Chapter 01. Youth Records
Regulation .01 Individual Case Records.LinkCopy Citation
A.
Required. Each facility or other program to which a youth is principally assigned shall maintain a case record for each youth assigned to that program.
B.
Contents. The case record shall include:
(1)
Identifying information about the youth and the youth's parents, guardians, or care-givers;
(2)
A recent photograph of the youth;
(3)
Prior placement information;
(4)
A treatment service plan adopted under Courts and Judicial Proceedings Article, §3-8A-20.1, Annotated Code of Maryland;
(5)
Documentation of services provided during the youth's detention or commitment;
(6)
Documentation of services provided or offered to the youth in the community;
(7)
Written reports about the youth;
(8)
Health records, including health, mental health, substance abuse, and other evaluations of the youth, including suicide risk;
(9)
Educational records;
(10)
Legal documents;
(11)
Classification and assessment documents;
(12)
A discharge plan that specifies the required level of supervision and services;
(13)
Disciplinary incident documentation; and
(14)
Progress notes.
C.
Retention Period. The Department shall retain the case record for each youth in accordance with its most currently approved records retention schedule.
Regulation .02 Program Register.LinkCopy Citation
A.
Required. Each facility or other program shall maintain a register of each youth admitted to the program.
B.
Contents. The register shall include each youth's:
(1)
Name;
(2)
Sex;
(3)
Date of birth;
(4)
County of residence;
(5)
Court status;
(6)
Date of admission and then-anticipated date of discharge; and
(7)
Date of discharge.
Regulation .03 Closure of Private-Sector Program.LinkCopy Citation
The Department shall require that, if a private-sector program closes, all case records and all other records concerning particular youth are:
A.
Returned to the Department; or
B.
Retained securely until their destruction is ordered or required by the Department.
Regulation .04 Change in Provider.LinkCopy Citation
The Department shall require that, if there is a change in the private-sector provider operating a program, the former provider turn over all case records and other records concerning particular youth to the Department or to the new provider.
Regulation .05 Destruction of Records.LinkCopy Citation
The Department and each program may destroy records only in a manner that:
A.
Preserves their confidentiality; and
B.
Is consistent with State law and policy on records retention and destruction.
Chapter annotations
Authority: Human Services Article, §9-204, Annotated Code of Maryland
History: Effective date: June 18, 2007 (34:12 Md. R. 1067)