authority to hear each request for review; and
(b)
Submit its recommendation to the Office within 30 calendar days of receipt of the request for review.
(4)
Within 5 business days after receiving the recommendation, the Office shall notify the requestor of the review decision.
E.
Request to Publish. Within 12 months from the date of acceptance into Maryland EXCELS, a participating ECE program shall request the Office to publish its quality rating online through the EXCELS public portal.
F.
To publish its quality rating, a participating program shall:
(1)
Upload documentation to the EXCELS public portal showing that the applicable standards have been met;
(2)
Affirm that each item of documentation submitted to show that the program meets quality standards is:
(a)
The original creation of the program; or
(b)
Submitted with permission of the documentation’s original author; and
(3)
Send a request through the EXCELS public portal to publish the program’s quality rating.
G.
The Office may reduce, remove, or deny a published quality rating or a request to publish a quality rating if:
(1)
The ECE program fails to maintain substantial compliance;
(2)
The Office enters an enforcement action against the program’s license, letter of compliance, or registration; or
(3)
A complaint against the program is substantiated for noncompliance with the requirements of this chapter pertaining to:
(a)
Injurious treatment;
(b)
Child protection;
(c)
Child supervision; or
(d)
Child capacity.
H.
Unless determined otherwise by the Office pursuant to §G of this regulation, a published Maryland EXCELS quality rating is valid for 12 months from the date of publication unless determined otherwise by the Office, or:
(1)
The expiration date of the current rating has passed and an annual update has not yet been submitted;
(2)
Substantial compliance is no longer maintained by the program; or
(3)
The Office enters a license enforcement action against the program.
I.
To continue as a published program, the ECE program shall:
(1)
Prior to the expiration of the current rating cycle, submit documentation through the Maryland EXCELS public portal showing that the program continues to meet the requirements applicable to the rating level; and
(2)
Be available to receive site visits as required by the Office.
Regulation .06 Incentives.LinkCopy Citation
A.
Program Bonus. Depending on funding availability, a participating program shall receive a program bonus:
(1)
One time only upon initial publication of a quality rating of 1, 2, 3, or 4;
(2)
Upon publishing each successively higher quality rating after the initial publication of a quality rating; and
(3)
Upon initial publication of a quality rating of 5, and thereafter annually upon renewal and republication of a quality rating of 5.
B.
Upon verification by the Office that the participant has met the requirements for a program bonus, the Office shall award a bonus up to the amount set forth in the following schedule, as applicable:
(1)
Child Care Center Program Bonus:
(2)
Family Child Care Program Bonus:
(3)
Large Family Child Care Program Bonus:
C.
Tiered Reimbursement.
(1)
A participating program shall receive a differential payment for Child Care Subsidy reimbursement upon publication of a quality rating level of 3, 4, or 5.
(2)
Upon verification by the Office that the participant has met the requirements for a quality rating level of 3, 4, or 5, the Office shall award the differential payment of at least the amount set forth in the following schedule:
Regulation .07 Penalties.LinkCopy Citation
A.
An applicant, participant, or grantee may not knowingly make or cause to be made any false statement or report:
(1)
In an application or documentation furnished to the Office or furnished to the Maryland EXCELS online system under the requirements of this chapter; or
(2)
For the purpose of influencing the action of the Office on any matter related to an award, either before or after an award has been made.
B.
Failure to comply with §A of this regulation shall result in:
(1)
Forfeiture of any claim to a:
(a)
Program bonus; or
(b)
Tiered reimbursement payment; and
(2)
Denial of initial or continued participation in the Maryland EXCELS program.
Chapter annotations
Authority: Family Law Article, §§5-502 and 5-573, Annotated Code of Maryland;
Agency Note: Federal Statutory Reference — Child Care and Development Fund, 45 CFR 98.51
Agency Note: Federal Statutory Reference — Child Care and Development Fund, 45 CFR 98.51
History: Effective date: March 30, 2015 (42:6 Md. R. 513)